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Ms Word 2003 Notes

Starting Ms Word

Click on the Start button to display the Start Menu.

Click Programs.

Click on the Microsoft Office Sub-Menu and then click on the Microsoft

Word 2003 button.

Closing the Word program using the Close Button

Click on the Close button displayed at the top right of the Microsoft Word window.

Setting Print Layout View

We normally view the document in Print Layout View. The Print Layout view shows the

document as it will look when it is printed.

Click on View.

Click on Print Layout

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The Title Bar

The Title bar is located at the very top of the screen. On the Title bar, Microsoft Word

displays the name of the document on which you are currently working.

Typing and Using the Backspace Key

To enter text, simply type just as you would if you were using a typewriter. To capitalize, hold

down the Shift key while typing the letter. Use the Backspace key to delete text. You do not

need to press Enter to start a new line - Microsoft Word automatically wraps at the end of the

line. Press Enter to start a new paragraph.

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The Delete Key

You can also delete text by using the Delete key. First, highlight the text you wish to delete;

then press the Delete key.

Inserting Text

To insert text, you must be in the Insert mode. To check to see whether you are in the Insert mode, look at the Status bar, located at the very bottom of the screen. Look at the right side

of the Status bar. If the letters "OVR" are gray, you are in the Insert mode. If the letters

"OVR" are black, you are in the Overtype mode.

Insert Mode

Overtype Mode

To change to the Insert mode:

Double-click the letters "OVR."

The letters "OVR" are now gray.

Bold, Underline, and Italicize

First highlight the text you need to make bold.

Click the Bold icon on the toolbar.

Note: To turn off bold, highlight the text and press the Bold

icon again.

Click anywhere in the Text area to remove the highlighting.

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First highlight the text you need to make italic.

Click the Italic icon on the toolbar.

Note: To turn off italics, highlight the text and press the Italic

icon again.

Click anywhere in the Text area to remove the highlighting.

First highlight the text you need to make italic.

Click the Underline icon on the toolbar. You will get a

single underline.

Note: To turn off underlining, press the Underline icon again.

Click anywhere in the Text area to remove the highlighting.

Save and Save As

Saving a New File

Click File on the Menu Bar.

Select Save - Ctrl+S.

or

Choose the Save button from Toolbar.

Save As Dialog Box

After selecting Save from the Menu Bar or the Standard Toolbar, the Save As Dialog Box

appears.

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Open a file

Click on File Menu - Open.

The open dialogue box opens.

Click on the downarrow next to Look In and search for the file you want to open.

Cut, Copy, Paste

Often in word processing, you will need to transfer information from one document to another.

Instead of having to re-type or replace this information, Word allows you to move a block of text (a

word, sentence, paragraph, page, document, or graphic).

To Cut and Paste a Block of Text:

Select the text you want to move.

Click the Cut button on the Standard Toolbar.

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Place the insertion point where you want the text inserted.

Click the Paste button.

To Copy and Paste a Block of Text:

Select the text you want to move.

Click the Copy button on the Standard Toolbar.

Place the insertion point where you want the text inserted.

Click the Paste button.

Aligning Text

Align Text Using the Alignment Buttons:

Select the text you want to align.

Click the Align Left, Center, Align Right, or Justify button on the Formatting toolbar.

Margins

In order to change the margins (space along the top, left, right and bottom) in your

document, you will need to access the Page Setup dialog box.

Click File on the menu bar.

Select Page Setup.

Select Margins tab in the Page Setup dialog box.

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Paper Size

On the File menu, click Page Setup, and then click the Paper tab.

Click a paper size. Normal Size is A4.

Graphics - Objects vs Pictures

There are two basic types of graphics that you can use to enhance your

Microsoft Word documents: drawing objects and pictures. Drawing

objects include AutoShapes, diagrams, curves, lines, and WordArt drawing

objects.

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Pictures are scanned pictures and photographs, and clip art. You can change

and enhance pictures by using the options on the Picture toolbar and a

limited number of options on the Drawing toolbar.

Insert clip art

On the Insert menu, point to Picture, and then click Clip Art.

In the Clip Art task pane, type the search term (for example, "cats") in the Search for field.

Place the insertion point in your document where you want to insert clip art, and

then click the clip you want.

Insert a graphic from a file into a Word document

On the Insert menu, point to Picture, and then click From File.

Browse to your graphic file.

Click the file, and then click Insert.

After you insert a graphic, you can use wrapping styles to modify the layout of the text in relation to the

graphic.

Wrapping styles

We use wrapping styles, so that text wraps neatly around the

pictures and you can be able to move the picture to any position you

like.

Apply wrapping styles to a graphic

Click your graphic to select it.

On the Format menu, click Picture.

In the Format Picture dialog box, click the Layout tab.

Click a wrapping style, and then click OK.

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WordArt Drawing Objects

Using WordArt, you can create text graphics that bend, slant, and appear metallic or wooden and

much, much more. WordArt can even be shadowed, skewed, rotated, and stretched.

Here are just a few examples of what WordArt allows you to do:

To Insert WordArt:

Place the insertion point where you would like to insert

WordArt.

Click the WordArt button on the Drawing

toolbar . The WordArt gallery opens.

Choose (click) a WordArt style.

The Edit WordArt Text dialog box appears.

Edit the font, size, and style.

Click OK.

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Resizing WordArt

Be careful when resizing text so that you do not distort the letters excessively, making them

unreadable. Using side handles does not resize proportionally. To resize proportionally, use the corner

handles and hold down [Shift].

Select the WordArt.

Sizing handles appear on the text box area.

Place the pointer over one of the square handles.

When the pointer changes to a two-directional arrow, you can move the pointer in any

direction.

Click and drag the border to the desired size.

A dotted outline appears indicating the new size.

Release the mouse.

Editing WordArt

To change the spelling or wording of the WordArt you have created, use the WordArt toolbar.

Select the appropriate piece of WordArt by clicking it once

The WordArt toolbar appears.

Click EDIT TEXT...

The Edit WordArt Text dialog box appears.

Make the desired changes

Click OK

Formatting Background

Click on Format.

Click on Background.

Choose a colour of your choice.

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Drawing Toolbar

Accessing the Drawing Toolbar

From the View menu, select Toolbars » Drawing.

The Drawing toolbar appears at the bottom of the screen.

Icon Tool Name Use

AutoShapes Access a submenu of readymade shapes

Line Draw a single straight line

Arrow Draw an arrow which can be modified using the FORMATTING button

Rectangle Draws boxes or rectangles

Oval Draws ovals and circles

Text Box Enter text in a text box

Insert WordArt Insert pre-formatted, stylized text

Insert Diagram or Organization Chart

Insert a diagram or organization chart

Insert Clip Art Opens Insert ClipArt task pane for you to select Clip Art

Insert Picture from File Insert an image stored on a disk.

Fill Color Apply color from edge to edge of a selected shape

Line Color Apply color to a selected line or border

Font Color Apply color to selected text

Shadow Style Choose a shadow style for selected text, shape, or object

3-D Style Choose a 3-D effect for a selected shape

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Add a border to a page

On the Format menu, click Borders and Shading, and then click the Page Border tab.

To specify an artistic border, such as trees, select an option in the Art box.

Click one of the border options under Settings.