HUD IT Update:REAC 5 Year Strategic

Plan

James Mauch, Tenmast Software

2011 National Conference

What’s new with PICSubmission rule changesMandatory use of Issuance of Voucher recordFSS progress reports

REAC 2011-2015 Strategic PlanGoals and strategies IT goalsREAC strategic plan and you

PIH Notice 2010-25

Timely Reporting of 50058s

Issuance of Voucher

FSS Requirements

September 2010 Release – Warnings

September 2011 Release – Fatal Errors

Submit a 50058:

Each time an Action Type 1-15 occurs

Within 60 calendar days from the effective

date

Sanctions for Late Reporting - TBD

Must submit Issuance of Voucher record

If not, error returned on:

1 - New admission

2 - Annual reexamination (marked as new unit)

3 - Interim reexamination (marked as new unit)

4 - Portability move-in

7 - Other change of unit

Existing tenants must have a 10 also!

Need to update PIC with 10’s for all households

Two choices to update Figure out which tenants have Issuance record

in PIC Run report from PIC Viewer sub-module Compare to your HCV households Submit Issuance records for missing households

Submit batch of Issuance records for all HCV households Prepare batch of Issuance records for all households Ignore errors for tenant that already had record in

PIC

FSS reports must be submitted within 60 days of the effective dateEnrollmentProgressExit

An FSS progress report must be completed at least annually for each FSS family

Prior to September, 2011:Print list of FSS participants from your systemPrint AdHoc Report of FSS participants in PICFor FSS participants missing in PIC:

Submit ‘enrollment’ record first Submit ‘progress’ record (annually)

Progress recordsUse Annual or Interim Re-exam if the date of

FSS progress (17c) is the same as the Effective Date

Otherwise submit Action Type 8 – FSS Addendum

Five primary goals: Produce accurate assisted housing

assessments/diagnostics Meet PIH information needs through quality IT Deliver superior customer services and products Support the HUD strategic plan and key

initiatives Build REAC management infrastructure and

capability 23 sub-goals in support of primary goals 77 strategies in support of sub-goalshttp://portal.hud.gov/hudportal/documents/huddoc?id=strategicplan.pdf

IT Sub-goals:Transform REAC into state-of-the-art IT centerEstablish reliable, accurate, comprehensive

data warehouse“Establish” accuracy and integrity in IMS/PICDevelop Next Gen VMS (NGVMS)Consolidate PIH information into “unified

whole” 16 strategies in support of IT sub-goals

Develop NGVMS is No. 6 in Top 10 strategies IPT/partners for ‘Unified Whole” objective

Strategy:

Create Integrated Planning Team with PIH partners

Integrate PIH information from all PIH systems

Expand REAC responsibility for all PIH IT systems (WASS)

Develop data warehouse to handle integrated system

Create data integration plan for “don’t talk” systems

Use NGVMS project as stepping stone

1. * Develop PH Portfolio Management System (replace IMS/PIC)

2. Create tools to monitor HCV use of NRAs

3. Review Project Expense Level methodology for PH funding

4. Implement 5834 for PH project-level management assessments

5. * Standardize use of IPTs to plan IT needs

6. * Develop NGVMS

7. Develop tools for MF portfolio analysis

8. Improve process for reviewing fiscal audits

9. * Develop PHAS IV (we just got PHAS III)

10. * Conduct Business Process Re-engineering for PH program

* Likely to have IT impact on PHA’s

Get involved: IPTs means you have a forum!

More new IT systemsMore systems = more reportingHopefully better integrated ;-)Need for better integration between PHA

systems and HUD systemsGreater use of web services to support

integration But won’t see them until 2013+

WASS introduced in 2005 to manage security Married to REAC as an security ‘portal’ to all

HUD systems But still it’s a connected system of ‘stove pipes’

Variety of architecture and designsVariety of database technologiesConfusing array of interfacesNo integration option with user systems

.Net architecture

Based on web services

All systems on Oracle database

Web services ‘exposed’ for integration

WASS retained for security

PHA/Operator

Tenant Data

Voucher

Data

Contract Administrat

or

TRACS Payment System

Payment

Submission interface for Multi-family In 2009, HUD converted from

TRACSMail to iMAX – e-mail to web services

Standardized design and architecture J2EE and OracleWeb services interfaceOpen to clients

Industry working group for implementation!

James Mauch

jamesm@tenmast.com

859-455-8061, ext. 223