HUMS Health and Safety Pack 13-14 Approved Aw

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Student Activities Health and Safety Pack 2013-14 Our vision is to have a positive impact on the lives of all our members. Our mission is to make student life better Registered Charity (1137401)

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HUMS Health and Safety Pack 13-14 Approved Aw

Transcript of HUMS Health and Safety Pack 13-14 Approved Aw

Student Activities

Health and Safety Pack 2013-14

Our vision is to have a positive impact on the lives of all our members.

Our mission is to make student life better

Registered Charity (1137401)

Health and Safety Pack Guidelines In order to make your year as an activity group as safe as it can be you are required to complete this health and safety pack before carrying out any activities. By doing this your members will know exactly what is expected of them along with the key responsibilities you undertake as an activity group leader. By filling out the pack you should have all the information needed to complete your risk assessment(s).

In addition to filling out this pack you will need to book a 1-1 session with the Students Union Health and Safety Officer, Andy Wright. To book the 1-1 session, please email [email protected]

Once the pack is complete and signed off by Andy and Matt it will be uploaded to your SU webpage to be accessed by your members.

Table of Contents1. Principle members and their duties

2. Aims of the society

3. Code of conduct

4. Student Activities Constitution

5. Health & Safety

Duty of care


Risk assessments

First Aid

Health Declaration

6. Emergency procedures

7. Disclosure of information1. Principle members and their dutiesPresident: Jeffery Baily: [email protected] has overall responsibility for chairing the groups meetings and act as the key point of contact between members, the union and external organisations. He also ensures that the group complies with SU codes of conduct and legislation, including Health and Safety; represent the group at Forum meetings; and liaise with and be the main point of contact for the iZone team and the VP Sports & Societies.

Treasurer: Matthew Hawkins: [email protected] is responsible for the groups finances. He needs to keep track of the groups expenditure against agreed budget and feed back this information to the groups members at committee meetings. He also assists the Chair in drawing up the groups annual budget and bids for funding from the Student Activities Executive.

Social and Musical Events: Alex Hignett: [email protected] is responsible for ensuring that there are frequent musical events that are encompassing all students and that all groups within the university are getting the necessary help with organising concerts and performances. Also ensuring that there are frequent social events where all HUMS members feel they are welcome. Alex should ensure social and musical events are successful, meaning that all students feel they enjoyed their experience and mixed well with other HUMS members.

Vice President: Natalie Davis: [email protected] should help the president with ensuring that the group complies with SU codes of conduct and legislation, including Health and Safety; represent the group at Forum meetings; and liaise with and be the main point of contact for the iZone team and the VP Sports & Societies. She should also be another point of contact between the members of the society. She is also a member of the society who can help other members should they be struggling with their responsibilities.

Marketing and advertising secretary: Tilly Tompkins: [email protected] is responsible for ensuring that all events are well advertised and that all HUMS members are regularly contacted about upcoming events, and know the full details, time, venue etc. She should also that the Izone are informed about HUMS events. Tilly should also be making sure that University Students are aware about HUMS and what students will get from joining the society.

2. Principle Aims of the Society It is the aim of the society to bring together students of all musical abilities and tastes who have a common interest in Music. The society is about not only meeting and socialising, but also organising student events where the students who want to can show off their musical ability.

3. Code of Conduct Overview

This code of conduct aims to establish and maintain standards towards providing a high quality service to all our members. It addresses the fundamental values that are expected from all our student group members and should be adhered at all times. This code of conduct sets out the iZones expectations of student groups towards their members and provides a framework for addressing ethical issues in a competent and professional manner. Expectations of your Student GroupAs a student group, you agree to abide by all the terms and conditions of the Students Unions policies and procedures and its Constitution. We also agree to abide by the following code of conduct:

As a committee you are jointly responsible for a high standard of behaviour in your individual roles and will strive to uphold the good reputation of the Students Union

The Students Union vision, mission and values shall be reflected in your groups activities.

Your group will be open to all students at the University of Huddersfield and any activities are accessible to as diverse range of students as possible.

As a committee you are responsible to the Student Activities Executive who will accept budgets upon the completion of planning documents, training and health and safety documents.

You will not hold any bank accounts outside the Students Union and you will follow procedures and guidelines that are set out in all student activity documents.

As a committee you all have responsibility to uphold a duty of care to your members for all activities.

You understand that if you do not adhere to this code of conduct the SAE have the power to follow disciplinary proceedings that may lead to your removal from a committee position and dissolution of your activity group.

For further information see the Students Union Constitution.4. Student activities constitutionName of Society: 1. AFFILIATION

1. The above named society shall be an affiliated student activity group of the University of Huddersfield Students Union, and shall be referred to as the society throughout this document

2. This constitution shall be reviewed every year.

3. All amendments to the constitution must be submitted to the Student Activities Executive.

4. This society agrees to run in accordance with the Students Union Constitution.

5. The society may affiliate to an external organisation with agreement of the Student Activities Executive.

6. If the society competes in competitions organised by, or is affiliated to, an external bodies, such as BUCS, it must comply with all of its rules, laws and constitution.

7. The society will have a mission statement, aims and objectives detailed in the planning and budget pack.

2. MEMBERSHIP1. Membership of the society is open to all students studying at the University of Huddersfield.

2. Membership is subject to the payment of membership fees agreed at the start of each academic year by the Student Activities Executive.

3. If any member of the society breaks any regulation or this constitution their society and Union membership may be revoked.

4. Affiliates and alumni of the Students Union may join the society but are not eligible for any democratic rights or hold a committee position with membership.

3. COMMITTEE AND MEETINGS1. The society will have a governing committee made up of a minimum of 3 members.

2. These committee members will be elected in adherence to the activities elections procedure at a club AGM by the end of the second term.

3. The committee are responsible for the running of the society, its finances, equipment, membership, liaising with the Students Union VP Student Activities and the iZone.

4.Members may only hold one committee position at any one time

5. All members of the committee have one vote

6. Voting by proxy is not permitted

7. In the result of a draw during a vote, the chair has a second vote.

8. The removal of a society committee member shall be in line with the removal and resignation procedure.

4. FINANCE1. The society committee are responsible for producing a yearly budget, to be submitted for the approval of the Student Activities Executive.

2. Society committee members with specific finance responsibilities should keep up to date records and communicate this with the VP Activities and the iZone team.

3. No bank accounts are to be held outside the Students Union.

4. Purchasing must be done by the VP Student Activities or iZone, unless prior written consent has been given.

5. EXPULSION OF MEMBERS AND DISSOLUTION1. The Student Activities Executive have the power to expel any members from the society on the grounds of misconduct, or for the conduct of a nature opposed to the regulations set down in the Students Union constitution.

2. Any expulsion of members or dissolution of the society shall be in adherence to the activities disciplinary, complaints and appeals procedure. 5. Health And SafetyAll members of the society have a duty of care to other members and any member of the public that they may come into contact with whilst pursuing any of its activities. The section below outlines several areas to be considered and the committee would ask that all its members read the following carefully.

5.1 DUTY OF CARE: COMMON LAW NEGLIGENCEThis document contacts a very general and basic view of negligence. It sets out and hopefully answers the questions that you ought to be asking. The term `injury used herein means primarily physical injury and consequential financial loses.

1WHERE DOES NEGLIGENCE FIT INTO OUR SOCIAL FABRIC?1.1All of us understand that deliberately causing injury to others is a criminal offence ordinarily resulting in punishment of the perpetrator.

1.2All of us understand that some injuries are accidental, i.e. the circumstances giving rise to them are wholly unforeseeable. No one is responsible. No compensation is payable.

1.3In between those two ends of the spectrum are `negligent acts i.e., they are not deliberate, but the injury is foreseeable. The negligent person will not be punished however, the injured party may seek financial compensation as a result. The compensation is paid by the individual who has caused the loss and could amount to millions of pounds!

2WHAT DOES IT DO?2.1The system of rules is designed to determine in any incident of injury whether an act was negligent, whether the negligent act actually caused injury, whether compensation should be paid and if so how much.

3HOW DOES IT AFFECT ME?3.1Each of us owes a `duty of care to our `neighbours not to cause them injury by our negligent acts and omissions.

3.2In order to satisfy or `discharge that duty of care you must behave as a `reasonable person would but taking into account your specific skills, knowledge and experience. For example, a `reasonable non medically qualified `rescuer might be forgiven a medical mistake which a reasonable qualified paramedic would be expected not to make.

3.3Your neighbours are those people whom, if you thought about it might be injured by your negligent acts and omissions.

For example:-

a)when driving a motor car your neighbours would include:-

- any passengers in your car

- other road users, drivers and their passengers

- pedestrians, cyclists etc

- owners of property adjoining the road

b)Anyone for whom you have accepted responsibility (see later for the effect of being a group leader/clubs officer)

3.4The duty of care requires you to consider the consequences of your acts and omissions and to ensure that those acts and/or omissions do not give rise to a foreseeable risk of injury to any

other person.

Clearly, one is not expected to guarantee the safety of others, merely to act reasonably.3.5In short, all of us owe a duty not to injure other people by our negligent acts and omissions and that is an individual duty which each of us owe all of the time to our `neighbours.

4DOES ORDINARY MEMBERSHIP OF A CLUB OR SOCIETY AFFECT MY ORDINARY DUTY OF CARE?4.1Not usually. You still owe the individual duty of care to your neighbours. However, the people who are your `neighbours might alter and/or increase to include other club members and others with whom you may now come into contact as a result of membership of that club.

5WILL BEING A GROUP LEADER OF A CLUB OR OTHER ACTIVITY AFFECT MY ORDINARY DUTY OF CARE?5.1It may do. As a group leader (or team captain) you have accepted the responsibility of leading others. You owe them a duty to ensure that they are not exposed to a foreseeable risk of injury, as far as you reasonably can.

5.2It should be noted that on any outing where a group leader has not been appointed the most experienced and or qualified person there ought reasonably to intervene and at least advise if a foreseeable risk of injury arises.

6WILL ACCEPTING OFFICE IN A CLUB AFFECT MY DUTY OF CARE?6.1Yes, it may well do so. If you accept a position you are likely to agree to carry out certain functions which may affect the safety of others both inside and outside the club. You are accepting responsibility and you must fulfil those duties to the best of your ability without negligence. That is, you must not create a foreseeable risk of injury and you must take reasonable steps to deal with any foreseeable risk of injury which exists or arises.

For example: if you agreed to be the equipment officer you must take reasonable inspections of the equipment to see that it is reasonably safe.

7CONCLUSION7.1The law of negligence seeks to ensure that as individuals we are responsible for our actions and inactions and that we consider those who might be injured by those acts and omissions.

7.2The actual standard varies according to an individuals skill and experience and requires us all to behave reasonably.

7.3It is possible to lay down golden rules which, if followed, will preclude the possibility of a successful civil claim. However, behaving responsibly and considerably is likely to mean that no injury will be occasioned in the first place.

7.4The safety net that we all hope we will never need is third party liability insurance. If a compensation claim is successfully brought then this insurance should pay out. All members of the Students Union automatically have such cover. Members of certain clubs may have additional cover where affiliated to NGBs with that facility. P.J. Debney, Partner, Cartwright and Lewis, Solicitors 1998

Sponsored by The Student Activities Safety Association5.2 Equipment Hums owns no equipment.5.3 Risk Assessment.It is a part of the committees Duty of Care to carry out an assessment of risk for our activities and communicate these to its members. Please find below the most up to date risk assessment for our activity for you attention.

Student Activities Risk Assessment: Karaoke at Student UnionName of Activity Group: HUMS (music)

Name of Assessor: Alexandra HignettDate Risk Assessment carried out: 14/6/13Potential HazardWho might be harmed and how?Evaluation of risksPrecautions taken to minimise potential riskWho is responsible for ensuring risk management is carried out?

FireAll persons present. Resulting in smoke inhalation burns or even deathLOWAll participants are briefed on fire evacuation procedure. Fire alarm system is checked weekly. Meeting organiser

University estates dept

ElectrocutionAll persons present. Injury or deathLOWStudent union equipment all PAT tested. First aid trained staff at venue.Society organisers.

SU staff

Alcohol All persons present. Sickness and death.MediumDo not encourage students to drink too much.Event organisers

5.4 First Aid First aid provisions are provided by student union. First aid boxes are provided on all coaches provided by the Students Union for the travelling element of our activities.

5.5 Health DeclarationIt is the intention of the committee to actively encourage everyone irrespective of Health or disability, however we would require that members disclose anything that may impede there ability to participate. This is required to allow where possible provisions to be made to allow members to participate safely. The committee cannot accept liability for any person who suffers an injury or health problems that is directly attributed to a pre-existing medical condition that has NOT been disclosed. 6. Emergency ProceduresIn the event of a serious incident that may warrant the use of any of the

emergency services, the following procedure must be followed:

1. Ensure the safety of yourself, your group and any casualties.

2. Treat any casualties, where it is safe to do so and you have sufficient first aid knowledge.

3. Call the emergency services if necessary.

4. Contact the University Security Control on 01484 472222.

5. Inform Security Control that there has been an incident involving students, give them the number that you are calling from, and ask them to call you back.

6. Security Control will require the following information:

Your name and where you are calling from

The name of your Student Activity Group

A brief description of the incident

The name(s) and number of students involved

The name of the hospital where any casualties have been taken

The name and number of any Police Officer involved with the incident

7. The controller will inform you what to do next, which will usually be to wait by the telephone. They will implement the procedure for action in Huddersfield. An official from the University will phone you back and inform you what to do next.

7. Disclosure of InformationCases have been reported where relatives have been contacted by the media than the Police following serious accidents or incidents. This is obviously a difficult situation, which should be avoided at all costs. Unofficial statements may also affect proceedings if any legal action is taken. To prevent this from happening, you should:

Liaise with emergency services as required. Let the emergency services have the full name(s) of any casualties and any personal details. The Police may also request the name and address of the next of kin. Give them the name and telephone number of the University official you have made contact with.

Do not make any statement to the media other than no comment. Do not discuss any aspect of the incident with anyone who is not connected to the emergency services.

Ensure that no member of the group makes a statement to the media. Apparently innocent comments can be damaging.

On your return to the University, you must report to the Membership Services Manager who will discuss the incident with you and help in the completion of the Students Union report of an incident or near miss occurrence form. This must be done as soon as it is practicably possible in order to comply with health and safety regulations.