HR Star - Session 1 Oklahoma State University Human Resources106 Whitehurst HRS, Time Input, HR...

HR Star - Session 1HR Star - Session 1

Oklahoma State University Human Resources 106 Whitehurst

HRS,HRS, Time Input,Time Input, HR WebpagesHR Webpages

E~Print,E~Print, and and Web For EmployeesWeb For Employees

bob schreiberbob schreiber

The The HRStarHRStar Program is Looking Program is Looking for a Few Good Employeesfor a Few Good Employees

This is the This is the FirstFirst in a Series of 4 Sessions in a Series of 4 Sessions

That Leads to a That Leads to a HRStarHRStar Certificate.Certificate.



I.I. HRS and Time Input SystemHRS and Time Input System

II.II. Employment Action Forms and Payroll Sign-upEmployment Action Forms and Payroll Sign-up

III.III. Payroll ProcessingPayroll Processing

IV.IV. Payroll AccountingPayroll Accounting

Four Sessions AreFour Sessions Are:


$$$

Contacts for HRS Contacts for HRS SystemSystem


Sam BhattaraiSam Bhattarai 744-5759 744-5759

Jeff BarkerJeff Barker 744-3351744-3351

TopicsTopics• Software Requirements/SetupSoftware Requirements/Setup• Logging OnLogging On• Help FeaturesHelp Features• Data Screens Available Data Screens Available • Time Input And Confirmation Time Input And Confirmation • Logging OffLogging Off• E~printE~print

Primarily Added For New EmployeesPrimarily Added For New Employees

• HHuman uman RResources Webpagesesources Webpages• ****** Web For Employees Web For Employees ******


HRSHRS Human Resource SystemHuman Resource System


Information On All Aspects Of An Employee Information On All Aspects Of An Employee

** OSU Added Time Input **** OSU Added Time Input **** OSU Added Time Input **** OSU Added Time Input **

How To Get Access To HRSHow To Get Access To HRS

CompleteComplete the the HRS Access Request FormHRS Access Request FormHuman Resources HomePage / Administrative Helps / Download Human Resources HomePage / Administrative Helps / Download

Guides and Forms under the heading Guides and Forms under the heading e~Print & HRS Accesse~Print & HRS Access

DeliverDeliver the completed form to Human the completed form to Human Resources, 106M WhitehurstResources, 106M Whitehurst

LoadLoad QWS3270 Software QWS3270 Software


Access the Mainframe UsingAccess the Mainframe Using

QWS3270 SoftwareQWS3270 Software

Version 4.2Version 4.2

OSU Software Distribution Site: OSU Software Distribution Site:

https://app.it.okstate.edu/sdc/ https://app.it.okstate.edu/sdc/



This Icon Should Be On Computer DesktopThis Icon Should Be On Computer Desktop

It is used to access the University’sIt is used to access the University’s

Mainframe ComputerMainframe Computer

Find The Mainframe ComputerFind The Mainframe Computer


CONFIGURING THE SOFTWARE FOR USECONFIGURING THE SOFTWARE FOR USE

1. Select “New”

22. Give The Session a Name. Give The Session a Name

Listed below are the 4 common Listed below are the 4 common sessions used bysessions used by OSUOSU

FRSFRS

HRSHRS

SISSIS

TSOTSO

3. Click on “Connect”

Therefore you would select “New” 4 different times to setup all profiles.


3. Each Session (HRS, FRS, SIS, TSO) Must Have A Session ID…….A, B, C, D, etc

1. Select “Connection”

2. Type in “MVS.OKSTATE.EDU or IP Address: 139.78.100.9

1. Select “Security”2. Remove the Check Mark in the Block “Enable Secure Connection”


Jolly Giant QWS3270 PLUS SoftwareJolly Giant QWS3270 PLUS Software


After setup is completeAfter setup is complete

Select a session from the dropdown menuSelect a session from the dropdown menu

then click on then click on “Connect”“Connect”


OKLAHOMA STATE UNIVERSITY - CIS

ENTER APPLICATION NAME

SCTP

Type: Type: SCTPSCTP then the then the <Enter><Enter> Key Key

001 SIS “SCTPOSU” 002 FRS “SCTP” 003 HRS “SCTP”

001 SIS “SCTPOSU” 002 FRS “SCTP” 003 HRS “SCTP”


WELCOME TO THE ANNOUNCEMENT PAGE FOR CICS REGION SCTP SYSTEM MESSAGES:

Any new messages that affects the system will be displayed here.

REGION MESSAGES: WHAT IS MY CWID?

Employees can find their CWID number on Web For Employees. The Web For Employees Payroll Advice has an option to display the CWID and is

the default ID display. Also, the View Personal Information page, which is an option under the Personal Info menu, includes an entry to

display the Campus-Wide ID (CWID). *** END ***

PF 7 = FIRST PAGE PF 8 = NEXT PAGE ENTER = CONTINUE TO SCT START

At the Following ScreenAt the Following ScreenPress the Press the <Enter><Enter> Key Again Key Again


OKLAHOMA STATE UNIVERSITY - CIS

ENTER APPLICATION NAME

ZCTL

Press the <Enter> Key AgainPress the <Enter> Key Again

The Following Screen Will AppearThe Following Screen Will Appear


ZSS Version 1.14 - OKLAHOMA A&M BOARD OF REGENTS PRODUCTION SYSTEM ************************************************************************ * > * * S Y S T E M S & >>> * * C O M P U T E R >>>>> Plus2000 * * T E C H N O L O G Y >>>>> Online System * * >>> *

* > * **************************************************************************

System Number? HRS or 003 or 3 Your Operator Number? 1234 Your Password? 7 or 8 Character Password

(Not Case Sensitive)

Copyright (C) 1991,1992,1993,1994,1997 Systems & Computer Technology. All Rights Reserved. This is unpublished material and contains trade secrets and other confidential information and is subject to aconfidentiality agreement. The unauthorized possession, use, reproduction, distribution, display or disclosure of this material or the information contained herein is prohibited.

Sign Off:

1 or SIS1 or SIS

2 or FRS2 or FRS

3 or HRS3 or HRS

Type in Type in Numbers Numbers or Lettersor Letters

Login Screen Login Screen

To change your password enter “PWC” (PassWord Change) at the SCREEN: prompt.

HRS MAIN MENU RELEASE VERSION 4.12

SCREEN: PWC ID: __________ JOB: __ CODE:___ USER: 001 FY: 08 POS: _____

HUMAN RESOURCE SYSTEM

SUPPLEMENTARY MENUS SYSTEM MAINTENANCE

APP Applicant Tracking T01 Table/Parameter Maint

EMP Employee Data W01 Program Control Maint

PAY Payroll Data PWC Password Change

BEN Benefits SYS System Control

POS Position Control 099 Delete Segment

DAT Data Collect N02 Name Search Mode Change

C01 On-Line Check

UM1 HRS Department Input

LIST MENUS OTHER SYSTEM MENUS

LE1 List Employee ADS Alumni/Development System

LC1 List Payroll FRS Financial Records System

LD1 Labor Distribution LMS Loan Management System

LP1 List Position SIS Student Information System

I01 Table Inquiry ZEM Event Processing Menu

Command LineCommand Line

PWC - Password Change ScreenPWC - Password Change Screen


Password Change

Old Password:

New Password:

Verify Password:

To RETURN to the application without changing the password,

ENTER any character here: _____

Sign Off: __

Make sure cursor is not in this block when changing passwordMake sure cursor is not in this block when changing password

Must be 7 or 8 characters in length – Must be 7 or 8 characters in length – not case sensitivenot case sensitive

Can use any character on the keyboard Can use any character on the keyboard * &% ^* &% ^

Help KeysHelp Keys


F1F1 to access the Help Screen. to access the Help Screen.

Features available are Features available are GL GL && HT HT

GLGL is Glossary is Glossary HTHT is How To is How To

F2 F2 to get a definition of a data fields.to get a definition of a data fields.

F4F4 to exit help. to exit help.

F1 Key - Help ScreenF1 Key - Help Screen


Type HT for How to Type GL for Glossary

On-Line Reference System Menu

REFERENCE SYSTEM:

enter the ID, type or Topic ID

name of your topic. ============> Topic Type _GL_

For an INDEX of all topics Topic Name _

by category, enter *.

WORD SEARCH: enter one or Word(s) ____________________

more words, separated with ============> Match All _ (Y/N)

commas. Time Limit _ (minutes)

SCREEN OR DIAGNOSTIC Screen ID ___

MESSAGE HELP: enter the ============> Message ID _____

screen or message ID.

For INSTRUCTIONS, enter ? here _

To EXIT the reference system, press PF4

Glossary ScreenGlossary Screen


HRS GLOSSARY

MAIN MENU

A General Description :::::::::::::::::::::::::::::::::::::::::::

B A Tab to the letter(s) you

C B would like to see and press

D C ENTER.

E D <=============

F E - F OR, to view the entire file,

G G - H tab to "General Description"

H I - K and press ENTER.

I L ::::::::::::::::::::::::::::::::::::::::::::::

J M

K N

L O - Q

M R

N S

O T

P U - Z

===================================================================

Page 001 of 040 Next page: 002 Menu choice: _ Change topic to: ________

PF4=exit


HRS GLOSSARY

A

Accumulator A dollar or hour total maintained automatically

by the system for a specific time frame. For

example, accumulators may be maintained for the

pay period-to-date, month-to-date, quarter-to-date,

fiscal-year-to-date and calendar-year-to-date.

Action Codes Three separate one-position fields that define the

rules for determining the actual dollar amounts or

percentages for calculation of deductions and benefits,

the presence or absence of dollar limits, and how

the system should handle arrears.

===========================================================================

Page 003 of 040 Next page: 004 Change topic to: ________

PF4=exit F4 - Exit Help

GlossaryGlossary Screen Screen

F1 - AgainF1 - Again


On-Line Reference System Menu

REFERENCE SYSTEM:enter the ID, type or Topic

ID name of your topic. ============> Topic

Type _HT_For an INDEX of all topics Topic Name by category, enter *.

WORD SEARCH: enter one or Word(s) ___________________

more words, separated with ============> Match All _ (Y/N) commas. Time

Limit _ (minutes)

SCREEN OR DIAGNOSTIC Screen ID ___

MESSAGE HELP: enter the ============> Message ID _____screen or message ID.

For INSTRUCTIONS, enter ? here _ To EXIT the reference system, press PF4

How To ScreenHow To Screen


I-Z0287 PRESS ENTER FOR MORE TOPICS

Topic Search Search by: (enter one) Search for:

ID: ________ Word(s): ____________________

List HRS Topics: Y Type: HT Match All: N (Y/N)

List ZSS Topics: N Name: ____________________ Time Limit: 1 (minutes)

Ln Topic Topic Name Topic Type Pages

-------------------------------------------------------------------------------

01 ACT010 ADDING A DISTRIBUTION-UNCONTROLLED PO HT HOW-TO 6

02 ACT020 CHANGING A DISTRIBUTION-UNCONTROLLED HT HOW-TO 5

03 ACT030 STOPPING A DISTRIBUTION-UNCONTROLLED HT HOW-TO 3

04 ACT040 OVERRIDING A DISTRIBUTION HT HOW-TO 4

05 ACT050 RECONCILING CARRIER BILLS (PAY PERIOD HT HOW-TO 3

06 ACT060 RECONCILING CARRIER BILLS (MONTHLY) HT HOW-TO 5

07 ACT070 RECONCILING CARRIER BILLS (OTHER) HT HOW-TO 5

08 ACT090 DISTRIBUTING PAYROLL DOLLARS TO ACCOU HT HOW-TO 7

09 ACT110 PROCESSING YEAR-END ACCRUALS HT HOW-TO 6

10 ACT120 CHANGING A FUNDING SOURCE-POSITION CO HT HOW-TO 6

PF4=exit Press ENTER for NEXT PAGE of topics. Select topic on line: __

Press F4 to Return to an HRS Screen

Number Of Pages

3 Search Options3 Search Options


by SSNby SSN by CWIDby CWID by Nameby Name

• Can Use SSN or CWID (Digits Only – No Dashes)Note: SSN can be entered but it will not be displayedote: SSN can be entered but it will not be displayed

……Converts SSN to CWID.. Immediately…Converts SSN to CWID.. Immediately…

Using Name SearchUsing Name Search• You are permitted to use wild cards when searching for

names

• SMITH*JOH (Accepts Only 9 Characters)


Name Search HelpName Search Help

Name Search OptionName Search Option


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN

011 EMPL/APPL ADD/MAINT PETE, PAULA

SCREEN: ___ ID: SMITH*JOH JOB: E CODE: 213 USER: 001 FY: 08 POS: ______

First Name Middle Last Prefix Suffix

ROBERTA RENEE ROBERTS

Marital Birth Handi Milit Actual Educ

Status Gender Ethnic Date cap Vet Res Depend Level Security

M M 1 01-21-1944 00 A

Last Phys ----Tuition--- ---Directory--- ---Residence Codes---

Exam Ind Amt Priority Print City/State/Co/Country

09-2003 0.00 9 N US

HOME ADDRESS

Line 1: 100 BRENT PARK DR Line 2:

City/St: STILLWATER,OK Zip/Postal: 74075-0000 Delivery Pt:

Type aType a ‘ ‘NameName’ ’ in the ID field on any screenin the ID field on any screen

Command Line

Name Search OptionName Search Option


SCREEN: ___ ID: SMITH*JOH JOB:_______ CODE: ___ USER: 001 FY: 08 POS: ________

Line Name Id Number Birth Date Sex User 1 SMITH,JOHN A 100-00-000 08/11/1973 M 0012 SMITH,JOHN EDWARD 111-11-222 08/24/1973 M 0013 SMITH,JOHN HENRY 222-33-444 01/23/1945 F 0014 SMITH,JOHN W 100-00-000 03/25/1966 M 001

Line Number: ___ Previous Screen: 011 Search Key: SMITH*JOH

Lists all persons with that name.Lists all persons with that name.

Select Line number of specific personSelect Line number of specific person..

Can Search with “Can Search with “SMITH*JOHSMITH*JOH” to narrow search criteria.” to narrow search criteria.

Red Red LinesLines & Red Text & Red Text


1.1. A A red linered line in the command line indicates in the command line indicates data is required in that field before the data is required in that field before the screen will be populated. screen will be populated.

2.2. Red dataRed data in a field indicates incorrect in a field indicates incorrect data has been entered into that field. data has been entered into that field. The data must be cleared before you The data must be cleared before you can proceed.can proceed.

Errors Shown on ScreenErrors Shown on Screen


*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES

063 POSITION FUND SOURCE INFO TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: 111223HOMl JOB: E CODE: 213 USER: 001 FY: 08 POS:________

Acct Number: EBA520 Processed: Y Original Funding: .00 Begin Date: 00-00-0000 Revised Funding: .00 End Date: 00-00-0000

Acct Fiscal Year: 07 Acct Campus: AA

============================ DISTRIBUTION ==================================== Amount/Pct Code: P Amount/Pct: 1.00000

A21 Effort Code: Earnings Code: 000

============================ ROLL & LAPSE ==================================== Roll Indicator: R Roll Amount: 0.00

Lapse Indicator: N Lapse Acct: 0-00000-0000 Lapse Override: 0.00

=========================== ACCOUNTING FEED ================================== Feed Summary Flag: P Fund Feed Year:

User Flags: Date of Last Activity: 01-13-2006


011 Empl/Appl Add/Maint012 Corporation Root Add/MaintA16 Employee AssignmentsL16 Assignment List016 Assignment Add/Maintain017 International Information020 Emergency Contact Add/MaintainL23 Education History023 Education026 Faculty/EEO/UnionL40 Security Certificate046 Accrual Maint (Leave Accrual)L52 Time Input List052 Time Input (Current)053 Time Input (Adjust)L61 Position/Employee List061 Position Add/Maint 062 Position Budget SummaryL63 Position Fund AccountingM63 Position Funding Information063 Position Fund Source Info064 Position Funding – Fed to Accounting083 Employer (Benefits)

BBC Current Employer Contribution List (Benefits)IU1 Valid Division/Department List InquiryLDA Expenses By AccountLDE Expenses By EmployeeLDT Expenses By Employee/Pay PeriodLTT List Time TransactionsPWC Password Change

Available ScreensAvailable Screens

Screens 11, 12, 16, 17, 20, 23, 26, 46Screens 11, 12, 16, 17, 20, 23, 26, 46

52, 53, 61, & L**52, 53, 61, & L**

Karen McCombs 744-6380Karen McCombs 744-6380

Screens Screens BBC, 62, 63, 64 & 83BBC, 62, 63, 64 & 83

Sherry Warden 744-6574Sherry Warden 744-6574Oklahoma State University Human

Resources 106 Whitehurst

Questions on ScreensQuestions on Screens

Screen 011 Screen 011 Empl/Appl Add/MaintEmpl/Appl Add/Maint

Name Address

Marital status Phone

Gender Birth Date

Dependents Residence

Email Address


Screen 011 Screen 011 Empl/Appl Add/MaintEmpl/Appl Add/Maint



011 EMPL/APPL ADD/MAINT PETE,PAULA

SCREEN: ___ ID: 10000000 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______

First Name Middle Last Prefix Suffix

ROBERTA RENEE ROBERTS

Marital Birth Handi Milit Actual Educ

Status Gender Ethnic Date cap Vet Res Depend Level Security

M M 1 01-23-1948 00 A

Last Phys ----Tuition--- ---Directory--- ---Residence Codes---

Exam Ind Amt Priority Print City/State/Co/Country

0.00 9 N US

HOME ADDRESS

Line 1: 100 BRENT PARK DR Line 2:

City/St: STILLWATER,OK Zip/Postal: 74075-0000 Delivery Pt:

Bus Email: ROBERT. [email protected] Home Phone: 405-123-3633

Per Email: Fax:

Empl Corp Affiliations: 001 000 000 Pager:

Empl/Appl: E

Screen 012 Screen 012 Corporation Root Add/MaintCorporation Root Add/Maint

Current Hire Date Service Date Original Hire Date Primary Div/Dept Tax Status W2/1099 Address Benefits Eligibility EEO Information


Screen 012Screen 012Corporation Root Add/MaintCorporation Root Add/Maint



012 CORPORATION ROOT ADD/MAINT PETE,PAULA

SCREEN: ___ ID: 00000000 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______

Corp Current Service Primary ----------- Campus Locators -------------

Status Hire Date Date Div Dept Unit Phone Ext Bldg Flr Rm

A 08-31-1998 8-31-1998 AA D0420

Empl Subject-to-Taxes Chk Dist Time Cert Retire Sep Sep Original

FICA Fed State EIC Code Include Date Code Date Hire Date

N Y 1 N PKU N 00-00-0000 000 00-00-0000 08-31-1998

APPT PERIOD - 12

--------------------------------EEO INFO ------------------------------------------- FLAG STATUS --------------------

Occup Establ Contr Soft Offic Emplmnt EEO-4 W2/ Pen NPA

Class Money Exempt Status Funct PEF PASS 1099 Plan Flg

H30 001 12 1 Y Y C Y Y

Benefits Eligibility -------------------------------

Curr Grndfthr Next Next Employee's

Group Flag Group Date Job Affiliations Last

01 N 00-00-0000 E Update: 03-08-2008

Al6 - Employee Assignments Al6 - Employee Assignments - - All of OSUAll of OSU

L16 - Assignments ListL16 - Assignments List016 - Assignment Add/Maintain016 - Assignment Add/Maintain

– Assignment Begin and End DatesAssignment Begin and End Dates– Assignment Numbers (Code) Assignment Numbers (Code) – Position NumberPosition Number– Division/DepartmentDivision/Department– FTE FTE – PayratePayrate


Screen – A16 Employee Screen – A16 Employee AssignmentsAssignments


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREENA16 EMPLOYEE ASSIGNMENTS PETE,PAULA

SCREEN: ___ ID: 12345678 JOB: _ CODE: ___ USER: 001 FY: 08 POS: ______

LN J ASN PR LK POS P START END EV FTE BEN REG DIV DEPT B NO. LK FL NO C DATE DATE SS FLG HRS

01 E 510 N 331055 Y 07012007 06302008 BA 1.00 Y 173.33 AA D0401

You have access to all OSU employees on this screen

Screen L16 - Assignments ListScreen L16 - Assignments List



L16 ASSIGNMENTS LIST PETE,PISTOL P

SCREEN: ___ ID: 11122333 JOB: _ CODE: 200 USER: 001 FY: 08 POS: ______

Line: __ Ln J Asn Pr Lk Pos P Start End Ev FTE Ben Reg Payrate Annual Pr B No. Lk Fl No C Date Date Ss Flg Hrs Salary As

01 E 316 N 331055 Y 07012007 08312007 GA 1.00 Y 173.33 1965.00 16580.00 Y

02 E 310 N 332145 Y 09012007 06302008 BA 1.00 Y 173.33 2065.00 17980.00 Y

03 TOTALS 34560.00

Total Pages: 001 This Page: 001 Next Page: ___

Default Values

Leaving FY blank will displays all yearsNote Position Number for Viewing Later Screens

Amplified Information On Line NumberAmplified Information On Line Number

Screen 016 Screen 016 Assignment Add/MaintainAssignment Add/Maintain



016 ASSIGNMENT ADD/MAINTAIN PETE,PISTOL P

TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID:11122333 JOB: E CODE: 213 USER: 001 FY: 08 POS: ______

Assignmt Assignmt Event Prior Link Position Assigned Begin End Start/Stop Link Flg Number Flg FTE Hrs

10-01-2007 06-30-2008 G A N 331055 Y 1.00000 173.33

Student --------- S A L A R Y ------------------ Out of Red Circle Camp Dif Dif

Sched Rate Flg Annual Cls Amt Rate Code 1 2

E050B 3,965.00 1 17,580.00 A N

Class Earn Payrate Pay Timekeep Calndr Roll NPA Assignment

Code Code Type Periods Location ID F lg Flg Div Dept Unit

3152 010 P 12 000 E Y AA D0420 00000

Primary Benefit Assign Assign

Labor Extended Primary Benefit Begin Elig Local

Object Pay Date Assign Assign Date Group Tax Code

00-00-0000 Y Y 00-00-0000 01 000

Let’s F2

F2 – Help ScreenF2 – Help Screen


EVENT_STARTA - APPOINTMENTB - REAPPOINTMENTC - PROMOTIOND - LEAVE OF ABSENCEE - DEMOTIONF - TRANSFERG - SALARY RATE CHANGEH - SALARY FTE REALLOCATIONJ - TITLE CHANGEK - SALARY PLACEMENT ADJUSTMENTL - LTD LEAVEM - WORKER'S COMP LEAVEN - ADD/DELETE OUT OF CLASS ASSIGNP - ADD/DELETE SHIFT PAYQ - LTD LEAVER - RED CIRCLE RATE SALARYS - SABBATICALT - APPLICANT TRACKINGU - MILITARYV - WORKER'S COMP LEAVEY - WORK CLEARANCE2 - RETURN FROM LEAVE3 - RECALL FROM LAYOFF9 - LAYOFF+ - BDS ROLLED ASSIGNMENT- - BDS ASSIGNMENT TO BE DELETED

F4 to exit Help

Screen 017Screen 017International InformationInternational Information


Visa Type Expire Date

Entry Date I-9 Date of Record

Work Eligibility Authorization Expire Date

You have access to all OSU employees on this screen

Screen 017Screen 017 International Information International Information



017 INTERNATIONAL INFORMATION PETE,PISTOL P

SCREEN: ___ ID: 11122333 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______

Current Visa Type: H1B SPECIALITY OCCUPATION Expire Date: 00-00-0000

Spouse Indicator: N Number of Dependents: 00

Alien Reg No: 1.0 Non-Resident Alien: N

Passport No: SUBSTANTIAL PRESENCE Original Visa Date: 00-00-0000

Entry Visa Type: NOT SPECIFIED Port Of Entry: NOT SPECIFIED

Entry Date: 08-13-1995

Nationality At Birth:

Citizenship Nationality: CE SRI LANKA

Native Language: NOT SPECIFIED

Foreign Insurance Number:

Intl. Taxpayer ID Number: - -

************************************** I9 ****************************************

Flag: Y Date of Record: 08-25-2001

Work Eligibility: 3 Authorization Expire Date: 10-02-2008

You have access to all employees of OSU on this screen

Screen 020 Screen 020 Emergency Contact Add/MaintainEmergency Contact Add/Maintain

•Name

•Phone Number

•Relationship of Emergency Contact

•Physician Information.


Screen 020 Screen 020 Emergency ContactEmergency Contact


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN020 EMERGENCY CONTACT ADD/MAINTAIN PETE,PISTOL PSCREEN: ___ ID: 01234568 JOB: ___ CODE: ___ USER: 001 FY: 08 POS: ______ Emergency Contact Name : Paula P. Pete Emergency Addr Line 1: 1234 OSU LANE

Emergency City/State: STILLWATER/OK Relation: SP Phone: 405-123-4567 Extension: Physician Name: DR DAREN BLACK Office Phone: 405-234-5678 Emergency Phone: 405-987-1234

Can Be Updated Through “Web For Employees”

Screen L23 Screen L23 Education HistoryEducation History

Lists Education Certification Or Degrees Earned.


Screen L23 – Education History


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN L23 EDUCATION HISTORY PETE,PISTOL P SCREEN: ___ ID: 01234568 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______ Line: __ Ln J Occr Seg Work Degree Degree Institution Degree B Type Level Year Major Country 01 997 HD 51 1961 4099 NORTHWESTERN OSU 02 998 FD 25 1963 4001 NORTHWESTERN OSU

L= List Screen

Screen 023 - EducationScreen 023 - Education

Details Of Each Certifications Or Degree.


Screen 023 - EducationScreen 023 - Education


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN023 EDUCATION PETE,PISTOL PSCREEN: ___ ID: 01234568 JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______ Education Segment Type: FD Institution: NORTHWESTERN OSU Degree Year: 1985 Major Field: 1987 Degree Work: 51 Degree Country:

Number Of Hours Completed: 000Years Attended:Planned Graduation Date: 00-00-0000

Screen 026 - Faculty/EEO/UnionScreen 026 - Faculty/EEO/Union

Provides Faculty Tenure And Academic Appointment

Information.


Screen 026 Screen 026 Faculty/EEO/UnionFaculty/EEO/Union


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN026 FACULTY/EEO/UNION PETE,PISTOL P

SCREEN: ___ ID: 01234568 JOB: __ CODE: 997 USER: 001 FY: 08 POS: ______

*** FACULTY *** * TENURE * *** SABBATICAL *** RANK TENURE DATE TRACK DATE SERVICE DATE ELIGIBLE 20 07-01-1998 01-01-1996 01-14-1990

EEO Tenure Status EEO Rank EEO Rank Date EEO Rank At Hire T 20 07- 01-1998 30 HEGIS Report Inclusion HEGIS Contributory / Military Y * * * * * * Seniority * * * * * * * Bargaining Unit Union Officer Last Job Spec Date Date Entry Date Position Chg Date RTS A B 00-00-0000 00-00-0000 00-00-0000 00-00-0000

FC GRP: 35 FC VOTE FLG: TENRD DEPT: C1234 LEN ACAD APT: C GRAD FAC: F

Screen 046 Accrual MaintScreen 046 Accrual Maint


•Available Leave Balances

•Current Period Accrual

•Fiscal Year-To-Date Hours Used

•Current Pay Period Leave Used

•Pay type

•Pay Periods

Screen 046 - Accrual MaintScreen 046 - Accrual Maint



046 ACCRUAL MAINT PETE,PISTOL P

SCREEN: ___ ID: 11122333 JOB: _ CODE: ___ USER: 001 FY: 08 POS: ______

Current Fiscal-Year- Current

Leave Balance Period To-Date Period

Description Available Accrual Used Hours Used Hours

Vacation: 266.96 14.67 88.00 .00Personal: .00 .00 .00

Full Salary Sick: 340.46 14.67 33.50 16.00Half Salary Sick: .00 .00 .00

(**,***.**-) (***.**-) (***.**-) (***.**-)

Benefits Employee's Qualifying Job

Hours Affiliations 999.99 E

Payroll ID’s

• Monthly Employees ……..1R01 – 1R121 payroll each month

• Biweekly Employees …… 4R01 – 4R262 payrolls each month


Screen - L52 - Time Input ListScreen - L52 - Time Input List


T2 = Time and Leave reported for both monthly and biweekly employees. Refers to current payroll input on the payroll input screens - UT1/UC1

T3 = Special Payments reported for both monthly and biweekly employees Refers to prior period adjustment e.g. paper special or online special on the US3 or US4 Screens.

Screen - L52 - Time Input ListScreen - L52 - Time Input List


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREENL52 TIME INPUT LIST PETE,PISTOL PSCREEN: ___ ID: 01234568 JOB: E CODE: 001 USER: 001 FY: 08 POS: ______ Line: __Ln J Cde T2 Asg Ern *Prd Dates* Pay Id Sal Account Hours Amount B T3 No. Cde Start End Period Sch Number01 Q 001 2 310 180 10072007 10212007 4R 04 03 0000000000 3.00 0.00+02 Q 002 2 310 180 09082007 10062007 4R 03 03 0000000000 45.00 0.00+03 Q 003 3 030 120 07152007 09282007 4R 02 03 0000000000 120.00 0.00+04 Q 004 3 310 170 07152007 08282007 4R 01 03 0000000000 1.00 0.00+05 -------------------------------------------------------------------------------------------------------------------------------06 TOTALS: 80.00 .00 Total Pages: 001 This Page: 001 Next Page: ___

L= List ScreenL= List Screen

Screen - 052 - Time Input -CurrentScreen - 052 - Time Input -Current


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN052 TIME INPUT (CURRENT) PETE,PISTOL PSCREEN: ___ ID: 01234568 JOB: Q CODE: 001 USER: 001 FY: 08 POS: ______ Pay Pay Assign Earnings Hours Salary Rate Amount Sign Id No Code Code Worked Schedule R 07 030 120 3.00 15.00 45.00 +(R/X) (***.**) (***.**) (**,***.**) (+/-)

Payroll Begin Date: 10-09-2007 Payroll End Date: 10-23-2007 Actual Begin Date: 00-00-0000 Actual End Date: 00-00-0000

******** Labor Account ********** Effort ******* Benefit Account ******* Number FY Campus Type Number FY Campus 0-00000-0000 08 0-00000-0000 (L AAAAA 0000) (L AAAAA 0000) 08

??? System Calc ??? Process Payroll Create Earnings Override Fiscal Yr Status Code Type 08 A 2

Screen 053 - Time Input AdjustScreen 053 - Time Input Adjust


*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGE 053 TIME INPUT (ADJUST) PETE,PISTOL

SCREEN: ___ ID: 01234568 JOB: Q CODE: 005 USER: 001 FY: 08 POS: ______

*** Period Dates ***** Assign Earnings *** Assignment Adjustment *** Pay Per Start End Code Code Hours Amount Sign Id 01-09-2008 01-23-2008 030 120 10.00 120.00 R (***.**) (**,***.**) (+/-) (R/X)

Type of Leave *************** Expense Distribution Override ************** Effort Accruable Labor Account FY Campus / Benefit Account FY Campus 1-22222-2301 08 1-22222-2303 (L AAAAA OOOO) (L AAAAA OOOO)

<<< Leave Balances >>> Employee's Job ?? System Calc ?? Vacation: 53.15 Affiliations Override Personal: .00 Q Full Salary Sick: 420.79 Half Salary Sick: .00 Create Code: (**,***.**-)

Explain Labor DistributionExplain Labor DistributionAthletics Dept.- Annual budget for Pistol Pete is $12,000.00Pete’s Account # AA-1-22222-3333. ($1,000.00 per month)

Between sporting the Alumni Dept. wants Pete to conduct tours.Alumni Dept- will pay $200.00 from their acct # AA–1-33333-2222

The months he conducts tours:Pistol Pete gets: $800.00 from acct # AA-1-22222-3333 - Athletics

$200.00 from acct # AA-1-33333-2222 - Alumni

Total pay remains $1,000.00, but paid from 2 separate accts.


Screen LDT – Expenses Screen LDT – Expenses By Employee/Pay PeriodBy Employee/Pay Period

This Screen List Detail Pay This Screen List Detail Pay Period Expenses By EmployeePeriod Expenses By Employee..


Screen LDT - Expenses By Screen LDT - Expenses By Employee/Pay PeriodEmployee/Pay Period

W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN LDT EXPENSES BY EMPLOYEE/PAY PERIOD PETE,PISTOL

SCREEN: ___ ID: 12345678 JOB: __ CODE: ___ USER: 001 FY: 08 POS: ______ STARTING WITH PAYROLL: ____ Pay L Ef ------ Labor ----- ----- Overtime --- ID Position FY CC Account No. B Cd Percent Amount Percent Amount

01 1R01 331055 06 AA 1-28510-2220 L 00 100.00 1,165.00 .00 .00 02 1R01 331055 06 AA 1-28510-2700 B 00 106.65 1,029.05 .00 00 03 1R01 331055 06 AA 1-29800-2700 B 00 106.65- 1,029.05- .00 .00 04 1R01 331055 06 AA 1-29800-2701 B 00 35.00 436.15 .00 .00 05 1R01 331055 06 AA 1-29800-2704 B 00 21.47 267.50 .00 .00 06 1R01 331055 06 AA 1-29800-2706 B 00 2.08 25.92 .00 .00 07 1R01 331055 06 AA 1-29800-2708 B 00 18.71 233.14 .00 .00 08 1R01 331055 06 AA 1-29800-2709 B 00 22.74 83.42 .00 .00 09 Tot Period Labor 100.00 4 ,165.00 .00 .00 10 Tot Period Benefit 100.00 1,246.13 .00 .00 11 1R02 331055 06 AA 1-28510-2220 L 00 100.00 3,965.00 .00 .00 12 1R02 331055 06 AA 1-28510-2700 B 00 106.65 1,029.05 .00 .00 13 1R02 331055 05 AA 1-29800-2700 B 00 106.65- 1,029.05- .00 .00 14 1R02 331055 05 AA 1-29800-2701 B 00 35.00 436.15 .00 .00 15 1R02 331055 05 AA 1-29800-2704 B 00 21.47 267.50 . 00 .00 Total Pages: 006 This Page: 001 Next Page: ___


Enter Payroll ID here

Screen LTT –LIST TIME Screen LTT –LIST TIME TRANSACTIONS (Leave) TRANSACTIONS (Leave)

This Screen List Detail Pay Period Expenses By Employee.


LTT ScreenLTT Screen

LTT LIST TIME TRANSACTIONS PETE,PISTOL SCREEN: ___ ID: 12345678 JOB: E CODE: 610 USER: 001 FY: 08 POS: ______ START LISTING WITH PAYROLL: ____ Ln J Asg Pay T2 ** Earnings ** *** Effective Dates *** Hours Amount B No. ID T3 Cde Desc Start End 01 Q 610 1R04T2 150 HOLIDAY 10/01/2007 10/30/2007 8.00 74.88 02 Q 610 1R04 T2 170 ANNUAL 10/01/2007 10/30/2007 72.00 673.92 03 1R04 DATE: 10/01/2006 VACATION SICK LEAVE PERSONAL HSSL 04 1R04 ACCRUED 4.31 6.77 05 1R04 BALANCE 171.81 394.41 .00 .00 06 Q 610 1R05 T2 170 ANNUAL 11/01/2007 11/31/2007 4.50 42.12 07 1R05 DATE: 11/01/2006 VACATION SICK LEAVE PERSONAL HSSL 08 1R05 ACCRUED 4.31 6.77 09 1R05 BALANCE 171.62 401.18 .00 .00 10 Q 610 1R06T2 180 SICK 12/01/2007 12/31/2007 0.75 7.02 11 1R06 DATE: 12/01/2006 VACATION SICK LEAVE PERSONAL HSSL 12 1R06 ACCRUED 4.31 6.77 13 1R06 BALANCE 175.93 407.20 1.13 .00


Screen Screen LDE - EXPENSES BY LDE - EXPENSES BY EMPLOYEEEMPLOYEE

Lists Employee Position Information For Fiscal Year.


LDE ScreenLDE ScreenLDE EXPENSES BY EMPLOYEE PETE, PISTOL SCREEN: ___ ID: 12345678 JOB: O CODE: 608 USER: 001 FY: 08 POS: ______ LN Position CC Account Account Title FYTD Actuals Reallocations 01 635042 AA 1-28550-2400 6,340.00 .00 02 635042 AA 1-28550-2700 1,869.50 .00 03 635042 AA 1-29800-2700 1,869.50 - .00 04 635042 AA 1-29800-2702 1,390.34 .00 05 635042 AA 1-29800-2704 1, 235.40 .00 06 635042 AA 1-29800-2706 8.40 .00 07 635042 AA 1-29800-2707 14.05 .00 08 635042 AA 1-29800-2708 6.56 .00 09 635042 AA 1-29800-2709 178.99 .00 10 635042 AA 2-10400-2700 289.83 .00 11 635042 AA 2-10400-2702 130.10 .00 12 635042 AA 2-10400-2704 78.46 .00 13 635042 AA 2-10400-2706 2.80 .00 14 635042 AA 2-10400-2707 4.67 .00 15 635042 AA 2-10400-2708 2.16 .00


Fiscal Year To DateFiscal Year To Date

Screen L61 Screen L61 Position Employee ListPosition Employee List

Lists employee position information for fiscal year.

If you do not know who is assigned to a particular position in FRS, enter the position on L61 for a list of employees.


Screen L61 - Position Add/MaintScreen L61 - Position Add/Maint



L61 POSITION/EMPLOYEE LIST

SCREEN: ___ ID:11122333 JOB: E CODE: 213 USER: 001 FY: 08 POS: 331055

Line: ____

Employee Employee Name Job Asg Begin End Cal Encumb

ID No Date Date ID Amount

01 11122333 PETE,PAULA E 210 07/01/2007 09/31/2007 E 22,643.00

02 11122333 PETE,PAULA E 211 10/01/2007 06/30/2008 E 27,763.00

Screen 062 - Position Budget Screen 062 - Position Budget SummarySummary

Benefit Rate – Only Information Pertinent

• Number Of Pay Periods• Last Pay Period• Total Liquidated Fiscal Year-to-date• Total Funded.


Screen 062 - Position Budget Screen 062 - Position Budget SummarySummary


062 POSITION BUDGET SUMMARY TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: 11133444 JOB: E CODE: 213 USER: 001 FY: 08 POS: 331055

Cat/Barg Unit: CCME EBA520 Processed: Y

Override Object Code: Begin Date: 10-01-2007

Number of Pay Periods: 12 End Date: 05-31-2008

Last Leq/Lap Period: 08 Benefit Rate: 33.490

Feed Budget to FRS: Y Feed Encumb. to FRS: Y

Budgeted Position: Y Bypass FTE Check: N

Total F.T.E. Units of Work Amount

Original Budget: 1.00000 13,716.00

Revised Budget: 1.00000 13,716.00

Assigned: 1.00000 16,978.30

Lapsed: 0.00000 0.00

Available: 0.00000 3,262.30-

Liquidated: 5,258.30

Funded Budget: 13,716.00

Date of Last Activity: 11-13-2007

Screen L63 - Position Fund AccountingScreen L63 - Position Fund AccountingScreen M63 - Position Funding InfoScreen M63 - Position Funding Info

•Account Number

•Original Funding Position

•Revised Funding Account

•Funding Begin and End Dates

•Amount/Percentage Information

•Alternate Benefit Account Oklahoma State University Human


Encumberances - DefinedEncumberances - Defined

The identification of funds committed by the institution, prior to the actual spending of money.

Encumbrances reduce the amount of available budget and allow the organization to better analyze the use and current status of budgeted funds.


Screen L63 – Position Fund Screen L63 – Position Fund AccountingAccounting

• Lists account information, Begin and End Dates, and Encumbered Amounts for each position listed. Note the Line Number on the left side.

• When using the 063 screen copying this line number into the CODE field will show amplified information on that specific line number.


Screen L63 - Position Fund Accounting


L63 POSITION FUND ACCOUNTING ADV ADMIN SUPP STAFF

SCREEN: ___ ID:12345678 JOB: E CODE: 008 USER: 001 FY: 08 POS: 631058

Occ ==== Account ===== Beg/End Distribution Funded Lapsed

No. Number FY CC Date Code Amt/Pct Encumbered Available

004 1-28511-2400 07 AA 02-01-2008 P 0.66000 11,369.16 0.00

STAFF DEVELOPMENT 06-30-2008 12,249.55 880.39-

008 2-11900-2400 07 AA 05-01-2008 P 0.34000 5,856.84 0.00

STAFF TRAINING 06-30-2008 6,310.37 453.53-

Revised Budget Amount: 17,226.00 EBA520 Date of

Total Funded Amount: 17,226.00 Processed Last Activity

Position Budget Available: 1,333.92- Y 10-24-2007


Screen 063 - Position Screen 063 - Position Fund Source InfoFund Source Info

• View amplified data on a View amplified data on a specific line, as shown on L63.specific line, as shown on L63.

• Same as information on UL2. Same as information on UL2.


Screen 063 - Position Fund Screen 063 - Position Fund Source InfoSource Info


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN 063 POSITION FUND SOURCE INFO ADV ADMIN SUPP STAFF

SCREEN: ___ ID: 12345678 JOB: U CODE: 008 USER: 001 FY: 08 POS: 631058

Acct Number: 2-11900-2400 STAFF TRAINING EBA520 Processed: Original Funding: 5,856.84 Begin Date: 07-01-2007 Revised Funding: 5,856.84 End Date: 06-30-2008

Acct Fiscal Year: 05 Acct Campus: AA ============================ DISTRIBUTION ===================================

Amount/Pct Code: P Amount/Pct: 0.34000 A21 Effort Code: Earnings Code: 000

============================ ROLL & LAPSE =================================== Roll Indicator: R Roll Amount: 0.00

Lapse Indicator: N Lapse Acct: 0-00000-0000 Lapse Override: 0.00

============================== BENEFITS ===================================== Benefit Calc Flag: P Benefit Percent: 0.00000

Alt. Benefit Acct: 0-00000-0000 Benefit FY: 08 Benefit Campus:

=========================== ACCOUNTING FEED ================================= Feed Summary Flag: P Fund Feed Year:

User Flags: Date of Last Activity: 11-24-2007

Screen M63 Screen M63 Position Funding InformationPosition Funding Information

Use this screen to view information on an employee’s position such as, Account Number, Original Funding Position, Revised Funding Account, Funding Begin and End Dates, Amount/Percentage Information, and Alternate Benefit Account. Payroll department uses this screen to key funding information from the EA.

Same as information found on UL2.


Screen M63 - Position Funding Screen M63 - Position Funding InfoInfo


W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREENM63 POSITION FUNDING INFORMATION TECH/PRO SVCS SPECIALIST


OCC ACCOUNT ACCT FUNDED BEGIN END DISTRIBUTION EFF ERNNO. NUMBER FY CC AMOUNT DATE DATE CODE AMT/PCT TYP CDE

004 1-28511-2400 06 AA 11,369.16 07-01-2007 06-30-2008 P 0.66000 000008 2-11900-2400 06 AA 5,856.84 07-01-2007 06-30-2008 P 0.34000 000

Revised Budget Amount : 17,716.00 Date of Last Total Funded Amount : 17,716.00 Activity POSITION BUDGET AVAILABLE : 1,333.30- 11-24-2007


Screen 064Screen 064

Position Funding – Fed To AccountingPosition Funding – Fed To Accounting

•Account Number

•Distribution Code

•Dist. Amt/Percent

•EBA520 Processed

Note: Information from HRS Screen 064 is reflected in FRS on Screen 021

•Begin/End Dates

•Revised Budget Account

•Total Funded Amount

•Position Budget Available.

•Begin/End Dates

•Revised Budget Account

•Total Funded Amount

•Position Budget Available.

Screen 064 Screen 064 Position Funding – Fed To AccountingPosition Funding – Fed To Accounting


*I-Z0304 -MULTIPLE MESSAGES HAVE BEEN DISPLAYED - PRESS PF3 TO REVIEW MESSAGES

064 POSITION FUNDING - FED TO ACCOUNTING TECH/PRO SVCS SPECIALIST


Acct Number: 1-28510-2220 Acct Fiscal Yr: Acct Campus: AA

Begin Date: 07-01-2007

Distribution Code: P End Date: 06-30-2008

Distribution Amt/Pct: 1.00000 EBA520 Processed: Y

(**,***.*****) FUNDING FED TO ACCOUNTING

Original: 23,716.00 23,716.00

Revised: 23,716.00 23,716.00

Encumbered: 26.432.00 26.432.00

Lapsed: .00

Available: 2,716.00-

Liquidated: 17,322.00

Revised Budget Amount: 23,716.00

Total Funded Amount: 23,716.00

Position Budget Available: 2,716.00-

Date of Last Activity: 10-13-2007

Screen BBC - Employer Screen BBC - Employer Contribution ListContribution List

Use this screen to view information on an employees benefits. Each of the Employer's Contributions as of the selected date are listed. Selecting the line number will take you to the 083 screen and display detailed information on the selection.



W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN BBC Employer Contribution List BUSHES,ROBERT D

SCTP SCREEN: ___ ID: 33333333 PLAN TYPE: ___ COVERED ON/AFTER: 07012007 USER: 001

LINE: __ MMDDYYYY Job Plan Plan Cov Coverage Payroll Calc Goal Arr Goal Rate

Ln Cde Type Code Code Begin/End Begin/End Shl Apv Mth Changed YTD Amt

01 105 PRM CNV 01/01/2007 01/01/2007 1 0 2 182.120 12/31/2007 12/31/2007 N Y PAY 12/11/2007 .00 02 106 HCA BEN 01/01/2008 01/01/2008 1 0 2 364.240 12/31/2099 12/31/2099 N Y PAY 05/19/2008 .00 03 110 HLC W00 01/01/2008 01/01/2008 2 0 0 .000 12/31/2099 12/31/2099 N Y PAY 05/19/2008 .00 04 200 LIF B00 01/01/2004 01/01/2004 2 0 2 .280 12/31/2099 12/31/2099 N Y PAY 05/19/2008 99.40 05 210 09/01/1998 09/01/1998 1 0 2 71.00 .000 12/31/2099 12/31/2099 Y Y PAY 05/19/2008 216.30

06 299 FSA BEN 01/01/2008 01/01/2008 1 0 0 4370.88 364.240 12/31/2099 12/31/2099 N Y PAY 05/19/2008 821.20 07 320 TCR 711 09/01/1999 09/01/1999 2 0 2 11.500 12/31/2099 12/31/2099 N Y PAY 05/19/2008 2613.40

Total Pages: 002 This Page: 001 Next Page: ___

Remember Remember

the - F 2 keythe - F 2 key

Screen BBC - Employer Screen BBC - Employer Contribution ListContribution List

Plan Codes Using “F2” Key

111 - HEALTH CARE PLAN-REDUCT115 - CANCER - DEDUCT116 - CANCER - REDUCT117 - CRITICAL ILLNESS - DEDUCT118 - CRITICAL ILLNESS - REDUCT131 - HEALTH CARE PLAN/SPOUSE132 - HEALTH CARE PLAN/CHILDREN135 - HEALTH CARE PLAN/SURV CHILD137 - HEALTH CARE PLAN/SURV SPOUSE140 - VISION - DEDUCT141 - VISION - REDUCT150 - DENTAL INSURANCE200 - LIFE INSURANCE201 - LIFE INSURANCE-SUPPLEMENTAL EMPLOYEE311 - OKLA TEACHERS RETIRE-REDUCT316 - OKLA TEACH RETIRE/FED-REDUCT318 - OKLA TEACH RETIRE BUYBACK - REDUCT320 - TIAA-CREF329 - OKLA TEACHERS RETIRE AGENCY REQUIRED330 - OKLA TEACHERS RETIREMENT PRE V4.1331 - TIAA/CREF RETIREMENT PRE V4.1400 - SALARY DEFERRAL420 - TAX DEFERRED ANNUITY-R421 - 457(B) DEFERRED COMP PLAN-R430 - AFTER-TAX ANNUITY540 - SOCIAL SECURITY EMPLOYER541 - MEDICARE EMPLOYER700 - HEALTH CARE REIMBURSEMENT930 - UNEMPLOYMENT INSURANCE


DeductAn expense paid by the employee and subtracted

from gross pay. Usually deductions are subtracted after taxes. Deductions may be voluntary or involuntary, and are collected as payment to a third party. Examples include, personal life insurance and savings bonds.

ReductA type of deduction that reduces taxable gross. This type of deduction is subtracted before taxes.

Examples include IRAs and tax shelter annuities.


Screen 083Screen 083Employer-Health Care Plan-ReducEmployer-Health Care Plan-Reduc

•Plan Type

•Coverage Code

•Tax Shelter Flag

•Goal Amount

•Calendar Quarter

•Coverage Begin and End Dates


• Plan CodeCoverage

• Plan Type Codes

• Period Amount/Pct

• Goal Paid

• Fiscal Year to Date

Screen 083Screen 083Employer-Health Care Plan-ReducEmployer-Health Care Plan-Reduc


083 EMPLOYER - HEALTH CARE PLAN-REDUCT FORR,DAGER R

SCREEN: ___ ID: 01234567 COVERAGE START DATE: 01012007 USER: 001 PLAN TYPE: 111 PLAN CODE: CCL COVERAGE CODE: R10 JOB: _

Coverage Reference Action Code Payroll Payroll Approval

End Date ID Amt/Goal/Arrs Start End Flag 12-31-2099 1 0 2 01-01-2008 12-31-2099 Y

(***,***.***-) (**,***.**-)

Shelter Flag: N Period Amt/Pct: 364.240 Goal Amt: 0.00 (**,***.**-) Goal Paid: 0.00

Current Ind: Y Amt Not Taken: 0.00 Arrears Amt: 0.00

PAID AMOUNT ACCUMULATORS ---------------------------------------------------- (*,***,***.**-) (*,***,***.**-) Current Period: 346.24 Prior Month: 346.24 Calendar Month-To-Date: 0.00 Prior Quarter: 00.00 Quarter-To-Date: 1250.84 Prior Fiscal Year: 00.00 Fiscal Year-To-Date: 1250.84 Prior Calendar Year: 00.00 Calendar Year-To-Date: 2483.68 Report-To-Date: 692.48 Last Update: 01-21-2008

IU1 - List Of Valid IU1 - List Of Valid Division/DepartmentsDivision/Departments


List Active and Inactive Division/Departments for each “Corporation”

001 - OSU - Faculty & Staff002 - OSU - Retirees & Long Term Disability003 - OSU - International Scholarships004 - PAID BY OTHER THAN OSU – (Military, etc)042 - LANGSTON UNIVERSITY043 - LANGSTON UNIVERSITY-RETIREES048 - NEO A&M COLLEGE049 - NEO A&M COLLEGE-RETIREES053 - PANHANDLE STATE UNIVERSITY054 - PANHANDLE STATE UNIVERSITY-RETIREES165 - CONNORS STATE COLLEGE166 - CONNORS STATE COLLEGE-RETIREES

IU1 - LIST OF VALID IU1 - LIST OF VALID DIVISION/DEPARTMENTSDIVISION/DEPARTMENTS

•W-Z0137 - SECURITY - YOU MAY NOT UPDATE ON THIS SCREEN IU1 LIST OF VALID DIVISION/DEPARTMENTS

SCREEN: ___ DISPLAY: A (A-ACTIVE, I-INACTIVE) USER: 001

DIV/DEPT DEPARTMENT NAME | DIV/DEPT DEPARTMENT NAME ----------------------------------------------------------------- | --------------------------------------------------------------- AA A0101 OSU/A&M BOARD OF REGENTS | AA C0502 ACADEMIC SERVICES FOR STU AA A0201 BOARD OF REGENTS INTERNAL | AA C0504 HONORS PROGRAM AA A0301 BOARD OF REGENTS LEGAL CO | AA C0506 SCHOLAR DEVELOPMENT AND R AA B0101 OFFICE OF PRESIDENT | AA C0601 UNIV EXT, INTRNTL & ECONO AA B0201 ATHLETICS | AA C0602 OFFICE OF INTERNATL PROGR AA B0301 ALUMNI OFFICE | AA C0603 CTR FOR INTERNATIONAL TRA AA B0401 FEDERAL RELATIONS | AA C0605 ENGLISH LANGUAGE INSTITUT AA B0501 NCAA COMPLIANCE | AA C0607 STUDY ABROAD AA B1201 EREDF | AA C0608 INDEPENDENT & CORRESP STU AA C0101 PROVOST AND SENIOR VICE P | AA C0701 ASO VP MULTICULTURAL AFFA AA C0110 ASST VICE PRES STUDENT AC | AA C0702 AFFIRMATIVE ACTION PROGRA AA C0201 HIGH SCHOOL & COLLEGE REL | AA C0801 COMPUTING & INFORMATION S AA C0301 REGISTRAR | AA C0802 TELEPHONE SERVICE AA C0401 ADMISSIONS | AA C0808 ADMIN SYSTEMS DEVELOPMENT AA C0501 ACADEMIC SERVICES | AA C1001 LIBRARY

TOTAL PAGES: 023 THIS PAGE: 001 NEXT PAGE: ___


Type in # For A&M Here


Biweekly Time InputBiweekly Time InputMonthly ConfirmationMonthly ConfirmationSpecial Pay (ENP) Special Pay (ENP) Labor Distribution Labor Distribution

HRS Time Input and Confirmation

UM1 - HRS DEPT INPUTUM1 - HRS DEPT INPUT


UM1 HRS DEPT INPUT SCR SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:

BIWEEKLY TIME ENTRY SCREENS MONTHLY CONFIRMATION SCREEENS

UT1 Multiple Time Input UC1 Leave Input/Time ConfirmationUT2 Individual Time Input UC2 Employee Confirmation DetailUT3 Approve Time Entry UC3 Confirmation ApprovalUT4 Wage Reporting

SPECIAL PAY SCREENS LABOR DISTRIBUTION SCREENS

US1 Input or Apprv Spec Pay By Emp UL1 Labor Distribution Add/MaintUS2 Spec Pay Apprv By Dept UL2 Labor Distribution ListUS3 Spec Pymts Listed By Dept UL3 Labor Distrib by Div/DeptUS4 Spec Pymts Listed By Emp IDUS5 Spec Pay Update/Approve Info

TIME MASTER FILE SCREEN

UX1 Displays Time Master File Cntl Data

UX1 - UX1 - Master Update For Time EntryMaster Update For Time Entry


Pay ID Pay Period Start and End DatesPay ID Pay Period Start and End Dates

Fiscal Year for Special Pay and Labor DistributionFiscal Year for Special Pay and Labor Distribution

System Status (Locked or Not Locked)System Status (Locked or Not Locked)

UX1 – Master Update For Time UX1 – Master Update For Time EntryEntry

UX1 MASTER UPDATE FOR TIME ENTRY

SCREEN: ___ ID: _________ JOB: _ CODE: 090 USER: 001 FY: __ POS: ______

Time: Pay PRD Start PRD End System ID Date Date Lock 4R23 2008-05-17 2008-05-30 Y (Y/N) Confirmation: Pay PRD Start PRD End System ID Date Date Lock 1R11 2008-05-01 2008-05-31 N (Y/N) LABOR: FRS HRS PRD START PRD END SYSTEM FY FY DATE DATE LOCK 08 08 2007-07-01 2008-06-30 N (Y/N)

Special Pay: FRS HRS FY FY 08 08


UT1 - MULTIPLE TIME INPUT UT1 - MULTIPLE TIME INPUT

UT2 - INDIVIDUAL TIME INPUTUT2 - INDIVIDUAL TIME INPUT

UT3 - APPROVE TIME ENTRYUT3 - APPROVE TIME ENTRY

UT4 - WAGE REPORTINGUT4 - WAGE REPORTINGOklahoma State University Human


BiWeekly TimeBiWeekly Time

BiWeekly Time TableBiWeekly Time Table

• Opens on Friday (Can start Inputting Time)

• Open Monday and Tuesday

• Closes Tuesday at 3PM

• At 3 PM Payroll runs a program to check if all departments have been “Approved”

• Wednesday - Can check data on UT4 screen


UT1 - Multiple Time InputUT1 - Multiple Time Input


W-Z0137 - INVALID DEPARTMENT

UT1 MULTIPLE TIME INPUT PERSONNEL SERVICES

SCREEN: UT1 ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D1234 NAME: GORDON,FRED

HOURS HOURS PAY COMP TOTAL

WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS

GORDON,FRED L 123-11-123 W108 07/01 06/30 700672 6.50

20.00 0.00 N 0.00 0.00 0.00 0.00 0.00 20.00

LISH, TOBY L 121-12-121 Q111 07/01 06/30 654775 10.53

40.00 40.00 N 0.00 0.00 0.00 0.00 0.00 80.00

MEYERS,ALLEN L 111-11-123 Q105 07/01 06/30 780886 8.50

3.00 0.00 N 0.00 0.00 0.00 0.00 0.00 3.00

Input the data, then press <Enter> to save the data

Pressing <Enter> again will advance you to the next individual

Input Fields are “GREEN”Protected Fields are “Blue”

UT1UT1 – Helpful – Helpful Hints Hints


1. Enter UT1 at the Screen prompt then the DIV and DEPT then begin entering payroll information.

2. The NAME:__ field is used for searching for additional individuals. You can type as few as one character in this field.

3. There is no Page Up feature, only Page Down. When you get to the end of a department you will be returned to the first name in the department.

4. Use the <Tab> or <Space Bar> keys to advance to the next input field. <Shift> & <Tab> keys backup the cursor.

5. Pressing the <Enter> key will saves all information on the screen. If you make an error just retype the data and press <Enter > again.

6. If an error is detected on the UT1 or UT2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

7. Enter “Y” in PAY OT? if over 40 per week, depending on your departments overtime policy.


An employee must work over 40 hour in a week to be paid overtime. Each work week shall stand alone and may not be averaged.

If an employee worked over 40 hours in a week the overtime is calculated at time and a half and is either paid or accumulated as comp time at time and a half depending on what is entered in the PAY OT? block.

If “no overtime” is checked then overtime hours will automatically be tracked by time input system. It will take the hours and add them as comp time. Also, if sick leave is taken and a person has no sick leave, then vacation time is automatically deducted.

OvertimeOvertime

UT1 - Multiple Time InputUT1 - Multiple Time Input


W-Z0137 - INVALID DEPARTMENT

UT1 MULTIPLE TIME INPUT PERSONNEL SERVICES


DIV: AA DEPT: D1234 NAME: GORDON,FRED


WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS

GORDON,FRED L 123-11-123 W108 07/01 06/30 700672 6.50

20.00 0.00 N 0.00 0.00 0.00 0.00 0.00 20.00

LISH, TOBY L 121-12-121 Q111 07/01 06/30 654775 10.53

40.00 40.00 N 0.00 0.00 0.00 0.00 0.00 80.00

MEYERS,ALLEN L 111-11-123 Q105 07/01 06/30 780886 8.50

3.00 0.00 N 0.00 0.00 0.00 0.00 0.00 3.00

Student – No Vacation/Sick Leave

UT2 - Individual Time InputUT2 - Individual Time Input


R-H0290 END OF DISTRIBUTION DATA.

UT2 INDIVIDUAL TIME INPUT HUMAN RESOURCES

SCREEN: UT2 ID: JOB: CODE: N USE: 001 FY: POS:

DIV: AA DEPT: D0401 NAME: TOOMAN, LINDA

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO RATE

MEYERS,LARRY K 121-14-123 Q105 07/01 06/30 700762 8.50


WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER H OLIDAY HOURS

40.00 16.00 N 0.00 16.00 0.00 0.00 8.00 80.00

DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT

AA-2-19100-2400 8.50 80.00 15.000

AA-1-28510-2400 8.50 80.00 85.000

UT2 - Helpful HintsUT2 - Helpful Hints


1. Type UT2 at the Screen: prompt and then the DIV and DEPT codes.

2. Enter payroll information.

3. To advance to the next person, type an “N” (Next) in the Code field. To find a specific individual enter their name in the NAME field.

4. Name search also is available.

5. If “End of Distribution Data “message is shown all account information is displayed, otherwise press the <Enter> key to display the balance of accounts.


UT2 - Individual Time InputUT2 - Individual Time Input



UT2 INDIVIDUAL TIME INPUT HUMAN RESOURCES

SCREEN: UT2 ID: JOB: CODE: N USE: 001 FY: POS:

DIV: AA DEPT: D0401 NAME: TOOMAN, LINDA

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO RATE

MEYERS,LARRY K 121-14-123 Q105 07/01 06/30 700762 8.50


WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER H OLIDAY HOURS

40.00 16.00 N 0.00 16.00 0.00 0.00 8.00 80.00

DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT

AA-2-19100-2400 8.50 80.00 15.000

AA-1-28510-2400 8.50 80.00 85.000

UT3 - Approve Time EntryUT3 - Approve Time Entry


UT3 APPROVE TIME ENTRY


DIV: AA DEPT: D0401

DEPARTMENT NAME: PERSONNEL SERVICES

TOTAL HOURS: 486.11

HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY

231.00 147.00 56.00 20.00 31.00 1.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: MR PAYDAY

I have firsthand knowledge of the activity described above. I certify that it

is a reasonable estimate of the work performed as recorded on clock cards or

daily time and attendance reports maintained in this office.

Note: Once time input has been approved, it cannot be changed unless approval

is canceled.



1. Type UT3 at the SCREEN:___ prompt then enter the DIV and DEPT.

2. Enter “Y” to approve and type in the approver’s name. 3. Press the <Return> key to save the data.

4. Once a department has been approved the UT1 and UT2 screens cannot be updated. The text is blue indicating no data can be changed.


UT3 - Approve Time EntryUT3 - Approve Time Entry


UT3 APPROVE TIME ENTRY


DIV: AA DEPT: D0401

DEPARTMENT NAME: PERSONNEL SERVICES

TOTAL HOURS: 486.11

HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY

231.00 147.00 56.00 20.00 31.00 1.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: MR PAYDAY




Note: Once time input has been approved, it cannot be changed unless approval

is canceled.

UT4 - Wage ReportingUT4 - Wage Reporting


UT4 WAGE REPORTING

PERSONNEL SERVICES


DIV: AA DEPT: D0401 FRS ACCT: AA1156702410

ACCT NAME: PERSONNEL SERVICES

ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT

01 AA-1-15670-2410 HAGGER,BETH 53.00 530.00

02 SUBC TOTAL 530.00

03 AA-1-15670-2460 MILTON,JUDY E 24.00 144.00

04 AA-1-15670-2460 ANDERS,AMIL 27.00 178.20


06 AA-1-15670-2471 TRITT,TERRY R 35.20 211.20


08 ACCOUNT TOTAL 1063.40



1. This is a “view only” screen.

2. Type UT4 at the SCREEN:___ prompt to access the Wage Reporting Screen.

3. Input data into the required fields (DIV, DEPT, and FRS ACCT). Can search by Acct.

4. Press the <Return> key to page through all of the distributions for the department.

5. This screen is populated Wednesday morning.

UT4 - Wage ReportingUT4 - Wage Reporting


UT4 WAGE REPORTING

PERSONNEL SERVICES


DIV: AA DEPT: D0401 FRS ACCT: AA1156702410

ACCT NAME: PERSONNEL SERVICES

ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT

01 AA-1-15670-2410 HAGGER,BETH 53.00 530.00


03 AA-1-15670-2460 MILTON,JUDY E 24.00 144.00

04 AA-1-15670-2460 ANDERS,AMI L 27.00 178.20


06 AA-1-15670-2471 TRITT,TERRY R 35.20 211.20


08 ACCOUNT TOTAL 1063.40

UC1 - LEAVE INPUT/TIME CONFIRMATION UC1 - LEAVE INPUT/TIME CONFIRMATION

UC2 - EMPLOYEE CONFIRMATION DETAILUC2 - EMPLOYEE CONFIRMATION DETAIL

UC3 - CONFIRMATION APPROVALUC3 - CONFIRMATION APPROVAL


Monthly ConfirmationMonthly Confirmation

Confirmation Time Confirmation Time TableTable

• Opens around the middle of the monthOpens around the middle of the month

• Closes the evening of 5Closes the evening of 5thth working day working day of the next monthof the next month


UC1 - Leave Input/Time UC1 - Leave Input/Time ConfirmationConfirmation


R-H0270 TOTAL HOURS EXCEED 184

UC1 LEAVE INPUT/TIME CONFIRMATION HUMAN RESOURCES

SCREEN: UC1 ID: JOB: CODE: USER:001 FY: POS:

DIV: AA DEPT: D1234 NAME: DOORMAN ,JOHN B

--COMPENSATORY -- TOTAL

CONF? VAC SICK TAKEN EARNED HOURS

DOORMAN,JOHN B 211-99-065 E121 07/01 06/30 331333 3,000.00

_ 16.00 0.00 0.00 0.00 16.00

GAITER,WENDY D 998-99-129 B234 07/01 06/30 441333 2,400.00

_ 180.00 10.00 0.00 0.00 190.00

MATTON,HENRY J 611-96-043 D351 07/01 06/30 351311 3,100.00

_ 32.00 0.00 0.00 0.00 32.00

TETTER,DAVID P 499-96-339 E233 07/01 06/30 343233 2,400.00

_ 0.00 8.00 0.00 0.00 8.00

SIMON,ERNIE E 411-99-040 F412 07/01 06/30 333463 3,000.00

0.00 0.00 0.00 0.00 0.00

UC1 - Helpful HintsUC1 - Helpful Hints


1. Type UC1 at the SCREEN:___ prompt then enter the DIV and DEPT..

2. Input the hours and press the <Enter> key to saves all information on the screen.

3. A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is required, enter these characters by using the UC2 screen. A comment is required with these characters. The individual will still be paid.

4. The NAME:_____ field is used for searching for additional individuals.

5. There is no Page Up feature, just Page Down. When you get to the end of a department you will be returned to the first name in the department.

6. If an error is detected on the UC1 or UC2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

UC1 - Leave Input/Time UC1 - Leave Input/Time ConfirmationConfirmation


R-H0270 TOTAL HOURS EXCEED 184

UC1 LEAVE INPUT/TIME CONFIRMATION HUMAN RESOURCES

SCREEN: UC1 ID: JOB: CODE: USER:001 FY: POS:

DIV: AA DEPT: D1234 NAME: DOORMAN ,JOHN B

--COMPENSATORY -- TOTAL

CONF? VAC SICK TAKEN EARNED HOURS

DOORMAN,JOHN B 111-99-000 E121 07/01 06/30 331333 3,000.00

Y 16.00 0.00 0.00 0.00 16.00

GAITER,WENDY D 998-99-999 B234 07/01 06/30 441333 2,400.00

Y 180.00 10.00 0.00 0.00 190.00

MATTON,HENRY J 111-98-000 D351 07/01 06/30 351311 3,100.00

Y 32.00 0.00 0.00 0.00 32.00

TETTER,DAVID P 999-96-999 E233 07/01 06/30 343233 2,400.00

Y 0.00 8.00 0.00 0.00 8.00

SIMON,ERNIE E 111-99-000 F412 07/01 06/30 333463 3,000.00

0.00 0.00 0.00 0.00 0.00

UC2 - Employee Confirmation UC2 - Employee Confirmation DetailDetail



UC2 EMPLOYEE CONFIRMATION DETAIL HUMAN RESOURCES

SCREEN: UC2 ID: JOB: CODE: ___ USER: 001 FY: POS:

DIV: AA DEPT: D0500 NAME: SHADOW,RONALD EDWARD

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO FTE RATE

SHADOW,RONALD EDWARD 989-00-899 E111 07/01 06/30 331055 1.00 3,643.00

CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS

N 16.00 0.00 32.00 .00 48.00 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS

COMMENT 2:

DISTRIBUTION: FRS ACCOUNT # PAID PERCENT

001 AA-1-28510-2220 3,741.00 85.000

002 AA-2-19110-2220 643.00 15.000

TOTAL 4383.00



1. Type UC2 at the SCREEN:___ and then enter the DIV and DEPT.

2. Input the hours and press the <Enter> key to saves all information on the screen.

3. The NAME field is used for searching for additional individuals.

4. To advance to the next person, type an “N” (Next) in the CODE field. It must be entered as the first character in the CODE field

5. A “Y”, “N”, or “C” must be entered in the CONF? Field. If a “N” or “C” is entered, a comment is required. Use this screen to enter the comment. The individual will still be paid.

6. If an error is detected on the UC1 or UC2 screens after a department has been approved, the approver must change the “Y” to “ N” and press enter. The screens will become active and corrections can be made.

Explanation of “C” and “N”Explanation of “C” and “N”The earnings in the far right column of the UC1 screen reflect the amount (pay rate x FTE) that the employee was paid in the previous month and this is the amount being confirmed. The confirmation is an after the fact event. It will not affect an individuals pay.

If the earnings amount is correct but the funding (either the account or labor distribution) is incorrect, enter a ‘C’ for CONF? and enter an explanation of the problem on the comment lines. Submit a recast transaction to Grants and Contracts, 402 Whitehurst, (405) 744-5885, to correct the funding and/or labor distribution.

If the earnings amount, pay rate, or FTE are incorrect (causing either an over or under payment), enter a ‘N’ in the CONF?, enter an explanation of the problem on the comment lines, and contact Payroll Services, (405) 744-6379 to determine corrective action.


UC2 - Employee Confirmation UC2 - Employee Confirmation DetailDetail



UC2 EMPLOYEE CONFIRMATION DETAIL HUMAN RESOURCES

SCREEN: UC2 ID: JOB: CODE: ___ USER: 001 FY: POS:

DIV: AA DEPT: D0500 NAME: SHADOW,RONALD EDWARD

JOB CD BEG END PAY

NAME EMP. ID ASSN DATE DATE POS NO FTE RATE

SHADOW,RONALD EDWARD 989-00-899 E111 07/01 06/30 331055 1.00 3,784.00

CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS

N 16.00 0.00 .00 .00 48.00 COMMENT 1: There is a discrepancy in the amount of accrued vacation time between employee and HRS

COMMENT 2:

DISTRIBUTION: FRS ACCOUNT # PAID PERCENT

001 AA-1-28510-2220 3,141.00 85.000

002 AA-2-19110-2220 643.00 15.000

TOTAL 3784.00

UC3 - Confirmation ApprovalUC3 - Confirmation Approval


UC3 CONFIRMATION APPROVAL

SCREEN: UC3 ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0500

DEPARTMENT NAME: HUMAN RESOURCES

TOTAL HOURS: 38.00

VACATION SICK COMP/TKN COMP/ERN

24.00 14.00 0.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: BOB PAYGUY




NOTE: Once confirmation time input has been approved, it cannot be changed

until approval is canceled.



1. Type UC3 at the Screen:___ prompt to access the Confirmation Approval Screen.

2. Input data into the required fields (DIV, DEPT, APPROVE, and APPROVER Name).

3. Press the <Return> key to save the data.

4. If any corrections are required on the UC1 or UC2 screens after a department has been approved, approval will have to be removed by typing “N” after APPROVE: and pressing the <ENTER> key. After correction are made re-approve the department.

UC3 - Confirmation ApprovalUC3 - Confirmation Approval


UC3 CONFIRMATION APPROVAL

SCREEN: UC3 ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0500

DEPARTMENT NAME: HUMAN RESOURCES

TOTAL HOURS: 38.00

VACATION SICK COMP/TKN COMP/ERN

24.00 14.00 0.00 0.00

APPROVE: Y (Y/N)

APPROVER NAME: BOB PAYGUY




NOTE: Once confirmation time input has been approved, it cannot be changed

until approval is canceled.

US1 - INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE US1 - INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE

US2 - SPECIAL PAY APPROVE BY DEPARTMENT US2 - SPECIAL PAY APPROVE BY DEPARTMENT

US3 - SPECIAL PAY LISTED BY DEPARTMENTUS3 - SPECIAL PAY LISTED BY DEPARTMENT

US4 - SPECIAL PAY LISTED BY EMPLOYEE ID US4 - SPECIAL PAY LISTED BY EMPLOYEE ID

US5 - SPECIAL PAY UPDATE/APPROVE INFORMATIONUS5 - SPECIAL PAY UPDATE/APPROVE INFORMATION


Exception To Normal Pay (ENP)Exception To Normal Pay (ENP)(Formally) Special Pay(Formally) Special Pay

US1 - Input ScreenUS1 - Input Screen


*W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST

US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE FIRMA, TERRA

SCREEN: US1 ID: 12345678 JOB: CODE: 999 USER: 001 FY: POS:

DIV: AA DEPT: D0201 (EMP DIV: AA DEPT: D0201 JC/ASSN: E 210 )

STATUS: __ P= PROC N=NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

E/C HRS WRKD RATE AMOUNT FRM DATE TO DATE CC FRS ACCT EXT CD

081 46.00 5.00 250.00 05-27-2008 05-27-2008 AA 1-28510-2260 _____

___ 0.00 0.00 ________ ________ __ ____________ _____

___ 0.00 0.00 ________ ________ __ ____________ _____

TOT: 0.00 0.00

COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________

COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________

If the message shown at the top of the screen appears when saving a Special Pay, press the <Enter> key again and the account/subcode information with be validated. If the message persists, the account/subcode is invalid.

F2 the E/C FieldF2 the E/C Field


F2 - Earnings CodesF2 - Earnings Codes

Class: ALPHA-NUMERIC Length: 03 GENERAL LIST OF AVAILABLE EARNINGS CODES. SEE LIST FOR Values: DEL*- DELETE SPECIAL PAY ENTRY 014*- REGULAR SPECIAL PAY - MONTHLY EMPLOYEES 020*- HOURLY PAY - BIWEEKLY EMPLOYEES 030*- 1.5 OVERTIME - REGULAR/TEMPORARY BIWEEKLY JOB CODE 031*- 1.5 OVERTIME - STUDENT BIWEEKLY JOB CODES 032*- 1.5 OVERTIME - MONTHLY JOB CODES 035*- 1.0 OVERTIME - REGULAR BIWEEKLY JOB CODES 036*- 1.0 OVERTIME - STUDENT/TEMPORARY BIWEEKLY JOB CODE 037*- 1.0 OVERTIME - REGULAR MONTHLY JOB CODES 080*- AWARDS - ALL JOB CODES 081*- APPROVED INCENTIVE PLANS 086*- TIPS - FICA TAXABLE 087*- TIPS - FICA EXCLUDED 120*- RETRO PAY - BIWEEKLY PRIOR PERIOD ADJ 130*- EXTRA TIME - FOR ALL MONTHLY JOB CODES 131*- PROFESSIONAL PRACTICE PLAN - CNTR FOR HEALTH SCI O 132*- PERSONAL SERVICES CONTRACTS - JOB CD E 134*- EXTRA TIME - FOR ALL BIWEEKLY JOB CODES 231*- MILITARY SUPPLEMENT PAYMENT 300*- PAYMENT FOR COMPENSATORY LEAVE - CLASSIFIED EMPLOY 425*- LEAVE WITHOUT PAY ADJUSTMENT - MONTHLY JOB CODES 501*- CELL PHONE ALLOWANCE - JOB CODES P & Q =============================================================================== Page 001 of 010 Next page: 002 Change topic to: ________

US1 - Helpful HintsUS1 - Helpful Hints


1. Type US1 at the SCREEN: ____ prompt and press <enter> to access the Input and Approval screen.

2. Enter the Employee’s ID, 999 in the Code field, and the DIV and DEPT code and press <Enter> to initiate an ENP.

3. Depressing the F2 key while in the E/C field, will display eligible earning codes.

4. Enter the E/C, HRS WRKD, RATE, DATES (MMDDYYYY) and FRS ACCT (no dashes) for each ENP. Notes: Use the <Tab>to advance to the next field. Earnings Codes will be validated against the Job Code.

5. All ENP‘s require at least one comment to justify the payment.

US1 – Input Helpful HintsUS1 – Input Helpful Hints


6. For LWOP entries, you must enter negative hours worked. The Acct field should be blank. It can only be entered on the first line.

7. Type “Del” in the E/C field to delete an ENP entry. Note: If you delete the middle payment occurrence number, the following payment will move up one line.

8. Type “N” (as the first character) in the CODE: ___ prompt and press <Enter> to access the next ENP for the selected individual. Note: When you come to the last entry for that individual the cursor will jump to the SCREEN:__ prompt..

9. ENP‘s are displayed based on what character is entered in the STATUS: __ field. The following options are available.

“P” for all Processed ENP‘s “N” for all ENP‘s that are Not Processed “A” for all Approved ENP‘s “U” for all Unapproved ENP‘s Leaving the field blank displays all ENP’s .

US1 - Input ScreenUS1 - Input Screen


*W-E0164 – TEN DIGIT ACCOUNT DOES NOT EXIST

US1 INPUT OR APPROVE SPECIAL PAY BY EMPLOYEE FIRMA, TERRA

SCREEN: US1 ID: 12345678 JOB: CODE: 999 USER: 001 FY: POS:

DIV: AA DEPT: D0201 (EMP DIV: AA DEPT: D0201 JC/ASSN: E 210 )


E/C HRS WRKD RATE AMOUNT FRM DATE TO DATE CC FRS ACCT EXT CD

081 46.00 5.00 250.00 05-27-2008 05-27-2008 AA 1-28510-2260 _____

___ 0.00 0.00 ________ ________ __ ____________ _____

___ 0.00 0.00 ________ ________ __ ____________ _____

TOT: 0.00 0.00

COMMENT 1: ____COMPLETED HR STAR PROGRAM_________________________

COMMENT 2: ____A COMMENT IS REQUIRED___________________________________________

If the message shown at the top of the screen appears when saving a Special Pay, press the <Enter> key again and the account/subcode information with be validated. If the message persists, the account/subcode is invalid.

F2 the E/C FieldF2 the E/C Field

US2 - Special Pay Approve By US2 - Special Pay Approve By DepartmentDepartment


US2 SPECIAL PAY APPROVE BY DEPARTMENT COMPUTING & INFORMATION SERVICE

SCREEN: US2 ID: _________ JOB: CODE: 001 USER: 001 FY: POS:

DIV: AA DEPT: D0421 APPROVER NAME: PAY PERSON

APPR STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

Y/N EMP ID OCCR EMPLOYEE NAME TOTAL

Y 111-33-444 001 TERRA,FIRMA A 250.00

COMMENT: SPECIAL PROJECT 1

Y 111-33-444 002 TERRA,FIRMA A 125.00


__ 111-33-444 003 TERRA,FIRMA A 100.00


-----------------------------------------------------------------------------------------------------------------------------------------------

US2 - Approve Helpful HintsUS2 - Approve Helpful Hints


1. Type US2 at the SCREEN: ____ prompt and press <enter>, then the DIV and DEPT.

2. Enter your name in the APPROVER NAME field, then “Y” in the APPR COLUMN to approve each ENP.

3. Pressing <enter> will save the the approval data. Press <enter> again, to advance to the next approval screen, if further approvals are required. Note: You are only required to enter your name once as the APPROVER NAME. The APPROVER NAME will remain in the field when approving additional pages.

4. ENP information is displayed based on what character is entered in the STATUS: __ field. The following options are available. The highest status is displayed with these options.

5. “P” for all Processed ENP’s “N” for all ENP’s that are Not Processed

“A” for all Approved ENP’s “U” for all Unapproved ENP’s Leaving the field blank displays all ENP’s

6. To unapprove an ENP, type a “N” or a “space” in the APPR field. Then press <Enter>.

US2US2 Special Pay Approve By Special Pay Approve By

DepartmentDepartment


US2 SPECIAL PAY APPROVE BY DEPARTMENT COMPUTING & INFORMATION SERVICE

SCREEN: US2 ID: _________ JOB: CODE: 001 USER: 001 FY: POS:

DIV: AA DEPT: D0421 APPROVER NAME: PAY PERSON

APPR STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

Y/N EMP ID OCCR EMPLOYEE NAME TOTAL

Y 111-33-444 001 TERRA,FIRMA A 250.00


Y 111-33-444 002 TERRA,FIRMA A 125.00


__ 111-33-444 003 TERRA,FIRMA A 100.00


-----------------------------------------------------------------------------------------------------------------------------------------------

US3US3SPECIAL PAY LISTED BY SPECIAL PAY LISTED BY

DEPARTMENTDEPARTMENT


US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT

SCREEN: US3 ID: JOB: _ CODE: 001 USER: 001 FY: POS: ______

DIV: AA DEPT: D0421 LINE: __


TOTAL A P PROC LN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE

01 111-22-333 001 BUNDLE,ROBERT E 100.00

COMMENT: DID NOT TURN IN CORREECT TIME ON TIMESHEET

02 111-33-444 001 SECURITY – ACCESS NOT ALLOWED

03 111-33-444 002 TERRA,FIRMA A 125.00 Y 05-08-08

COMMENT: SPECIAL PROJECT

04 111-33-444 003 TERRA,FIRMA A 100.00 Y 05-08-08

COMMENT: SPECIAL PROJECT TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___ ------------------------------------------------------------------------------------------------------------------------------------

US3 –Helpful HintsUS3 –Helpful Hints


1. US3 is a view-only screen.

2. Type US3 at the SCREEN: ___ prompt and press <enter>, then enter the DIV and DEPT codes

3. ENP’s are displayed based on what character is entered in the STATUS: __ field. The following options are available.

“P” for all Processed ENP’s “N” for all ENP’s that are Not Processed “A” for all Approved ENP’s “U” for all Unapproved ENP’s

Leaving the field blank displays all Specials

4. Entering a line number in the LINE: ___ field will send you to the US1 screen, which will displays the payment in detail.

5. Departments can only view ENP’s that originate from their own department. ENP’s paid from other departments are listed on screens US3 and US4; however, the account number of the paying department and amount of the payment are not shown. The message SECURITY – ACCESS NOR ALLOWED is displayed.

6. Once approved, the ENP cannot be deleted until approval has been removed.

US3US3Special Pay Listed By DepartmentSpecial Pay Listed By Department


US3 SPECIAL PAYMENTS LISTED BY DEPARTMENT

SCREEN: US3 ID: JOB: _ CODE: 001 USER: 001 FY: POS: ______



TOTAL A P PROC LN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE

01 111-22-333 001 BUNDLE,ROBERT E 100.00

COMMENT: DID NOT TURN IN CORRECT TIME ON TIMESHEET

02 111-33-444 001 SECURITY – ACCESS NOT ALLOWED

03 111-33-444 002 TERRA,FIRMA A 125.00 Y 05-08-08

COMMENT: SPECIAL PROJECT – CATTLE FEED ADDITIVE

04 111-33-444 003 TERRA,FIRMA A 100.00 Y 05-08-08

COMMENT: SPECIAL PROJECT TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___ ------------------------------------------------------------------------------------------------------------------------------------

US4 - Special Pay Listed By US4 - Special Pay Listed By Employee IDEmployee ID


US4 SPECIAL PAY LISTED BY EMPLOYEE ID

SCREEN: US4 ID: 11122333 JOB: __ CODE: 001 USER: 001 FY: POS: ______

DIV: AA DEPT: D0421 US1 LINE: ___ US5 LINE: ___

STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL

PAYING TOT A P PROC LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE 01 111-22-333 001 FIRMA, TERRA E AA D0421 25.00 Y 05-13-08 COMMENT: NASA PROJECT – NITROGEN AGENT 02 111-33-333 001 SECURITY – ACCESS NOT ALLOWED

03 111-22-333 002 FIRMA, TERRA E AA D0421 125.00 COMMENT: NASA PROJECT – HYDROPROPANE GAS


US4 - Helpful HintsUS4 - Helpful Hints


1. US4 is a view only screen.

2. Type US4 at the SCREEN: ____ prompt and press <enter>, then enter the Employees ID.

3. ENP’s are displayed based on what character is entered in the STATUS: __ field.

4. Departments can only view ENP’s that originate from their own department. ENP’s paid from other departments are listed on screens US3 and US4; however, the account number of the paying department and amount of the payment are not shown. The message SECURITY – ACCESS NOR ALLOWED is displayed.

4. Entering a line number in the US1 LINE:__ field will send you to the US1 screen, which will displays the payment in detail.

5. Entering a line number in the US5 Line:__ will send you to the US5 screen, which with display the current status of the ENP.

US4 - Special Pay Listed By US4 - Special Pay Listed By Employee IDEmployee ID


US4 SPECIAL PAY LISTED BY EMPLOYEE ID

SCREEN: US4 ID: 11122333 JOB: __ CODE: 001 USER: 001 FY: POS: ______

DIV: AA DEPT: D0421 US1 LINE: ___ US5 LINE: ___

STATUS: __ P= PROC N= NOT PROC A= APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROC LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE 01 111-22-333 001 FIRMA, TERRA E AA D0421 25.00 Y 05-24-08 COMMENT: NASA PROJECT 02 111-33-333 001 SECURITY – ACCESS NOT ALLOWED

03 111-22-333 002 FIRMA, TERRA E AA D0421 125.00 COMMENT: NASA PROJECT


US5 - SPECIAL PAY US5 - SPECIAL PAY UPDATE/APPROVE INFORMATIONUPDATE/APPROVE INFORMATION


US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA ESCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0401

DATE TIME ID NAME

MODIFIED: 05-04-08 10:38:54 9990 FERRIT,JIMMIE L

APPROVED: 05-06-08 12:56:34 9733 MUNSTER, HERMAN

PROCESSED: 05-08-2008

US5 – Helpful HintsUS5 – Helpful Hints

1. US5 is a view only screen.

2. Type US5 at the Screen: prompt and press <enter>, then enter the employees CWID, Occurrence number (of the ENP ) in the CODE:__Field and the DIV/DEPT.

3. The screen with populate with the current status of the ENP.


US5 - SPECIAL PAY US5 - SPECIAL PAY UPDATE/APPROVE INFORMATIONUPDATE/APPROVE INFORMATION

US5 SPECIAL PAY UPDATE/APPROVE INFORMATION SHRMIR,FOLORA ESCREEN: ___ ID: 11122333 JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0401

DATE TIME ID NAME

MODIFIED: 05-04-08 10:38:54 9990 FERRIT,JIMMIE L

APPROVED: 05-06-08 12:56:34 9733 MUNSTER, HERMAN

PROCESSED: 05-08-2008


UL1 - Labor Distribution Add/MaintUL1 - Labor Distribution Add/Maint

UL2 - Labor Distribution ListUL2 - Labor Distribution List

UL3 - Labor Distribution List By UL3 - Labor Distribution List By Division/Department Division/Department


Labor DistributionLabor DistributionLabor DistributionLabor Distribution


*W-E0164

UL1 LABOR DISTRIBUTION ADD/MAINT TECH/PRO SVCS SPECIALISTANALYST

SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: 331155

DIV: AA DEPT: D4401 EARN CODE: _____

ADD DETAIL RCDS AS DISPLAYED (Y) : _ BEGIN DATE: 05-29-2008 DELETE ENTRY (Y) : _

ACCOUNT TITLE CC LGR ACCT SUBC PERCENT ----------------------------------------------------------------------------------------------------- HUMAN RESOURCES AA 1 28522 2200 0.50000

AA 1 27892 2500 0.50000__ _ ______ ____ ________

__ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ ________

__ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ ________

TOTAL: 1.00000

THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS


Earnings Codes – F2 (Help)Earnings Codes – F2 (Help)

018 - HEALTH INS SALARY ADDITIVE132 - PERSONAL SERVICES CONTRACT-FLAT TAX133 - PERSONAL SERVICES CONTRACT-TAX TABLE500 - EXPENSE ALLOWANCE501 - WIRELESS TELEPHONE (CELL PHONE) SALARY ADDITIVE505 - HOUSING ALLOWANCE510 - AUTOMOBILE ALLOWANCE


UL1 – Helpful HintsUL1 – Helpful Hints1. Type UL1 at the SCREEN PROMPT:____.

2. Type a BEGIN DATE:____ (no Dashes) – E/C if applicable.

3. Enter the Account Code (no dashes) and the Percentage.Percentage must total 100%

4. ADD DETAIL RCDS AS DISPLAYED (Y):__Used to save a LD when there are no changes made to the account detail other than the BEGIN DATE and/or EARN CODE.

5. DELETE ENTRY (Y): Deletes a newly entered (proposed) LD.



*W-E0164

UL1 LABOR DISTRIBUTION ADD/MAINT TECH/PRO SVCS SPECIALISTANALYST

SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: 331155

DIV: AA DEPT: D4401 EARN CODE: _____

ADD DETAIL RCDS AS DISPLAYED (Y) : _ BEGIN DATE: 05-29-2008 DELETE ENTRY (Y) : _

ACCOUNT TITLE CC LGR ACCT SUBC PERCENT ----------------------------------------------------------------------------------------------------- HUMAN RESOURCES AA 1 28522 2200 0.50000

AA 1 27892 2500 0.50000__ _ ______ ____ ________

__ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ ________

__ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ __________ _ ______ ____ ________

TOTAL: 1.00000

THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS


UL2 - Labor Distribution ListUL2 - Labor Distribution List

UL2 LABOR DISTRIBUTION LIST TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: 331055

DIV: DEPT: SELECT DATE: 07-01-2007 EARN CODE: 000

LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)

LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE____ _____ ___________________ __ ___________ ________ _________

01 ACTV HUMAN RESOURCES AA 1-22022-2220 1.00000 07/01/07

02 PROP HUMAN RESOURCES AA 1-28510-2200 0.50000 05/29/0802 PROP HUMAN RESOURCES AA 1-28510-2400 0.50000 05/29/08

TOTAL PAGES: THIS PAGE: NEXT PAGE: ___


UL2 – Helpful HintsUL2 – Helpful Hints

1. Type UL2 at the SCREEN:___ prompt.

2. Enter the POSITION number and the SELECT DATE,

MMDDYYYY and EARN CODE, if applicable, to populate the

screen.

3. Use the DISPLAY:____ field to display Active, Proposed or

Both. The field defaults to Both. The SRCE field denotes this

status.

4. Typing a specific line number in the LINE :__ field will send

you to the UL1 screen. At this screen the labor distribution

data can be used as a template.


UL2 - Labor Distribution UL2 - Labor Distribution ListList

UL2 LABOR DISTRIBUTION LIST TECH/PRO SVCS SPECIALIST

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: 331055

DIV: DEPT: SELECT DATE: 07-01-2007 EARN CODE: 000

LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)

LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE____ _____ ___________________ __ ___________ ________ _________

01 ACTV HUMAN RESOURCES AA 1-22022-2220 1.00000 07/01/07

02 PROP HUMAN RESOURCES AA 1-28510-2200 0.50000 05/29/0802 PROP HUMAN RESOURCES AA 1-28510-2400 0.50000 05/29/08

TOTAL PAGES: THIS PAGE: NEXT PAGE: ___


UL3 - Labor Distribution List By UL3 - Labor Distribution List By Division/DepartmentDivision/Department

UL3 LABOR DIST LIST BY DIV DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:


LN POSITION POSITION TITLE WORKING TITLE-------------------------------------------------------------------------------------------------------------------------01 130056 EXECUTIVE AST VICE PRES02 330508 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS03 330609 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS04 330625 ADMIN SVCS MANAGER MANAGER05 330741 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS06 330865 ADMIN SVCS MANAGER MANAGER07 331055 TECH/PRO SVCS SPECIALIST ANALYST08 331267 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS09 331289 ADMIN SVCS MANAGER MANAGER10 331333 ADMIN SVCS MANAGER MANAGER11 530088 TECH/PRO SVCS CONTRIBUTOR SUPP SPCLT12 530191 ADMIN SVCS SPECIALIST GENERALIST13 531100 ADMIN SVCS SPECIALIST SR ACCOUNTANT14 531452 ADMIN SVCS CONTRIBUTOR SPECIALIST15 531977 ADMIN SVCS CONTRIBUTOR ACCOUNTANT



UL3 – Helpful UL3 – Helpful HintsHints


1. Type UL3 at the SCREEN:__ prompt to access this

‘view only screen.

2. Entering the DIV and DEPT will populate the

screen.

3. This screen provides the position number, position

title, and working title for the specified department.

4. Typing in the LN number in the LINE:__ field will

transfer you to the UL2 screen.

UL3 - Labor Distribution List By UL3 - Labor Distribution List By Division/DepartmentDivision/Department

UL3 LABOR DIST LIST BY DIV DEPARTMENT

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:


LN POSITION POSITION TITLE WORKING TITLE-------------------------------------------------------------------------------------------------------------------------01 130056 EXECUTIVE AST VICE PRES02 330508 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS03 330609 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS04 330625 ADMIN SVCS MANAGER MANAGER05 330741 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS06 330865 ADMIN SVCS MANAGER MANAGER07 331055 TECH/PRO SVCS SPECIALIST ANALYST08 331267 SR ADMIN SVCS MANAGER AST DIR PRSNL SVCS09 331289 ADMIN SVCS MANAGER MANAGER10 331333 ADMIN SVCS MANAGER MANAGER11 530088 TECH/PRO SVCS CONTRIBUTOR SUPP SPCLT12 530191 ADMIN SVCS SPECIALIST GENERALIST13 531100 ADMIN SVCS SPECIALIST SR ACCOUNTANT14 531452 ADMIN SVCS CONTRIBUTOR SPECIALIST15 531977 ADMIN SVCS CONTRIBUTOR ACCOUNTANT



Selecting a Line Number Take You To The UL2 ScreenSelecting a Line Number Take You To The UL2 Screen

Proper Way to ExitProper Way to Exit


Type “Type “SOSO” at the Screen prompt” at the Screen prompt

HRS MAIN MENU RELEASE VERSION 4.11

SCREEN: SO ID: _________ JOB: _ CODE: ___ USER: 001 FY:08 POS: ______


Press the Press the Pause/BreakPause/Break Key at this ScreenKey at this Screen


CESF LOGOFF

Type: Type: CESFCESF LOGOFFLOGOFF

CC-Can’t-Can’t

EE-Everyone -Everyone

SS-Stop-Stop

FF-Fighting-Fighting

LOGOFFLOGOFFThen

e~Print Livese~Print Lives



e~Print Contactse~Print Contacts

Bob Schreiber -Bob Schreiber - 744-5759744-5759Jeff Barker -Jeff Barker - 744-3351744-3351

How Long ???How Long ???


What About Paper Reports?

If You Require Printed Reports….

Print Them Yourself

The Reports In E~print Will Be Available

Or Even Longer

How Do I Get e~Print Access?How Do I Get e~Print Access?


If you have HRS Access you already If you have HRS Access you already have access to e~print.have access to e~print.

What next?What next?

Load Adobe Acrobat Reader @ Load Adobe Acrobat Reader @ http://www.adobe.com

Latest version is 8Latest version is 8

http://www.adobe.com/

I Have Access And I’m LoadedI Have Access And I’m Loaded What’s The Next Step?? What’s The Next Step??


…..Find Out Where And When….

Where? http://eprint.okstate.edu/ (Tutorial & Login Button)

When – All Day …… Every Day

E~Print Login & TutorialE~Print Login & Tutorial


The location is:

http://eprint.okstate.edu/The BookletLogin

Let’s LoginLet’s Login


The USER ID: 9899 (SCT Operator Number)

Your HRS Password: e&*1r3t (Not Case Sensitive)

Select: HRS Production

Very Important

https://eprint.okstate.edu/cgi-bin/eprint.cgihttps://eprint.okstate.edu/cgi-bin/eprint.cgi


Click Here to viewClick Here to view OOklahoma klahoma SState Reporttate Reportss

Drill Symbol Denotes A HeadingDrill Symbol Denotes A Heading

Must Click On It To See Any ReportsMust Click On It To See Any Reports

(Leave Reports for Biweekly & Monthly Employees(Leave Reports for Biweekly & Monthly Employees)

CWID ReportCWID Report


1.Click on PDF or TEXT to view report

2. Clicking the magnifying glass gives you…….

Viewing The ReportsViewing The Reports

Search OptionsSearch Options


1. Pick Manually(Perferred Method)

2. Specific Information (Name/Dept)

3. Search a Range of Data (One Dept to Another)

Pick Manually - OptionPick Manually - Option


Choose The Viewing FormatChoose The Viewing Format


Select PDF or Select Text To Use Word

Adobe Arcobat 8.0 (PDF Reader)

PDF FormatPDF Format


Print The ReportPrint The Report

Number of Pages in Report

Download The ReportDownload The Report


Logging OutLogging Out


There Is No Automatic TIME OUT

FRS Eprint (System 2)FRS Eprint (System 2)


• FBM 090 – Account Statement - Produced monthly, it gives balances of the accounts in each subcode and a summary of current months activity

• FBM 091– Report of Transactions - Produced monthly, it gives the detailed transactions for the month

• FBM 092 – Contains both the FBM90 & FBM 091Monthly Phone Bills

• For FRS Password Help……email

Logins And Password InformationLogins And Password Information


HRSHRS

FRSFRS

SISSIS


Guides and Forms PageGuides and Forms Page

E~printHRS

PowerPoint

TN3270


Accessing HR Webpage


Quick Links

Web For EmployeesWeb For Employees(Employee Self Service)(Employee Self Service)


Web For Employees Help Web For Employees Help


Hours of OperationHours of Operation

Web For EmployeesWeb For EmployeesEmployee Self ServiceEmployee Self Service

Let’s View A Few Of The ScreensLet’s View A Few Of The Screens


Enter SSN or 16 digit IDEnter SSN or 16 digit ID -- -- Then Then PIN PIN


Initial PIN = MMDDYY

Enter O-Key Login information


O-Key Help

Web For Employee OptionsWeb For Employee Options


Change Your Personal Change Your Personal Identification Number - Identification Number - PINPIN


Personal InformationPersonal Information


Campus Wide ID

Update Address InformationUpdate Address Information


BenefitsBenefits


Benefits SummaryBenefits Summary


Click On Each Item To Get Detailed InformationClick On Each Item To Get Detailed Information

Payroll AdvicePayroll Advice




Select the check you want to view/print

Leave InformationLeave Information


Login With O-Key InformationLogin With O-Key Information


Web Focus WebpageWeb Focus Webpage


Employment HistoryEmployment History


TopicsTopics• Software Requirements/SetupSoftware Requirements/Setup• Logging OnLogging On• Help FeaturesHelp Features• Data Screens Available Data Screens Available • Time Input And Confirmation Time Input And Confirmation • Logging OffLogging Off• E~printE~print

Primarily Added For New EmployeesPrimarily Added For New Employees

• HHuman uman RResources Webpagesesources Webpages• ****** Web For Employees Web For Employees ******


Questions & Comments ???Questions & Comments ???

• Make Sure You Have Signed InMake Sure You Have Signed In• Complete The Evaluation SheetComplete The Evaluation Sheet• I Will Be Available After Class For I Will Be Available After Class For

Any Questions.Any Questions.• Or …..Call Anytime 744-5759Or …..Call Anytime 744-5759


CreditsCredits

Written, Produced, and Directed by

Bob Schreiber -744-5759

Stunts Performed by

Jeff Barker -744-3351

Music Score by

Daffy Duck


HR Star - Session 1 Oklahoma State University Human Resources106 Whitehurst HRS, Time Input, HR...

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Transcript of HR Star - Session 1 Oklahoma State University Human Resources106 Whitehurst HRS, Time Input, HR...