HRIS Personnel/Payroll Structure -...

HRIS Personnel/Payroll

Structure

http://www.utoronto.ca/amshris/ref/web-personnelpayrollstructure-web.ppt

HRIS Personnel / Payroll Structure

Table of Contents

Page

Cover Page

i-ii Table of Contents

Appointed Staff

1 Academics

2 Executive, PM, Confidentials, USW, Librarians, Research Associates, ESL

3 monthly unions

4 biweekly unions

Non-Appointed Staff

5 temp unions

6 casual CUPE (1230, 3261, 2484), IATSE, HERE and

biweekly non-union casuals

7 Teaching Assistants (CUPE 3902/Unit 1), Graduate Assistants (CUPE 3907),

Stipendiary Sessional Instructors (CUPE 3902/Unit 3) and

monthly non-union casuals

Students/Fellows

8 Canadian and Foreign

Page i - Revised Oct. 18, 2005


Table of Contents

Page

External Staff

9 All Appointed

10 All Non-Appointed

11 Students/Fellows* *for use by UTS only

= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =

Appendix

Change History

Page ii - Revised Sept. 14, 2005

Appointed

Academic PA - 0001

GL - 801010

Academic

PS - 0100

Job >

R = Acad. Rank > (Career Progression)

PySc Group/Lvl >

Other Academic

ES - F3

Professoriate -

Non-Tenure Stream

ES - F2

Teaching Stream

ES - F4

Professor R10

PySc - 03A/04

Assoc Prof

R20 PySc - 03A/03

Asst Prof (Cond)

R38 PySc - 03A/01

Asst Prof

R30 PySc - 03A/02

Available Contracts (IT0001):

K1 Apptd Full-time K2

Apptd Part-time

Professoriate -

Tenure Stream

ES - F1

Available Contract Types (IT0016) /

Appointment Detail (IT9009):

1 Continuing 2

Annual

3 Sessional

4 Academic - CLTA 5

Term

Tenure Stream-

Professoriate

Job 31

Non-Tenure Stream -

Professoriate

Job 32

Clin Assoc

Job 36

R60 PySc - 02A

Instructor

Job 35

R50 PySc - 02A

Clin Asst

Job 37

R60 PySc - 02A

Legend:

PA - Personnel Area

PS - Personnel Subarea

ES - Employee Subgroup

GL - General Ledger

PySc - Pay Scale

R - Rank

PA

PS

ES

Appointed Benefits GL - 801910

Lecturer

Job 463

R40 PySc - 02A

Tutor/Sr. Tutor

Job 38

Senior Tutor:

R80 PySc - 01A/02

Tutor:

R70 PySc - 01A/01

Lecturer/Sr. Lecturer

Job 464

Senior Lecturer:

R81 PySc - 01A/02

Lecturer: R71

PySc - 01A/01

Administrative

Stipend

ES - F7

Jobs 12 – 30

For employees not in the

academic personnel subarea

use „their‟ PSA, ES and job

codes:

. Pres./VP,V-Prov

PSA 0050, ES E1,

job 1-7

. Librarian

PSA 0400, ES L1/L2,

job 39


Page 1 - Revised Sept. 14, 2005

Job Stats.Can.

12 Principal 3

13 Acting Principal 3

14 Vice Principal 4

15 Principal and Dean 1

16 Dean 1

17 Acting Dean 1

18 Associate Dean 2

19 Assistant Dean 2

20 Vice Dean 2

21 Director – Schools 4

22 Director 4

23 Acting Director 4

24 Associate Director 9

25 Chair 5

26 Acting Chair 5

27 Associate Chair 9

28 Assistant Chair 9

29 Vice Chair 9

Only if not shown above:

30 “Admin. Duties” needs 9

a descriptive position title

Appointed PA - 0001

Research

Assoc

PS - 0600

Gl - 801030

Pres./V-P/

V-Provost

PS - 0050

GL - 801010

Librarian

PS - 0400

GL - 801020

Job

Research Assoc -

Limited Term

Job 65

PySc - 01R

Research

Associate

ES - R1

Salaried

ES - O3

Librarian

Perm Status

ES - L1

Pres./V-P/

V-Provost

ES - E1

V-P, Admin/HR

Job 3

V-P, Research & Int‟l Rel.

Job 5

President

Job 1

V-P Admin.

Job 4

Vice Provost(s)

Job 6


K1 Apptd Full-time

K2 Apptd Part-time

New as of 01.01.2003 K7

USW/Police F/T

K8 USW/Pol/LibRPT Deputy Provost

Job 7

V-P & Provost

Job 2

Available Contract Types (IT0016) /

Appointment Detail (IT9009):

1 Continuing

2 Annual

3 Sessional

4 Academic - CLTA

5 Term

Librarian 4

PySc - 01L/04

Librarian 3

PySc - 01L/03

Librarian 2

PySc - 01L/02

Librarian 1

PySc - 01L/01

Librarian

Job 39

Librarian

Non-Perm Status

ES - L2

SMG

PS – 0500

(pre 10/01)

Confidential/

Administrative

PS - 0550

GL - 801040

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

PA

PS

ES


USW

PS - 2000

GL - 801050

Sr Research Assoc

Job 66

PySc - 02R Jobs as per Collective Agreement

to 31.12.2002:

Salaried

ES – O3

as of 1.1.2003:

ES – U3


Salaried

ES - O3

PM

PS - 0510

GL - 801040

Page 2 - Revised Oct. 18, 2005

ESL

PS – 0590

GL - 801060

Salaried

ES - 03

Job 559

Appointed PA

- 0001 GL

- 801050

Library Wrkrs F/T

CUPE L1230

PS - 0800

Salaried

ES - 03

Library Wrkrs RPT

CUPE L1230

PS - 0850

Professional

Research Staff

PS - 1800

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale


Jobs as per Collective Agreement


K1 Apptd Full-Time

K2 Apptd Part-Time

PA

PS

ES


Page 3 - Revised Dec. 10, 2004

ELC

CUPE 2484 F/T & P/T

PS - 2100

Jobs 596-598

Salaried

ES - 03

Jobs 808-861 Jobs 754-807 Jobs 189-191

Appointed PA - 0001

GL - 801050

Carp

F/T

Carpenters &

Joiners

L27

PS - 0700

CUPE 3261

F/T

PS - 0900

Elec

F/T

Electrical

Workers

L353

PS - 1100

OpEng

F/T

Toronto

Workers

L2001

PS - 1300

Police

F/T

OPSEU

L519

PS - 1400

Hourly

ES - O1

CUPE 3261

RPT

PS - 1000

Mach

F/T

Machinist &

Aerospace

Workers

L235

PS - 1200

Plumb

F/T

Plumbing &

Pipefitting

L46 PS

- 1600

Paint

F/T

Painters &

Allied Trades

L557 PS

- 1500

Sheet Metal

F/T

Sheet Metal

Workers

L30 PS

- 1700

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale




K1 Apptd Full-Time

K2 Apptd Part-Time K6

L3261 Sessional

New as of 01.01.2003:

K7 USW/Police F/T

K8 USW/Pol/LibRPT

PA

PS

ES



89 Chestnut

F/T

L75

PS - 1900

Carp Temp

Carpenters

& Joiners

L27

PS - 4750

CUPE 3261

Temp

PS - 4950

Elec Temp

Electrical

Wrks

L353

PS - 4150

Mach Temp

Machinist &

Aerospace

Wrkrs

L235

PS - 4250

OpEng

Temp

Toronto

Workers

L2001

PS - 4350

Police Temp

OPSEU

L519

PS - 4450

Plumb Temp

Plumbing &

Pipefitting

L46

PS - 4650

Paint Temp

Painters &

Allied

Trades

L557

PS - 4550

Sheet Metal

Temp

Sheet Metal

Wrkrs

L30

PS - 4900

Hourly

ES - 01

Professional

Research

Staff

Temp

PS - 4850

Non-Appointed PA - 0002

GL - 801150

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale


Until 31.12.2002:

K3 Temporary (as of 01.01.2003: Casual)

New as of 01.01.2003: K8

USW/Pol/LibRPT

K9 Temp. Trades

PA

PS

ES Salaried

ES - 03

Non - Appointed Benefits GL - 801920

Jobs and Pay Scale Groups

as per Collective Agreement


Page 5 - Revised Jan. 1, 2003

CUPE

(Casual)

L2484

PS - 5450

GL - 801150


Hourly

ES - 01


K3 Casual/HERE PT

K5 Student

Library

Wrkrs

(Casual)

L1230

PS - 5350

GL - 801150

CUPE

(Casual)

L3261

PS - 5300

GL - 801150

Stage Wrkrs

(Casual)

IATSE L58

PS - 5400

GL - 801150

Casual

Bi Weekly

PS - 5150

GL - 801140

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

PA

PS

ES


No Job

Hourly

ES - 01


Jobs 596-598


Page 6 - Revised June 2, 2004

HERE

PT/Cas

L75

PS - 4100

GL - 801150

Jobs 735-753

Teaching

Asst

CUPE

L3902

PS - 5200

GL - 801270



K3 Casual

K5 Student

Research Assistant GL

- 801170 ES – C3

Other Casual Academic

GL - 801110 ES - C2

GA

CUPE

L3907

PS - 5250

GL - 801270

Casual

Monthly

PS - 5100

Casual Admin Monthly

GL - 801140 ES – C1

Stipend Teacher

GL - 801160 ES - C4

TAU

ES - C5

GA

ES - C6

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

PA

PS

ES


No Job

Jobs 267 – 272,

452 and 867

Job 273


Page 7 - Revised May 15, 2006

Stipendiary

Instructors

CUPE

3902,Unit3

PS - 5450

GL – 801160

and 801165

Unit 3 L3902

ES - C7

Jobs 596 - 599


Students/Fellows PA - 0003

Graduate

ES - S2

GL - 801321

Graduate

ES - S2

GL - 801320

Under Graduate

ES - S1

GL - 801311

Under Graduate

ES - S1 GL

- 801310

Post Doc Fellow

ES - S3

GL - 801330

Post Doc Fellow

ES - S3

GL - 801331

Canadian

PS - 6000

Foreign

PS - 6100

Research Assistant = T4

Research Trainee = T4A


K5 Student ES = S1, S2

K3 Casual ES = S3

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

R -Rank PA

PS

ES

*For payment of scholarships - use wage type 0650 - GL - 801350

No Job


Page 8 - Revised Jan. 1, 2003

External Appointed PA - 0004

GL - 801090

Available Contract Types (IT0016/9009):

05 Term

Conf./

Admin.

PS - 7200

OSSTF

PS- 7180

Library

F/T

L1230

PS - 7300

Library

RPT

L1230

PS - 7350

CUPE F/T

L3261

PS -7400

CUPE

RPT

L3261

PS - 7450

Salaried

ES - 03

Academic

PS - 7100

Librarian

PS - 7150

Salaried

ES - 03

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

R -Rank

Hourly

ES - 01


K1 Apptd Full-time

K2 Apptd Part-time K6

L3261 Sessional

New as of 01.01.2003:

K8 USW/Pol/LibRPT

New as of 01.01.2004 - for staff in UTS only

U1/U2 OSSTF Full-Time & Part-Time

U4/U5 USW Full-Time & Part-Time U6

PM Full-Time & Part-Time

PA

PS

ES


Jobs as per Personnel Area - 0001 Jobs as per Collective Agreement

PM

PS - 7210


Admin

USW

PS - 7800


USW

ES – U3

Jobs as per Personnel Area - 0001 Jobs 470-471

External Non-Appointed PA

- 0005 GL -

801090


K3 Casual

K9 Temp. Trades

U3 Casuals in UTS

Casual

Salaried

PS - 7500

Casual

Hourly

PS - 7550

CUPE

L3261

Casual

PS - 7600

Library

L1230

Casual

PS - 7650

CUPE

L3261

Temp PS

- 7700

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

Casual Admin

Monthly

ES – C1

Hourly

ES - 01

PA

PS

ES


Hourly

ES - 01

No Job No Job Job as per Collective Agreement


Page 10 - Revised March 24, 2004

External Students/Fellows PA - 0006 GL

- 801090

Under Graduate

ES - S1

Canadian

PS - 6500


U3 Casual

Legend:

PA - Personnel Area



GL - General Ledger

PySc - Pay Scale

R -Rank PA

PS

ES

No Job


Page 11 - New Jan. 1, 2004

This screen for use by UTS only

(01.01.04)


Change History

May 15, 2006:

• Added GL 801165 to the ‘Stipendiary Instructors’ – CUPE 3902, Unit 3

• Added job 877 (Invigilation-SS) to the CUPE 3902, Unit 1 group

October 18, 2005:

• Changed USWA to USW

August 18, 2005:

• Staff Group effective 01.09.2005 for Stipendiary Instructors:

Personnel Area 0002, Personnel Subarea 5450 CUPE 3902,Unit3 *new

use contract: K3 Casual

March 22, 2005:

• Obsolete Staff Group "UTS Grid Sr. Tutor/Tutor ", Personnel Subgroup F5, was removed from the

'Appointed Academic' view (PA0001).

Dec 10, 2004:

• Added job code ranges for CUPE 1230 F/T and RPT - effective 01.07.2004

and the OSSTF group

Appendix - Change History - Oct. 10, 2005 / Aug 18, 2005 / Dec 10, 2004 / May 15, 2006


Change History

June 1, 2004:

• Staff Group effective 25.4.2004 for 89 Chestnut Hotel part-time/casual staff:

• Personnel Area 0002, Personnel Subarea 4100 Here Part/Cas. *new

use contract: K3 Casual/HERE-PT

January 1, 2004:

• Staff Groups effective 1.1.2004 for UTS (new external org. unit 514)

• Personnel Area 0004, Personnel Subarea 7180 OSSTF *new

use new contracts: U1 full-time and U2 part-time

• Personnel Area 0004, Personnel Subarea 7800 USWA staff in UTS

use new contracts U4 full-time and U5 part-time

• Personnel Area 0004, Personnel Subarea 7210 PM staff in UTS

use new contract U6 UTS-PM

Personnel Area 0006, Personnel Subarea 6500 External Students/Fellows *new

use new contract: U3 (this Personnel Area/Subarea is for use by UTS for 'UTS Students' only)

• All casual UTS staff (Employee Subgroups C1 or 01) have contract U3 -UTS Casual

• Obsolete Staff Groups that were removed from the 'external appointed' view (PA0004):

• PSA 7225 - Admin. Hourly

• PSA 7250 - Marg. Fletcher L2484 (which became part of PSA 2100 - ELC)

Page 4, Nov. 1, 2003 Appendix - Change History - June 1, 2004


Change History

May 1, 2003:

• The slide for the Appointed Unions is split into monthly (salaried) and bi-weekly (hourly) unions

• New Staff Group effective 2.6.2003

• Personnel subarea 1900 89 Chestnut for F&S staff at the 89 Chestnut Residence.

January 1, 2003:

• USWA: employee subgroup ‘U3’ is created for USWA,

effective January 1st, 2003 all USWA employee and position data are using this new code

• Work contract (infotype 0001)

New entries K7-K9 are created to further define Unions (full-time, part-time, temp. trades)

Contract (IT0001) names were revised.

July 1, 2002:

• Status-only Conversion – please refer to the more detailed descriptions in the HRIS alerts

The major change is that status-only appointments are now captured on infotype 9005 and that

effective 1.7.2002 the codes for status-only data, i.e. personnel subarea ‘0101’, employee subgroup

‘F6’, and work contract ‘K4’ are no longer being used.

May 1, 2002:

• New Staff Group effective 1.5.2002

• Personnel subarea 0590 ESL Instructors – for the School of Continuing Studies

Change History - May 1, 2003 / May 1, 2002


Change History

November 1, 2003:

• Adjusted the ‘Available Contracts’ section on slide 8 (Appointed, Cupe 1230 ..):

removed contracts not applicable for the staff groups on this page.

• Added table of contents’ pages

• Academic Administrator Classifications (Employee Subgroup F7)

• Administrative Stipends for Executives or Librarians

• List of all available classifications as well as their Statscan ranking

• Split the ‘non-appointed’ screen into two (hourly and salaried, pages 12 and 13)

• Corrected the employee subgroup for the external casual salaried non-union group (PSA 7500)

• New Staff Groups effective 1.7.2003 for the Early Learning Centre

• Personnel Subarea 2100 CUPE 2484 F/T & P/T

• (Personnel Subarea 5450 this entry was removed, 02.09.05)

Page 4, Nov. 1, 2003 Appendix - Change History - Sept. 2, 2005


Change History

October 1, 2001:

• Personnel subareas ‘0510’ and ‘7210’ are created for the Professionals/Managerial staff group.

• The ‘administrative’ personnel subarea ‘ 0550’ is renamed to ‘administrative/ confidential’.

• The ‘SMG’ staff group (personnel subarea ‘0500’) becomes obsolete and employees/positions

become part of the P/M group.

November 1, 2001:

• Status-only Conversion

Status-only data is converted to new personnel subarea ‘0101’ - status-only.

December 1, 1999:

• USWA New Personnel Subareas for the USWA Staff Group

For details, please see the web documentation:

http://www.utoronto.ca/amshris/ref/uswa.htm and

http://www.utoronto.ca/amshris/ref/uswaref.htm

July 1, 1999:

• Academic Structure Changes:

For details, please see the web documentation:

http://www.utoronto.ca/amshris/ref/academic.htm

May 1998: System Conversion from UNIPERS to SAP-HRIS

All new codes seen in this ‘HRIS Personnel / Payroll Structure’ come into effect.

Appendix - Change History - October 1, 2001 / May 1998

http://www.utoronto.ca/amshris/ref/uswa.htm

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