HRMS

About Us

EXPERIENCE (10+ years) Founding team 70+ years combined HR domain

& 30+ Years combined Technical expertise

TRACK RECORD 500+ successful project executions

TRUST 7+ years Exclusive OEM Software Product Partner for Honeywell, Siemens & Tyco for India & Middle east

CREDIBILITY ISO 27001:2013, GDPR Compliance,

Microsoft Azure Certified

emSphere is an IT product company passionate on overcoming challenges as well improving user experience & productivity for HR functions. emSphere is your tech partner for upgrading to a Stellar HR system experience.

SUITE OF SOLUTIONS

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Our Suite Of Solutions

Workforce

CLMS

VMS

Cantee

n HRMS

Canteen

emHRMS - Complete End to End HRMS

emWorkforce – Attendance, Leave & Payroll System

emContract Labour Management System

Emp-Pay Desktop Based Attendance & Payroll Software

emMeal Canteen Management System

emCount Headcount & ER team automation System

emVisit Visitor Management System

Payroll

Key Clientele

Why HRMS System ?

HR Employees Organization

Great experience

Easy co-ordination with HR

Easy access to routine queries, functions through ESS portal

On to go access

Employee satisfaction

MIS & Analytics

Increase in productivity across various functions

Deep dive into any data for decision making

Adherence to compliance

Unified platform to manage all aspects of HR operations

Employee life cycle management

Collaborations between different HR roles & functions

Effective implementation of HR policies

Improving productivity for HR teams

Automation of routine stressful functions

Management

MIS & Analytics

emSphere HRMS modules

Employee Information Management

Employee general Information

Official Details – Deployment

Joining & Probation details

Qualification details

Address Details

Family Members information

Experience & Skill set details

On Site history

Sabbatical Details

Training information with history

Promotion & rating History

Employee Document Management

Employee History Management

Time Attendance Management

Attendance Management

Shift Management Shift Creation – Default, Flexi, Core, Day Cross/ Night Shift, Break Shift

Shift Allocation – Assign to Individual, Rotation Pattern Allocation or Auto shift Allocation

Overtime Management OT Calculation as per Shift Duration / IN-OUT Time / Hourly calculation

Separate Policy for Holiday / National Holidays / Weekly Off

OT limit Exceeded – Restrict / Warning to approval authority

Attendance Regularization

Out-Duty Management- In Day / In Hourly

Weekly Off Management

Holiday – Location wise Optional Holidays

Leave & Comp-off Management

Leave Management Policy Configuration – PL, SL, Maternity / Paternity Leave etc

Customized Approval Workflow for each Leave type

Mail Alerts & Approval/ Rejection from Mail

Reminders to Manager for no Actions / Auto Sectioning of Leave

Proxy leave application by Manager on Behalf of Employee

Leave Transaction details

Comp - off Management Policy Configuration – Half / Full Day Comp-Off generation

Approval for Comp-off generation

Application for Comp-off through ESS Portal by Employee

Mail Alerts & Approval/ Rejection from Mail

Comp-Off Transaction details

Payroll Management

Salary Heads & Templates configuration

Salary Calculation

Loans and Advances

Online IT declaration

Monthly Reconciliation

Salary Processing

Arrears Calculations

Reimbursement & Claims

Locking salary

Bank Advices

Pay slip Generation & auto email

FNF settlement statement

Statutory Compliances Management - PF / ESIC / PT / LWF

TDS (with new & old regime)

Form 16 (Part A & B)

Performance & Appraisal Management

Performance Management Goals Setting – Min / Max Goals Configuration with Max 100

Weightage

Goals verification by Manager with Goals Approval / Rejection

Final Goals Submission

Half Yearly / Yearly self / Manager Evaluation with Remark

Multi- level evaluation by Manager / HOD / HR

Final Rating Against each goals

PMS Bell Curve

Identifying Training Need

Appraisal Management Appraisal module as per Rating of the employee

Appraisal Percentage mapping with Employee Rating

Appraisal Percentage Effect on Salary structure

Appraisal Letter printing

ESS Portal & Mobile App

Employee Self Service (ESS) Portal Calendar Dashboard

Notifications

Tax Investment Declaration

Reimbursement

Applications for Leave, Comp-Off , Out Duty (In Days / In Hours)

Update – Address Change / Qualification / Experience/ PAN / Adhaar & Personal Details

Reports

Attendance details

Leave Details

Salary Slip Details

Manager can see Subordinates details & Approval / Reject Applications

Mobile App Available on Android and IOS

User Access, Approval Workflow & Alerts

User Access Management User Group Creation

User wise Access Definition

Audit Trail

Email Alerts On Application Submission & On Approval / Rejection by manger

Overtime Alerts to respective Managers

Daily / Weekly/ Monthly Status update

Workflow Management Configurable Workflow Approval upto 4 level

Conditional Approval

Parallel Approval

Different Workflow for Different Applications - Leave (PL, SL, Maternity Leave etc ), Comp-Off etc

Overtime Approvals by Department Head, Plant Head, Corporate HR or any other employee

emRecruit -Recruitment & Onboarding Management

Manpower requisition with workflow

Internal job posting (IGP)

iRefer to refer friends and family

Applicant form

Interview assessment

Onboarding

Offer letter & appointment letter

emSkill - Training Management Module

Scheduling training

Requisition of training needs by manager manually on mail

Maintaining manual attendance logs

Manual feedback in excel

Reports retrieval

Training masters information program, category definition with customized workflows

Nomination process (Self/Manager) new training / retraining with Approval process

Training invite, acceptance & Follow-up

Coordination (Intimation, Venue, Date, Time, attendance etc)

Training feedback (employee /manager) and analysis

Employee-wise training need recommendation on role and completion data

Top Challenges Key Features Benefits

Training Calendar

Fully autonomous integration

Training feedback (employee /manager) and analysis

Employee-wise training need recommendation on role and completion data

Training analysis and reporting – Internal / agency rating based on feedback

emHelpdesk - Ask HR Helpdesk Module

Define query category, subcategory and priority

Mapping concerned persons as per query category for resolution

Raise tickets with approval workflows

Automated response to queries category wise

Query escalation for unresolved tickets as per SLA

Free functioning of HR from routine mundane tasks

Single platform for all HR helpdesk

Employee satisfaction increases timely response

Faster responses increase employee satisfaction

Transparency to the speed of response

Improvement in Productivity by Less Footfall at HR desk

Frequent calls / mail for redundant queries

No visibility for response time tracking

No notifications / reminders for pending queries

Employee dissatisfaction

Top Challenges Key Features Benefits

emExpense- Travel & Expense Management Module

Unauthorised travel bookings

No control over travel costs

Late submission of expense reports

Delays in travel reimbursements

Poor travel policy compliance

Poor visibility into T&E spending

Difficulty in GST compliance

No integrations with other Enterprise systems

Easy applications with policy validations

Dashboard summary of travel & expenses

Employees don’t need to remember policies

No last minute travels

Complete paperless approvals and reports trail

On time travel expenses filing and reimbursements

Most expensed categories and most used travel vendors?

Unplanned / short notice travels & expense monitoring

Biggest spenders or the most frugal spenders?

Which department or team or user group submit the most non compliant expenses?

Sectors or Regions are employees frequently travelling to?

Zero policy non compliance

Challenges Features Benefits

emExit - Employee Separation Module

• Resignation request with approval workflow

• Create multiple clearance items and no dues checklist across different Roles, Departments, and SBUs, etc.

• Set policies for employee separation and notice periods.

• Create a smooth process for correction of employee data, especially for payroll.

• Leave and other policy compliance automation during notice period

• Timely calculation of liabilities and dues (FNF with assets)

• Exit Interview Form

• Good exit experience

• No internal manual follow up

• Seamless progress tracking at each level

• Validation check with approval workflows

• Automation for sharing exit documents -experience letter, form 16

Top Challenges Key Features Benefits

• Manual / semi autonomous process

• Dynamic decision handling

• No Progress tracking visibility across candidate, HR & Dept teams

emSphere Software Solution Integrations

19

Hardware Device Integrations Software Integrations

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above Axis Bank, Baner Road,

Baner, Pune-411045, Maharashtra, India