HR Liaisons MeetingFebruary 17, 2011

Agenda• Welcome• TimeSaver Enhancements• PeopleAdmin Overview• HR Relations Overview• Living Wage Increases• Other Updates• Wrap Up

TimeSaver Enhancements

TimeSaver EnhancementsTimeSaver enhancements will be in effect March

9, 2011

Enhancements are as follows:Batch approval to ALL sites per pay group at

one timeValidation of employee timecard approval on

search screen Validation of Manager Sign-off on search screen

Batch ApprovalYou can now sign off on time cards for a specific pay

group for all of your sites at one time. An “ALL” selection is now available in the Sites field on the Manager Sign Off page.

Batch ApprovalFrom the Site drop down menu select “ALL”

Select the appropriate pay period and complete sign-off

Validation: Timecard Approval Status

Managers will now be able to see at a glance which employees have approved their timecards as well as which timecards have already been signed off by a Time Approver.

PeopleAdmin Overview

Implemented in 2003, the PeopleAdmin System’s Recruitment Module was designed to provide:

An online mechanism for posting and searching of career opportunities at Florida International University

24-hour access to all users, hiring managers, and applicants

Consistent contact with applicants throughout recruitment process via email communications

Minute-by-Minute recording of all activity within the system

PeopleAdmin Overview

Applicant applies to job posting

Recruiter conducts

prescreening

Hiring Manager reviews qualified

applicants

Hiring Manager interviews selected

candidates

Finalist is selected and pre-

employment process is initiated

Recruitment Cycle

PeopleAdmin Applicant Statuses

APPLICANT STATUS INITIATOR EMAILApplication Received System X

First Screen Recruiter

Under Review by HR Recruiter

Under Review by Committee Recruiter/System

Under Review by Hiring Manager Recruiter X

Not Referred by HR Recruiter X

Not Selected by HM Recruiter/Liaison X

Recommended for Interview Recruiter/Liaison

Interviewed:Not Hired (No Email) Recruiter/Liaison

Finalist Recruiter/Liaison

Offered Job Recruiter

Recruitment Withdrawn Recruiter

Application Withdrawn Applicant

Dear Applicant, Thank you for your interest in employment at Florida International University! You’ve taken the first step toward joining a dynamic institution dedicated to academic, operational, and service excellence. For over 30 years, Florida International University has excelled in its commitment to providing a quality education to its student body. This email serves as a confirmation of your application to:

Position: (Name of Position)Position #: (Number of Position)Requisition #: (Requisition #) We have provided you with an overview of the recruitment process for all administrative and staff positions at Florida International University. Below are the steps that occur throughout the Recruitment and Selection process:A position is generally posted for a specific period of time. The posting period can sometimes be extended based on the composition of the applicant pool.

Once your application is received, it will be reviewed by the assigned Recruiter. If your qualifications match those of the evaluative criteria established by the Hiring Manager, your credentials will be submitted to the Hiring Manager for review and further consideration. If your qualifications are not deemed to be a match, you will receive a communication via email from the JOBSLink system.

Applicants who progress to the next stage of the process will be contacted by either the Recruiter or the Hiring Manager to schedule an interview to further discuss qualifications for the position of interest. Applicants who were not selected for an interview will receive a communication via email from the JOBSLink system.

Candidates interviewed and not selected for the position will be personally contacted and informed by either the responsible Recruiter or the Hiring Manager. The Hiring Manager will make the final hiring decision after consultation with the assigned Recruiter.

If you have any questions or need assistance with the recruitment process, please contact Recruitment Services at 305-348-2500 or send an email to staffing@fiu.edu.

Thank you for allowing us to serve you!

Recruitment ServicesDivision of Human Resources

Status: “Application Received”

Dear (Applicant Name):

Congratulations!

Your application for the position of (Position Title, Position #) has gone through the initial screening process and is now under review by the hiring official. If your application is of interest, a member of the Recruitment Services team or the hiring department will contact you to schedule an interview or to request additional information.

If you have not heard from us, please be assured your information will be kept on file and you will be contacted should a position that matches your qualifications become available.

Thank you for allowing us to serve you!

Regards,Recruitment ServicesDivision of Human Resources(305) 348-2500

Status:“Under Review by Manager”

Dear (Applicant Name):

Thank you for considering FIU as a prospective employer.

While your qualifications are impressive for (Position Title, Position #), you were not selected as a candidate for this position.

Florida International University utilizes every opportunity to successfully attract talent to the University. Please know that we appreciate your interest in FIU and encourage you to continue to visit our website in search of other promising career opportunities at https://www.fiujobs.org.

We wish you much success in your career search and thank you for considering Florida International University.

Recruitment ServicesDivision of Human Resources(305) 348-2500

Status: “Not Referred by HR”/ Not Selected by Hiring Manager

HR Relations Overview

HR RelationsPresidential Salute

S.T.E.P.P. – Essential Leadership Traits for Every Leader

TLC BrigadeFood Bank Relay For Life

Athletics - Super Saturday

Presidential Salute Program

Who can nominate?

Faculty, Staff, Students and External Constituents

Why is this program important?

Peer recognition is important and something we can all do!

How do I nominate someone?

Visit DHR website - http://hr.fiu.edu/

Click on “Resources”

Click on “Presidential Salute”

         

S.T.E.P.P.

TLC Brigade – Food Bank

TLC Brigade – Relay for Life

Athletics – Super Saturday

Living Wage Increases

Living Wage IncreasesThe Living Wage is set in accordance with the

Department of Health and Human Services guidelines published in the Federal Register.

In order to maintain the same salary progression on our salary grades, all pay range minimum salaries were increased by $300.

All employees’ whose minimum salaries were below the new minimum received an adjustment to the new minimum effective February 4, 2011.

Living Wage IncreasesThe new pay grade ranges are on the HR website

222 employees were impacted by this adjustment

Financial Planning will transfer funding for E&G increases

Funding for non-E&G increases will come from departmental budgets

HR will notify employees and their corresponding HR Liaison

Other Updates

Other UpdatesHR will send Vice Presidents the PEP delinquency

reports. HR Liaisons will also be copied.

Executive Area Budget Managers must approve EV4 access requests. Tonja Moore is the EABM for Academic Affairs.

Upcoming Events/DeadlinesEventAthletics - Super Saturday

S.T.E.P.P. Event: Essential Leadership Traits for Every Leader

Student Employee of the Year Award Nominations Due

LocationAthletics Facilities

Graham Center Ballrooms

BBC, Wolfe University Center Ballroom B

PC 224

Date/TimeSaturday, February 19

Tuesday, February 22Noon

Friday, February 251:00 p.m.

Monday, February 28

Upcoming Events/DeadlinesEventRelay For Life

Diversity Week

Student Employment Week

Faculty and Staff Spring Picnic

LocationRyder Business Building

Various

Various

MMC, In front of MARC building

Date/TimeFriday, March 46:00 p.m.

Monday, April 4 –Friday, April 8

Monday, April 11– Friday, April 15

Saturday, April 16

Wrap Up

Questions or Comments?