JOB DESCRIPTION MANAGEMENT

HRTMS Jobs Application is a one-stop repository for all information about the jobs in your organization.Recruiting, Review & Regulatory and everything else

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Introduction to HRTMS

HRTMS, inc. NC based company, privately held, Focus on Talent Management

Jobs, Performance, Compensation Primarily Focused on Jobs in 2011-2012 Offer a Hosted, Saas-based system

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Clients

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Jobs - Business Challenge

To keep Job Descriptions relevant and accurate

Meet legal requirements (ADA, FLSA, Joint Commision)

Reduce the burden on the HR group Collaborate effectively with

managers who supervise the positions

Have a secure, structured and auditable process

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What is Needed

A simple way for HR and Managers: To Collaborate on Job Descriptions online In a manner that is easy to use Requiring little or no training Enables approvals and tracking

compliance Offers a place to keep all the information

about a job Offers an easy way for new jobs to be

created …HR TMS Jobs.

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User Interface Snapshot

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Types of Job Descriptions

Master Template Reference Job Description Job-level Job Descriptions

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Master TemplatesAllow you to create consistent formats, competencies and tab pages

across groups of jobs. Changes made to the template cascade down to the job descriptions based on them

Nursing MasterJob Attributes-DefaultCompetencies-Default

Tab Pages-Default

Nursing Job 1Job Attributes-DefaultCompetencies-Default

Tab Pages-Default

Nursing Job 2Job Attributes-DefaultCompetencies-Default

Tab Pages-Default

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Reference TemplatesUsed to store reusable competencies that can be referenced in Job-

Level job descriptions. Can be nested, e.g., a Reference can refer to another reference

Job Level Job

DescriptionUses

reference competencie

s that are stored in

Reference Job

Descriptions

Electrician Responsibilities

Skilled Trade Responsibilities

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Job Description StructureJob Descriptions are organized into Tab Pages.

Job Summary

Name, Job Code, Location

Description

Division

Other Singular values

Bullet Lists

Education

Experience

Responsibilities

General Competencies

Core competenc

ies

Requirements for All

Certifications for All

Position Competencies

Department Related

Competencies

Requirements for

Position/Dept

Certifications for

Position/Dept

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Integration

Import HRIS Information Existing Job Descriptions (Excel, Word Format) Import Market Data for Salaries Attach regulatory documents (ADA, FLSA, etc)

Export ATS-ready Job Descriptions Customized Template Documents (HTML, .doc, .xls) Return job assignment info to HRs Export Competencies to a Performance

Management Applicaion

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Reference Screenshots

• For HR Group Manage Job Descriptions using a web-based system Easily locate the responsible manager for a position Assign Employees to Jobs Delegate job descriptions to a manager Review changes and accept/reject each item

• For Managers View job descriptions Review the current employee assignments Revise jobs and resubmit back to HR Initiate New Job Descriptions or Review Existing

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Administrators Review PageReview the job descriptions, who is in those jobs, and who manages the people in those jobs

Assign jobs to job families

Review or manage job assignmentsManage the

review cycle

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Administrators manage job familiesFor career planning, compensation planning, or many other functions, Jobs give you the tools and reports the help build and align your job families.

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Administrators Review Job DescriptionsAdministrators can add data to a job description, change the format, add new sections, develop new templates or a myriad of other functions. Preconfigured building blocks exist for many common data types or you can build from scratch.

Manage and edit competencies

Extensible set of categories with controlled access for visibility or

editing

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Data flowing in and outThere are a wide range of functions and capabilities for moving data or formatted documents in and out of HRIS applications, application tracking systems or performance management applications. Reviewable competencies automatically show up in the performance reviews if you use HRTMS Performance

ATS Template

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Assigning the job to a manager for reviewHR can assign anyone to review the job description, but there is a default filter that shows just those managers who manage people in that job.

Managers who oversee someone in the job that

HR wants to revise.

Notice this is the same list as below.

Every step in the process can include an email notification that has can

have default text and additional notes as needed.

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Managers Revising Job DescriptionsManagers do not revise the actual, published job description, but a copy and they are only allowed to edit things that HR allows them to (like certification requirements or job-specific details.

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NotificationsEvery step in the workflow can have an associated email message that alerts the next party in the workflow and contains further explanation or context for the collaboration.

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Reviewing ChangesWhen HR receives a revised job description from the manager, they are able to quickly identify the changes because each edit is listed and made

Jobs track the changes and displays new

entries in green and removed

text as red strikethrough.

Each change to the job description is listed here separately and can be accepted or rejected.

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Managers Request a New Job DescriptionManagers have a number of methods they can use to initiate consideration of a new job description, including presenting a revised version of an existing job, a new job based on a template or by following a interview-style wizard.

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Manager export capabilitiesManagers can also export job descriptions in a number of formats with templates that can configured for specific purposes or audiences or just as data.

ATS Template

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Highly Configurable SecurityAdministrators can allow access or editing rights by role or individually. Roles can be maintained internally or through any of a number of data imports from other systems (HRIS, etc)