Human Resources Officer Training & Performance PRA … · 2017-07-05 · Human Resources Officer...

Human Resources Officer – Training & Performance

PRA-17/22

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Human resources Officer – Training & Performance PRA 17/22

Human Resources Officer – Training & Performance

PRA 17/22 Full Time – Permanent

The Position An excellent opportunity has arisen for a dynamic and experience qualified candidate to join the

Shire of Broome in the role of Human Resources Officer – Training and Performance. This position

will report to the Manager Human Resources.

The Human Resources Officer - Training and Performance will be responsible for providing a

professional Human Resource service to meet the needs of our internal and external customers and

to assist the Manager Human Resources to ensure that a productive and harmonious workplace

prevails.

A full job description is contained within this Job Application for those suitably qualified candidates

looking to apply and join the dynamic team here at the Shire of Broome.

The person we seek

The preferred candidate will have previous experience with a working knowledge of Human

Resources awards, Payroll, Industrial Relations and Occupational Safety and Health as well as

highly developed communication skills. Further, you will also have demonstrated knowledge and

experience in developing and implementing workplace training, delivering workplace inductions and

coordinating the performance appraisal process. In addition, you will have advanced

comprehension, research and problem solving skills with a high attention to detail and accuracy.

Previous experience in a similar position in a Local Government environment would be desirable but

not essential. A tertiary qualification or progress towards Human Resources Management/Industrial

Relation any of the relevant fields would also be highly regarded.

What the Shire of Broome offers

Broome has magnificent beaches and a natural environment that boasts desirable lifestyles, active

and dynamic cultural and social scenes, with an emergent commercial and industrial development.

The Shire of Broome offers attractive remuneration including superannuation benefits of up to 15.5%,

professional development and salary sacrifice options.

For more information on salary and employment conditions please refer to the Shire of Broome

employment page http://www.broome.wa.gov.au/Career-Opportunities and view the Job Application

Pack.

http://www.broome.wa.gov.au/Career-Opportunities

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How to Apply

Completed Job Applications are to be submitted through Shire’s website at

http://www.broome.wa.gov.au/Career-Opportunities or alternatively by post to PO Box 44, Broome

6725 or by delivery to the Shire Reception at 27 Weld Street (cnr Weld and Haas Streets). Please

note: Applications submitted on USB drives will not be accepted.

For more information contact Human Resources on 08 9191 3456 or email to

[email protected].

For more information on Broome visit: http://www.youtube.com/watch?v=QomGobdAv9o and

https://vimeo.com/125221394.

Application Deadline

Applications for this position are to quote PRA-17/22 and are to be received no later than 4:00 pm

Thursday, 27 July 2017.

Position Details

Human Resources – Training & Performance

Thank you for your enquiry regarding our position advertised. To apply for this position, include all

of the following attachments with a copy of your resume:

1. A Cover Letter introducing yourself and explaining why you are applying for this position.

2. Key Selection Criteria, located on the last page of the Position Description contained within this Job Application package. For further information please see ‘Hints for Key Selection Criteria.’

3. A current resume with the details of your previous work history, qualifications, and other competencies including knowledge, skills and abilities you think are relevant to the position.

4. Employment Form: if not applying through the website – can be obtained from Shire of Broome Administration office.

5. Professional referees: A minimum of two referees must be obtained from direct reports, being either a supervisor or manager responsible for overseeing the day to day performance of the candidate from the last two employers. The Shire reserves the right to request up to a maximum of two additional references checks if required.

http://www.broome.wa.gov.au/Career-Opportunities

mailto:[email protected]

http://www.youtube.com/watch?v=QomGobdAv9o

https://vimeo.com/125221394

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Hints for Key Selection Criteria:

To be considered for an interview, your application must address the Key Selection Criteria. There

is no right or wrong way to format your written application however the purpose of the Key Selection

Criteria is to identify how well your knowledge, skills and abilities relate to the position. Write your

application to address each key selection criteria detailing how your previous employment and

qualifications are suitable to the role.

The following information is a guideline to the type of information required in your detailed response:

Each key selection criteria should comprise of two or three paragraphs to support the details

contained in your resume.

Only include relevant information, to reduce non essential information. Be clear and concise.

The Recruitment/Selection Process

Vacancy is advertised

Application and queries accepted until 4pm on closing date

Applications assessed against key selection criteria

Short Listed candidates are contacted to attend interview

Panel Interviews are conducted

Referees contacted for preferred candidate

Police Clearance Certificates and/or medical

checks may be are required

Successful Candidate Notified

Unsuccessful candidates who attend interview

are notified

Applications are accepted for approximately 15 working days.

Late applications are not accepted.

Each application is treated confidentially and in all cases the

selection panel will assess each application on its merits.

At the time of contact for interview please advise of any special

needs e.g. building access or communication assistance. In some

cases shortlisted candidates will be requested to provide examples

of their work in preparation for the interview.

The interview panel will have a structured set of questions which are

relevant to the position. The panel will ask behavioral interview

questions that relate to your work history.

Referees must be direct supervisor/manager from your last two

employers. The shire may ask for additional reference as

required.

Applicants may be requested to provide a Police Clearance

Certificate and/or complete a pre-employment medical. Candidates

who refuse these or do not achieve fitness for work automatically

forfeit progression in the recruitment process.

Successful candidates are notified as soon as possible. This may

be within ten (10) working days of the interview.

All interviewed applicants are notified by phone from Human

Resources.

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Summary of Employment Entitlements

Annual Remuneration Package (per annum)

Salary Level: 4.1 $66,456

Broome Allowance: A $11,180

Cash component: $77,636

Super 9.5% $7,375

Total Package Value: $85,011

Industrial Agreement:

Employment conditions are in accordance with the Shire of Broome Inside Staff Enterprise

Bargaining Agreement.

Broome Allowance:

The Broome allowance is an extra cash benefit paid to employees in addition to their salary level

and forms part of your standard fortnight salary.

Hours of Work:

This position is required to work 38 hours per week, working on average 8 hours per day. The current

operating hours are 7.45 am to 4.30 pm, ordinary hours do not exceed 38 hours per week Monday

to Friday inclusive of a break of 45 minutes for lunch.

Overtime:

No overtime is payable unless you have prior approval, authorised in writing, from your Manager.

Annual Leave:

Employees will be entitled to twenty five (25) DAYS (pro rata) annual leave after twelve (12) months

continuous service. In addition a 17.5% loading is paid after twelve (12) months on four (4) weeks

both in proportion to the hours worked. You will also be entitled to two (2) days travel leave after

twelve (12) months continuous service.

Personal Leave:

You will be entitled up to fifteen (15) (pro rata) personal / Carer’s leave days per year.

Long Service Leave:

Thirteen (13) weeks after ten (10) years continuous Local Government service, transferable between

Local Authorities in Western Australia.

Uniform Policy:

Employees are currently provided with a uniform in accordance with the Shire of Broome Inside Staff

Enterprise Agreement.

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Broome Recreation and Aquatic Centre (BRAC) Membership:

The Shire of Broome values a healthy, active workforce and acknowledges the many flow on benefits

of having a healthy workforce. Employees shall be provided with an Adult Access or a Family

Membership to the Broome Recreation and Aquatic Centre whilst they are an Employee.

Superannuation:

Superannuation Guarantee: Council currently contributes 9.5% of fortnightly salary.

Additional contributions (optional):

Council currently contributes an additional 6% (to a total of 15.5%) of fortnightly salary when an

employee contributes a minimum of 6% of their fortnightly salary. If this option is taken, there is

21.5% contributed to the employee’s Superannuation account; 15.5% from the Employer and 6%

from the employee. Extra contribution is applicable only if contributing to the WA Super Fund.

Probationary Period:

A three-month probationary period is applicable to this position. At the successful completion of this

period your continuity will be recommended to the Chief Executive Officer for confirmation. The

period of probation can be extended by the manager/supervisor for an additional period of no greater

than three months.

Performance Appraisal:

Appraisals are undertaken annually by the Manager.

Police Clearance Certificate:

The preferred applicant for this position will be asked to obtain a National Police Clearance

Certificate through WA Police. People with criminal records are not automatically barred from

applying for this position. Each application will be considered on its merits. For more information

please a Human Resources Officer at the Shire of Broome.

Pre Employment Medical:

The preferred applicant for this position will be asked to complete a medical questionnaire and

undertake a pre-employment medical examination prior to an offer of employment being confirmed.

Full documentation for the requirements of the position will be given to the Medical Practitioner prior

to the examination and costs are paid for by the Shire of Broome. Preexisting illnesses will not

preclude the recruitment process. For more information please a Human Resources Officer at the

Shire of Broome.

Code of Conduct:

Ensure professional conduct is of the highest standard in accordance with Council’s Code of Conduct

and policies as adopted and modified from time to time.

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Position Title: Human Resources Officer – Training & Performance

Classification: Level 4

Agreement: The Shire of Broome Inside Staff Enterprise Agreement

Department: Human Resources

Location: Administration Centre

Date reviewed: February 2017

Approved by: Manager Human Resources

Commitment of the Shire of Broome

Our Vision for the Shire of Broome:

A thriving and friendly community that recognises our history and embraces cultural diversity and

economic opportunity, whilst nurturing our unique natural and built environment.

Our Mission:

To deliver affordable and quality Local Government services.

Our Values are:

Communication: Actively consult, engage and communicate with, and on behalf of the

community

Integrity: Be honest, equitable and ethical in all our dealings.

Respect: Recognise and respect the individual and unique requirements of all people,

cultures and groups.

Innovation Drive change through leadership and energy.

Transparency: Be open and accountable in all our activities.

Courtesy: Provide courteous service and helpful solutions.

Code of Conduct: For Council Members, Committee & Working Group Members and Employees

(as amended May 2014)

Position Description

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Position Objectives

To provide professional Human Resource service to meet the needs of our internal and external customers and to assist the Manager Human Resources to ensure that a productive and harmonious workplace prevails.

Position Key Responsibilities

Training, Performance and Induction

Develop annual organisational training calendar, with external and in-house initiatives that meet

defined organisational goals.

Coordinate the delivery of onsite training with internal/external trainers inclusive of flights,

accommodation, venue, set up and close down procedures.

Implement training evaluation processes and report on the effectiveness of training programs to

Manager Human Resources.

Monitor the Shire's training costs including making recommendations relating to expenditure.

Assist Manager Human Resources with annual training budget as and when required.

Maintain the Shires Training Course, Training Schedule and Course Provider in Synergy

employee database as required.

Maintain strong corporate relationships with training agencies.

Review, coordinate, deliver and review the Shire’s induction for all new employees.

Coordinate the performance appraisal process end to end including correspondence and

records maintenance.

Assist directorates facilitate work experience, traineeship and cadetship placement.

Administer the Shire’s Study Assistance program

Make recommendations to the Manager Human Resources on training and development

strategies which support the building of a capable, productive and engaged workforce.

Health and Wellbeing

Coordinate, promote and implement preventative Healthy Workplace Initiative programs in

accordance with the Wellbeing Framework.

Work with agencies to offer cost effective wellness services to the Shire of Broome.

Develop annual corporate Healthy Workplace calendar

Coordinate the promotion and access to the Shire’s confidential Employee Assistance

Program (EAP).

Occupational Safety and Health

Coordinate administrative duties for monthly OSH Committee with Agenda items, meeting

arrangements, minute taking, recording, providing a monthly incident list and distribution of

minutes.

Implement OSH HR initiatives and assist OSH representatives with OSH Committee objectives

inclusive of appropriate record management of hazards, incidents and accident reporting.

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Generalist

Provide generalist advice relating to the Shire’s Enterprise Agreement(s), Shire Policy,

Business Operating Procedures and other HR matters.

Administer letters & reports, outlines for projects, word processing, filing and other general

duties.

Administer Probation and Performance Appraisal letters and ensuring correct salary rates and

conditions are applied as per Enterprise Bargaining Agreements.

Update/maintain relevant HR spreadsheets and reporting data as required I.E register of swipe

cards, uniforms & reminders report.

Update and maintain Human Resources manual procedures

Process and record all changes in employees’ conditions of employment

Ensure records are maintained in accordance with current procedures, ensuring all completed

documentation is scanned and stored electronically.

Organise catering for monthly CEO morning tea.

Data entry of new employee’s set up on Synergy HR module.

Complete the processing of all resignations in accordance with approved procedures.

Organise electronic and face to face exit interviews for exiting employees and print statistics

for Manager Human Resources on a quarterly basis.

Prepare HR information for staff newsletter and issue to Media and Promotions Officer on a

monthly basis.

Research topics and provide background information at request of Manager Human

Resources.

Undertake projects as directed by the Manager Human Resources.

Control purchase of uniforms in accordance with Business Operating Procedure

Prepare organisational statistics to respond to government reporting.

Administer (re)classification requests internally and externally.

Maintain confidentiality in relation to all HR related issues so far as practicable.

Provide generalist advice on employee matters, referring moderate to high risk matters to the

Manager Human Resources

Maintain regular meetings with the Manager Human Resources and inform manager and team

on human resource activities

Perform other duties as requested by the Manager Human Resources, which may reasonably

be expected within the scope and classification of the position, and the skill base of the

employee.

When required relieve positions within the department during periods of absences. Act as a

backup to the Recruitment and Compliance Officer during periods of leave.

Human Resource Management

When required relieve positions within the department during periods of absences.

Work to foster a cooperative and harmonious team environment through effective

communication and relationship building skills.

Ensure Annual Performance Review is completed on time and within the bounds of the Shire

Performance Review Policy.

Occupational Health & Safety

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Comply with all statutory obligations, including the Local Government, Equal Employment

Opportunity (EEO), Organisational Risk Management and current OSH Act’s, regulations and

code of practice

Seek guidance for all new or modified work practices to ensure safety is a high priority

consideration

Not willfully place at risk the health or safety of any person in the workplace

Ensure that any hazardous conditions, near misses and injuries are reported immediately to the

Supervisor

Collaborate with the Manager Human Resources to identify, plan and develop initiatives and

improvements.

Ensure Human Resource’s procedures and operations conform to the statutory requirements

within which it operates (Awards, Agreements, Acts and other Legislation).

Compliance

Ensure compliance with relevant legislation, policies and procedures.

Ensure all documentation is appropriately recorded and stored.

Ensure compliance with software licence requirements.

Ensure compliance with the State Records Act 2000 by ensuring corporate documents are

recorded in the Shire’s Record Management System.

Carry out duties in accordance with the Shire’s Code of Conduct, relevant legislation, policies,

procedures and guidelines.

Organisational

Contributes to the achievements of the Directorate generally.

To undertake special projects within skill base and qualifications when required.

Organisational Responsibilites

Human Resource Management

When required relieve positions within the department during periods of absences.

Work to foster a cooperative and harmonious team environment through effective

communication and relationship building skills.

Ensure Annual Performance Review is completed on time and within the bounds of the Shire

Performance Review Policy.

Occupational Health & Safety

Comply with all statutory obligations, including the Local Government, Equal Employment

Opportunity (EEO), Organisational Risk Management and current OSH Act’s, regulations and

code of practice

Seek guidance for all new or modified work practices to ensure safety is a high priority

consideration

Not willfully place at risk the health or safety of any person in the workplace

Ensure that any hazardous conditions, near misses and injuries are reported immediately to the

Supervisor

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Collaborate with the Manager Human Resources to identify, plan and develop initiatives and

improvements.

Ensure Human Resource’s procedures and operations conform to the statutory requirements

within which it operates (Awards, Agreements, Acts and other Legislation).

Compliance

Ensure compliance with relevant legislation, policies and procedures.

Ensure all documentation is appropriately recorded and stored.

Ensure compliance with software licence requirements.

Ensure compliance with the State Records Act 2000 by ensuring corporate documents are

recorded in the Shire’s Record Management System.

Carry out duties in accordance with the Shire’s Code of Conduct, relevant legislation, policies,

procedures and guidelines.

Organisational

Contributes to the achievements of the Directorate generally.

To undertake special projects within skill base and qualifications when required.

Organisational Relationship/Context

Reports to: Manager Human Resources

Internal Contacts: Human Resources Officer – Recruitment & Compliance

Payroll Officer

CEO, Directors and Managers

All staff as required

External Contacts: Western Australian Local Government Association

Local Government Insurances Services

Department of Local Government & Communities

Crime and Corruption Commission

Public Sector Commission

Probation Period: Probation period – first three months of employment

Performance Appraisal conducted annually

Key Selection Criteria

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Essential Skills, Knowledge & Experience

Demonstrated experience to plan, organise and deliver organisational training initiatives, keeping to tight deadlines, work independently and apply initiative

Demonstrated experience in overseeing performance appraisal process

Demonstrated experience in reviewing, delivering and updating induction processes.

Previous experience in overseeing organisational Occupational Safety and Health administration processes.

Highly developed verbal and written communication skills including good interpersonal ability to deal with a broad range of people

High level of competency in developing written policy and procedures

Desirable

Proven experience in project management or implementing project orientated work

Previous experience in Local Government and Synergy Software

Dedication towards health workplace initiatives

Previous experience providing generalist advice and support of legislation, enterprise agreements, awards and payroll

Please note all successful candidates will require:

Certificate IV in Training and Assessment

Possession of or progress toward tertiary qualifications in a Human Resources

Police Clearance

o To be valid within last three months – It is a requirement of this position for an applicant to provide a National Police Certificate. This certificate remains the property of the applicant; however, a notation of sighting the original certificate will be kept on the employee’s personal file.

o Western Australian Applicants are to provide a National Police Certificate via WA

Police. Interstate applicants are required to provide a Federal Police Certificate via the Australian Federal Police.

Human Resources Officer Training & Performance PRA … · 2017-07-05 · Human Resources Officer...

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