Human Resource Planning

Defined as the process of forecasting Organisations future demand for and supply of right type of people in right numbers

Referred as the preliminary step of recruitment & selection process

Importance

1. Determines future personnel needs

2. Helps to cope with changing market, technology & government policies

3. Create highly talented personnel

4. Protection of weaker sections

5. Helps to reduce personnel costs

6. Helps to increase investment in human resources

Human Resource Planning – Factors Affecting

1. Type & Strategy of Organisation

2. Organisational Growth cycles and planning

3. Environmental Uncertainities

4. Time horizons

5. Type & Quality of forecasting information

6. Nature of Job being filled

7. Off-loading the work

Human Resource Planning Process

It is a five step process which include:

1. Defining Organisational Objectives and policies

2. Forecast personnel needs and supplies

3. HR programming

4. HRP Implementation

5. Control & Evaluation

Human Resource Planning Process Cont..

1. Defining Organisational Objectives and policies

Defined by top management

Ensuring the availability of the competent and skilled workforce all levels

HRP need to consider certain policies which include: Policy of filling vacancies (through promotions or external hiring) Policy of enriching the employees Policy to downsize the organisation to make it competitive Policy regarding the extent of automation Policy to ensure availability of adaptive and flexible workforce Policy to handle Unions objection to HRP

Human Resource Planning Process Cont..

2. HR Demand forecast

Defined as the process of estimating the quantity and quality of people required to meet future needs of the organisation.

Forecasting Techniques

1.Managerial Judgement

2. Ratio- trend Analysis

3. Regression Analysis

4. Work study Technique

5. Delphi Technique

6. Flow Models

7. Mathematical Model

Human Resource Planning Process Cont..

3. HR Supply forecast

Defined as the process of measuring the quantity of people likely to be available within and outside the organisation to meet the demand

Supply forecast covers:

1. Existing Human Resources

2. Internal sources of supply

3. External source of supply

Human Resource Planning Process Cont..

4. HR programming

Defined as the process of reconciliation or balancing of organisation’s demand and supply forecast in order that vacancies can be filled by right employees at right time

5. HRP ImplementationInclude:

Recruitment Selection Placement Training & Development Retraining Retention plan Redundance plan Succession plan

Human Resource Planning Process Cont..

6. Control and Evaluation

Control include: Budgeting Fixation of targets and standards

Evaluation include clarifying the responsibilities for implementation and control and establish report procedures which will enable achievements to be monitored against the plan