HUISEIENAARSVERENIGING / HOME OWNERS...

HUISEIENAARSVERENIGING / HOME OWNERS ASSOCIATION

ALGEMENE JAARVERGADERING

KENNISGEWING & DOKUMENTASIE

ANNUAL GENERAL MEETING NOTICE & DOCUMENTATION

27 JULIE/JULY 2016

HHUUIISSEEIIEENNAAAARRSSVVEERREENNIIGGIINNGG // HHOOMMEE OOWWNNEERRSS AASSSSOOCCIIAATTIIOONN

DDiirreekktteeuurree // DDiirreeccttoorrss

Abba AA (Arshad) Ahmed Mohamed Ali (Mohamed Ali) Jaffer KMF (Kamal) Oosthuizen JJ (Oosie) Potgieter HDDP (Pottie) Van Wyk JM (Johan)

OOuuddiitteeuurrss // AAuuddiittoorrss RVN Chartered Accountants Inc. 458 Lynnwood Road Pretoria 0081 Tel: 012 348 5073

BBaannkk BBeessoonnddeerrhheeddee // BBaannkk DDeettaaiillss Eldoglen HOA ABSA Bank Takkode / Branch code: 632005 Rek nr. / Account no.: 404 794 3033

AAllggeemmeennee IInnlliiggttiinngg // GGeenneerraall IInnffoorrmmaattiioonn Tel: Administrasie Kantoor / Administration Office

012 658 0026/7 Faks / Fax: 012 658 0043 E-Pos / E-Mail: [email protected] Pos Adres / Postal Address: Posbus / P O Box 77005 Eldoglen 0171 Fisiese Adres / Physical Address: 2 Bondev Drive, cnr Willem Botha Street, Eldoraigne, Centurion, 0157 2 Bondev Rylaan, hv Willem Botha Straat, Eldoraigne, Centurion, 0157

mailto:[email protected]

HHUUIISSEEIIEENNAAAARRSSVVEERREENNIIGGIINNGG // HHOOMMEE OOWWNNEERRSS AASSSSOOCCIIAATTIIOONN

IINNDDEEKKSS // IINNDDEEXX

BBLLAADDSSYY // PPAAGGEE IITTEEMM

KKeennnniissggeewwiinngg // NNoottiiccee

AAggeennddaa

NNoottuullee vvaann AAJJVV,, 3300 JJuulliiee 22001155// MMiinnuutteess ooff AAGGMM,, 3300 JJuullyy 22001155

VVoooorrssiitttteerrssvveerrssllaagg // CChhaaiirrmmaann’’ss RReeppoorrtt

HHeeffffiinnggsskkeedduullee // LLeevvyy SScchheedduullee

Verkeersoortreding Boetestelsel / Traffic Offenses

FFooooiiee eenn DDeeppoossiittoo’’ss BBeettaaaallbbaaaarr // FFeeeess aanndd DDeeppoossiittss PPaayyaabbllee

AAddddiissiioonneellee HHeeffffiinnggss // AAddddiittiioonnaall LLeevviieess

NNoommiinnaassiieevvoorrmm vviirr DDiirreekktteeuurree // NNoommiinnaattiioonn ffoorrmm ffoorr DDiirreeccttoorrss

VVoollmmaagg // PPrrooxxyy

LLyyss vvaann KKoommiitteeeess // CCoommmmiitttteeee MMeemmbbeerr ffoorrmm Debietorderopdrag / Debit Order Authority

BBeeggrroottiinngg // BBuuddggeett

FFiinnaannssiiëëllee SSttaattee // FFiinnaanncciiaall SSttaatteemmeennttss

KENNISGEWING: ALGEMENE JAARVERGADERING

NOTICE: ANNUAL GENERAL MEETING

Geagte Lede,

Dear Members,

Kennis word hiermee gegee van die ELDOGLEN HUISEIENAARSVERENIGING (HEV) se ALGEMENE JAARVERGADERING (AJV) op 27 Julie 2016 om 19:00 by NEOS; BONDEVPARK; Wierdaweg; Eldoraigne. Die volgende dokumentasie word hierby aangeheg vir u kennisname en aandag: 1. Agenda 2. Notule van AJV van 30 Julie 2015 3. Voorsittersverslag 2015/2016 4. Formele kennisgewing van huidige (2016/2017)

heffings en gelde 5. Begroting – 2016/2017 6. Geouditeerde Finansiële State vir 2015/2016 7. Nominasievorm vir Direkteure 8. Volmag 9. Lys van Komitees waar kundigheid benodig word 10. Debietorderopdrag

Notice is hereby given of the ANNUAL GENERAL MEETING (AGM) of the ELDOGLEN HOME OWNERS ASSOCIATION (HOA) on 27 July 2016 at 19:00 at NEOS; BONDEV PARK; Wierda Road; Eldoraigne. The following documentation are attached hereto for your perusal and attention:

1. Agenda 2. Minutes of AGM of 30 July 2015 3. Chairman’s Report 2015/2016 4. Formal notice of current (2016/2017) levies and

fees 5. Budget – 2016/2017 6. Audited Financial Statements for 2015/2016 7. Nomination forms for Directors 8. Proxy 9. List of Committees where expertise are required 10. Debit Order Authorisation

Enige bykomende agendapunte, asook nominasies vir Direkteure moet skriftelik by die Eldoglen Dorpskantoor voor 16:30 op Donderdag, 21 Julie 2016 ingehandig

word. E-pos of faks dit aan [email protected]

(012 658 0043)

Any additional agenda points, as well as nominations for Directors, should be submitted in writing at the HOA Office before 16:30 on Thursday, 21 July 2016. You may e-mail or fax it to [email protected] (012 658 0043)

Indien u nié die vergadering kan bywoon nie en volmag aan 'n persoon wil gee om namens u by die AJV te stem, moet die voltooide volmag nie later nie as 12:00 op Vrydag, 22 Julie 2016 by die Kantoor ingehandig word.

Should you nót be able to attend the meeting and wish to mandate another person to vote on your behalf at the AGM, the completed proxy must be delivered at the Office by no later than 12:00 on Friday, 22 July 2016.

Die Direksie benodig vrywilligers om met advies en kundigheid behulpsaam te wees op die onderskeie Komitees. U hoef nie genomineer te word om op ’n Komitee te dien nie, voorsien ons slegs van u kontakbesonderhede. Die nuut-verkose Direksie sal na afloop van die AJV, wanneer die Komitees saamgestel word, met u skakel. 'n Beroep word op alle lede gedoen om, in belang van ons dorp, die vergadering by te woon.

The Board of Directors needs knowledgeable members to give advice and assistance through its Committees. You need not be nominated to serve on a Committee, kindly provide us with your contact details and the newly elected Board will contact you after the AGM, when the Committees are appointed. We urge all our Members, in the interest of our estate, to attend this AGM.

Identiteitsdokument verpligtend met ondertekening van teenwoordigheidsregister. Vriendelike Groete

Identity document compulsory when signing the attendance register. Kind Regards

Jimmie Puth Dorpsbestuurder Eldoglen HEV 01 Julie 2016

Jimmie Puth Estate Manager Eldoglen HOA 01 July 2016



AGENDA ELDOGLEN HUISEIENAARSVERENIGING

ALGEMENE JAARVERGADERING

AGENDA ELDOGLEN HOME OWNERS ASSOCIATION

ANNUAL GENERAL MEETING

27 JULIE 2016 27 JULY 2016

1 Opening en verwelkoming 2 Teenwoordigheidsregister 3 Konstituering en ordereëlings 4 Goedkeuring van Notule van 30 Julie 2015 5 Vasstelling van Agenda 6 Sake Voortspruitend uit die Notule

6.1

7 Nuwe Sake

7.1 Voorsittersverslag –Jaar eindigende

29/02/16

Finansies

Sekuriteit

Fasiliteite en Belandskapping

Esteties

Kommunikasie 7.2 Heffings en gelde 2016/2017: Vir

Bevestiging

7.3 Goedkeuring van Finansiële State vir jaar geëindig 29/02/2016

7.4 Goedkeuring: Aanstelling van Ouditeure

7.5

7.6

8 Verkiesing van Direkteure 9 Afsluiting

1 Opening and welcome 2 Attendance Register 3 Constituting and meeting procedures 4 Approval of Minutes of 30 July 2015 5 Fixing of Agenda 6 Matters Arising from the Minutes

6.1 7 New Matters

7.1 Chairman’s Report –Year ending

29/02/16

Finances

Security

Facilities & Landscaping

Aesthetics

Communication

7.2 Levies and fees 2016/2017: To be Confirmed

7.3 Approval of Financial Statements: Year ending 29/02/2016

7.4 Approval: Appointment of Auditors

7.5

7.6 8 Election of Directors 9 Closing

VERVERSINGS / REFRESHMENTS

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NOTULE VAN DIE SESTIENDE ALGEMENE JAARVERGADERING (AJV) VAN ELDOGLEN HUISEIENAARSVERENIGING (HEV) GEHOU TE NEOS, BONDEVPARK OP 30 JULIE 2015 OM 19:00

1. OPENING EN VERWELKOMING Die Voorsitter, Mnr H D Du P (Pottie) Potgieter, heet almal teenwoordig welkom terwyl die laaste lede nog die teenwoordigheidsregister teken en bedank elkeen wat die koue trotseer het ten einde die vergadering by te woon.

2. TEENWOORDIGHEIDSREGISTER 2.1 Teenwoordig

Die register is deur 73 lede geteken.

2.2 Volmag Slegs een geldige volmag is ontvang.

2.3 Verskonings Die volgende lede het verskoning aangeteken:

M van Staden 4117 Kronanoekie 5 Anill Magan (Anigam Trust) 3518/2 Ritzplek 2

R Van Den Berg 4209 Bondevrylaan -Oos 24

J Ackerman 3484/6 Glen Village 6

MD Snyman 4094 Bondevrylaan 182

D Gonvender 3576/4 Eagle’s Nest 4

Me Van Aardt 3484/12 Glen Village 12

EGG Just 4212 Felixstraat 3

L & E Setzkorn 3526 Dianenoekie 25

M Hanif 4043/8 Casa Mia 8

C Terblanche 3517/2 Elanie 2

M Zeiler 3517/4 Elanie 4

J Terblanche 3885 Pesetastraat 40

J Bekker 3531 Dianenoekie 5

3. KONSTITUERING EN VERGADERINGSPROSEDURE 3.1 Behoorlike kennis van die vergadering in ooreenstemming met die vereistes van die Memorandum van Inlywing

(MVI) van die Eldoglen HEV (NWM), is gegee. 3.2 Ingevolge die MVI is die vereiste kworum vyf lede. 3.3 Die vergadering word dus wettig gekonstitueer. 3.4 Die vergadering word soos gewoonlik in beginsel in Engels hanteer ten einde diegene te akkommodeer wat nie

Afrikaans magtig is nie. Lede is egter welkom om die vergadering in Afrikaans aan te spreek. Die Voorsitter sal op versoek die aangeleentheid in Engels vertaal.

4. GOEDKEURING VAN DIE NOTULE VAN DIE ALGEMENE JAARVERGADERING GEHOU OP 20 AUGUSTUS 2014

Volgens die bepaling van die MVI, is die notule tesame met die res van die kennisgewingsdokumente 21 dae voor die vergadering aan al die lede versprei en lede het dus insae daarin gehad. Voorgestel: Mnr Servaas de Kock Gesekondeer: Mnr van Zyl

DIE NOTULE VAN DIE ALGHEMENE JAARVERGADERING GEHOU OP 20 AUGUSTUS 2014 WORD SONDER ENIGE WYSIGINGS GOEDGEKEUR.

5. VASSTELLING VAN DIE AGENDA 5.1 Die agenda is aan die lede versprei en geen addisionele insette is ontvang nie. 5.2 Die volgende items word onder sake voortspruitend uit die notule van 20 Augustus 2014 bygevoeg:

6.1 Sekuriteit: 6.2 Verkeerskalmering 6.3 Fasiliteite en belandskapping 6.4 Klankdigting van kragopwekkers

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5.3 Finansies onder item 7.1 sal na Kommunikasie hanteer word. 5.4 Item 7.3 sal as item 7.2 hanteer word 5.5 Item 7.2 sal as item 7.3 hanteer word.

DIE AGENDA WORD SO VASGESTEL EN AANVAAR

6. SAKE VOORTSPRUITEND UIT DIE NOTULE VAN 20 AUGUSTUS 2014 Die Voorsitter stel Mnr Kamal Jaffer aan die woord om terugvoer oor die volgende items te gee: 6.1 Sekuriteit

6.1.1 Geen ernstige insidente het sedert die Algemene Jaarvergadering van 2014 plaasgevind nie. 6.1.2 Die Sentinel Risk Management sekuriteitsverslag is deeglik bestudeer en insette vanaf ander

onafhanklike sekuriteitsdeskundiges en konsultante is ook verkry. 6.1.3 In ooreenstemming met die aanbevelings is opgraderings by al die ingangshekke aan die CCTV

kamerasstelsel, valhekke en penne gedoen. 6.1.4 Die alarmstelsel wat sekerheidsbreuke op elektriese heining aandui, is opgegradeer. 6.1.5 Die herhalerstelsel wat die Eldoglen Sekuriteit aan die reaksiemag, Monitor Net, verbind, is

opgegradeer. 6.1.6 Die verbinding tussen die alarmstelsel en Sekuriteit is herstel. Huiseienaars kan hul alarms direk met

die ingangshek verbind om vinnige reaksie deur die Wagte en Monitor Net te verseker. 6.1.7 'n Nuwe diensverskaffer is aangestel om die inganshekke, motors en elektriese heining te diens en

instand te hou. 6.1.8 Die installasie van termiese kameras op die grensmuur asook interne kameras is in die

beplanningsproses. 'n Hele paar aanbiedings en kwotasies is reeds oorweeg, onder andere 'n kwotasie van Telkom met die opsie om van hul optiese vesel netwerk gebruik te maak. Elektrisiteitsvoorsiening na die kameras en 'n geskikte en koste effektiewe oplossing wat esteties aanvaarbaar en aan die veiligheidsregulasies voldoen, is egter nog problematies.

6.1.9 Die huidige verouderde biometriese vingerafdrukleserstelsel is vervang met 'n nuwe “cloud” gebaseerde bediener en 'n databasis met die nodige sagte- en hardeware.

6.1.10 'n Totale herregistrasie van alle huiseienraars en huurders en hul hele huishouding, insluitende hul personeel, word in Augustus tot Oktober 2015 beplan.

6.2 Verkeerskalmering 6.2.1 Verkeerskalmering is baie suksesvol toegepas gedurende die afgelope jaar en die resultate spreek

vanself. Daar is 'n sigbare en aansienlike afname in verkeersoortredings ooreenkomstig die statistieke in die voorsittersverslag.

6.2.2 Die Memorandum van Inkorporasie, geregistreer by CIPC, verleen aan die Eldoglen HEV Direksie die magtiging om reëls te maak en af te dwing, insluitend reëls met betrekking tot verkeersoortredings en die toepassing van strafmaatreëls, wat die uitreik van boetes en ander sanksie insluit.

6.2.3 As gevolg van onlangse navrae, is verdere regsmenings ingewin ter bevestiging dat die HEV jwel gemagtig is om huisreëls, selfs verkeersreëls op munisipale strate binne die grense van die dorp, af te dwing.

6.2.4 Vrae in die verband sal tydens bespreking van die Voorsittersverslag hanteer word.

6.3 Fasiliteite en Belandskapping 6.3.1 Die plaveisel en belandskappingsprojekte, soos genotuleer, is suksesvol afgehandel.

6.4 Klankdigting van Kragopwekkers

6.4.1 Mnr Hennie de Villiers versoek inwoners om nie kragopwekkers in motorhuise te gebruik nie en dit nie in posisies te plaas waar dit 'n steurnis vir hul bure kan wees nie.

6.4.2 Hy rapporteer dat die HEV spesifieke reëls het waaraan inwoners moet voldoen wat betref die estetika en plasing van kragopwekkers, asook wat betref die bedekkings wat die geraasvlakke verminder om te voldoen aan die Nasionale Bouregulasies.

6.4.3 Kundige persone verleen hulp aan die HEV om die reëls toe te pas en inwoners te adviseer rakende die plasing, estetika en vermindering van geraasvlakke. Hulle is op afspraak beskikbaar.

6.4.4 Mnr Jimmie Puth, die Dorpsbestuurder rapporteer dat 'n Huiseienaar in Eldoglen tans besig is met die ontwerp van 'n koste-effektiewe, esteties aanvaarbare bedekking vir kragopwekkers. Indien dit suksesvol is, kan dit aan inwoners ook bemark word.

6.4.5 Mnr Pettie Petzer doen navraag oor die prosedure wat in Midstream toegepas word deur geysers af te skakel om sodoende te voorkom dat beurtkrag toegepas word.

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6.4.6 Mnr Boshoff noem dat dit nie haalbaar in Eldoglen is nie omdat in teenstelling met Midstream die elektrisiteit verskaf word deur die Stad van Tshwane en dat daar met hul 'n ooreenkoms in die verband beding moet word, wat moeilik sou wees, aangesien Eldoglen nie anders as ander verbruikers hanteer sal word nie. Rippelbeheer word in elk geval deur die Stadsraad toegepas, wat beteken dat alle huisbewoners se geysers op spesifieke tye afgeskakel word, ten einde krag te bespaar.

DIE VERGADERING NEEM KENNIS

7. NUWE SAKE

7.1 VOORSITTERSVERSLAG VIR DIE JAAR EINDIGEND 28/02/2015 Die verslag wat aan alle lede versprei is, word aan die vergadering voorgelê.

Eldoglen HEV doelwitte

Die hoofdoelstelling van die Direksie is behaal.

Die HEV se finansiële posisie is gesond.

Die Direksie pas goeie korporatiewe bestuur toe.

Sedert die vorige AJV, het geen noemenswaardige sekuriteitsinsidente plaasgevind nie.

Regulatoriese Raamwerk en Deursigtigheid

Die HEV word gereguleer ingevolge die Maatskappywet, 2008 en is gedefinieer as ŉ Nie- winsgewende Maatskappy (NWM).

Die bevoegdhede en verpligtinge van die HEV is gemanifesteer in die Memorandum van Inkorporasie (MVI), wat ook die Huis-, Argitektonies- en Estetiese Reëls en Regulasies vervat en per die voorskrifte van die Maatskappywet by die CIPC geregistreer is.

Die Eldoglen HEV is verbind tot die beginsels van rekenskap, integriteit en deursigtigheid in sy handelinge met die huiseienaars, verskaffers en kontrakteurs.

Strukturering van HEV Aktiwiteite Direksie en Komitees

Die Direksie bestaan uit nie-uitvoerende beamptes wat jaarliks deur lede van die HEV by die Algemene Jaarvergadering verkies word. Die Direksie vir die jaar onder oorsig was soos volg: 1. HJ (Hennie) de Villiers 2. KMF (Kamal) Jaffer 3. JJ (Oosie) Oosthuizen 4. HD Du P (Pottie) Potgieter 5. JM (Johan) van Wyk 6. MA (Mohamed) Ahmed 7. CL (Chris) van Niekerk

Die Voorsitter dra sy hartlike dank oor aan die toegewyde Direksielede wat sonder vergoeding ŉ waardevolle bydra lewer tot die aktiewe bestuur van die HEV se bedrywighede en omsien na die belange van al die lede.

Ingevolge die bepalings van die MVI en in die belang van effektiwiteit, het die Direksie sekere verantwoordelikhede aan komitees gedelegeer. Die komitees bestaan uit ten minste een direksielid en ander huiseienaars wat op vrywillige basis die werk uitvoer. Die komitees word ook deur uitvoerende personeel van die HEV ondersteun. Die huidige aktiewe komitees, met die name van die Direkteure wat as voorsitters daarvan opgetree het, is soos volg: 1. Sekuriteit: Kamal Jaffer: (Bygestaan deur Oosie Oosthuizen) 2. Esteties: Hennie de Villiers: (Bygestaan deur Chris van Niekerk) 3. Finansies: Chris van Niekerk: (Bygestaan deur Pottie Potgieter) 4. Fasiliteite en Belandskapping: Johan van Wyk 5. Gemeenskap en Leefstyl: Mohamed Ali Ahmed

Dag Tot Dag Aktiwiteite ŉ Kern uitvoerende bestuurspan is in beheer van die daaglikse aktiwiteite. Dit geskied binne die raamwerk van goedgekeurde delegering van besluitnemingsbevoegdhede.

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1. Mnr Jimmie Puth is die Dorpsbestuurder wat verantwoordelik is vir die bestuur van al die HEV funksies, insluitend die oorhoofse verantwoordelikheid om toe te sien dat die sekuriteit van die Huiseienaars en inwoners van hoogstaande gehalte is.

2. Mnr Riaan Halgryn is die Sekuriteitsbestuurder. Hy is verantwoordelik vir die dag tot dag sekuriteitsfunksies, insluitend personeelbestuur, instandhouding van alle sekuriteitstoerusting en toepassing van alle sekuriteits- en verkeersreëls in die dorp.

3. Die Direksie is tevrede dat die beplande doelwitte soos bepaal vir die finansiële jaar, bereik is. Die hoë standaard van professionaliteit waarmee die bestuurspan die daaglikse aktiwiteite aanpak en bestuur, is gerusstellend. Die bestuur van die Lede van die Eldoglen HEV se belange, is in goeie hande.

7.1.1 Sekuriteit

7.1.1.1 Mnr Jaffer, voorsitter van die Sekuriteitskomitee nooi lede om vrae te vra indien daar enige onduidelikheid bestaan in verband met die sekuriteit in Eldoglen.

7.1.1.2 Dr Joosub doen navraag in verband met die beskikbaarheid van befondsing vir die installering van die termiese kameras op die grensmure.

7.1.1.3 Mnr Potgieter antwoord dat fondse uit die reserwe fonds daarvoor aangewend gaan word. 7.1.1.4 Dr Joosub noem dat hy 'n vergadering in Eldopark bygewoon het, waar die bewering gemaak

is dat die grensmuur tussen Eldoglen en Eldopark oorgekoop is deur Eldopark omdat Eldoglen dit nie kon onderhou nie.

7.1.1.5 Mnr Potgieter antwoord dat die bewering van alle waarheid ontbloot is. Daar was 'n sekuriteitsbreuk van Eldopark se kant af.

7.1.1.6 Dr Joosub doen verder navraag oor die moontlikheid om Solarligte op pale te installeer. 7.1.1.7 Mnr Puth antwoord dat dit oorweeg sal word in samewerking met die toekomstige

beplanning en implementering van die termiese kameras . 7.1.1.8 Mnr Wilkie stel voor dat Eldoglen Monitor Net moet gebruik om te voorkom dat kabeldiefstal

plaasvind. 7.1.1.9 Mnr Puth verduidelik dat die kabeldiefstal nie in Eldoglen plaasvind nie, maar wel in

verskillende uitbreidings van Centurion en Pretoria. 7.1.1.10 Bertie Loots, wat die Voorsitter van die Sekuriteitskomitee was tydens die insident waarna

mnr Potgieter in item 7.1.1.5 verwys het, verduidelik in antwoord op die beweerde aantyging van Eldopark in verband met die onderhoud van die grensmuur tussen Eldopark en Eldoglen, dat die sekuriteitsbreuk beslis aan die kant van Eldopark plaasgevind het. Die instandhouding van die muur is dus teruggegee aan Eldopark wat dit moet instandhou deur middel van 'n SLA ten einde te voorkom dat Eldoglen hom weer in 'n soortgelyke posisie bevind.

7.1.1.11 Mnr Ben Vorster doen navraag in verband met die kontrolering van die Stormwaterkanaal. 7.1.1.12 Mnr Puth verduidelik dat daar 'n vaste staalkonstruksie geïnstalleer is, wat toegang van buite

verhoed. 7.1.1.13 Mnr Pieter Morkel doen navraag oor die wettigheid van die verkeerskalmeringsproses en

boetesisteem. 7.1.1.14 Mnr Potgieter rapporteer dat die klagtes wat tydens die twee vorige Algemene

Jaarvergaderings in die verband ontvang is, die Direksie verplig het om op te tree teen verkeersoortreders. Hy, as Voorsitter van die vergadering, gaan dus nie toelaat dat vorige jare se bespreking weer herhaal word nie, aangesien die Sekuriteitskomitee en die Direksie die vorige jare beskuldig is dat hul nie die nodige stappe neem om verkeersoortredings in Eldoglen te voorkom nie. Die boetestelsel is dus deur die Direksie goedgekeur as deel van die begrotingsproses, waarna dit so deur die Algemene Jaarvergadering aanvaar is en met die goeie gevolge geïmplementeer word. Onfhanklike regsadvies het bevestig dat die toepassing van die boetesisteem wettig en binne die bevoegdheid van die HEV en Direksie is.

7.1.1.15 Mnr Jaffer voeg by dat die Direksie self ook huiseienaars is en ook onderworpe is aan dieselfde reëls. Hy is trots om in 'n veilige Eldoglen te woon.

7.1.1.16 Mnr Carey doen navraag of daar kameras op die grensmure tussen Eldoglen en Eldopark geïnstalleer is.

7.1.1.17 Mnr Puth antwoord dat daar tans geen kameras op die grensmuur tussen Eldoglen en Eldopark geïnstalleer is nie. Indien dit sou gebeur, sou Eldopark verantwoordelik wees daarvoor asook vir die instandhouding daarvan.

7.1.1.18 Mnr Potgieter bedank die Sekuriteitskomitee vir die uitstekende werk wat hul tydens die afgelope moeilike jaar verrig het.

7.1.2 Fasiliteite en Belandskapping

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7.1.2.1 Mnr Johan van Wyk rapporteer dat daar konstante seisoenale aksies en instandhouding plaasvind en dat die gemeenskaplike tuine van Eldoglen HEV goed lyk.

7.1.2.2 Die swembaddens en pompe verg deurlopende instandhouding en is in 'n goeie toestand. 7.1.2.3 ŉ Ongeïdentifiseerde dame doen navraag oor die moontlike implementering van 'n

herwinningsprojek in Eldoglen. 7.1.2.4 Mnr van Wyk antwoord dat daar wel pogings aangewend is om so 'n projek van die grond af

te kry, maar dat die pogings misluk het as gevolg van 'n gebrek aan belangstelling. 7.1.2.5 Tans is daar wel 'n maatskappy genaamd Mpact wat papierherwinning in Eldoglen doen.

Ongeveer 80 huishoudings maak van die diens gebruik. Eldoglen HEV is egter nie by die administrasie van die projek betrokke nie.

7.1.2.6 Mnr Potgieter noem dat die Munisipaliteit ook beplan om 'n herwinningsprojek te implementeer.

7.1.2.7 Mnr van Zyl spreek sy waardering uit teenoor die Fasiliteite en Belandskappingskomitee vir die puik diens wat gelewer word. Hy noem dat hy soms besoekers van oorsee ontvang en dat hul baie beïndruk is met die voorkoms van Eldoglen.

7.1.2.8 Die Voorsitter bedank Mnr Johan van Wyk, sy Komitee en die uitvoerende personeel vir die volgehoue goeie werk wat gelewer word.

7.1.3 Estetiese Komitee

7.1.3.1 Mnr Hennie de Villiers noem dat dit steeds die ideaal van die Estetiese Komitee is om die hoofdoelstelling van die Eldoglen HEV toe te pas, naamlik om die gemeenskaplike belange van sy lede te bevorder en te beskerm en daardeur ŉ veilige, hoë kwaliteit lewenstyl vir die huiseienaars en inwoners te verseker deur die effektiewe bestuur van die doelmatige ontwikkeling van wonings.

7.1.3.2 Eienaars wat aanbouings aan hul wonings doen sonder die vereiste goedkeuring deur die Estetiese Komitee en die Tshwane Munisipaliteit, bly een van die grootste probleme waarmee die Estetiese Komitee te kampe kry. Hy doen dus 'n beroep op eienaars om gehoor te gee aan die Eldoglen HEV Argitektoniese en Estetiese Reëls, deur die regte prosesse te volg.

7.1.3.3 Daar word gevra of sonpanele geïnstalleer mag word. 7.1.3.4 Mnr de Villiers antwoord dat daar 'n aansoekvorm by die dorpskantoor beskikbaar is, wat

deur die kontrakteur en eienaar onderteken moet word. Die inligting rakende die reëls vir die installering van onder andere sonpanele, word in die vorm uiteengesit. Voordat voortgegaan mag word met die installasie, moet 'n afspraak met die Inspekteur van Eldoglen HEV gemaak word ten einde te verseker dat die sonpanele volgens die reëls geïnstalleer word.

7.1.3.5 Die Voorsitter bedank die Estetiese Komitee, wat op 'n tweeweeklikse basis vergader en as gevolg van goeie bestuur, uitstekende werk verrig wat 'n merkbare verbetering in die estetiese voorkoms van die Dorp teweegbring.

7.1.4 Gemeenskapsbetrokkenheid. 7.1.4.1 Mnr MA Ahmed rapporteer dat hy baie opgewonde is oor die nuwe elektroniese nuusbrief.

Die terugvoer wat vanaf huiseienaars ontvang is, is baie positief. 7.1.4.2 Sedert sy termyn as Direkteur ŉ aanvang geneem het, is hy besig om moontlikhede te

ondersoek om die sportfasiliteite te verbeter en uit te brei. 7.1.4.3 Mev J Moore doen navraag oor die metode wat gevolg word om die muurbalfasiliteite te

bespreek. 7.1.4.4 Mnr Ahmed antwoord dat een van die eienaars en lid van die muurbalklub, Mnr Imtiaz

Ebrahim, die bespreking hanteer en dat hy gekontak kan word in die verband. 7.1.4.5 Daar word versoek dat die moontlikheid vir die speel van tafeltennis ook oorweeg word. 7.1.4.6 Mnr Ahmed neem kennis en sal die moontlikheid ondersoek. 7.1.4.7 Dr A Joosub doen navraag oor die moontlikheid om die klubhuis te vergroot. 7.1.4.8 Mnr Ahmed antwoord dat die aangeleentheid sal aandag geniet. 7.1.4.9 Mev Diane Donnelly versoek dat daar addisionele trappies in die swembad gebou word ten

einde die uitklimproses te vergemaklik. 7.1.4.10 Mnr Puth antwoord dat ekstra trappe reeds in die swembad gebou is.

7.1.5 Finansiële Verslag 7.1.5.1 Mnr Potgieter lê die geouditeerde finansiële state vir die finansiële jaar 2014/15 aan die

vergadering voor. 7.1.5.2 Die state is ook aan al die lede versprei en 'n opsomming daarvan word op die oorhoofse

projektor vertoon.

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7.1.5.3 Mnr Potgieter gee geleentheid aan lede vir vrae en kommentaar. 7.1.5.4 Geen vrae word ontvang of kommentaar gelewer nie en die Voorsitter bedank Mnr Van

Niekerk en die Finansiële Komitee vir hul konstruktiewe bydrae en insette.

7.2 Goedkeuring van die Finansiële State vir die jaar geëindig op 28 Februarie 2015 Die geouditeerde finansiële state wat ingesluit was by die kennisgewing en dokumente wat op 09 Julie 2015 aan alle lede versprei is enbespreek onder item 7.1.5, word aan die vergadering voorgehou vir goedkeuring. Mnr Potgieter spreek sy dank uit teenoor LC van der Merwe, Linda Bam, Jimmie Puth en die Finansiële Komitee vir die wyse waarop die Eldoglen HEV se finansies en sake bestuur word. Voorgestel: Dr A Joosub Gesekondeer: Mnr S de Kock DIE GEOUDITEERDE FINANSIËLE JAARSTATE VIR DIE TYDPERK GEËINDIG 28 FEBRUARIE 2015 WORD EENPARIG GOEDGEKEUR.

7.3 Heffings en gelde: 2015/16 vir bevestiging

7.3.1 Die heffingstruktuur betaalbaar vir 2015/16 word aan die vergadering voorgelê vir bevestiging. Lede word weer versoek om hulself met die nuwe heffingsbedrag wat betaalbaar was vanaf 1 Maart 2015 te vergewis.

7.3.2 Alle fooie, deposito’s, boetes en gelde betaalbaar soos deur die Direksie goedgekeur, word aan die vergadering voorgelê vir bevestiging.

DIE HERSIENE HEFFINGS, GELDE, DEPOITO’S EN BOETES BEPAAL VIR 2015/16 WORD DEUR DIE VERGADERING BEVESTIG

7.4 Goedkeuring: Aanstelling van Ouditeure vir 2015/16 7.4.1 RVN Geoktrooieerde Rekenmeesters was vir die periode 2014/2015 aangestel. 7.4.2 Die Finansiële Komitee en Direksie is tevrede met hul dienslewering op alle terreine 7.4.3 Die Direksie beveel dus aan dat RVN Geoktrooieerde Rekenmeesters heraangestel word as Eldoglen

HEV se ouditeure vir die 2015/2016 finansiële jaar.

Voorgestel: Mnr LC van der Merwe Gesekondeer: Mnr Ben Vorster DIE AANSTELLING VAN RVN GEOKTROOIEERDE REKENMEESTERS ING. VIR DIE TYDPERK 2015/16 WORD EENPARIG GOEDGEKEUR.

8. VERKIESING VAN DIREKTEURE

8.1 Die MVI bepaal dat ŉ minimum van drie en ŉ maksimum van sewe Direkteure verkies mag word. 1. Die volgende ses nominasies is voor die afsnytyd vir nominasies ontvang: Ahmed MA (Mohamed) 2. De Villiers H J (Hennie) 3. Jaffer K M F (Kamal) 4. Oosthuizen J J (Oosie) 5. Potgieter H D D P (Pottie) 6. Van Wyk J M (Johan)

8.2 Geen beswaar word vanaf die vloer geopper teen enige genomineerde nie. Aangesien daar nie meer nominasies as die maksimum van sewe ontvang is nie, is ŉ stemproses nie nodig nie.

DIE GENOMINEERDE LEDE WORD ONBESTREDE AS LEDE VAN DIE ELDOGLEN HEV DIREKSIE VIR DIE 2015/16 TERMYN AANGESTEL.

9. AFSLUITING

9.1 Die Voorsitter spreek nogmaals sy opregte dank uit teenoor alle lede van die Eldoglen HEV vir hul individuele bydrae om ons dorp, Eldoglen 'n aangename en veilige plek te maak om in te woon.

9.2 Hy bedank verder elkeen van die Lede van die Direksie vir hul toewyding, bekwaamheid en leierskap op Direksievlak. Hy wys op die baie ure wat afgestaan word aan HEV aktiwiteite te midde van besige beroeps- en persoonlike programme, sonder enige monetêre vergoeding.

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9.3 Die Huiseienaars wat as lede op die onderskeie Komitees dien, verdien ook spesiale vermelding. Dit is hierdie Komitees wat die sake vlot laat verloop en wat sorg dat leiding aan uitvoerende personeel verleen word. Daarom bedank hy die lede in besonder vir hul toewyding die afgelope jaar, wat ook sonder enige vergoeding geskied het.

9.4 Ten slotte bedank hy die uitvoerende personeel van Eldoglen HEV vir hulle daaglikse bydrae in hulle onderskeie areas van verantwoordelikheid en vir die effektiewe en vriendelike wyse waarmee hul die afgelope jaar die belange van inwoners en huiseienaars van Eldoglen gedien het.

9.5 Geen verdere punte word bespreek nie en die vergadering verdaag om 20:20 9.6 Lede word genooi vir tee, koffie en verversings.

Goedgekeur tydens 'n vergadering gehou op 27 Julie 2016

------------------------------------------------------------ H D Du P POTGIETER VOORSITTER: ELDOGLEN HUISEIENAARSVERENIGING

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MINUTES OF SIXTEENTH ANNUAL GENERAL MEETING (AGM) OF ELDOGLEN HOME OWNERS ASSOCIATION (HOA) HELD AT NEOS, BONDEVPARK ON 30 JULY 2015 AT 19:00

1. OPENING AND WELCOME The Chairman, Mr HD Du P (Pottie) Potgieter welcomes all present, while some members are still signing the register. Mr Potgieter thanked everybody for braving the cold to attend the meeting.

2. ATTENDANCE REGISTER 2.1 Present

73 Members signed the register.

2.2 Proxy Only one valid proxy was received.

2.3 Apologies The following members tendered an apology:

M van Staden 4117 5 Kronanoekie Anill Magan (Anigam Trust) 3518/2 2 Ritzplek

R Van Den Berg 4209 24 Bondevr Avenue- East

J Ackerman 3484/6 6 Glen Village

MD Snyman 4094 182 Bondevry Avenue

D Gonvender 3576/4 4 Eagle’s Nest

Me Van Aardt 3484/12 12 Glen Village

EGG Just 4212 3 Felix Street

L & E Setzkorn 3526 25 Dianenoekie

M Hanif 4043/8 8 Casa Mia

C Terblanche 3517/2 2 Elanie

M Zeiler 3517/4 4 Elanie

J Terblanche 3885 40 Peseta Street

J Bekker 3531 5 Dianenoekie

3. CONSTITUTION OF MEETING PROSEDURE 3.1 Proper notice of the meeting in accordance with the requirements of the Memorandum of Incorporation (MOI) of

the Eldoglen HOA (NPC) was given. 3.2 In terms of the MOI the required quorum is five members. 3.3 The meeting is legally constituted. 3.4 The meeting will in principle as usual be conducted in English to accomodate those who are not acquainted with

Afrikaans. Members are welcome to address the meeting in Afrikaans. The Chairman will translate the matter into English at request.

4. APPROVAL OF MINUTES: AGM HELD ON 20 AUGUST 2014

In terms of the provisions of the MOI, the minutes, together with the rest of the notification documents, were distributed to all members 21 days before the meeting and members thus had access thereto. Proposed: Mr Servaas de Kock Seconded: Mr van Zyl

THE MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 20 AUGUST 2014, ARE APPROVED WITHOUT ANY AMENDMENTS.

5. FIXING OF AGENDA 5.1 The agenda was distributed to members and no additional contributions were received.

5.2 The following items are added to matters arising from the minutes of 20th August 2014: 6.1 Security 6.2 Traffic Calming 6.3 Facilities and Landscaping 6.4 Sound proofing of generators

5.3 Finances under item 7.1 will be discussed after Communication.

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5.4 Item 7.3 will be dealt with as 7.2. 5.5 Item 7.2 will be dealt with as 7.3.

AGENDA THUS FIXED AND ACCEPTED

6. MATTERS ARISING FROM MINUTES OF 20th AUGUST 2014 The Chairman calls on Mr Kamal Jaffer to give feedback on the following items.: 6.1 Security

6.1.1 No incidents have occurred since the Annual General Meeting 2014. 6.1.2 The Sentinel Risk Management security report was thoroughly studied and inputs from independent

security experts and consultants were also obtained. 6.1.3 Subsequently upgrades were made to the CCTV camera system, booms and spikes at all the entrances. 6.1.4 The alarm indicating security breaches on the electric fence were upgraded. 6.1.5 The repeater system which links the Eldoglen Security to the reaction force, Monitor Net was upgraded. 6.1.6 The connection between the alarm system and Security was restored. Homeowners can connect their

alarms directly to the gate to ensure quick response by the guards and Monitor Net. 6.1.7 A new service provider was appointed to service and maintain the access gates, motors and electric

fences. 6.1.8 The installation of thermal cameras on the perimeter wall, as well as internal cameras, is in progress. A

number of proposals and quotations have been considered, amongst which a quote from Telkom with the option of their fiber optic network. Electricity supply to the cameras and an appropriate cost effective solution which is aestehetically acceptable and comply with safety regulations, however, are still problematic.

6.1.9 The current outdated biometric fingerprint reader system was replaced with a new ‘cloud’ based server and a databse with the necessary hardware and software.

6.1.10 A total re-registration of all homeowners and tenants and their total households, including their staff, is planned for August to October 2015.

6.2 Traffic calming 6.2.1 Traffic calming was very successfully applied during the past year and the results speak for themselves.

A visible and significant reduction in traffic violations occurred as shown in the statistics in the Chairman’s report.

6.2.2 The Memorandum of Incorporation, registered with CIPC, gives the Eldoglen HOA Board of Directors the authority to make and enforce rules, including rules relating to traffic violations, as well as the implementation of penalties, which includes the issuing fines and other sanctions.

6.2.3 As a result of recent inquiries, futher legal opinion was obtained to confirm that the HOA is authorised to enforce house rules, including traffic rules on municipal roads, within the boundaries of Eldoglen.

6.2.4 Questions in this regard will be dealt with during discussion of the Chairman’s report.

6.3 Facilities and Landscaping 6.3.1 The paving and landscape projects as minuted, were successfully completed.

6.4 Sound proof of Generators

6.4.1 Mr Hennie de Villiers requests residents not to place generators in garages or in positions where it can be an annoyance to their neighbours.

6.4.2 He reports that the HOA has specific rules which residents must comply with in regard to aesthetics and placement of generators, as well as coverings which reduce noise levels to comply with the National Building Regulations.

6.4.3 Expert persons assist the HOA to apply these rules and to advise residents regarding the positioning, aesthetics and reduction of noise levels. They are available by appointment.

6.4.4 Mr Jimmie Puth, the Estate Manager reports that a home owner in Eldoglen is currently working on the design of a cost-effective, aesthetically acceptable cover for generators. If successful, it could also be marketed to residents.

6.4.5 Mr Pettie Petzer enquires about the procedures applied in Midstream by switching off geysers in order to avoid load shedding .

6.4.6 Mr Boshoff mentions that it is not attainable in Eldoglen, because contrary to Midstream the electricity is provided by the City of Tshwane and an agreement must be negotiated with them, which would be difficult, since Eldoglen cannot be treated different than other consumers. Ripple control is being applied in any case by the City Council, which means that all geysers are swithced off at specific times, in order to save power.

NOTED.

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7. NEW MATTERS

7.1 CHAIRMAN’S REPORT – YEAR ENDING 28/02/2015 The report which was distributed to all members, is submitted to the meeting.

Eldoglen HOA objectives

The main objective of the Board is realized.

The financial position of the HEV is sound and healthy.

The Board applies good corporate governance.

Since the last AGM, no serious reportable security incidents occurred.

Regulatory Framework and Transparency

The HOA is regulated under the Companies Act, 2008 and is defined as a Non-Profit Company (NPC).

The powers and responsibilities of the HOA are manifested in the Memorandum of Incorporation (MOI), which also includes the House -, Architectural - and Aesthetic Rules and Regulations, and is registered with CIPC in terms of the provisions of the Companies Act.

The Eldoglen HOA is committed to the priciples of accountability, integrity and transparency in its dealings with the home owners, suppliers and contractors.

Structuring of HOA activities Board and Comitees

The Board of Directors consits of non-executive officials elected anually at the Annual General Meeting by members of the HOA. The Members of the Board for the year under review were as follows: 1. HJ (Hennie) de Villiers 2. KMF (Kamal) Jaffer 3. JJ (Oosie) Oosthuizen 4. HD Du P (Pottie) Potgieter 5. JM (Johan) van Wyk 6. MA (Mohamed) Ahmed 7. CM (Chris) van Niekerk

The Chairperson conveys his gratitude towards the very efficient and dedicated Board members, who without remuneration render a valuable contribution towards the active management of the HOA affairs and the interests of its members.

I'n terms of the MOI and in the interest of efficiency, the Board has delegated certain responsibilities to committees. The Committees consist of at least one Board member and other homeowners who voluntarily perform the work. The committees are also supported by executives of the HOA. The current active committees, with the names of the respective Chairman and their supporting Board Members, are as follows: 1. Security: Kamal Jaffer (Assisted by Oosie Oosthuizen) 2. Aesthetics: Hennie de Villiers (Assisted by Chris van Niekerk) 3. Finances: Chris van Niekerk (Assisted by Pottie Potgieter) 4. Facilities and Landscaping: Johan van Wyk 5. Community and Lifestyle: Mohamed Ali Ahmed

Day to day activities A core management team is in charge of daily activities. This is done within the framework of approved delegation of decision-making powers. 1. Mr Jimmie Puth is the Estate Manager who is responsible for managing all the HOA functions, including the

overall responsibility for ensuring the security of the Homeowners and residents of superior quality. 2. Mr Riaan Halgryn is the Security Manager. He is responsible for the day-to-day security functions, including

personnel management, maintenance of security equipment and application of all security and traffic rules in the town.

3. The Board is satisfied that the planned targets set for the financial year are met. The high standard of professionalism with which the management team approach daily activities and management, is reassuring. The management of the members of the Eldoglen HOA’s interest are in good hands.

7.1.1 Security

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7.1.1.1 Mr Jaffer, Chairman of the Security Committe invites members to ask questions if there is any uncertainty regarding the security in Eldoglen.

7.1.1.2 Dr Joosub enquires regarding the availability of funding for the installation of the thermal cameras on the perimeter wall.

7.1.1.3 Mr Potgieter replies that funds from the reserve fund will be used for the cameras. 7.1.1.4 Dr Joosub mentions that he attended a meeting in Eldopark, where the allegation was made

that the boundary wall between Eldoglen and Eldopark was taken over by Eldopark because Eldoglen could not keep up the maintenance thereof.

7.1.1.5 Mr Potgieter said that the statement is devoid of all truth. There was a security breach from the Eldopark side.

7.1.1.6 Dr Joosub further enquires about the possibility of installing solar lights on poles. 7.1.1.7 Mr Puth says that it will be considered together with the future planning and implementation

of the thermal cameras. 7.1.1.8 Mr Wilkie suggests that Eldoglen should make use of Monitor Net to prevent occurance of cable

theft. 7.1.1.9 Mr Puth explaines that the cable theft did not occur in Eldoglen, but in various extensions of

Centurion and Pretoria. 7.1.1.10 Mr Bertie Loots, who was Chairman of the Security Committee when the incident to which Mr

Potgieter referred in item 7.1.1.5, confirms in reply to the accusation of Eldopark in regard to the maintenance of the boundary wall between Eldopark and Eldoglen, that the security breach indeed occurred from the Eldopark side. The maintenance of the wall was thus returned to Eldopark and it should be maintained in terms of an SLA in order to protect Eldoglen from a similar situation in future.

7.1.1.11 Mr Ben Vorster enquires regarding the control of the Storm Water Channel. 7.1.1.12 Mr Puth explaines that a solid steel construction was installed, which prevents any possible

entry from outside. 7.1.1.13 Mr Pieter Morkel asks about the legality of the traffic calming process and the fines system. 7.1.1.14 Mr Potgieter reports that the complaints received during the two previous AGM’s in this regard,

compelled the Board to take action against traffic offenders. As Chairman of the meeting, he is not going to allow repetition of previous discussions, as the Security Committee and the Board were accused during previous years that they did implement the necessary steps to prevent traffic oviolations in Eldoglen. The fines system was thus approved by the Board as part of the budget process, whereafter it was accepted by the Annual General Meeting and implemented with the desired results. Legal opinion regarding the legality of the traffic calming procedures were obtained and was found to be within the power of the HOA and Board.

7.1.1.15 Mr Jaffer adds that the Board members are also homeowners and therefore subject to the same rules. He is proud to live in a safe Eldoglen.

7.1.1.16 Mr Carey asks whether there are cameras installed on the perimeter wall between Eldoglen and Eldopark.

7.1.1.17 Mr Puth replies that there are currently no cameras installed on the boundary wall between Eldoglen en Eldopark. If cameras should be installed, it would be the responsibility of Eldopark, as well as the maintenance thereof.

7.1.1.18 Mr Potgieter thanks the Security Committe for the excellent work done by them during the past difficult year.

7.1.2 Facilities and Landscape

7.1.2.1 Mr Johan van Wyk reports that constant seasonal operations and maintenance are undertaken and that the communal gardens of Eldoglen HOA look good.

7.1.2.2 The pools and pumps require ongoing maintenance and are in good condition. 7.1.2.3 An unidentified lady enquires about the possible implementation of a recycling project in

Eldoglen. 7.1.2.4 Mr van Wyk said that there were attempts to get such a project off the ground, but such

attemps failed due to a lack of interest. 7.1.2.5 At present there is a company called Mpact, doing recycling in Eldoglen. About 80 households

make use of their service. Eldoglen HOA is not involved in the administration of the project. 7.1.2.6 Mr Potgieter mentions that the municipality also plans so implement a recycling project. 7.1.2.7 Mr van Zyl expresses his appreciation to the Facilities and Landscaping Committee for excellent

services rendered. He sometimes receives visitors from abroad and they are always impressed with the appearance of Eldoglen.

7.1.2.8 The Chairman thanks Mr Johan van Wyk, his committee and the executive staff for the continued good work done.

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7.1.3 Aethetic Comittee 7.1.3.1 Mr Hennie de Villiers states that it is still the ideal of the aesthetic committee to execute the

main objective of the Eldoglen HOA, namely to promote and protect the communual interests of its members, thereby ensuring safe, high quality lifestyle for home owners and residents by the effective management of the functional development of residences.

7.1.3.2 Owners who do additions to their homes without the required approval by the Aesthetic Committee and the Twane Municipality, remains one of the major problems which the Aesthetic Committee has to deal with. He thus appeals to owners to comply with the Eldoglen HOA Archictectural and Aesthetic Rules, by following the correct procedures.

7.1.3.3 It is asked if solar panels may be installed. 7.1.3.4 Mr de Villiers replies that there is an application form available at the town office, which must

be signed by the contractor and owner. The information regarding the rules for the installation of solar panels, among others, are set out in the form. Before they may proceed with the installation, an appointment with the inspector of the Eldoglen HOA should be made to ensure that the solar panels are installed in accordance with the regulations.

7.1.3.5 The Chairman thanks the Aesthetics Committee, which meets on a fortnightly basis and renders excellent work as a result of sound management, bringing about a marked improvement in the aestehtic apperance of the town.

7.1.4 Community Involvement. 7.1.4.1 Mr MA Ahmed reports that he is very excited about the new electronic newsletter. Feedback

received from homeowners are very positive. 7.1.4.2 Since the commencement of his term as Director, he has been engaged in investigating

possibilities to improve and expand sports facilities. 7.1.4.3 Mrs J Moore inquires about the booking methods used for the squash facilities. 7.1.4.4 Mr Ahmed replies that one of the owners and a member of the squash club, , Mr Imtiaz Ebrahim,

oversees the bookings and that he can be contacted in this regard. 7.1.4.5 It is requested that the possibility for the playing table tennis should be considered. 7.1.4.6 Mr Ahmed takes note and will explore the possibility. 7.1.4.7 Dr A Joosub enquires about the possibility of enlarging the clubhouse. 7.1.4.8 Mr Ahmed says that this issue will be addressed. 7.1.4.9 Mrs Diane Donnelly requests that additional steps be built in the Lira Crescent swimming pool

in order to ease exit from the pool. 7.1.4.10 Mr Puth informs additional steps have already been built in the pool.

7.1.5 Financial Report

7.1.5.1 Mr Potgieter submits the audited financial statements for the financial year 2014/15 to the meeting.

7.1.5.2 The statements were also distributed to all the members and a summary thereof is displayed on the overhead projector.

7.1.5.3 Mr Potgieter affords members the opportunity for questions and comments. 7.1.5.4 No questions or comments are forthcoming and the Chairman thanks Mr Van Niekerk and the

Financial Committee for their constructive contribution and inputs.

7.2 Approval of Financial Statements for the year ending on 28 February 2015 The audited financial statements which were included in the notice and documents of this meeting and distributed to all members on 09 July 2015 and discussed under item 7.1.5, are presented to the meeting for approval. Mr Potgieter expresses his gratitude to LC van der Merwe, Linda Bam, Jimmie Puth and the Financial Committee for the way in which the finances and business managment of the Eldoglen HOA’s are managed. Proposed: Dr A Joosub Seconded: Mnr S de Kock THE AUDITED FINANCIAL YEAR STATEMENTS FOR THE PERIOD ENDING 28 FEBRUARY 2015 ARE APPROVED UNANIMOUSLY.

7.3 Levies and Fees: 2015/16 for confirmation

7.3.1 The format of levies payable to the Eldoglen HOA for 2015/16 is submitted to the meeting for confirmation. Members are requested to acquaint themselves with the new levy that became payable from 1 March 2015.

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7.3.2 All fees, deposits and fines payable, as approved by the Board, are submitted to the meeting for confirmation.

THE REVISED LEVIES, FEES, DEPOSITS AND FINES DETERMINED FOR 2015/16 ARE CONFIRMED BY THE MEETING

7.4 Approval: Appointment Auditors for 2015/16 7.4.1 RVN Chartered Accountants were appointed for the period 2014/2015. 7.4.2 The Financial Committee and the Board are satisfied with their service in all areas. 7.4.3 The Board recommends that RVN Chartered Accountants be reappointed as Eldoglen HOA’s auditors for

the 2015/2016 financial year.

Proposed: Mr LC van der Merwe Seconded: Mr B Vorster THE APPOINTMENT OF RVN CHARTERED ACCOUNTANTS ING. FOR THE PERIOD 2015/16 IS APPROVED UNANIMOUSLY.

8. ELECTION OF DIRECTORS

8.1 The MOI provides that a minimum of three and a maximum of seven directors may be elected. 8.2 The following six nominations were received by the closing time for nominations:

1. Ahmed MA (Mohamed) 2. De Villiers H J (Hennie) 3. Jaffer K M F (Kamal) 4. Oosthuizen J J (Oosie) 5. Potgieter H D D P (Pottie) 6. Van Wyk J M (Johan)

8.3 The nominations were scrutinised in terms of the provisions of the MOI and all adhere to the requirements. No

objections are received from the floor in regard to any of the nominees. Since no more nominations than the maximum of seven were received, a ballot is not required.

THE NOMINATED MEMBERS ARE UNANIMOUSLY APPOINTED AS MEMBERS OF THE BOARD OF DIRECTORS OF ELDOGLEN HOA FOR THE 2015/16 TERM.

9. CLOSURE

9.1 The Chairman once again expresses his sincere gratitude to all members of the Eldoglen HOA for their individual contributions to make our town, Eldoglen a pleasant and safe place to live in.

9.2 He thanks each member of the Board of Directors for their dedication, skill and leadership at Board level. He is mentions the many hours spent on HOA activities without any monetary compensation, despite busy professional and personal commitments.

9.3 Homeowners who serve as members of the various committes, also deserve special mention. These committees ensure the smooth running of business and give guidance and direction to the executive staff. Therefore, he thanks those members in particular for their dedication, also without any compensation, over the past year..

9.4 Finally, he thanks the executive staff of Eldoglen HOA for their daily contributions in ther respective areas of responsibility and for the effetive and friendly way in which they served interests of home woners and residents of Eldoglen during the past year.

9.5 No further points are discussed and the meeting adjourns at 20h20. 9.6 Members are invited for tea, coffee and refreshments.

Approved at a meeting held on 27th July 2016.

------------------------------------------------------------ H D Du P POTGIETER CHAIRMAN: ELDOGLEN HOME OWNERS ASSOCIATION

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VOORSITTERSVERSLAG 2015/16

Geagte lede van die Direksie, Ingevolge die bepalings van die Memorandum van Inkorporering van die Eldoglen Huiseienaarsvereniging (NWM), lê ek die verslag vir die finansiële jaar geëindig 29 Februarie 2016 voor vir oorweging, by die Algemene Jaarvergadering gehou te word op 27 Julie 2016. Weens die oorvleueling van die finansiële jaar en die tydperk tussen algemene jaarvergaderings, word dit toepaslik geag dat daar in hierdie verslag ook melding gemaak word van aktiwiteite en projekte wat tussen einde van die finansiële jaar en die lewering van hierdie verslag, ŉ aanvang geneem het of voltooi is. 1. VERSLAG 1.1. Eldoglen HEV doelwitte

Die hoofdoel van die Eldoglen HEV is om die gemeenskaplike belange van sy lede te bevorder en te beskerm en daardeur ŉ veilige, hoë kwaliteit lewenstyl vir die huiseienaars en inwoners te verseker deur die effektiewe bestuur van die doelmatige ontwikkeling van wonings en verwante fasiliteite, sowel as gemeenskapsfasiliteite, in die residensiële woongebied van Eldoglen (bestaande uit Eldoraigne Uitbreidings 35, 38, 39, 40 en 42).

1.2. Regulatoriese Raamwerk en Deursigtigheid

Die HEV word gereguleer ingevolge die Maatskappywet, 2008, soos gewysig en is gedefinieer as ŉ Nie- winsgewende Maatskappy (NWM). Die bevoegdhede en verpligtinge van die HEV is gemanifesteer in die Memorandum van Inkorporasie (MVI), wat ook die Huis-, Argitektonies- en Estetiese Reëls en Regulasies vervat en per die voorskrifte van die Maatskappywet by die CIPC geregistreer is. Die Eldoglen HEV is verbind tot die beginsels van rekenskap, integriteit en deursigtigheid in sy handelinge met die huiseienaars, verskaffers en kontrakteurs.

1.3. Direksie

Die Direksie bestaan uit nie-uitvoerende direkteure wat jaarliks deur lede van die HEV by die Algemene Jaarvergadering verkies of deur die Direksie gekoöpteer word ingevolge die bepalings van die MVI. Die Direksie vir die jaar onder oorsig was soos volg: HJ (Hennie) de Villiers (Bedank 1 November 2015) KMF (Kamal) Jaffer JJ (Oosie) Oosthuizen HD Du P (Pottie) Potgieter JM (Johan) van Wyk MA (Mohamed) Ahmed AA (Arshad) Abba (Gekoopteer 25 November 2015)

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Geen vergoeding word betaal aan die Direksie of aan die lede van subkomitees wat die Huiseienaars verteenwoordig nie.

1.4 Strukturering van die HEV aktiwiteite

1.4.1 Direksie en Komitees

Ingevolge die bepalings van die MVI en in die belang van effektiwiteit, het die Direksie sekere verantwoordelikhede aan komitees gedelegeer. Die komitees bestaan uit ten minste een direksielid en ander huiseienaars wat op vrywillige basis die werk uitvoer. Die komitees word ook deur uitvoerende personeel van die HEV ondersteun. Die huidige aktiewe komitees, met die name van die Direkteure wat as voorsitters daarvan opgetree het, is soos volg:

Sekuriteit: Kamal Jaffer (Bygestaan deur Oosie Oosthuizen)

Esteties: Hennie de Villiers (Tot 30 October 2015) Oosie Oosthuizen (Vanaf Januarie 2016)

Finansies: Arshad Abba (Bygestaan deur Pottie Potgieter)

Fasiliteite en Belandskapping: Johan van Wyk

Kommunikasie en Leefstyl: Mohamed Ali Ahmed 1.4.2 Dag-tot-dag aktiwiteite.

ŉ Kern uitvoerende bestuurspan is in beheer van die daaglikse aktiwiteite. Dit geskied binne die raamwerk van goedgekeurde delegering van besluitnemingsbevoegdhede. Mnr Jimmie Puth is die Dorpsbestuurder wat verantwoordelik is vir die bestuur van al die HEV funksies, insluitend die oorhoofse verantwoordelikheid om toe te sien dat die sekuriteit van die Huiseienaars en inwoners van hoogstaande gehalte is. Mnr Riaan Halgryn is die Sekuriteitsbestuurder. Hy is verantwoordelik vir die dag tot dag sekuriteitsfunksies, insluitend personeelbestuur ten opsigte van sekuriteitspersoneel, instandhouding van alle sekuriteitsinstallasies en toepassing van alle sekuriteits- en verkeersreëls in die dorp. Die Direksie is tevrede dat die beplande doelwitte soos bepaal vir die finansiële jaar, bereik is. Die hoë standaard van professionaliteit waarmee die bestuurspan die daaglikse aktiwiteite aanpak en bestuur, is gerusstellend. Die bestuur van die Lede van die Eldoglen HEV se belange, is in goeie hande.

1.5 Finansiële Verslag 1.5.1 Algemeen

Die Direksie en die Finansiële Komitee, met die ondersteuning van die Dorpsbestuurder en die Rekenmeester, is verantwoordelik vir die voorbereiding van die finansiële state en ander finansiële inligting wat voorgelê word in die Jaarverslag, asook deurlopende maandelikse verslaggewing aan die Direksie. Die finansiële jaarstate reflekteer die huidige toestand van sake en die resultate van projekte van die HEV op ŉ ware en redelike wyse. Die Finansiële Komitee en die Direksie van die HEV sorg dat die Jaarlikse Finansiële State gebaseer is op

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gepaste rekeningkundige praktyke en dat effektiewe korporatiewe bestuur deurentyd gehandhaaf word.

1.5.2 Geouditeerde Finansiële Jaarstate

Die eksterne ouditeure is verantwoordelik vir die onafhanklike ondersoek asook terugvoer en verslag gee van die finansiële state volgens die Algemene Aanvaarde Oudit Standaarde. RVN Geoktrooieerde Rekenmeesters Ing. is aangestel as die eksterne ouditeure vir die jaar 2015/16. Die geouditeerde finansiële state van die HEV vir die finansiële jaar geëindig 29 Februarie 2016 reflekteer ŉ oorskot na belasting van R 508 067 (2014/2015: R 423 405) en huiseienaarsbelang en reserwes van R 5 123 699 (2014/2015: R 4 615 632). Die finansiële posisie van die HEV is kerngesond, soos hieronder gereflekteer in die sleutel finansiële syfers vir 2015/16 asook die vier voorafgaande jare:

Beskrywing 29/02/16 28/02/15 28/02/14 28/02/13 29/02/12 R R R R R

Netto surplus (tekort) vir jaar na belasting

508 067 423 405 328 843 609 623 531 832

Huiseienaarsbelang en reserwes

5 123 699 4 615 632 4 192 227 3 863 382 3 253 759

Beskikbare Huiseienaars fondse

3 998 699 3 490 632 3 442 225 3 113 382 2 503 759

Kontant in bank en beleggings

3 176 806 3 171 399 3 006 930 2 710 964 2 022 038

Kontant en beleggings na voorsiening vir Agente-, bou-deposito’s en kapitaal verpligtinge

3 008 306 2 911 399 2 720 044 2 312 964 1 625 038

Uitstaande heffings (netto na voorsienings)

64 520 62 110 14 529 33 143 96 545

Die HEV is net soos ander organisasies blootgestel aan stygende kostes en in besonder koste van sekuriteit. Dit is belangrik dat heffings bekostigbaar en kompeterend bly maar terselfdertyd ook reserwes bou en volhou, om vir stygende onderhoudskostes en kapitale besteding voorsiening te maak. Die Direksie is tevrede dat die huidige vlak van reserwes gesond is. Die reserwe fondse soos vervat in die huidige begroting is: Gebeurlikheidsfonds - R 375 000) en Sekuriteitstoerusting Instandhoudingsfonds - R 750 000. Gedurende die 2016/17 finansiële jaar gaan ŉ deel van kontantreserwes aangewend word vir twee groot sekuriteitsprojekte waarna later in hierdie verslag verwys word.

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Die tendens van agterstallige heffings sal altyd ŉ besorgdheid by die Direksie veroorsaak. Deur implementering van gesonde finansiële praktyke en streng toepassing van die invorderingsbeleid deur die Finansiële Komitee en die Rekenmeester, word deurgaans gestrewe om die vlak van agterstallige heffings deurlopend te verminder en op finansiële jaareinde, voor voorsiening vir twyfelagtige skuld, tot so klein bedrag as moontlik te beperk. Die agterstallige heffings vir alle eiendomme in Eldoglen op 29 Februarie 2016, uitsluitend die twee uitsonderlike gevalle waarna hieronder verwys word, het R 64 520 beloop, vergeleke met R 62 110 op finansiële jaareinde 2015. Hierdie syfer bestaan grootliks uit vertraagde betalings vir ClickOn koste wat ŉ maand laat verhaal word deur middel van debiet orders, boetes vir reëloortredings, “normale” laat betalings wat na die betaaldatum vereffen word en verkoopte eiendomme waarvoor uitklaringsyfers gegee is, maar waar die uitklaringsheffings nog nie betaal is nie. Die volgende twee gevalle is reeds onderhewig aan uitgerekte litigasie prosesse en die mening word gehuldig dat die Lede van die Eldoglen HEV geregtig is om ingelig te word wie verantwoordelik is vir die buitensporige bedrag van uitstaande heffings. Dieselfde maatskappy en eienaar van twee onontwikkelde erwe vermeld in verlede jaar se verslag, Medical Review Corporation Ltd, se agterstallige heffings het op 29 Februarie 2016 R 717 020 beloop. Op 28 Februarie 2015 het hierdie maatskappy die HEV R 473 441 geskuld. Hierdie agterstallige gelde het oor etlike jare opgeloop vanweë boeteheffings en rente wat gehef is, sonder enige delging van hulle verpligtinge. Volgens inligting wat van die prokureurs wat ŉ likwidasie aansoek namens ander, groot krediteure aan die hof gebring het, is die saak reeds aangehoor en word daar tans gewag op die uitspraak van die Verhoor Regter. Dit sloer egter so lank dat ŉ beroep nou op die Regter President gedoen is om die uitspraak te bespoedig. Die HEV sal die volle uitstaande heffingsbedrag verhaal ingevolge die Titelaktes van die eiendomme wat bepaal dat die HEV ŉ uitklaring moet uitreik eers wanneer alle uitstaande heffings betaal is. Voorsiening as oninbare skuld vir die volle uitstaande bedrag ten opsigte van addisionele heffings is gemaak in die finansiële jaarstate soos op 29 Februarie 2016 sowel as in die begroting vir die 2016/17 finansiële jaar. Ongelukkig moet daar ook nou berig word oor die agterstallige heffings van die eienaar van Erf 3494, Mnr MJ Gani, wie se agterstallige heffings op 29 Februarie 2016 reeds tot R 114 135 opgeloop het. Verlede jaar is genoem dat hy reeds R37 426 aan die HEV verskuldig is. Hierdie heffings is toe te skryf aan addisionele heffings wat aan die persoon opgelê is vanweë sy weiering om die onwettige bouwerk aan die woning op die erf so te herstel dat dit aan die goedgekeurde bouplanne voldoen. Die uitstaande bedrag verskuldig is nou reeds aansienlik meer as wat dit sou kos om die bouwerk te voltooi. Mnr Gani verkies egter om alle litigasie wat reeds teen hom ingestel is ter invordering van die skuld, teen te staan en so loop die agterstallige bedrag bloot maandeliks op. Die Eldoglen HEV is tans besig met twee aansoeke vir likwidasie teen hierdie lid. Soos met die vorige geval is daar ook voorsiening gemaak vir oninbare skulde ten opsigte van die addisionele heffings en regskoste wat hierin aangegaan word.

1.6 Jaarlikse Begroting

Die jaarlikse begroting word deur die uitvoerende personeel en die Finansiële Komitee voorberei en deur die Direksie goedgekeur. Daarna word dit in Januarie van elke jaar aan die huiseienaars beskikbaar gestel om aan elke lid die inligting oor die begroting te verskaf en om die vereiste 30 dae kennis te gee, soos vereis in die MVI van die Eldoglen HEV (NWM), rakende die nuwe heffings wat op 1 Maart van die betrokke

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jaar ingevolge daardie begroting in werking tree. Dit word dan weer as deel van die dokumentasie wat by die kennisgewing van die Algemene Jaarvergadering aan lede voorgelê. Daar is ŉ omvattende bestuurverslaggewingstelsel in werking, insluitend die voorbereiding van die begroting, wat aan die eienaars tydens die Algemene Jaarvergadering voorgehou word. Met die voorbereiding van die begroting vir 2016/17 het die Direksie as vertrekpunt gestel dat die sleuteldoelwitte van die HEV behaal moet word, maar dat die algemene verhoging in heffings sover moontlik beperk moet word tot noodsaaklike verpligtinge, dat Eldoglen heffings steeds kompeterend moet wees vergeleke met soortgelyke dorpe en huiseienaars dus waarde vir hulle geld moet ontvang. Deur doeltreffende begrotingsprosesse kon die Direksie daarin slaag om die styging in heffings, gebaseer op die berekening ten opsigte van eiendomme met ŉ 0% hoë-digtheidskorting, te beperk tot 7.32%. Die Direksie is van mening dat die heffings uiters kompeterend is vergelykend met ander soortgelyke dorpe. Maandelikse resultate en finansiële inligting word teen goedgekeurde begrotings gerapporteer en word as ŉ effektiewe bestuursinstrument gebruik deur die Direksie, komitees en uitvoerende personeel. Die Finansiële Komitee speel ŉ sleutelrol in die voorbereiding van die begroting asook die terugvoer en verslaggewing daarteen.

2. VERSLAG OOR SPESIFIEKE AKTIWITEITE 2.1 Sekuriteit

Een van die belangrikste vereistes vir 'n veilige en kwaliteitsleefwyse in Eldoglen, is die fisiese sekuriteit wat aan lede en inwoners gebied word. Die Direksie en die Sekuriteitskomitee streef om ten alle tye die sekuriteitsmaatreëls te verbeter, wat deur talle beskou word as reeds te streng en onbuigbaar. Terselfdertyd word dit ook besef dat daar nog nooit ŉ totale sekuriteitstelsel was nie, dat daar nooit een sal wees nie en dat die wêreld altyd met misdadigers te doen sal hê. Die doel van hierdie verslag is om Lede in te lig oor maatreëls wat aangegaan is om die sekuriteitstelsel te verbeter, sonder om sulke maatreëls so bloot te stel dat ongewenste elemente die stelsel kan ondermyn en daardeur alle inwoners in gevaar stel.

Sekuriteitsinsidente:

Die ernstigste insident wat gedurende die jaar plaasgevind het, is nie ŉ sekriteitsinsident deur enige misdadiger veroorsaak nie, maar wel deur ŉ frats storm vroeg in November 2015 wat meegebring het dat ŉ kitsvloed ongeveer 30 meter van die grensmuur aangrensend aan die stormwaterkanaal wat deur die dorp loop, sowel as twee panele van die muur aangrensend aan Willem Botha Straat, weggespoel het. In die proses is die elektriese heining ook ernstig beskadig. Al drie breekplekke kon deur die alarm op die elektriese heining baie vinnig opgespoor en beveilig word deur voltydse wagte daar te plaas. Daar is ook van eksterne sekuriteitsfirmas se wagte gebruik gemaak om te verseker dat daar geen ongewensde elemente die dorp deur die stukkende muur kon betree nie. Die groot breekplek by die kanaal is beveilig met ŉ tydelike diamantdraad heining en die elektriese heining is tydelik so verlê dat daar geen deurkomkans vir moontlike betreders was nie. Nadat die muur en elektriese heining volledig herstel is, was daar een poging om die elektriese heining te knip en daarna ook ŉ poging om deur ŉ stormwater deurlaat die dorp te betree. Die paraatheid van die

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Sekuriteitspersoneel en die alarmstelsel op die elektriese heining het in albei gevalle verhoed dat daar enige betreding plaasgevind het. ŉ Beweerde inbraak by ŉ woning in Yen Straat is deur die SAPS, ons eie Sekuriteitsbestuurder en ŉ versekeringsmaatskappy ondersoek en geen bewyse van eksterne betrokkenheid kon gevind word nie. Geen verdere besonderhede is egter bekend nie.

Sekuriteitstelsels:

Die volgende projekte ter verbetering van die gehele sekuriteitstelsel van Eldoglen is gedurende die afgelope jaar, aangepak:

Die belangrikste projek is sekerlik die installering van ŉ geïntegreerde kamerastelsel wat oor die

hele lengte van die grensmuur strek. Die stelsel bestaan uit ŉ kombinasie van termiese kameras

wat liggaamshitte opspoor en volg, statiese dag/nag IP Mega Pixel kameras waarmee betreding

sones langs die muur geskep word en PTZ kameras wat strategiese gebiede met ŉ

bewegingsradius van tot 360° kan dek. Al die kameras word op ŉ 24/7 basis in ŉ beheerkamer

gemonitor en elke meter langs die grensmuur is duidelik sigbaar. Enige beweging binne die

betreding sones, word opgeneem en in die geheuestelsel vasgelê.

Die R 1 793 600 wat aan hierdie stelsel bestee is, word beskou as geld wat baie goed aangewend

is. Die bestuur van die projek en die professionaliteit van die kontrakteurs, Rhyco Risk Projects en

die netjiese uitvoer van alle werk, is vermeldingswaardig. Projek is op 19 Mei 2016 voltooi.

Die totale sukses van die stelsel is steeds egter aangewese op die inwoners aangrensend aan die

grensmuur se verantwoordelikheidsin om alle bome en plante in hulle eiendomme wat enigsins

die kameras of die elektriese heining kan beïnvloed, in toom te hou soos in die Huisreëls bepaal

word.

In 'n projek wat parallel met die kameras aangepak is, het Camtech Sytems die gehele elektriese

heining met nuwe draad en bykomstighede vervang teen ŉ koste van R 595 000. Die projek het

ook ingesluit die installering van energiebronne (“energisers”) en mimiekborde, waarop die

verskillende sones aangedui en enige versteuring van die heining by wyse van ŉ sone alarm

onmiddellik vasgestel kan word. Hierdie projek is op 12 Junie 2016 voltooi en aan die HEV

oorhandig.

Gesamentlik maak bogenoemde twee projekte Eldoglen nou een van die bes-beskermde en

veiligste sekuriteitsdorpe om in te bly in Tshwane.

Die biometriese toegangsbeheerstelsel is gedurende Oktober/November 2015 ook verbeter. Die

proses het ook die totale herregistrasie van alle inwoners van Eldoglen, insluitend inbly en inloop

huispersoneel, behels. Hierdie oefening het ŉ aansienlike verbetering in die herkenning van

vingerafdrukke deur die biometriese lesers teweeg gebring, wat wanaanwending van

toegangskyfies bekamp. Ongelukkig word daar steeds gevind dat inwoners wat skyfies het, dit

geredelik aan hulle kinders en besoekers beskikbaar stel om te gebruik, welwetende wat die

sekuriteitsrisiko is daaraan verbonde is.

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Die volgende probleme word steeds in die sekuriteitsomgewing ondervind:

Een probleem wat deur geen stelsel aangespreek kan word nie, is die onreëlmatige toegang wat deur inwoners aan besoekers verleen word deurdat hulle vingerafdrukke aangewend word om die toegangshekke oop te maak. Dit word gedoen deur van die linker sitplek oor te leun na die biometriese leser, agter in die voertuig te sit en deur die agter venster die leser te aktiveer of selfs van buite die voertuig die vingerafdruk te plaas. Hierdie praktyke is uiters ongewens en gevaarlik en kan deur misdadigers misbruik word om toegang tot die dorp te verkry. Inwoners wat hulle hieraan skuldig maak se vingerafdruk toegang sal summier gedeaktiveer word en ander strafmaatreëls sal ook teen hulle ingestel word.

ŉ Groot probleem by die toegangsbeheer van voetgangers bestaan steeds deurdat inwoners geregistreerde huispersoneel en tuiniers afdank sonder om hulle toegangskaarte in te neem en die Registrasiekantoor daarvan verwittig. Dit bring mee dat sulke mense ongehinderde toegang tot die dorp het deurdat hulle vingerafdrukke nie gedeaktiveer word nie omdat die personeel nie bewus is van die afdanking nie. Sou so ŉ persoon dan ingaan en iemand leed aandoen, sal dit ŉ opskudding veroorsaak wat vierkantig op die skouers van Sekuriteit geplaas sal word. Lede word versoek om te verseker dat hulle en hulle huurders hierdie nie skuldig maak aan hierdie uiters gevaarlike en onverantwoordelike praktyk nie. Die Direksie en personeel kan nie verantwoordelikheid aanvaar sou daar verkeerde gevolge hieruit voortspruit nie.

Verkeersreëltoepassing:

Verkeersreëltoepassing was nog altyd en sal altyd in die toekoms ŉ strydpunt wees. Dit kan duidelik gesien word aan die aansienlike bedrag wat ingevorder is weens die uitreiking van boetes as gevolg van verkeersreël oortredings. Die ironie hieraan verbonde is dat die Direksie nie inkomste wil genereer deur middel van boetes nie, maar daardeur mense aan die reëls laat voldoen en te verseker dat oortredings nie weer en weer begaan word nie. Die Direksie is veral bekommerd dat die handvol oortreders algehele veragting toon vir die reg van Lede van die HEV tot ŉ veilige, hoë kwaliteit lewe waarin hulle belê het deur te kies om in Eldoglen te woon. Die oortredings wat die grootste hoofbrekings gee is:

Spoed en geraasbesoedeling: Die spoedbeperking in Eldoglen is 30kpu en ŉ mate van grasie word

toegestaan in die reël toepassingsproses. Ongelukkig is daar steeds mense wat 60kpu en selfs

groter snelhede handhaaf. Dit is veral jong inwoners, besoekers en kontrakteurs wat hulle hieraan

skuldig maak en die eerste twee groepe oortree gewoonlik saans wanneer hulle van die donker

gebruik kan maak. Die gejaag gaan gewoonlik gepaard met lawaaierige uitlaatstelsels, turbo’s wat

knalgeluide maak en groot klankstelsels wat die hele Eldoglen dwing om na hulle musiek (en turbo

aanjaers) te luister. Die Direksie en uitvoerende personeel het dit ten doel gestel om hierdie

gedrag nie verder te duld nie en om ten sterkste teen die oortreders op te tree, wat ook de-

aktivering van vingerafdruk toegang vir inwoners en verbod op toegang tot die dorp vir besoekers

en kontrakteurs insluit. Weer eens word daar ŉ ernstige beroep op Lede van die HEV gedoen om

behulpsaam te wees met die uitroei van hierdie euwel en om nie die oortreders te beskerm nie,

selfs al is dit hulle eie kinders of besoekers.

Ignoreer stopstrate en sirkels: Ongelukkig is dit nie net bogenoemde groep wat hulle hieraan

skuldig maak nie. Dit wil voorkom asof mense net nie meer stop by stoptekens nie. Hier word nie

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net verwys na die stadige oor ry by linksdraaie nie, maar die blote oorry oor stopstrate sonder om

eers links of regs te kyk of snelheid te verminder. Veral die stopstrate in Bondev Rylaan by Escuda,

Kina en Rand Strate word bloot nie raakgesien nie. Die ironie is dat motoriste vanuit die systrate

hier genoem, ook nie stop nie. Dit is dus slegs ŉ kwessie van tyd alvorens ŉ ernstige botsing met

al die gevolge daaraan verbonde, gaan plaasvind.

Ongelisensieerde bestuurders: Hierdie bly ŉ uiters groot probleem waaraan ouers soveel skuld

het as kinders, omdat hulle hul kinders willens en wetens toelaat om in Eldoglen motors, meestal

sonder toesig, te bestuur. Boetes word uitgereik, maar ouers betaal dit bloot en die kinders gaan

net voort.

Algemene Huisreël nakoming en goeie buurmanskap: Die meerderheid van inwoners werk goed saam om die doelwitte van die HEV te bevorder en by te dra om van Eldoglen ŉ aangename plek te maak om in te woon. Daar is egter steeds inwoners wat nie die nodige respek vir die huisreëls en mede-inwoners het nie en wat daardeur die sekuriteitsrisiko verhoog en/of die lewenskwaliteit van mede-inwoners beïnvloed. Die volgende wat in vorige verslae vervat was, word herhaal en herbeklemtoon as daardie oortredings van sekuriteitsreëls wat inwoners gebruik om die veiligheidsmaatreëls te omseil tot nadeel van andere:

Inwoners aangrensend aan die grensmuur en elektriese heining wat nie gereeld, soos die huisreëls bepaal, plantegroei terugsnoei tot minstens een meter vanaf die heining nie. Dit veroorsaak wesenlike sekuriteitsrisiko’s deurdat dit effektiwiteit van die heining beïnvloed, vals alarms in die sekuriteitskantoor veroorsaak en personeel wegneem van funksies wat die sekuriteit van die dorp verseker.

Inwoners wat ongeregistreerde werkers “insmokkel” en meer as die toegelate aantal twee inslaap werkers in diens het;

Huisvesting van werkers in motorhuise en die gepaardgaande parkering van voertuie op sypaadjies en ongemagtigde plekke;

Oorskryding van getalle op gastelyste vir funksies en parkeerprobleme en ongerief vir bure en ander inwoners daarmee saam;

Inwoners wat steeds van sekuriteitpersoneel verwag om toegang te verleen aan ongeregistreerde besoekers en werkers;

Beledigende uitsprake en selfs dreigemente van geweld teenoor personeel deur inwoners en besoekers by die toegangshekke of wanneer hulle aangespreek word oor reëloortredings;

Inwoners wat nie hul besoekers inlig oor die huisreëls en toesien dat hulle daarby hou nie.

Die speel van harde musiek enige tyd en, veral in somertyd, uitermatige harde geselskap en gelag na 22:00 in die week en 23:00 oor naweke, wanneer ander mense wil of moet slaap om hulle werk die volgende dag te doen.

Die Direksie en Sekuriteitskomitee spreek hulle dank uit teenoor almal wat bygedra het om die Eldoglen standaard van sekuriteit gedurende die afgelope jaar te volhou en daardeur bygedra het tot die doelwit van ŉ veilige en kwaliteit leefstyl.

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2.2 Fasiliteite- en Belandskapping

Die geweldige droogte en hitte wat Eldoglen, soos talle ander plekke ondervind het, het ŉ besliste negatiewe merk gelaat op die parke en tuine in die dorp. Tog het die tuiniers hulle steeds baie goed van hulle taak gekwyt en die parke en tuine is steeds in ŉ uitstekende toestand en ŉ trots vir die inwoners van Eldoglen. Gedurende die afgelope jaar is die volgende projekte en instandhoudingswerk aangepak:

Vervanging van ou en beskadigde besproeiingspype in verskeie parke is ŉ deurlopende projek.

Die uitroei van uitheems plantspesies in die Voëlpark, is ŉ projek wat op ŉ seisoenale basis volgehou word. Groot vordering is reeds gemaak, maar dit sal jare duur alvorens al die probleemplante geheel en al uitgeroei is.

Verdere verfraaiing van die oostelike aansig van Eldoglen se hoofingang is ook aangepak.

Ongelukkig het ŉ paar bome by die hoofingang in die slag gebly om die kamera projek tot volle reg te laat kom. Die heruitleg van die aansig van Eldoglen sal as ŉ spesiale projek in die volgende finansiële jaar aangepak word.

In die lig van die groot uitgawes wat vir die opgradering van die sekuriteitstelsels aangegaan is en aangesien deeglike instandhoudingswerk aan al die geboue van die HEV gedurende die afgelope twee jaar gedoen is, is hierdie aspek so ietwat op die agtergrond geplaas. Dit beteken egter nie dat dit algeheel genegeer word nie.

Instandhoudingswerk is aan die Eldoglen kantoorgebou gedoen en die ontvangsportaal is ŉ nuwe aansig gegee.

Die muurbalbaan kry sy jaarlikse opknapping soos gewoonlik gedurende die Ramadaan tyd om die ongerief daaraan verbonde te beperk vir die spelers.

Die swembadfilter van die ronde swembad in Diane Noekie is vervang en die basketbalbaan is opgeknap.

Die swembaddens en al die ander geriewe word op ŉ deurlopende basis onderhou.

Die klimrame in die parke by die swembaddens is almal pragtig geverf en nuwe swaaie, kettings en klouternette is aangebring.

Eldoglen Huiseienaars kan met reg trots wees op die werk wat deur die Fasiliteite en Belandskappingskomitee en die werknemers wat ons tuine en bates in so ŉ mooi en deeglik in stand hou, verrig word.

2.3 Estetika

Die versekering van die deurlopende handhawing van estetiese waardes vir Eldoglen in geheel speel ŉ uiters belangrike rol om ŉ aangename woonomgewing vir inwoners te skep en eiendomswaardes ten bate van huiseienaars te beskerm en te bevorder. Die estetiese voorkoms van woonhuise asook die straatvoorkoms is in hierdie opsig van kardinale belang. Die reëls wat in hierdie opsig deur die Direksie en die Estetiese Komitee gemaak en toegepas word verseker dat hierdie doelwit bereik word. Die tendens om huise te koop, feitlik in geheel plat te slaan en dan te herbou, het aansienlik toegeneem oor die afgelope jare, terwyl die bou van nuwe huise weens die skaarste aan onbeboude erwe, verminder

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het. Ongelukkig het ŉ ander tendens ook oor die afgelope jaar of twee ook toegeneem, naamlik die oorskryding van boutydperke soos per die reëls van die HEV . Daar word bloot net aanvaar dat uitstel vir die voltooiing van die bouprojek gegee sal word en waar dit nie toegestaan word nie, word die addisionele heffings wat ingevolge die Argitektoniese en Estetiese Reëls gehef word net nie betaal nie. Dit bring dan ŉ lang en duur regsinvorderingsproses mee. Die ongeluk hieraan verbonde is dat huiseienaars wat so optree geen regverdigheid teenoor hulle aangrensende en nabye bure betoon nie. Om vir nege maande langs ŉ bouperseel met die gepaardgaande lawaai, stof, veiligheidsrisiko en bourommel te woon is reeds onaangenaam, maar as die bouery aanhou vir twee jaar word dit net onaanvaarbaar. Die Estetiese Komitee sal slegs in uiters buitengewone omstandighede en na behoorlike motivering die verlenging van boutydperke oorweeg alvorens strafmaatreëls ingestel word. Estetika is steeds ŉ groot oorweging vir voornemende huiseienaars om in Eldoglen te belê en hier te vestig. Daarom is die projek waarby huiseienaars herinner word dat hulle eiendomme, wat beide gebou- en straataansigte aanbetref, in stand en netjies gehou moet word, ŉ deurlopende proses. Hierdie aanmanings word op ŉ deurlopende grondslag gemonitor en diegene wat nie optree om die visuele verval van hulle eiendomme te voorkom nie, sal beslis aan remediërende optrede onderwerp word. In geheel is die estetiese voorkoms van huise en straataansigte baie goed en huiseienaars kan trots wees op hulle dorp.

ŉ Nuwe formaat waaraan bouplanne moet voldoen is gedurende die jaar deur die Estetiese Komitee daargestel. Huiseienaars wat van voorneme is om bouwerk aan hulle wonings te laat doen en hulle argitekte moet hulle self vergewis van hierdie nuwe formaat om koste en tyd te bespaar.

Lede word ook herinner dat onder andere die toemaak van stoepe, die oprigting van motorafdakke en bou van swembaddens onderworpe is aan die Nasionale Bouregulasie en daarom moet bouplanne daarvoor ingedien word. Lede word geadviseer om die Eldoglen kantoor te kontak alvorens hulle enige veranderings aan hulle huise aanpak, sodat verseker word dat latere verleentheid of konflik voorkom word. Moet asseblief nie toelaat dat bou- of swembad kontrakteurs u anders adviseer nie. Inwoners word versoek om so gou as moontlik met die kantoor te skakel in verband met die installasie van geisers, sonpanele, lugversorgers, hittepompe en kragopwekkers, waarvoor daar besondere vereistes en aansoekvorms is.

Statistiek oor boubedrywighede gedurende die finansiële jaar is soos volg:

28/02/2016 28/02/2015 Aantal erwe: 706 706 Onontwikkelde erwe: 4 4 Nuwe huise/Herbouings in aanbou: 3 3 Aanbouings en restourasies: 19 26

Groot dank moet gebring word aan die Estetiese Komitee, onder Voorsitterskap van Oosie Oosthuizen en voorheen Hennie de Villiers, vir die werk wat hulle verrig om te verseker dat alle lede se belange in Eldoglen deurlopend in waarde toeneem.

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2.4 Reëls

Ingevolge die bepalings van Artikel 1.3 (2) van die Memorandum van Inkorporasie, mag die Direksie van die Eldoglen HEV reëls maak oor onder andere argitektoniese vereistes vir die oprigting en verbouing van wonings in die dorp. Gedurende die afgelope jaar het die Direksie slegs die volgende nuwe reël gemaak, wat hiermee aan die Vergadering voorgelê word vir ratifikasie ingevolge Artikel 1.3 (7) van die MVI en invoeging in die Estetiese en Argitektoniese Reëls. Aangesien die MVI en Reëls by CPIC in Engels geregistreer is, word die betrokke Reël, wat as Reel 5.1.3.2 (f) ingevoeg sal word, soos dit vir registrasie aangebied sal word, in Engels aangehaal: “5.1.3.2(f) Specify maximum 850mm between Finished Floor Level (FFL) and Natural Ground Level (GFL)”

2.5 Kommunikasie en Leefstyl

Die Kommunikasie en Leefstyl Komitee onder leiding van Mohamed Ali Ahmed, funksioneer sedert September 2014. Gedurende die jaar onder bespreking is die volgende projekte en aktiwiteite aangepak:

Die vervanging van die eertydse harde kopie nuusbrief met 'n gebruikersvriendelike elektroniese

nuusbrief wat tweemaandeliks aan inwoners versprei word. Die nuusbrief word tegnies versorg

deur Glovent wat ook die verspreiding daarvan hanteer. Die harde werk en redaksionele bydraes

word egter deur Redakteur Rene Potgieter en die uitvoerende personeel behartig. Hartlike dank

kom hierdie spannetjie toe.

Elektroniese Inligtingsborde wat by beide die Hoofhek en Oos hek opgesit is. Hierdie

kommunikasie medium hou die gemeenskap op ŉ daaglikse wyse op hoogte van nuus, reëls en

ander inligting. Dit vul ŉ baie belangrike leemte wat voorheen bestaan het en word baie goed

deur die gemeenskap ervaar.

Die Eldoglen “Portal”, deur Glovent geadministreer, is aktief en word gereeld deur inwoners

besoek. Die sms en e-pos funksies van die “portal” het ook belangrike en goed gebruikte mediums

van kommunikasie met die Eldoglen gemeenskap geword.

'n Aantal pret stap geleenthede wat gepaard gegaan het met pieknieks in die park in Lira Straat

het bevredigende getalle deelnemers gelok, maar dit kan baie verbeter. Die doel hiervan is om

die gemeenskaplikheid onder alle inwoners van Eldoglen te bevorder, nuwe vriendskappe te smee

en saam die fasiliteite wat die mooi dorp bied, te geniet.

Die uitbreiding van sport en ander fasiliteite word tans deur die Komitee ondersoek.

3. MOSIE VAN DANK

Ek wil weer eens my dank oordra aan alle lede van die Eldoglen HEV vir u individuele en kollektiewe bydraes om ons dorp, Eldoglen so 'n aangename plek te maak om in te woon. Dit is ŉ voorreg om u in hierdie hoedanigheid te dien.

Dankie vir die toewyding, bekwaamheid en leierskap van iedere Direkteur, beide op die Direksievlak, maar

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ook in die onderskeie komitees en projekte. Dankie in besonder vir baie ure wat afgestaan is aan HEV aktiwiteite te midde van besige beroeps- en persoonlike programme, sonder enige monetêre vergoeding.

Die Gemeenskapslede van die Komitees van die Direksie verdien spesiale vermelding. Dit is hierdie Komitees wat die sake vlot laat verloop en wat sorg dat leiding aan uitvoerende personeel verleen word. Baie dankie aan al die lede vir toewyding die afgelope jaar wat, soos in die geval van die Direksielede, geskied sonder enige vergoeding. Ten slotte wil ek graag die uitvoerende personeel van Eldoglen HEV bedank vir hulle daaglikse bydrae in hulle onderskeie areas van verantwoordelikheid. Baie dankie vir die effektiewe en vriendelike wyse waarmee u die afgelope jaar die belange van inwoners en huiseienaars van Eldoglen gedien het.

HD du P (Pottie) Potgieter VOORSITTER: ELDOGLEN HEV

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CHAIRMAN’S REPORT 2015/16 Honourable members of the Board, I hereby present the report for the year ended 29 February 2016, to be considered in terms of the Memorandum of Incorporation of the Eldoglen Homeowners Association (NPC) at the Annual General Meeting to be held on 27 July 2016. Due to the overlapping of the financial year and the period between annual general meetings, it is deemed appropriate to, in this report, also refer to activities and projects which commenced and were completed between the financial year end and the date of delivering this report 1. REPORT 1.1. Objectives of Eldoglen HOA

The main purpose of the Eldoglen HOA is to promote, advance and protect the communal interest of

its Members and consequently to ensure a safe, high quality lifestyle to owners and occupants by managing the appropriate development of residences and related facilities as well as communal facilities in the residential estate of Eldoglen (comprising of Eldoraigne Extensions 35, 38, 39, 40 and 42) in an effective way.

1.2. Regulatory Framework and Accountability.

The Eldoglen HOA is regulated in terms of the Companies Act, 2008, as amended, and is defined as a Non Profit Company (NPC) in terms thereof. The powers and functions of the HOA are manifest in the Memorandum of Incorporation (MOI), which also contains the House, Architectural and Aesthetic Rules and regulations and is registered with the CIPC as per the directives of the Companies Act referred to above.

The Eldoglen HOA is committed to the principles of accountability, integrity and transparency in its dealings with homeowners, suppliers and contractors.

1.3. Board of Directors

The Board of Directors consists of non-executive directors, who are elected by members of the HOA at the Annual General Meeting each year or co-opted by the Board in terms of the provisions of the MOI. The Board of Directors for the year under review was as follows:

HJ (Hennie) de Villiers (Resigned 1November 2015) KMF (Kamal) Jaffer

JJ (Oosie) Oosthuizen HD du P (Pottie) Potgieter CL (Chris) van Niekerk JM (Johan) van Wyk

MA (Mohamed) Ahmed AA (Arshad) Abba (Co-opted 25 November 2015) No remuneration is paid to Board members or members of sub-committees representing Home Owners.

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1.4 Structuring of HOA activities 1.4.1 Board and Committees

In terms of the MOI and in the interest of efficiency, the Board of the HOA delegated certain responsibilities to committees. The committees comprise of at least one Board member and other homeowners on a voluntary basis. The committees are also supported by the executive staff of the HOA.

The current active committees with the Board members who act as Chairpersons for 2014/2015 are as follows:

Security: Kamal Jaffer (assisted by Oosie Oosthuizen)

Aesthetics: Hennie de Villiers (Until 30 October 2015) Oosie Oosthuizen (From January 2016)

Finance: Arshad Abba (assisted by Pottie Potgieter)

Facilities and Landscaping: Johan van Wyk

Communication and Life Style: Mohamed Ahmed 1.4.2 Day to day activities.

A core team of executive staff is responsible for the execution of day-to-day activities. This happens within a framework of approved delegation of decision-making powers. Mr Jimmie Puth is the Estate Manager who is responsible for the management of all the HOA functions, including the comprehensive responsibility to ensure that the security of the Home Owners and Residents are at the highest standard possible. Mr Riaan Halgryn is Security Manager. He is responsible for the day-to-day security functions, including staff management, maintenance of all security installations and enforcement of all security and traffic rules in the estate. The Board is satisfied that the planned objectives as determined for the financial year, were achieved in general. The high standard of professionalism with which the management team approach and manage the daily activities, is reassuring. The management of the interests of Members of the Eldoglen HOA, is in good hands.

1.5 Financial Report 1.5.1 General The Board and Finance Committee, with the support of the Estate Manager and the Accountant, are

responsible for the preparation of the financial statements and other financial information presented in the annual report, as well as continual monthly reports to the Board. The Annual Financial Statements reflect the current state of affairs and results of the operations of the HOA in a fair and reasonable manner.

The Financial Committee and the Board of the HOA ensure that the Annual Financial Statements are

based on appropriate accounting principles and that effective corporate governance is practised continually.

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1.5.2 Audited Annual Financial Statements

The external auditors are responsible for carrying out an independent examination of the annual financial statements, as well as feedback and reporting thereon, in accordance with Generally Accepted Auditing Standards. RVN Chartered Accountants Inc. was appointed as external auditors for the 2015/16 year.

The audited financial statements of the HOA for the year ending 29 February 2016 reflect a surplus

after taxation of R 508 067 (2014/2015: R 423 405) and homeowners’ interest and reserves of R R 5 123 699 (2014/2015: R 4 615 632).

The financial position of the Eldoglen Homeowners Association is healthy as reflected below in the key financial figures for 2014/15 and the four preceding years:

Description 29/02/16 28/02/15 28/02/14 28/02/13 29/02/12 R R R R R

Net surplus(deficit) for year after tax

508 067 423 405 328 843 609 623 531 832

Home owners interest and reserves

5 123 699 4 615 632 4 192 227 3 863 382 3 253 759

Accumulated home owners funds

3 998 699 3 490 632 3 442 225 3 113 382 2 503 759

Cash in bank and investments

3 176 806 3 171 399 3 006 930 2 710 964 2 022 038

Cash and Investments before Building- and Agents deposits and capital commitments

3 008 306 2 911 399 2 720 044 2 312 964 1 625 038

Outstanding levies (net after provisions)

64 520 62 110 14 529 33 143 96 545

The HOA is, as other organisations, subject to increasing costs and in particular, security costs. It is important to keep levies affordable and competitive while at the same time grow and sustain reserve funds to allow for increasing maintenance costs and capital expenditure. The Board is satisfied that the current level of reserves is adequate. The reserve funds as per the current budget are: Contingency reserve – R 375 000 and Security Equipment Maintenance Reserve – R 750 000. During the 2016/17 financial year, a portion of the cash reserves will be used for the two large security projects which are referred to later in this report.

The tendency of arrear levies will always be a concern to the Board. Through the implementation of

sound financial practices and meticulous application of the collection policy by the Financial

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Committee and the Accountant, it is always strived to reduce the level of arrear levies continually and on financial year-end, prior to provision of doubtful debts, to as low a sum as is possible. The arrears in respect of all properties in Eldoglen on 28 February 2016, excluding the two extreme cases referred to below, totalled R 64 520, compared to R 62 110 at financial yearend 2015. This figure is largely made up from delayed payments for mainly ClickOn charges which is recovered a month in arrears by means of debit order, penalties and fines for rule transgressions, “normal” late payments made after the due payment date and sold properties for which clearance figures have been requested, but where such clearance levies have not yet been paid.

In the following two instances, extended litigation processes have been followed and the opinion is held that the Members of the Eldoglen HOA are entitled to be informed of who are responsible for the excessive amount of outstanding levies.

The arrear levies of the same Company and owner of two undeveloped stands an mention in last year’s report, Medical Review Corporation Ltd, on 29 February 2016 amounted to R 717 020. On 28 February 2015, this company owed the HOA R 473 441. These arrears have accumulated over several years due to the penalty levies and interest imposed, without any redemption of their commitments. According to the Attorneys who brought a liquidation application on behalf of other, big creditors, the application had already been heard and judgement from the Trial Judge is being awaited. Due to this process having dragged for a long time, a request has been made to expedite the verdict. The HOA will recover the outstanding amounts in terms of the provisions of the Title Deeds of the properties, which stipulate that the HOA must issue a clearance certificate for transfer only when all arrear levies have been paid. The full outstanding amount in respect of additional levies was provided for as irrecoverable debt in the annual financial statements as at 29 February 2016, as well as in the budget for the 2016/17 financial year. Unfortunately it must now also be reported that the arrear levies of the owner of Erf 3494, Mr MJ Gani on 29 February 2016 already accumulated to the amount of R 114 135. Last year it was mentioned that he already owed the HOA R 37 426. These arrears are ascribed to additional levies imposed due to his refusal to rectify the illegal and poor building work to the dwelling on the property to adhere to the approved building plan. The outstanding amount owing already exceeds the costs which would be necessary to complete the building work. Mr Gani however prefers to oppose all litigation already brought against him to collect the debts and therefore the arrears merely accumulate on a monthly basis. The Eldoglen HOA is currently in the process of two applications for liquidation against this member. As in the abovementioned case, provision has also been made for irrecoverable debts in respect of additional levies and legal costs incurred herein.

1.6 Annual Budget The annual budget is developed by the executive personnel and Financial Committee and approved

by the Board of Directors. There after it is distributed in January of each year to home owners to provide every member with the information of the budget and to adhere to the 30 days’ notice as required in the MOI of the Eldoglen HOA (NPC), concerning the new levies which will become effective in terms of that budget on 1 March of the relevant year. This is then again submitted to members as part of the documentation incorporated in the notice of the Annual General Meeting. There is a comprehensive management reporting system in place, including the preparation of the annual budget, which is presented to the owners at the Annual General Meeting. During the preparation of the budget for 2016/17, the Board set it as a point of departure that the key objectives of the HOA must be achieved, but that the general increase in levies must be

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restricted as far as possible to essential obligations, that Eldoglen levies still be competitive in comparison with similar estates and that the home owners thus get value for their money. By means of effective budgeting processes, the Board managed to restrict the increase in levies in respect of properties with a 0% high density rebate, to 7.32%. The Board is of the opinion that levies are very competitive compared to similar estates.

Monthly results and financial information are reported against approved budgets and is used as an

effective management tool by the Board, Committees, and executives. The Financial Committee plays a key role in the preparation of the budget and the reporting against

it.

2. REPORT ON SPECIFIC ACTIVITIES 2.1. Security

The most important component ensuring a safe and quality lifestyle within Eldoglen is the physical security that is afforded to members and residents. The Board of Directors and the Security Committee strive to at all times further improve the security measures, which are described by many as already being too strict and rigid. Simultaneously it is also realised that never has there been and never will there be a total security system and that the world will always have to deal with criminals. The purpose of this report is to inform Members of measures that were taken to improve the security system of Eldoglen, without over-exposing such measures in such a manner that undesirable elements can undermine the system, thereby putting all residents at risk.

Security Incidents: The most serious incident occurring during this year was not a security incident as such caused by any criminal, but by a freak storm resulting in a flash flood early in November 2015, which brought about the washing away of approximately 30 metres of the perimeter wall in the vicinity of the storm water canal running through the town, as well as two wall panels adjacent to Willem Botha Street. In the process the electric fence was also seriously damaged. All three damaged areas could fortunately due to the alarm on the electric fence, be identified quickly and secured by placing guards there on a full time basis. The services of external security firms were also procured to ensure that no unsavoury elements could enter the town though the broken wall areas. The large break at the canal was secured with a temporary diamond mesh fence and the electric fence was temporarily rerouted so that there was no opportunity for possible perpetrators to gain access. After the repair of the wall, there was one attempt to cut the electric fence and after that an attempt to enter the estate through a grid at the storm water canal. The vigilance of the Security Personnel and alarm system on the electric fence prevented the perpetrators to enter the estate. An alleged burglary at a residence in Yen Street was investigated by the SAPS, our own Security Manager and an insurance company and no evidence of external involvement could be found. No further detail is however known. Security Systems: The following projects to enhance the total security system of Eldoglen, were embarked upon in the past year:

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The most important project surely is the installation of an integrated camera system which extends over the total length of the perimeter wall. The system is made up of a combination of thermal cameras which detect and follow body heat, static day/night IP mega pixel cameras with which red zones along the wall are created and PTZ cameras which can cover strategic areas with a 360° movement radius. Al the cameras are being monitored from a control room on a 24/7 basis and every metre along the perimeter wall is completely visible. Any motion within the red zones is recorded and stored in the memory bank. The R1 793 600expended on this project, is regarded as money wisely spent. The management of the project and the professionalism of the contractors, Rhyco Risk Projects, and the neat execution of the work, is worth mentioning. The project was completed on 19 May 2016. The total success of the system is still, however, dependent on the responsibility of residents adjacent to the perimeter wall to keep all trees and plants which may in any way affect the cameras or electric fence, intact as determined in the House Rules.

In a project which was executed parallel with the cameras, Camtech Systems replaced the total electric fence with new wire and accessories at a cost of R 595 000. The project also entailed the installation of energisers, mimic panels showing the various zones which by means of a zone alarm immediately shows any disturbance on the fence. The project was completed and handed over to the HOA on 12 June 2016. Combined these two projects now make Eldoglen one of the best protected and safest security estates in Tshwane to live in.

The biometric access control system was also improved during October/November 2015. The process also included the total reregistration of all residents of Eldoglen, including live-in and walk-in domestic personnel. This exercise brought about a substantial improvement in the recognition of fingerprints by the biometric readers, which reduced the misuse of access tags. Unfortunately it is still found that residents who are in possession of tags, readily make these tags available to their children and visitors to use, fully knowing the security risks attached thereto.

The following problems areas still exist in the security environment:

One problem which cannot addressed by any system, is the irregular access provided by residents to visitors by using their fingerprint to open the access gates. This is done by leaning over from the left hand seat to the biometric reader, sitting at the right rear window and activate the reader or even to place their fingers on the reader from outside the vehicle. These practises are highly irregular and dangerous and can be used by criminals to gain access to the estate. The fingerprint access of residents guilty hereof will be summarily de-activated and other punitive actions will also be instigated against them.

The access control of pedestrians in that residents dismiss registered domestic personnel and gardeners without retrieving there access cards and not informing the registration office. This virtually gives those people unhindered access to the estate as their fingerprints are not de-activated as the personnel and the guards are not aware of the dismissal. If any such person gains access and then harms someone, it will create a storm which will be blamed directly on the Security. Members are urged to ensure that they and their tenants do not make themselves guilty of this dangerous and irresponsible practise. The Board of Directors and personnel cannot accept responsibility in the event of a wrongful consequence which might emanate from this.

Traffic Rule Enforcement: Traffic rule enforcement has always been and will in future always be a point of contention. This can be clearly seen in the large amount which was collected as a result of fines issued for traffic rule

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transgressions. The irony attached hereto is that the Board of Directors does not want to create income by means of fines, but to let people adhere to the rules and to ensure that the transgressions do not occur again and again. The Board is especially concerned that the hand full of transgressors show total disregard to the right of Members of the HOA to the safe, high quality lifestyle which they invested in by choosing Eldoglen to live in. The transgressions which create the most concern are:

Speed and noise polution: The speed limit in Eldoglen is 30kph and some leniency is allowed in the rule enforcement process. Unfortunately there are still people who regularly drive at speeds of 60kph and even higher. It is especially young residents, visitors and contractors who are guilty. The first two mentioned groups usually use the darkness of night to conceal their speeding. The speeding almost always goes with noisy exhaust systems, exploding turbos and large sound systems which force the whole of Eldoglen to listen to their taste in music (and turbochargers). The Board and executive personnel have made it their goal to not further tolerate this behaviour and to act with vigour against these perpetrators. This action may include de-activation of fingerprint access of residents and denying of access to the estate for visitors and contractors. Once again a serious plea is made to members of the Eldoglen HOA to assist with the eradication of this evil and to not protect perpetrators, even if they are their own children or visitors.

Ignoring stop signs and circles: Unfortunately it is not only the above group who are guilty of these transgressions. It seems as though people are just not stopping at stop signs any more. This is not a reference to sliding over at left turns, but the mere driving over the stop without looking right or left or reducing speed. Especially the stop streets in Bondev Drive at Escuda, Kina and Rand Streets are blatantly ignored. The irony is that drivers using the side streets mentioned also do not stop. It is thus only a matter of time before a serious accident, with the resulting consequences, will happen.

Unlicensed drivers: This remains a serious problem to which parents carry as much blame as their children, as they with full knowledge let the children drive vehicles, mostly without supervision, in the estate. Fines are issued, but parents just pay them and the children carry on.

General adherence to house rules and good neighbourliness: The majority of residents co-operate well to achieve the objectives of the HOA and contribute to make Eldoglen a pleasant place to live in. There is however still residents who do not have the necessary respect for the house rules or fellow residents and who thereby contribute to the security risk and/or influence negatively the life quality of other residents. The following, which were included in previous reports, are repeated and reiterated as those transgressions of security rules that residents use to evade the security measures to the detriment of others:

Residents adjacent to the perimeter wall and electrical fence, who do not regularly, as prescribed in the house rules, prune the plants to at least 1m from the fence. This results in a real security risk in that it affects the affectivity of the fence, causes false alarms in the security office and takes personnel away from functions which ensure the security of the estate;

Residents that “smuggle in” unregistered workers and have more than the prescribed number of two live-in workers in their employ;

Housing of domestic staff in garages and the subsequent parking of vehicles on sidewalks and unauthorised places;

8

Exceeding the numbers shown on guest lists for functions, parking problems and nuisances created thereby impacting neighbours and other residents;

Residents expecting security personnel to allow access to unregistered visitors;

Use of fingerprint access to allow unauthorised access to friends and family

Defamatory remarks and even threats of violence towards personnel by residents and visitors at the access gates or when they are taken to task about rule transgressions;

Residents not informing visitors of the house rules and ensuring that they adhere thereto.

The playing of loud music at all times and, especially in summertime, excessively loud talking and laughing after 22:00 on week days and 23:00 on weekends, when others want or need to rest to do their work the next day.

The Board and Security Committee extend their gratitude to all who contributed to upholding the Eldoglen standards of security during the past year, thus contributing to achieving the object of a safe and quality lifestyle.

2.2 Facilities and Landscaping The harsh drought and heat experienced in Eldoglen, as in many other places, left a definite negative mark on the parks and gardens in the estate. Even so the gardeners did an excellent job and the parks and gardens are still in an excellent state and a pride for the residents of Eldoglen. During the past year the following projects and maintenance work were embarked upon:

The replacing of old and damaged irrigation pipes in various parks is a continuous project

The extermination of alien plant species in the Bird Park is a project which is done on a seasonal basis. Good progress have been made thus far, but it will take several years to get rid of all the problem plants.

Further beautification of the eastern entrance area was also done.

Unfortunately a few trees had to be forfeited at the main entrance to let the camera project operate to its full potential. The re-layout of this area is a special project which will be attended to in the next financial year.

In view of the large expenditure required for the upgrading of the security systems and as thorough maintenance of all buildings of the HOA were done during the past two years, this aspect was placed on hold for the time being. This does not mean though that it is being negated.

Maintenance was done to the Eldoglen Office Building and the reception area was given a new look.

The squash court will get its annual maintenance, as always, during the Ramadaan period to minimise the inconvenience caused thereby to players.

The pool filter of the round pool in Diane Close was replaced and the basketball court repaired.

The swimming pools and all other amenities are maintained on an ongoing basis.

The jungle gyms in the parks at the swimming pools were repainted and swings, chains and nets were replaced.

Eldoglen Home Owners can rightly be proud of the work done by the Facilities and Landscaping Committee and the employees keeping our gardens and assets in a beautiful and well-maintained state.

9

2.3 Aesthetics The assurance of constantly maintaining aesthetic values in Eldoglen as a whole plays a very important role in the creation of a pleasant residential area for residents and to protect and promote property values in the interest of homeowners. The aesthetical appearance of residences, as well as the streetscape is of cardinal importance in this instance. The rules made and enforced by the Board and Aesthetic Committee, ensure that these goals are achieved. The tendency to purchase dwellings, virtually demolish and then rebuild them, has increased substantially over the past few years, whilst the building of new houses has diminished due to the scarcity of undeveloped stands. Another tendency that has unfortunately also escalated over the past number of years is the exceeding of the building periods as per the rules of the HOA.. It is merely accepted that extension for the completion of the building work will be given and where it is not given, the additional levies imposed in terms of the Architectural and Aesthetic Rules are blatantly not paid. This brings about a long and expensive legal collection processes. The sad part of this is that home owners acting in this manner show no fairness towards their adjacent and surrounding neighbours. To live next to a building site for nine months, with the noise, dust, security risks and building rubble is unpleasant already, but is the building work continues for two tears, it becomes just unacceptable. The Aesthetic Committee will only in exceptional circumstances and after proper motivation consider the extension of building periods without imposing punitive action. Aesthetic appearance is a big consideration for potential home owners to invest in Eldoglen. Therefore the project whereby home owners are reminded that their properties, building- and streetscapes, must be maintained and kept in a neat and tidy condition, is an ongoing process. These reminders are being monitored regularly and those who act to prevent the visual deterioration of their properties, will definitely be subject to remedial action. In general the aesthetic appearance of dwellings and streetscapes is good and home owners can be very proud of their estate. A new format to which building plans must conform was adopted by the Aesthetic Committee during the year. Home owners intending to do building work on their properties, must acquaint themselves with the format to save costs and time. Members are also reminded that inter alia the enclosure of patios, the erection of car ports and the construction of swimming pools are subject to the National Building Regulations and building plans must be submitted. Members are also advised to contact the Eldoglen office prior to commencing any alterations or additions to their homes to ensure that embarrassment and conflict at a later stage, are prevented. Kindly do not let your building- or pool contractor advise you to the contrary. Kindly also contact the office in respect of the installation of geysers, solar panels, air conditioners, heat pumps and generators, for which there are specific requirements and application forms.

Statistics regarding building operations during the financial year are as follows:

28/02/2016 28/02/2015 Number of stands: 706 706 Undeveloped stands: 4 4 New/Rebuild houses under construction: 3 3 Additions in progress: 19 26

10

The Aesthetic Committee, under Chairmanship of Oosie Oosthuizen and previously Hennie de Villiers, must be commended for the work which they do to ensure that the value of the interests of all members in eldoglen, appreciates on a continuous basis.

2.4. Rules

In terms of the provisions of Article 1.3(2) of the Memorandum of Incorporation, the Board of Directors of Eldoglen HOA, may make rules regarding inter alia architectural requirements for the erection or alteration of dwellings in the estate. During the past year the Board only made one new rule, which is herewith submitted to the Meeting for ratification in terms of Article 1.3 (7) of the MOI and insertion thereof into the Aesthetic and Architectural Rules. The rule, as it will be submitted for registration to CPIC and inserted as Rule 5.1.3.2 (f), reads as follows: “5.1.3.2(f) Specify maximum 850mm between Finished Floor Level (FFL) and Natural Ground Level (NGL).”

2.5. Communication and Lifestyle The Communication and Lifestyle Committee, under leadership of Mohamed Ali Ahmed, has been functioning since September 2014. During the year under review, the following activities and projects were embarked upon:

The substitution of a user friendly electronic newsletter, which is distributed bi-monthly to

residents, for the old hard copy newsletter. The technical aspects of of the newsletter are

cared for by Glovent, who also tend to the distribution thereof. The hard work and editorial

contributions are however executed by Editor Rene Potgieter and the executive staff.

Gratitude must be conveyed to this team.

Electronic notice boards were installed at both the Main – and East Gate. This medium of

communication keeps the community informed of news, rules and other information on a

daily basis. It fill an important gap which previously existed and was well received by the

community.

The Eldoglen Portal, administered by Glovent, is active and visited extensively by residents.

The sms and e-mail functions of the portal have become very important and well-used

mediums of communication with the Eldoglen community.

A number of fun walks and picnics in the park at the Lira Crescent swimming pool attracted

an acceptable number of participants, but it could improve drastically. The purpose hereof is

to promote the communality amongst all residents of Eldoglen, to form new friendships and

to together enjoy the facilities which the beautiful estate offers.

The expansion of sports- and other facilities is currently being investigated by the

Committee.

3. Motion of Thanks I once again would like to thank all the members of Eldoglen HOA for your individual and collective

contributions to make our town such a pleasant place to live in. It is a pleasure to serve you in this capacity.

11

Thank you for the commitment, dedication and leadership of each and every Director, both on the Board of Directors as well as the committees working on various projects. Thank you for the many hours spent on HOA activities in the midst of your normal work schedules as well as personal activities, without being remunerated for any of these.

The Community Members of Committees of the Board deserve a special mention. These

Committees ensure that matters run smoothly and ensure that the necessary leadership is given to executive staff. Thank you to all the members for the commitment and dedication during the past year, which as in the case of Directors, are rendered without any remuneration.

In closing, I would like to thank the executive personnel of Eldoglen HOA for their daily contribution

in their various areas of responsibility. Thank you for the effective and friendly way you attend to the needs of our homeowners and residents.

HD du P (Pottie) Potgieter CHAIRPERSON: ELDOGLEN HOA

HEFFING PER MAAND PER EENHEID (01 Maart 2016 tot 28 Februarie 2017)

LEVY PER MONTH PER UNIT

(01 March 2016 to 28 February 2017)

Die volgende heffings is betaalbaar met ingang 1 Maart 2016: The following levies are payable effective 1 March 2016:

HEFFINGS PER EENHEID (PER MAAND)

LEVIES PER UNIT (MONTHLY)

Hoë Digtheidskorting Heffings Vorige Jaar

2016/2017

Hersiene Heffings

Na Korting

High Density Discount Levies Previous Year

Revised Levies

After Discount

0.00% R 1 045.00 R 1 120.00 R 1 100.00

5.00% R 993.00 R 1 064.00 R 1 044.00

6.00% R 983.00 R 1 053.00 R 1 033.00

7.50% R 967.00 R 1 036.00 R 1 016.00

10.00% R 941.00 R 1 008.00 R 988.00

12.00% R 920.00 R 986.00 R 966.00

15.00% R 889.00 R 952.00 R 932.00

Van toepassing as betaling per debietorder of vir die jaar vooruit geskied

Applicable if paying by debit order or one year in advance Twee ses maandelikse vooruitbetalings kan ook gereël word Two six monthly payments could be arranged

'n Korting van R20.00 per maand is van toepassing op bovermelde bedrae wanneer betaling per debietorder geskied, of met vooruitbetalings vir ŉ jaar.

A discount of R20.00 monthly on the above amounts is applicable if payment is done by

debit order or if paid a year in advance.

Geen kontantbetalings word by die kantoor aanvaar nie. ŉ Kontanthanteringsfooi, dienooreenkomstig banktariewe, word gehef op alle kontantdeposito’s in ons rekening.

No cash will be accepted at our office. A cash-handling fee, according to bank tariffs, is charged on all cash deposits into our bank account.

40km/h-

45km/h

46km/h-

50km/h

51km/h-

55km/h56km/h+

1 Spoedgrens in Eldoglen is 30km/p 400.00R 600.00R 800.00R 1 500.00R

2 800.00R

3 1 000.00R

4 1 000.00R

5 2 000.00R

6 550.00R

7 1 000.00R

8 550.00R

9 400.00R

10 Ongemagtigde langdurige parkering op sypaadjies, openbare parkering en parke 800.00R

40km/h-

45km/h

46km/h-

50km/h

51km/h-

55km/h56km/h+

1 Speed Limit in Eldoglen is 30km/p 400.00R 600.00R 800.00R 1 500.00R

2 800.00R

3 1 000.00R

4 1 000.00R

5 2 000.00R

6 550.00R

7 1 000.00R

8 550.00R

9 400.00R

10 Unauthorised lengthy parking on sidewalks, at open parking areas and at parks 800.00R

Beskrywing van oortreding

Ry aan die verkeerde kant van die straat/sirkel

Oormatige geraas

Afwesigheid van geldige nommerplate of voertuigpermitte

Geen geldige bestuurslisensie

Gholfkarretjies, Quads, Gemotoriseerde "Scooters"

Excessive noise

Absence of a valid numberplate and licence disk

No valid drivers licence

Golf Karts, Quads, Motorised "Scooters"

⑥

Description of offence

Ignoring stop signs

Reckless and thoughtless driving

Unlicensed driver

Driving on the wrong side of the street/circle

Huisreël: Verkeersoortreding en Boetestelsel

House Rule: Traffic offenses and fine system

2016/2017

Verontagsaming van stoptekens

Roekeloese en onbedagsame bestuur

Ongelisensieërde voertuigbestuurder

FOOIE EN DEPOSITO’S BETAALBAAR (2016/2017)

NR ITEM BEDRAG BETAALBAAR

1. ARGITEKTONIESE EN ESTETIESE REËLS EN REGULASIES

1.1. Planfooi – Bouprojekte:

Kleiner as 10 m², “As built” & Swembad R 750 Betaalbaar met aansoek

Kleiner as 100m² R 1 500 Betaalbaar met aansoek

Groter as 100m² R 3 000 Betaalbaar met aansoek

Met 3de aansoek is die planfooi weer betaalbaar Betaalbaar met aansoek

Planfooi – Indien verwys na die Direksie R 1 500 Betaalbaar met aansoek

1.2. Boudeposito:

Aanbouings:

Betaalbaar by ondertekening van boukontrak en nadat Stadsraadgoedgekeurde planne ontvang is

o Kleiner as 10 m² & Swembad -

o Kleiner as 100m² met 'n bouperiode minder as 6 maande R 5 000

o Groter as 100m² met 'n bouperiode nie minder as 6 maande en nie meer as 9 maande.

R 10 000

Nuwe wonings R 10 000

Herbou van wonings R 10 000

1.3. Finale Inspeksie:

Met die 3de aansoek vir 'n finale inspeksie R 700 Betaalbaar met aansoek

2. HUISREËLS EN REGULASIES

2.1. Agente:

Geakkrediteerde Agente R 2 500 Jaarlikse Fooi

Nie-geakkrediteerde Agente R 1 000 Eenmalige fooi.

2.2. Huur van HEV fasiliteite:

Klubhuis (Oval):

Deposito R 500 Betaalbaar met bespreking

Huur R 650

Lapa:

Deposito R 500 Betaalbaar met bespreking

Huur R 400

Tennis en Muurbal:

Jaarlikse fooi R 540 Maart tot Februarie

2.3. Addisionele Fooie:

Addisionele stelle van Estetiese en Huisreëls R 65 Betaalbaar met afhaal

Vervanging van tennis- & muurbalsleutels R 65 Betaalbaar met afhaal

Vervanging van Clickon Diskette (Inwoners/kontrakteurs/drywers) R 250 Betaalbaar met afhaal

Uitklaringsfooi R 600 Betaalbaar met uitklaringsyfers

Adminfooi vir skoonmaak van onontwikkelde erwe R 500 Betaalbaar met dienslewering

Adminfooi vir onbetaalde debietorders R 100 Betaalbaar met dienslewering

3. TOEGANGSBEHEER:

PERMITTE:

Bediendes en Tuiniers R 50 Jaarliks in Januarie

Kontrakwerkers R 30 Met registrasie – 3 maande geldig

CLICKON DISKETTE:

Disket & pinnommer 1ste uitreiking (Inwoners) R 75 Betaalbaar met aansoek

Disket (Drywers / Diensverskaffers) R 50 Betaalbaar met aansoek en jaarliks op 1 Maart

Disket (Kontrakteurs / Leerlingbestuurders / Tydelike Toegang) R 50 Betaalbaar met aansoek vir huur van disket

Deposito vir Disket (Kontrakteurs / Leerlingbestuurders / Tydelike Toegang) R 200 Betaalbaar met aansoek.

CLICKON OPROEPE:

Elke oproep meer as 25 per maand per Erf R 3.42 Debiteer teen heffingsrekening

Note: Die HEV mag volgens diskresie en goedkeuring deur die Direksie, deposito’s, huur en lidmaatskapgelde verhoog indien nodig. Geen kontantbetalings word by die kantoor aanvaar nie. ŉ Kontanthanteringsfooi word gehef op alle kontantdeposito’s in HEV rekening.

FEES AND DEPOSITS PAYABLE (2016/2017)

NR ITEM AMOUNT PAYABLE

1. ARCHITECTURAL AND AESTHETICAL RULES AND REGULATIONS

1.1. Plan fees – Building projects:

Smaller than 10m² & As built & Swimming Pool R 750

Payable with application

Smaller than 100m² R 1 500

Greater than 100m² R 3 000

By the 3rd application the plan fee is payable again

Plan fee – When referred to the Board of Directors R 1 500

1.2. Building deposit:

Additions:

Payable by signing of the building contract and after the City Council approved plans have been received.

o Smaller than 10m2 and pools -

o Smaller than 100m² with the building period no more than 6 months R 5 000

o Greater than 100m² with the building period no less than 6 months and no more than 9 months

R 10 000

New House R 10 000

Rebuilding a House R 10 000

1.3. Final Inspection:

By the 3rd application for an inspection R 700 Payable with application

2. HOUSE RULES AND REGULATIONS

2.1. Agents:

Accredited Agents R 2 500 Annual Fee

Agents not Accredited R 1 000 Once off Transaction Fee

2.2. Leasing of HOA facilities:

Clubhouse (at Oval):

Deposit R 500 Payable with booking

Rent R 650

Lapa:

Deposit R 500 Payable with booking

Rent R 400

Tennis en Squash:

Annual Fee R 540 March – February

2.3. Additional Fees:

Additional sets of Aesthetic and House Rules R 65 Payable with collection

Replacement Keys Tennis & Squash R 65 Payable with collection

Replacement Click On Discs (Residents/Contractors/Drivers/Serv. Prov.) R 250 Payable with collection

Clearance fee R 600 Payable with clearance figures

Admin fee Cleaning of Stands etc. R 500 Payable with service

Admin Fee Debit Order Returns R 100 Payable with service

3. ACCESS CONTROL:

PERMITS:

Domestic Workers & Gardeners R 50 Annually in January

Construction Workers R 30 With registration - valid for 3 months

CLICKON DISCS:

Pin number Disc 1st issue (Non-Residents) R 75 Payable with application

Disc (Drivers / Service Providers) R 50 Payable with application and annually on 1 March

Disc (Contractors / Learner’s / Temporary Access) R50 Payable with application for rental of disc

Deposit for Disc (Contractor / Learner’s / Temporary Access) R200 Payable with application and refundable on return of disc

CLICKON CALLS:

Every call more than 25 per month per stand R 3.42 Debited to levy account

Note: The HOA may increase deposits, rent and membership fees from time to time at their discretion and with approval by the Board. No cash will be accepted at the HOA office. A cash-handling fee will be charged on all cash deposits into the HOA bank account.

OORTREDING VAN ARGITEKTONIESE-, ESTETIESE-, HUIS- EN SEKURITEITSREËLS: ADDISIONELE HEFFINGS, VERBEURING VAN DEPOSITO’S EN GELDE 2016/2017

NR. ITEM GRASIE PERIODE VIR DIE

REGSTELLING VAN DIE OORTREDING

KWALIFIKASIE

1. Argitektoniese - en Estetiese Reëls en Huisreëls

1.1. Oortreding van Reël

7 – 30 dae vir eienaar om die oortreding reg te stel (Diskresie van die HEV)

Minimum Die eienaar word die geleentheid gegee om regstelling te doen. Indien die eienaar nie uitvoering aan die versoek van die HEV gee nie word 1x addisionele maandelikse heffing teen die eienaar se heffingsrekening gehef ten aansien van verstryking van die grasie periode. Addisionele heffings word maandeliks bygevoeg en eskaleer tot 'n maksimum van 5x addisionele maandelikse heffing.

1.2. Onbeboude erwe

Ten einde eienaars aan te spoor om die erwe ten volle te benut is ’n 5x maandelikse addisionele heffing op ŉ onontwikkelde erf betaalbaar. Hierdie maandelikse addisionele heffings verval slegs met die aanvang van ’n 9 maande bouprojek. ŉ Koper van ’n onontwikkelde erf sal nie vrygestel word van die betaling van die 5x addisionele heffings nie. Indien bouplanne ingedien word en hierdie planne goedgekeur word deur beide die Estetiese Komitee en die Munisipaliteit en die bouprojek neem in aanvang binne ses (6) maande van die datum van oordrag, sal die addisionele heffings opgeskort word op die datum wat die bouprojek in aanvang neem. Indien die projek binne die voorgeskrewe boutydperk, soos uiteengesit in die Estetiese en Argitektoniese Reëls van die HEV, voltooi is, sal die volle addisionele heffingsbedrag wat reeds betaal is aan die eienaar terugbetaal word.

2. Sekuriteitsreëls

Afhangend van die erns van die oortreding soos aanbeveel aan Direksie deur Sekuriteitskomitee

Skriftelike waarskuwing of tot en met 5x maandelikse addisionele heffing, afhangend van die erns van die oortreding soos aanbeveel aan Direksie deur Sekuriteitskomitee

3. Verkeersreëls

Skriftelike vertoë kan gerig word binne 15 werksdae van uitreiking van die boete.

Waarskuwing of boete soos per aangehegte skedule.

4. Algemeen

Die HEV behou die reg voor om enige uitstaande addisionele heffings van 'n boudeposito, indien dit bestaan, te verhaal of indien die woonhuis verkoop word enige uitstaande heffing van die hoofsom via die prokureurs te verhaal alvorens die nodige uitklaringsertifikaat uitgereik sal word. Die Boudeposito sal verbeur word indien: o Die bouprojek nie binne die voorgeskrewe bouperiode voltooi is nie o Uitstaande Items, geïdentifiseer gedurende die finale inspeksie, nie reggestel is binne die voorgeskrewe tydperk nie. o ŉ Afskrif van die okkupasiesertifikaat, uitgereik deur die City of Tshwane Munisipaliteit nie binne die gegewe tydperk aan

Eldoglen HEV voorsien word nie. o Geen finale of opvolg inspeksie deur die eienaar aangevra word nie.

Die HEV behou die reg om die biometriese toegang tot die dorp vir die eienaar en sy familie te stop as aansporing vir die eienaar om die oortreding reg te stel. Daar sal dan ingeteken moet word soos besoekers. Die eienaar is verantwoordelik vir die oortredings van sy familielede, vriende, kinders, kontrakteurs, sub-kontrakteurs, huurders en hul familie in Eldoglen en enige addisionele heffings wat uit die optrede van dié gelys voortspruit sal teen die heffingsrekening van die eienaar gehef word. Uitgesonder ernstige sekuriteit- of verkeersoortredings. Die HEV behou die reg voor om in sommige gevalle die addisionele heffings te verhoog indien die oortreding volgens die diskresie van die HEV inagnemend die volgende dit regverdig. o Die mate waartoe die oortreding die kwaliteit van lewe van die aangrensende eienaars nadelig raak. o Die oortreding ongunstige uitwerking het op die waarde van die eiendomme aangrensend tot die o eienaar se eiendom. o Die oortreding 'n direkte invloed het op die persoonlike veiligheid en die veiligheid van die besittings van die aangrensende

eienaars of die dorp in geheel. Die HEV behou die reg voor om in ernstige gevalle d.w.s. die veiligheid van die inwoners en hul besoekers asook hul persoonlike besittings waaronder oortreding van alle reëls, maar veral die met betrekking tot sekuriteit en verkeer, die addisionele heffings om te skakel soos in die geval van 'n verkeersoortreding na 'n kontant betaling nie hoër as 5x addisionele maandelikse heffing nie. Die kontant betaling moet dan gedoen word binne 7 dae na kennisgewing van die oortreding. Die HEV sal ook waar nodig die oortreding verwys na die SAPD, Metro Polisie of die plaaslike toepaslike owerheid.

TRANSGRESSIONS OF ARCHITECTURAL-, AESTHETIC - , HOUSE - AND SECURITY RULES: ADDITIONAL LEVIES, FORFEIT OF DEPOSITS AND FEES 2016/2017

NR ITEM GRACE PERIOD FOR CORRECTION OF TRANSGRESSION

QUALIFICATION

1. Architectural - and Aesthetic Rules and House Rules

1.1. Transgression of rule

7 – 30 days for owner to rectify transgression (Discretion of HOA Board)

The owner is given the opportunity to correct the transgression. 1x additional monthly levy will be levied against the owners levy account if the transgression is not rectified according to the request of the HOA after the lapse of the grace period. Additional levies will be levied on a monthly basis to the levy account. It may escalate to a maximum of 5x additional monthly levy.

1.2. Undeveloped Stands

To encourage residents to utilise the undeveloped stands to its maximum potential, 5x monthly additional levies are payable on an undeveloped stand. These monthly additional levies will only lapse with the commencement of the 9 months building period. A purchaser of an undeveloped stand will not be absolved from payment of the 5x monthly additional levies. If building plans are submitted and such plans are approved by both the Aesthetic Committee and the Municipality and the building project commences within six (6) months of date of transfer, the additional levies will be ceased upon the date of commencement of the building period. Further, if the project is completed within the applicable building period, as determined in the Architectural an Aesthetic Rules of the HOA, the full amount of additional levies paid, will be refunded to the owner.

2. Security Rules

Depending on the seriousness of the transgression and the recommendation made by the Security Committee to the Board of Directors

Written warning or up to 5x additional monthly levies according to the discretion of the HOA Board and on recommendation by the Security Committee

3. Traffic Rules

Written representation to be submitted within 15 working days of issue of fine

Warning or fines as per attached schedule

4. General

The HOA Board of Directors reserves the right to recover any arrears additional levies from an existing building deposit or could request the Attorneys, in the event of the house being sold, to charge the arrears additional levies against the transaction before any clearance certificate will be issued. The building deposit will be forfeited if: o The building project was not completed within the required building period o Outstanding items, identified during final inspections, were not rectified within the requested period o A copy of the occupation certificate, issued by City of Tshwane Municipality, was not submitted to Eldoglen HOA within

the required period. o No final or follow-up inspections were requested by the owner.

The HOA Board of Directors reserves the right to cancel the access control biometrics of a resident and all the persons registered on the particular property in order to encourage the owner to comply with the rules. Residents involved will then have to sign in, the same way as visitors. Owners are responsible for transgressions by family, friends, children, contractors, sub-contractors, tenants and their family in Eldoglen and any additional levies incurred because of these transgressions by the mentioned parties will be charged on the levy account of the owner. Security and traffic violations on the other hand will be for the account of the violator. HOA Board of Directors reserves the right to increase additional levies if the transgression according to the discretion of the Board, justify such additional action. In this regard the following will be considered: o The possible way in which the transgression may negatively affect the quality of life of neighbours o The negative financial impact of the transgression on the adjacent property values o The direct influence of the transgression on the security of the adjacent properties and the Estate as a whole

Where the security of residents, their property and their visitors are placed in jeopardy by the transgression of security and traffic rules, the HOA Board reserves the right to change the additional levies into a once-off cash payment which will not amount to more than 5x additional levies applicable on the appropriate stand. The cash payment is then due within 7 days after the transgression. The HOA could where necessary, refer serious transgressions to the SAPS, Metro Police or the applicable local authority.

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Besonderhede van Erf Eienaar wie bogenoemde nominasie indien: Details of Owner submitting the above nomination:

Eienaar: Owner:

Erf nr: Stand no:

ID:

Handtekening: Signature: ___________________________________

NOMINASIES VIR DIREKTEURE VAN DIE

ELDOGLEN HUISEIENAARSVERENIGING (2016/2017)

NOMINATIONS FOR DIRECTORS OF THE ELDOGLEN HOME OWNERS ASSOCIATION (2016/2017)

VOLLE NAME VAN GENOMINEERDE:

FULL NAMES OF NOMINEE:

HANDTEKENING VAN GENOMINEERDE VIR AANVAARDING VAN NOMINASIE

SIGNATURE OF NOMINEE FOR ACCEPTANCE OF NOMINATION

1.

2.

3.

4.

5.

6.

7.

Nominasies moet die HEV bereik op Donderdag, 21 Julie 2016 (16:30) Nominations must reach the HOA on Thursday, 21 July 2016 (16:30)

Slegs Lede wie se heffings op datum betaal is sal geregtig wees nominasies in te dien en te stem

Only Members whose levies are fully paid will be allowed to submit nominations and to vote


AAssssoocciiaattiioonn iinnccoorrppoorraatteedd iinn tteerrmmss ooff SSeeccttiioonn 2211 ŉŉ MMaaaattsskkaappppyy iinnggeellyyff kkrraaggtteennss AArrttiikkeell 2211

RReegg.. NNoo.. 9977//1199008822//0088


VOLMAG

Ek, ..................................................................................

ID: ...................................................................................

Erf: ..................................................................................

synde ŉ lid van die Eldoglen Huiseienaarsvereniging en

geregtig om te stem, stel hiermee vir:

........................................................................................

ID: ...................................................................................

Erf: .................................................................................

as my gevolmagtigde aan om my te verteenwoordig

namens my te stem op die vergadering wat op:

27 Julie 2016

gehou word asook op enige verdaging daarvan. Tensy

andersins opdrag gegee, mag my gevolmagtigde stem

soos hy/sy goeddink.

Geteken te ……………………………………...............................

op die ...................... dag van ………………............... 2016

............................................

HANDTEKENING

PROXY

I, ………………………………………………………………………………

ID: ……………………………………………………………………………….

Erf: ..................................................................................

being a member of the Eldoglen Home Owners

Association and entitled to vote, hereby appoint:

........................................................................................

ID: ...................................................................................

Erf: .................................................................................

as my proxy to attend and vote on my behalf at the

meeting, to be held on:

27 July 2016

and at any adjournment thereof. Unless otherwise

instructed, my proxy may vote as he/she thinks fit.

Signed at ........................................................................

on this .............. day of……………………………………… 2016

……………………………………..

SIGNATURE





ALGEMENE JAARVERGADERING 27 JULIE 2016 ANNUAL GENERAL MEETING 27 JULY 2016

__________________________________________________________________________________ KOMITEE(S) WAAR U BEREID IS OM U KUNDIGHEID AAN TE BIED (Merk toepaslike Komitee(s) met X COMMITTEE(S) WHERE YOU ARE PREPARED TO OFFER YOU EXPERTISE (Indicate relevant Committee(s) with X

Sekuriteitskomitee / Security Committee

Finansiële Komitee / Financial Committee

Estetiese Komitee / Aesthetical Committee

Fasiliteite- & Belandskappingskomitee / Facilities - & Landscaping Committee

Kommunikasie staffunksie / Communication staff function

Erfnommer van Lid / Stand number of Member

Telefoon / Telephone

Fisiese Adres / Physical Address

Naam en Van / Name en Surname

________________________________________ Handtekening / Signature





HEV HEFFING - DEBIETORDEROPDRAG Die besonderhede van my/ons bankrekening is soos volg:

BANK ______________________________

TAKNAAM ___________________________ TAKNOMMER

REKENINGNOMMER

TIPE REKENING : LOPEND (TJEK) SPAAR TRANSMISSIE

Ek/ons versoek en magtig Eldoglen Huiseienaars Vereniging om my/ons rekening by bogenoemde bank (of

ander bank of tak waarheen ek/ons my/ons rekening mag oorplaas) met die bedrag benodig vir betaling van

die maandelikse bedrag verskuldig ten opsigte van my/ons maandelikse heffing vir Erf Nr ________, te

debiteer en enige bykomstige bedrae aangedui op my/ons maandelikse HEV staat (byvoorbeeld Clickon

oproepkoste, addisionele heffings en boetes soos en wanneer toepaslik, ens) op die _________ dag van elke

maand met ingang van ________________20____. Magtiging word ook verleen vir toekomstige verhogings in

heffings met vooraf kennisgewing. Alle sodanige onttrekkings uit my/ons bankrekening deur u, word behandel

asof dit deur my/ons persoonlik onderteken is.

Ek/ons verstaan dat die onttrekkings wat hiermee gemagtig word deur ŉ rekenaar verwerk sal word en dat die

besonderhede van elke onttrekking op my/ons bankstaat gedruk sal wees.

Hierdie magtiging kan deur my/ons gekanselleer word deur u skriftelik dertig (30) dae kennis te gee.

Ek/ons erken dat die party wat hiermee gemagtig is om die trekking(s) teenoor my/ons rekening te behartig,

geen van sy/hulle regte aan ŉ derde party mag afstaan of sedeer sonder my/ons skriftelike toestemming wat

vooraf verkry is nie, en dat ek/ons geen van my/ons verpligtinge ingevolge hierdie magtiging aan ŉ derde party

mag delegeer sonder die skriftelike toestemming wat vooraf van die gemagtigde party verkry is nie.

Geteken te ______________________ op hierdie _______dag van ___________________ 20______________

______________________________________________________ _______________________________

HANDTEKENING (Soos gebruik vir die ondertekening van tjeks) VOLLE NAME IN DRUKSKRIF





HOA LEVY – DEBIT ORDER AUTHORITY The details of my/our bank account are as follows:

BANK ______________________________

BRANCH NAME ___________________________ BRANCH NUMBER

ACCOUNT NUMBER

TYPE OF ACCOUNT: CURRENT (CHEQUE) SAVINGS TRANSMISSION

I/We hereby request and authorize the Eldoglen Home Owners Association to draw against my/our account

with the abovementioned bank (or any other bank or branch to which I/we may transfer my/our account) the

amount necessary for payment of the monthly amount due in respect of my/our monthly levy for Erf

No._______ and additional sundry amounts shown on my/our monthly HOA statement (for example ClickOn

call costs, additional levies and fines, if and when necessary, etc.) on the ________________ day of each and

every month commencing on ________________20____. Authorization is also given for future increases in

levies with prior notification. All such withdrawals from my/our account by you shall be treated as though

they had been signed by me/us personally.

I/We understand that the withdrawal hereby authorised will be processed through a computerized system and

that all the details of each withdrawal will be printed on my bank statement.

This authority may be cancelled by me/us by giving you thirty (30) days written notice.

I/We acknowledge that the party hereby authorized to effect the drawing(s) against my/our account may not

cede or assign any of its rights to any third party without my/our prior written consent and that I/we may not

delegate any of my/our obligations in terms of this contract/authority to any third party without prior written

consent of the authorized party.

Signed at ________________________ on this _______ day of ___________________ 20____.

_________________________________ _____________________________

SIGNATURE (As used for signing cheques) PRINT NAME IN FULL

22 Januarie 2016

Van die HEV DIREKSIE Aan alle Lede van Eldoglen Huiseienaarsvereniging (“HEV”) BEGROTING 2016/17 EN NUWE HEFFINGS EN FOOIE Die Direksie en Bestuur wil alle lede van die HEV baie vreugde en voorspoed vir die jaar 2016 toewens. Met die finansiële jaar van die Huiseienaarsvereniging vir die tydperk 1 Maart 2016 tot 28 Februarie 2017 voor die deur, dien hierdie brief om aan elke lid die inligting oor die 2016/17 begroting te verskaf en om die vereiste 30 dae kennis te gee, soos vereis in die Sertifikaat van Inkorporasie van die Eldoglen HEV (NWM), rakende die nuwe heffings en fooie wat op 1 Maart 2016 ingevolge hierdie begroting in werking tree. Die 2016/17 HEV begroting sowel as die aangepaste heffings en fooie is deur die Finansiële Komitee en Direksie goedgekeur. Die doelwitte van die Direksie is om sake van die Eldoglen HEV sodanig te bestuur dat ŉ veilige omgewing en hoë lewenskwaliteit van huiseienaars en inwoners gehandhaaf word, asook om die waarde van hulle beleggings in eiendom te bevorder. Gemeet teen hierdie doelwit kan ons weer eens met trots terugkyk na ŉ baie suksesvolle 2015/16 jaar en u meedeel dat die sake van die HEV steeds gesond is. Suksesse die afgelope jaar behaal:

Effektiewe toepassing en bestuur van die Estetika van Eldoglen te midde van talle nuwe aan- en herbouings. Volgehoue

bewusmaking van huiseienaars dat hul eiendomme instandhouding en verf benodig, het positiewe reaksie opgelewer. Daar het egter ‘n neiging kop uitgesteek waar eiendomme wat aangekoop word in afwagting van herstel of herbou, leeg staan en dan nie gereeld esteties, soos voorgeskryf in die huisreëls, onderhou word nie.

Die ondersoek en verkrygingsproses vir die installering van ‘n termiese CCTV kamerastelsel langs die grensmuur van Eldoglen is in Desember 2015 afgehandel. Die implementering sal gedurende Januarie en Februarie 2016 aangepak en voltooi l word. Hierdie projek plaas Eldoglen weer eens op die voorpunt van paraatheid wat die veiligheid van inwoners aanbetref. Die projek sluit ook die daarstelling van ‘n kontrole sentrum in, vanwaar die volledige grensmuur gemonitor kan word.

Doeltreffende bestuur van sekuriteit, wat tot gevolg het dat ‘n uitstekende geskiedenis van ‘n baie lae vlak van sekuriteitsinsidente gehandhaaf kan word.

Gesonde finansiële beplanning om die effek wat die uitgawe van ongeveer R 1.7 miljoen verbonde aan bogemelde projek op die fondse beskikbaar in die HEV reserwefonds het te hanteer. Hierdie finansiële beplanning het dan ook verhoed dat daar ‘n spesiale heffing van Huiseienaars benodig word om die uitgawe te finansier.

Die instandhouding van die grensmuur rondom Eldoglen deur die herbou van ‘n hele aantal dele is ‘n projek wat as deel van die voortdurende opgradering van die sekuriteitstelsel dringend aandag moes kry. Aanvanklik is beplan om dit uit die Gebeurlikheids Reserwefonds van die HEV te finansier, maar by wyse van deeglike en gesonde finansiële bestuur, was dit moontlik om alle uitgawes in hierdie verband, wat ongeveer R 133 500.00 beloop het, te betaal sonder om aan die reserwes te raak.

Vinnige optrede om skade te herstel en die sekuriteitsrisiko te beperk toe ‘n erge storm wat op 16 November 2015 die dorp getref het, die grensmuur op drie plekke, onder andere ‘n gedeelte van 23 meter aan die noordgrens, weggespoel het. Dit het teweeggebring dat noodsaaklike uitgawes van sowat R 132 000.00 vir die herstel van die muur, aanbring van ‘n tydelike heining en herstel en verskuiwing van die elektriese heining, aangegaan moes word. Weer eens kon sodanige uitgawes by

wyse van goeie finansiële bestuur gedek word sonder om die reserwe fondse aan te wend. Uitgawes vir die elektriese heining sal ook van ons versekeraars verhaal word.

Volgehoue en doeltreffende instandhouding van toegangshekke, geboue, gemeenskapsfasiliteite en verfraaiing van tuine en parke. Dit is vermag nieteenstaande die enstige droogte gedurende die laaste gedeelte van 2015.

A BEGROTING VIR 2016/17 Inleiding As vertrekpunt vir die voorbereiding van die begroting vir 2016/17 moet die sleuteldoelwitte van die HEV behaal word. Sekuriteit bly steeds een van die sleutel fokuspunte van die HEV. Gevolglik moet die HEV voortdurend belê in die opgradering van sekerheidstelsels vir die kort tot medium termyn ten einde een tree voor die bedreigings vir sekuriteit te bly. Die fokus van die Direksie tydens die voorbereiding en goedkeuring van die begroting was dus juis daarop gemik om dit sowel as die ander fokuspunte te bereik. Fokuspunte vir die Begroting Daar is veral aan die volgende aspekte spesiale aandag gegee:

Verdere verbetering van sekuriteitstelsels en deurlopende effektiewe toepassing van veiligheids praktyke ten einde huiseienaars, bewoners en beleggings te alle tye so goed as moontlik te beveilig en beskerm. In hierdie verband is daar voorsiening gemaak vir die gehele vervanging van die huidige elektriese heining wat die einde van sy bruikbare leeftyd bereik het en tekens van verwering en wanfunksionereing begin toon. ‘n Bedrag van R 595 000.00 is hiervoor voorsien.

Voorsorg teen weerligskade en elektriese stuwings wat gereeld probleme by die biometriese lesers en CCTV stelsels by die toegangshekke veroorsaak, word ook gemaak deurdat fondse bewillig is om stuwingsbeskermers ( surge arrestors) aan te bring. Dit sal verhoed dat die toerusting gedurig herstel moet word en gevolglike oponthoude by die hekke veroorsaak.

Die Direksie se strewe om die mees doeltreffende sekuriteitsfunksie en –reaksie te verseker, het ook daartoe gelei dat die uitgediende Nissan 1400, wat reeds 17 jaar oud is, vervang gaan word met ‘n groter bakkie. Dit sal die sekuriteitspersoneel in staat stel om veral die gebied buite die grensmuur, wat ontoeganklik is vir die huidige voertuig, meer effektief te patrolleer en op alarms te reageer.

Ingevolge die beleid waarvolgens 5% van die begrote heffingsinkomste as gebeurlikheidsreserwe geskep en onderhou word, word die fondswaarde vanaf R 375 000 verhoog na R 454 000.00. Weens die impak van die grensmuur CCTV kameraprojek verminder die Sekuriteitsreserwefonds tot ŉ fondswaarde van R 250 000.00, wat steeds ‘n baie gesonde reserwe daarstel.

Volgehoue, doeltreffende instandhouding van die HEV se fasiliteite en bates op ‘n deurlopende basis.

ŉ Opsommende ontleding van die bedryfsbegroting vergeleke met vorige tydperke, word hieronder uiteengesit:

Koste Item Begroting

2016/17

Begroting

2015/16

Begroting

2014/15

Begroting

2013/14

Begroting

2012/13

Reserwefonds 0.0% 0.0% 0.0% 0.8% 1.2%

Sekuriteit 53.0% 53.8% 50.9% 47.7% 48.0%

Instandhouding en Tuine 21.9% 20.8% 21.2% 22.3% 21.0%

Infrastruktuur 13.4% 12.4% 13.2% 14.4% 12.4%

Belandskapping 8.5% 8.4% 8.0% 7.9% 8.6%

Bestuur, Administrasie en ander

25.1% 25.4% 27.9% 29.2% 29.8%

Totaal 100.0% 100.0% 100.0% 100.0% 100.0%

Kapitaal Begroting: Die kapitaalbegroting vir 2016/17 beloop R 935 965.00 vergeleke met die beraamde besteding van R 1 986 360 vir 2015/16. Die belangrikste items rakende die kapitaal begrotingsuitgawes vir 2016/17 is soos volg:

Instandhouding van Infrastruktuur = R 35 565 (Swembad- en tuintoerusting)

Sekuriteit Kapitaal = R 900 400 ( R 595 000 – Vervanging van Elektriese Heining; R 216 000 – Nuwe Sekuriteitsvoertuig; R 72 000 – Wi-Fi toerusting vir CCTV kameras)

B NUWE HEFFINGS VANAF 1 MAART 2016 Soos hierbo uiteengesit is daar weer eens vir aansienlike bedryfs- en kapitaalkoste in die begroting voorsiening gemaak word ten einde gestelde doelwitte te behaal. Die HEV Direksie kon daarin, nieteenstaande die ekonomiese en finansiele uitdagings, slaag om die styging in heffings, te beperk tot 7.32% gebaseer op die berekening ten opsigte van eiendomme met ‘n 0% hoë-digtheidskorting. Navrae by soortgelyke sekerheidsdorpe in die Centurion omgewing toon aan dat die heffings na die verhoging steeds uiters kompeterend en gemiddeld selfs laer is. DIE VOLGENDE HEFFINGS IS VAN KRAG VANAF 1 MAART 2016 EN IS VOORUIT BETAALBAAR NIE LATER NIE AS DIE 7de DAG VAN ELKE MAAND:

HEFFINGS PER EENHEID (per maand)

Hoë- Digtheidskorting

Hersiene Heffings Heffings Tans

2016/2017 na Korting *

2015/2016 na Korting *

0.00% R 1 120.00 R 1 100.00 R 1 045.00 R 1 025.00

5.00% R 1 064.00 R 1 044.00 R 993.00 R 973.00

6.00% R 1 053.00 R 1 033.00 R 983.00 R 963.00

7.50% R 1 036.00 R 1 016.00 R 967.00 R 947.00

10.00% R 1 008.00 R 988.00 R 941.00 R 921.00

12.00% R 986.00 R 966.00 R 920.00 R 900.00

15.00% R 952 00 R 932.00 R 889.00 R 869.00

* Wie kwalifiseer vir kortings - verwys na die uiteensetting hieronder.

Toepassing van Korting:

Soos in die verlede sal daar steeds ŉ korting van R20.00 per maand aan inwoners toegestaan word wat aan die volgende kriteria voldoen:

Die heffing moet voor of op die 7de van die maand waarop die heffing verskuldig is aan die HEV betaal wees, by wyse van:

o ŉ Debietorder in die besit van die HEV of

o ŉ Vooruitbetaling van die heffing vir ten minste 6 (ses) maande.

Ons debietorder stelsel bied reeds aan ŉ groot groep van ons lede gerief, tans 50%, en word die kantooradministrasie hierdeur aansienlik vergemaklik. Ons wil graag ŉ beroep doen op diegene wat dit nog nie benut nie om dit te oorweeg om ŉ debietorder vorm by die kantoor te onderteken en daardeur ook u bydrae te lewer tot verhoogde produktiwiteit by die kantoor. Heffing op kontantbetalings: Soos reeds aan u gekommunikeer, word kontant nie meer by die kantoor ontvang nie en sulke betalings moet direk op ons bankrekening inbetaal word. ŉ Kontanthanteringsheffing van tot 2% word deur die Banke op die hantering van kontant toegepas

en die HEV rekening word daarmee belas. Die koste word verhaal vanaf die heffingsrekening van die inwoner wat kan meebring dat die betaling nie voldoende sal wees indien daar nie daarvoor voorsiening gemaak is in die deposito nie. Betaal vir wat jy gebruik Eldoglen is bevoorreg om fasiliteite soos muurbal- en tennisbane, wat slegs deur ‘n klein aantal inwoners benut word, te hê. Die Direksie bepaal jaarliks tariewe vir die gebruik van die fasiliteite volgens die betaal vir wat jy gebruik beginsel. Dieselfde beginsel geld vir die huur en gebruik van die klubhuis en lapa en sal toegepas word vir enige toekomstige geriewe wat geskep mag word. Verhaling van “Click-on” oproepkoste: Lede word weer eens daarop gewys dat alle oproepe vir besoekers, insluitend vooraf-klaringskodes, meer as 25 per maand vanaf die “Click-on” besoekersbeheerstelsel per huishouding, as debiet op die maandelikse heffingstaat aangedui en verhaal sal word. Lede wat hul eiendomme verhuur, sal daardie koste vanaf hul huurders moet verhaal. Ons wil graag van hierdie geleentheid gebruik maak om inwoners wat hul heffings stiptelik betaal en die doelwitte van die HEV ondersteun, te bedank. Baie dankie vir u samewerking.

Pottie Potgieter VOORSITTER VAN DIREKSIE Bylae: Bedryfs- en kapitaal begroting 2016/17 Fooie en deposito’s betaalbaar 2016/17

Boetes 2016/17

% Per Maand / Per Jaar / Per Maand / Per Jaar /Op/(Af) Per Month Per Year Per Month Per Year

12 Up/(Down) 2017 2017 2016 2016Rand Rand Rand Rand

MUNISIPALE KOSTES / MUNICIPAL CHARGES 10.81 82 000 984 000 74 000 888 000Eiendomsbelasting / Rates & Taxes 9.09 18 000 216 000 16 500 198 000Riolering / Sewerage 8.33 1 300 15 600 1 200 14 400Vullisverwydering / Refuse removal 32.56 5 700 68 400 4 300 51 600Water & Elektrisiteit / Water & Electricity 9.62 57 000 684 000 52 000 624 000

ADMIN & BESTUUR / ADMIN & MANAGEMENT 5.22 165 754 1 989 048 157 529 1 890 348Bankkoste / Bank charges 10.00 4 180 50 160 3 800 45 600Drukwerk / Printing 4.48 2 730 32 760 2 613 31 356Skryfbehoeftes / Stationery 7.48 1 667 20 004 1 551 18 612Herstel & Onderhoud / Repairs & Maintenance 1 000 12 000 1 000 12 000Kantoorhuur / Office rent 8.01 11 360 136 320 10 518 126 216Koerier & Seëls / Courier & Postage 250 3 000 250 3 000Kommunikasie & Gemeenskapbetrokkenheid / Community involvement 25.08 2 020 24 240 1 615 19 380Lae Waarde Bates / Low Value Assets 6.60 533 6 396 500 6 000Meegevoelbydraes / Compassionate Contributions 200 2 400 200 2 400Nuusbrief / Newsletter (82.95) 750 9 000 4 399 52 788Opleidingskoste & Seminare / Training & Seminars 417 5 004 417 5 004Ouditeursvergoeding / Auditors remuneration (7.71) 2 084 25 008 2 258 27 096Professionele dienste / Professional services 41.67 4 250 51 000 3 000 36 000Rekenaarkostes / Computer expenses (2.61) 2 833 33 996 2 909 34 908Telefoon / Telephone 5 500 66 000 5 500 66 000Versekering / Insurance 76.85 4 538 54 456 2 566 30 792Verversings & Funksies / Refreshments & Socials (9.26) 2 500 30 000 2 755 33 060Salarisse / Salaries 6.50 118 942 1 427 304 111 678 1 340 136

ESTETIESE UITGAWES / AESTHETICAL EXPENSES 0 0 0 0

INSTANDHOUDING INFRASTRUKTUUR /MAINTENANCE INFRASTRUCTURE 15.58 101 267 1 215 204 87 616 1 051 392

Beskermende Klere / Protective Clothing 6.98 935 11 220 874 10 488Huur van stoor / Rent for storage 1 525 18 300 0 0Onderhoud / Maintenance 39.71 26 286 315 432 18 815 225 780Toerusting H&O / Equipment R&M 12.94 3 648 43 776 3 230 38 760Verbruikbare Items / Consumables 6.02 6 882 82 584 6 491 77 892Salarisse / Salaries 6.50 61 991 743 892 58 206 698 472

INSTANDHOUDING TUINE & BELANDSKAPPING /MAINTENANCE OF GARDENS & LANDSCAPE (2.72) 7 156 85 872 7 356 88 272

Bo-grond & bemesting / Topsoil & fertiliser (12.28) 2 500 30 000 2 850 34 200Bome,plante & landskapopgradering/Trees,shrubs & landscaping 2.31 2 918 35 016 2 852 34 224Spuitstowwe & Gifstowwe / Insecticide & Poison 7.36 817 9 804 761 9 132Gereedskap / Tools (0.21) 475 5 700 476 5 712Kontrak Werkers / Contract Workers 6.95 446 5 352 417 5 004

ELDOGLEN HUISEIENAARSVERENIGINGELDOGLEN HOME OWNERS ASSOCIATION

BEGROTING / BUDGETVAN 1 MAR 2016 TOT 28 FEB 2017 / FROM 1 MAR 2016 TO 28 FEB 2017

Bladsy/Page 1 van/of 2

% Per Maand / Per Jaar / Per Maand / Per Jaar /Op/(Af) Per Month Per Year Per Month Per Year

12 Up/(Down) 2017 2017 2016 2016Rand Rand Rand Rand

ELDOGLEN HUISEIENAARSVERENIGINGELDOGLEN HOME OWNERS ASSOCIATION

BEGROTING / BUDGETVAN 1 MAR 2016 TOT 28 FEB 2017 / FROM 1 MAR 2016 TO 28 FEB 2017

SEKURITEIT / SECURITY 9.15 426 922 5 123 064 391 133 4 693 596Brandstof / Fuel 15.85 2 800 33 600 2 417 29 004Drukwerk / Printing 7.02 610 7 320 570 6 840Herstel & Onderhoud - Elektriese heining / R&M Electric fence 27.99 5 958 71 496 4 655 55 860H&O - Toegangsbeheer toerusting / R&M Access control equipment 42.25 10 000 120 000 7 030 84 360H&O - Voertuie & Kragopwekkers / R&M - Vehicles & Generators 600 7 200 0 0Ledegelde - SIRA / Membership fees - SIRA 16.81 278 3 336 238 2 856Ongevalleversekering / Workmen's Compensation 6.61 1 855 22 260 1 740 20 880Opleidingskoste & Seminare / Training & Seminars (12.28) 2 500 30 000 2 850 34 200Reaksie Eenheid / Reaction Unit (2.24) 2 183 26 196 2 233 26 796Toegangsbeheer (Click-on) / Access control (Click-on) 20.76 58 165 697 980 48 165 577 980Toerusting onderhoud / Maintenance of Equipment 20.19 3 083 36 996 2 565 30 780Uniforms / Uniforms 0.53 8 500 102 000 8 455 101 460Verkeerskalmering / Traffic calming 9.59 594 7 128 542 6 504Salarisse / Salaries 6.50 329 796 3 957 552 309 673 3 716 076

KAPITALE UITGAWES / CAPITAL EXPENDITURE 0 0 0 0Admin & Bestuur / Admin & Management 0 0 5 567 66 804Instandhouding Infrastruktuur / Maintenance Infrastructure (69.41) 2 964 35 568 9 689 116 268Instandhouding Tuine & Belandskapping / Maint. of Gardens & Lands. 0 0 0 0Sekuriteit / Security (50.07) 75 033 900 396 150 274 1 803 288Kapitale uitgawes gekapitaliseer / Capital expenditure capitalised (52.88) -77 997 -935 964 -165 530 -1 986 360

ANDER ITEMS / OTHER ITEMS 127.58 -25 999 -311 988 -11 424 -137 088

RESERWEFONDS / RESERVE FUND 0 0 0 0

TOTALE NETTO UITGAWES / TOTAL NET EXPENSES 7.21 757 100 9 085 200 706 210 8 474 520

TOTALE AANTAL EENHEDE / TOTAL UNITS 701 701

TOTALE EKWIVALENTE EENHEDE / TOTAL EQUIVALENT UNITS 676 676

HEFFING PER EKWIVALENTE EENHEID / LEVY PER EQUIVALENT UNIT 1 120 1 045

(BTW uitgesluit / VAT excluded)

Heffing / Levy 1 120.00 1 045.00Korting / Discount -20.00 -20.00

HEFFING NA KORTING / LEVY AFTER DISCOUNT 7.32 1 100.00 1 025.00

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22 January 2016 From the BOARD OF DIRECTORS To all Members of Eldoglen Home Owners Association (“HOA”) 2016/17 BUDGET AND NEW LEVIES The Directors and Management would like to wish all members of the HOA a successful and joyful 2016. With the financial year of the Home Owners Association for the period 1March 2016 until 28 February 2017 imminent, the purpose of this letter is to convey relevant information with regards to the 2016/17 budget to each member and to give the required 30 days’ notice in terms of the Memorandum of Incorporation of the Eldoglen HOA (NPC), of adjusted levies and fees taking effect on 1 March 2016 in terms of such budget. The 2016/17 HOA budget, as well as the adjusted levies, was approved by the Finance Committee and Board of Directors. The prime objectives of the Board of Directors are to manage all HOA matters in a manner that will promote a safe environment and quality of life for all residents, and ensure protection of their investment in their Eldoglen property. Measured against these objectives, we can proudly look back at a very successful 2015/16 and inform you that the finances of the HOA are still very healthy. Achievements over the past year:

Effective management of the aesthetics of Eldoglen despite numerous projects related to additions and renovations. Continued reminding of home owners that their properties require maintenance and paint, brought very positive results. There is however a tendency where properties, being bought with the view to renovate or rebuild, are left standing empty and not maintained aesthetically as prescribed in the house rules.

The investigation and procurement process for installation of a thermal CCTV camera system along the perimeter wall of Eldoglen was completed in December 2015. The implementation will be commenced and completed during January and February 2016.This project again puts Eldoglen at the forefront of readiness concerning the security of residents. The project also includes the creation of a control centre from which the total perimeter wall can be monitored.

Effective management of security resulting in the excellent track record of Eldoglen regarding very low security breach incidence level being maintained.

Sound financial planning to curb the effect of the expenditure of approximately R 1.7m attached to the above project, on the funds available in the HOA’s reserve fund. This financial planning also prevented the necessity of a special levy being requested from home owners to finance the expenditure.

The maintenance of the perimeter wall surrounding Eldoglen by the rebuilding of several sections, is a project which, as part of the continuous upgrading of the security system, required urgent attention. Initially it was planned to finance the project from the Contingency Reserve Fund, but by means of thorough and sound financial management, it was possible to pay all expenses in this regard, which amounted to approximately R 133 500.00 without touching the reserves.

Quick response to repair the damage and limit the security risk when a severe storm hit the estate on 16 November 2015, washing away the wall in three places, inter alia a portion of 23 metres on the northern boundary. This resulted in unforeseen expenses amounting to almost R 132 000.00 for the repair of the wall, erection of a temporary fence, as well as the repair and moving of the electrical fence, being incurred. Once again such expenditure could, due to sound financial management, be covered without applying the reserve funds. The costs of the electric fence will also be recovered from our insurers.

Sustained, effective maintenance of the entrance gates, buildings, community facilities and the beautification of gardens and parks. This was achieved despite the serious drought during the latter part of 2015.

A BUDGET 2015/16 Introduction As an important point of departure in the preparation of the 2015/16 budget, the key objectives of the HOA should be achieved. Security remains one of the key focus areas of the HOA. As a result the HOA need to keep on investing in upgrading of security systems for the short to medium term to remain one step ahead of the security threats. Consequently the focus of the Board in preparing and approving the budget was to achieve this as well as the other focus objectives. Focus points for the Budget The following aspect especially received special attention:

Further improvement of the security systems and the continual effective implementation of security practices in order to secure and protect home owners, residents and investments as effectively as possible at all times. In this regard provision was made for the total replacement of the electric fence, which has reached the end of its useful life and showing signs of wear and dysfunction. An amount of R 595 000.00 is provided for this.

Preventative action against lightning damage and electric surges which, on a regular basis result in problems with the biometric readers and CCTV systems at the gates, is being provide for through funds allocated for the purchase and installation of surge arrestors. This will prevent that equipment have to be removed and repaired continually, resulting in delays at the gates.

The striving by the Board of Directors to ensure the most effective security function and reaction, also led to the decision to replace the 17 year old Nissan 1400 bakkie with a bigger bakkie. This will enable the security personnel to patrol especially the area outside the perimeter wall and to react to alarms, more effectively.

In terms of the policy by which 5% of the budgeted levy income is created and maintained as contingency reserve fund, the fund value is increased from R 375 000.00 to R 454 000.00. As a result of the effect of the perimeter wall CCTV camera project the fund value of the Security Reserve Fund is reduced to R 250 000.00, which still represents a healthy reserve.

Continuous, effective maintenance of the HOA facilities and assets on a sustainable basis.

An analysis of the operating expense budget in comparison to previous years is summarised in the table below:

Capital Budget: The capital budget for 2016/17 amounts to R 935 965.00 compared to the estimated expenditure of R 1 986 360 for 2015/16. The main items on the capital budget for 2016/17 are as follows:

Maintenance on Infrastructure = R 35 565 (Pool and garden equipment)

Cost Items Budget

2016/17

Budget

2015/16

Budget

2014/15

Budget

2013/14

Budget

2012/13

Reserve Fund 0.0% 0.0% 0.0% 0.8% 1.2%

Security 53.0% 53.8% 50.9% 47.7% 48.0%

Maintenance and Gardens 21.9% 20.8% 21.2% 22.3% 21.0%

Infrastructure 13.4% 12.4% 13.2% 14.4% 12.4%

Landscaping 8.5% 8.4% 8.0% 7.9% 8.6%

Management, Administration etc. 25.1% 25.4% 27.9% 29.2% 29.8%

Total 100.0% 100.0% 100.0% 100.0% 100.0%

Security Capital Budget = R 900 400 (R 595 000 – Replacement of electric fence; R 216 000 – New security vehicle; R 72 000 – Wi-Fi equipment for CCTV cameras).

B NEW LEVIES EFFECTIVE 1 MARCH 2016

As outlined above, significant increased operational cost and capital expenditure had to be provided for in the budget to achieve the objectives. Notwithstanding economic and financial challenges, the Board was able to limit the increase in levies, to 7.32% based on the calculation for properties with 0% high density discount. Enquiries at similar estates in Centurion show that the increased levies are still very competitive and on average even lower.

THE FOLLOWING LEVIES EFFECTIVE 1 MARCH 2016, ARE PAYABLE IN ADVANCE NOT LATER THAN THE 7TH DAY OF EACH MONTH:

LEVIES PER UNIT (per month)

High Density Discount

New Levies Current Levies

2016/2017 After Discount *

2015/2016 After Discount *

0.00 R 1 120.00 R 1 100.00 R 1 045.00 R 1 025.00

5.00% R 1 064.00 R 1 044.00 R 993.00 R 973.00

6.00% R 1 053.00 R 1 033.00 R 983.00 R 963.00

7.50% R 1 036.00 R 1 016.00 R 967.00 R 947.00

10.00% R 1 008.00 R 988.00 R 941.00 R 921.00

12.00% R 986.00 R 966.00 R 920.00 R 900.00

15.00% R 952.00 R 932.00 R 889.00 R 869.00

* Refer to the paragraph below for criteria to qualify for discount.

Discount

As in the past a R20.00 discount will still be granted to residents who qualify according to the following criteria:

The levy must be paid on or before the 7th of the month in which the levy is due, by means of:

o A debit order signed with the HOA

or

o An advance payment of levies for a period of at least 6 (six) months.

A large number of our members, currently 50%, already benefit from the convenience of using our debit order system and contribute to streamlining our administration processes. We would like to encourage our residents who don’t make use of our debit order system, to kindly consider signing a debit order at our offices, in order to further improve and minimise the workload. Handling fee on cash payments: As already communicated, no cash will be accepted at our offices and such payments have to be made directly into our banking account. Please take note of the fact that all banks levy a cash handling fee in respect of cash deposits. The HOA will recover the cash handling fee of up to 2% levied by the Bank, from the homeowner which will result in a shortfall on such homeowner’s payment if not provided for in the initial deposit. Pay for what you use Eldoglen is privileged to have facilities such as the squash and tennis courts, which only a small number of residents make use of. The Board annually determines fees for the use of the facilities on the principle that users pay for what they use. The same principle applies to the hire and use of the clubhouse and lapa and will be applied for any future amenities and facilities which may be created.

Recovery of Click-on call costs Members are again reminded that all calls for visitors, including pre-clearance costs, more than 25 per month per household from the Click-on visitors control system, will be shown as a debit on the monthly levy statement and recovered. Members who rent out their properties will have to recover such costs from their tenants. We would like to make use of this opportunity to thank all residents who pay their levies promptly and who support the objectives of the HOA. Thank you for your co-operation.

Pottie Potgieter CHAIRMAN: BOARD OF DIRECTORS Annexure: Operating and Capital budget for 2016/17 Fees and deposits payable 2016/17 Fines 2016/17

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