HAPPENINGS From the Office of Human Resource Management

In This Issue:

Classified Employees

Transition Document

Promotion & Tenure

website

Add Comp Notification

SPS Proposal Review

Job Opportunity

New Employee

Orientation for Faculty

Classified State

Supervisor courses

HRM Staff Spotlight

Geaux Active!

Hello’s & Farewell’s

ORP/403(B)/457(B)

Vendor Schedule

Important Dates for

Employment Processing

Development

Opportunities

JUNE 2012

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM | Page 1

ATTENTION HR Contacts! Add Comp Notification In accordance with PS43 and PM3,

performing additional duties that may result

in the exceeding of an employee’s PM3 must

be approved prior to the work being

performed. If any of your faculty members who are

teaching either in Spring Intersession,

5/16 – 6/1, or Summer School, Session A

5/29 – 8/3 or Session B 5/29 – 7/11, and they

will exceed their allowable, then a memo

from the Chair, through the Dean, to

Executive Vice Chancellor, must be submitted

to HRM prior to the work being performed.

Once our office receives the memo, we will

verify amounts and forward for approval to

AA & System office. If you have any

questions, please contact Cathi Richardson at

578-8696 or any member of the

Compensation team. Retroactive Ad Comp Forms A memo of justification from the chair,

through the Dean, to Executive Vice

Chancellor MUST be attached to additional

compensation forms that are retroactive 30

days or more.

SPS Proposal Review To expedite the review and approval process of proposals

thru SPS, HRM has assembled information to include in the proposal (see attachment). If you have any questions, please contact Cathi Richardson at 578-8396.

Promotion & Tenure Website HRM now has a Promotion & Tenure

(P&T) Website designed to assist

Faculty in submitting timely requests

and for HR Contacts assisting faculty

members in the P&T process. The

website is

http://appl003.lsu.edu/hrm/

polprogweb.nsf/$Content/

Promotion+and+Tenure+Information?

OpenDocument.

If there are any questions regarding

P&T or if you would like to make

suggestions about the website, please

contact Rebecca Smelley

(rsmelley@lsu.edu).

Transition Document As a reminder all supervisors of classified employees are responsible

for completing the Transition Document (TD) that was discussed during the Performance Evaluation System (PES) informational sessions held in April. This

document must be attached in HRS by June 30th; if necessary, the HR contact in each department can assist with this process. This is a mandatory requirement for every classified employee, please contact Debbie Francis at 8-8390 with any questions.

HAPPENINGS

Page 2

Coordinator

Human Resource Management

(Academic Policy Consultant)

Applications are being accepted for the position of

Coordinator in the Office of Human Resource

Management. The Coordinator serves as the

Academic Policy Consultant and plays a critical role in

the facilitation and guidance of academic

employment procedures at LSU, including faculty

promotion and tenure and sabbaticals. The

Coordinator reports to the Executive Director of the

Staffing & Employment Center within the Office of

Human Resource Management.

Required Qualifications: Bachelor’s degree in a

related field; two years related professional work

experience OR Master’s degree may substitute for

work experience; strong communication,

organizational, writing, and analytical skills; ability to

work independently.

Preferred Qualifications: Master’s degree in a related

field such as Human Resource Management, Higher

Education Administration, Public Administration,

Human Resource Education; experience with

academic matters in higher education; experience

with data analysis.

Applications will be reviewed immediately and will be

accepted online until June 13, 2012 or until a

candidate is selected. The detailed position

description and online application can be accessed at

this link:

HRM Coordinator/Academic Policy Consultant.

A resume, letter of interest and the names and

contact information (including email address) of three

professional references must be submitted for full

consideration.

Classified State Supervisors On May 2, 2012, the Civil Service Commission approved the

following mandatory requirements for classified state

supervisors effective July 1, 2012:

Current classified state supervisors will be required to

complete the following three PES courses by December 31,

2012:

* CPTP PES Basics (15 – 20 min)

* CPTP PES Planning Process (45 – 60 min)

* CPTP PES Evaluation Process (45 –60 min)

New classified state supervisors will be required to complete

these same courses within 90 days of hire or promotion/

appointment to the supervisory position or by December 31,

2012, whichever is later. These e-learning courses provide

users with an in-depth look at the PES process in its

entirety. E-learning allows learners to access courses

wherever and whenever needed. These courses can be

accessed from LEO My Training in the Comprehensive Public

Training Program > Web Courses catalog. All classified state

supervisors will be notified of this mandatory training via

e-mail. Non-supervisory employees are also encouraged to

take these courses. Contact your CPTP Coordinator, Patricia

Mitchen, if you are a new classified state supervisor or if you

are a non-supervisory employee for username and log-in

instructions for LEO.

New Employee Orientation for Faculty

HRM has added two extra orientation

sessions in August for Faculty and Academic

employees only. These will be offered August 14th and

August 28th. They will be from 8-2:30pm at the Capital

Chamber Room. These extra orientation sessions are

intended to give academic employees who are starting

during the first week of school more options and

flexibility. Please instruct your new academic hires to

register for one of these orientation sessions. If you have

any questions, please contact Patricia Mitchen at 8-8201.

Page 3

HAPPENINGS

Tuition Exemption Requests HRM is continuing to accept tuition exemption requests for the summer semester. Eligible employees can request a tuition exemption through their myLSU account under the Employee Resources section.

HRM STAFF SPOTLIGHT

Name: Paulette Varnado Hometown: Baton Rouge, LA Education: Robert E. Lee High School What do you do in your department, including job title and area? I am an Administrative Coordinator and the HR contact for the Office of Human Resource Management. I maintain the front desk operations by directing customers coming in with benefit and retirement questions to the appropriate personnel. I also handle HRM’s billing, budget, payroll, employment verifications, Westaff assignments and assist applicants applying for LSU jobs. How long have you been with LSU? Almost 13 years! I started in August 1999 in Graphic Services. I moved into Human Resources in September 2010. What has been your most satisfying or rewarding experience as an HR professional? Helping people fill out their forms so that it does not seem so intimidating. What do you like most about working at LSU? I enjoy the team spirit of everyone on campus and having the time off during Christmas break. Tell us something about yourself. During my personal time, I really enjoy fishing and reading.

GEAUX ACT IVE

We hope you will enjoy the newest section of The Happenings, Geaux Active. Here you will find great tips for leading a healthier lifestyle. We encourage our faculty and staff to take an active approach in his/her quest for health and well-being.

If there are any health/fitness topics that you would like to see in upcoming issues, please e-mail them to hr@lsu.edu.

Want to Burn Some Calories? Get Moving!

Remaining in a seated position throughout the day causes your muscles to weaken. Take some time out of your day to move around. It’s recommended to exercise for at least 30 minutes a day, but that doesn’t mean it has to be done consecutively. Try walking around for 10 minutes in the morning, afternoon and evening. Adding in elements like taking the stairs or increasing your pace will help burn some extra calories! Or consider taking a walk around the Parade Grounds at lunch. Two full laps around the Parade Grounds is approximately one mile. Challenge yourself and see how many laps you can do! Plus, getting your work-out in during your lunch break allows you more time for other things when you get home! Healthy Snacks for You and the Lactose Intolerant Try a cup of sliced bell peppers and celery with a ¼ cup of hummus. Be aware that some brands of hummus do contain milk; however there are many brands that do not. As an added bonus, eating these two types of veggies which are high in the plant extract luteolin, may help boost your memory, according to a 2011 study published in The Journal of Nutrition. Adding in some broccoli can also help supply some calcium to those unable to eat milk products. “Healthy Diet Snacks” Redbookmag.com

Another healthy option is baked tortilla chips with mashed pinto beans, which are a good source of calcium. You can also dip your chips in a hearty tomato salsa or some guacamole (without sour cream). “Snacks for Lactose Intolerant” livestrong.com

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM |

New Employee Orientation June 11th | 8 — 2:30 pm June 25th | 8 — 2:30 pm

Introduction to Sponsored Programs June 12th | 9 — 10:30 am

Reporting Tools: University Ledgers June 19th | 10 — 11:30 am

GLS Training June 21st | 9:30— 11 am

To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the left hand menu. You will be asked to validate your personal information. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirmation.

If you do not receive a confirmation or are put on a waitlist, please email the Training & Development Coordinator, Patricia Mitchen at pmitchen@lsu.edu or call her at 225-578-8201.

Page 4

TRAINING & DEVELOPMENT Upcoming Opportunities

HAPPENINGS

June Vendor Schedules For ORP, 403 (B), 457 (B) Plans: All vendor meetings will take place at 304 Thomas Boyd Hall.

Monday Tuesday Wednesday Thursday

4 Deferred Compensation Plan of LA

Chris Burton

225-926-8082

X.35507 10-2pm

5 6 MetLife

Clyde Bohne

225-765-7576

Ext. 2261

10-2pm

7 ING

Linda Alumbaugh

Brandon Goll

225-766-8711

11-4pm

11 12 ING

Mike Sotile

225-766-8711

10-2pm

13 14ING

Linda Alumbaugh

Brandon Goll

225-766-8711

11-4pm

18

19 VALIC

Mindy Lewis

225-201-1009

10-2pm

20 21ING

Linda Alumbaugh

Brandon Goll

225-766-8711

11-4pm

25 26TIAA-CREF

Mark Digiovanni

10-2pm

27 28ING

Linda Alumbaugh

Brandon Goll

225-766-8711

11-4pm

EMPLOYMENT PROCESSING

June 8th Wage Payroll

June 22nd Wage Payroll

June 29th Salary Payroll

Hello’s & Farewell’s

HRM is hustling and bustling as a few of our team

members are out on maternity leave and a couple

others will soon be moving on with new careers.

We’d like to congratulate the following HRM staff on

their new bundles of joy:

Belinda Doyle and her baby girl, Aubrey Elle

Meagan Anderson and her baby girl, Mila Kia

Leigh Bonfanti and her baby girl, Charley Reagan

We’d also like to give our best wishes to Tara Dupre

and Rebecca Smelley, who will be leaving soon to

further their careers elsewhere. We wish you both all

the best in your future endeavors!