HR Records and Information Management

Our Team

Donna FieldsDirector of

HRIM

Sharri PeckSenior

HRIM Analyst

Angela Long HRIM Analyst

Sandy HuntingtonRecords Supervisor

Patty HobbsHR Coordinator

Anita HerringtonHR Assistant III

MaryAnn CookeHR Specialist

Erin StaubitzHR

Office Associate

Contact Us

• Phone: (706)721-3631

• Fax: (706)721-2899

• GRHR_Records@gru.edu

• HR_HRIM@gru.edu

• Data requests can be sent to us

from our website:

http://www.gru.edu/hr/hrim/record

s-information-request-form.php

Records and Information Management

Donna Fields

Director

706-721-0697

• Manages Records and Information Management Staff

• Personnel & Operating Budget preparation for HRIM

• Oversees HR Capital Budget

• HR Policy Approval/Posting

• Liaison with IT

• Affirmative Action Plan, EEO-1 and VETS 100 Reporting for the Medical Center

• Manages HR Analytics

• Creates and Manages HR webpages on GRU Website and PAWS

• Oversees HRIS systems & Reporting• PeopleSoft (University)• SoftServ (University)• Icon Tools (MC)• Manager Services (MC)• Employee Self Services (MC)• Automated EIF (MC)• Attendance Tracking System (MC)• OHM (Employee Health)

• Special Projects as assigned by the Vice President of Human Resources

Records and Information Management

• Maintains and oversees the HRMS (PeopleSoft) database for HR to include but not limited to: security access, data integrity, training, serves as Liaison to other campus customers, etc.

• Serves as the PeopleSoft HRMS Security Administrator. Responds to requests for system access to include recruitment, ePAR, and functional user access. Maintains the Department Security Tree and security permission lists and workflow. Responsible for representing Human Resources during the State and BOR Security Audits.

• Partners with IT regarding implementations, coordination of system testing, assists with functional user error and system development of interfaces and maintenance.

• Other duties as assigned by Director Records and Information Management

• Backup to HRIM Analyst

Sharri Peck

Senior HRIM Analyst

706-721-7892

Records and Information Management

Angela Long

HRIM Analyst

706-721-5194

• Handles HR reporting including terminations, transfers, new hires, and ad hoc requests.Produces reports in UnicornHRO and PeopleSoft, including those for metrics, monthly/quarterly/annual production reports and audit reports.

• Handles Employee Engagement Survey Mapping Data

• Serves on special projects and committees.• Assist Senior HRIM Analyst with supporting the HRMS

(PeopleSoft database) for Human Resources to include but not limited to: security access, data integrity, serve as liason to other campus customers, etc.

• Backup to Senior HRIM Analyst

Records and Information Management

• Manages Records Staff• Completes annual performance appraisals for

direct reports• Handles all Joint Commission Audits for Records • Responds to all Open Records & Legal Requests• Coordinates Annual Audits of Personnel Files• Processes all EIFs for the Medical Center

• New Hires, Transfers, Differentials, FTE Changes, Change in Pay, Credential Pay, Terminations, Leased to Hired, Temp Pay Change, Title Changes, Severance

• Audits New Hire packets & Transfers packets (MC)• Manages Clearance Process (MC)• Cerner Provision Systems Administrator• Assists HRIM Director by: producing reports on an

as-needed basis, interacting with managers and employees needing assistance with Employee Self Services, Peoplefluent, PeopleSoft and iCon Tools systems. Detailed knowledge of all HR systems and processes.

Sandy Huntington

Records Supervisor

706-721-1016

Records and Information Management

Anita Herrington

HR Assistant III

706-721-7900

• Handles all temporary positions• Logs New Hire Files and Transfers• Responds to all Records Requests• Audit GRU Faculty Hire, Rehire and Transfers• Rehire Eligibility Status for MC/GRU• Pulls personnel files as needed• Non-Immigrant Validation MC/GRU• Georgia New Hire Report• Clearance• Scans all active/terminated GRU, MA and MC employee files. • Serves as a resource for questions from all departments and/or

HR staff regarding data processing requirements and processes.• Completes employment verifications• Assists with maintenance of the employee or potential

employees who may have work permit or visa’s• Augusta Data Storage (Patty’s Backup)• Department of Labor Claims (Patty’s Backup)

Records and Information Management

Patty Hobbs

HR Coordinator

706-721-5506

• Department of Labor Claims• Name/Address Changes for MC• Rehire Eligibility Status for MC/GRU• Audit GRU files• GRU/MC Scanning• Pull personnel files as needed• Augusta Data Storage• NRA updates (Anita’s backup)• Licenses/Certifications for GRU/MC• Supports HRIM/Records with verifications of

employment, clearance process, conducting exit interviews and assisting internal and external customers

• Assists HR Records Supervisor when needed

Records and Information Management

Mary Ann Cooke

HR Specialist

706-721-2445

• Audits GRU Hire, Rehire and Transfer packets• Scanning:

• GRU personnel files• Direct deposit/tax forms• Pay Rate Changes• Orientation forms• Termination paperwork

• Process Termination Packets• Enter Medical Center disciplinary actions• Supports HRIM/Records with verifications of

employment, clearance process, conducting exit interviews and assisting internal and external customers

• Assists HR Records Supervisor when needed

Records and Information Management

Erin Staubitz

Office Associate

706-721-3631

• Employment Verifications (15-20 per day)• Update MC employee’s PIPs (Performance Improvement Plan)

in MC HRIS system• MC Clearance• MC Scanning

• PIPs, Coachings, Clearance paperwork• New Hire and Transfer paperwork• Orientation paperwork• License, certification and degrees• Leased Employees paperwork• All EIFs

• Assists weekly at the HR front desk.• Orders supplies for HRIM