Communicating with faculty & staff, the media and the community

HR Liaisons MeetingMay 20, 2010Agenda Welcome New HR Employee Introduction Assistant Vice President Introduction Preparing for Open Enrollment Flexible Spending Accounts Health Savings Accounts Performance Excellence Process Form Payroll Update Forms Completion New Position Request Forms Wrap UpPreparing for Open Enrollment

Preparing for Open EnrollmentReview and update your mailing address online through Employee Self-Service (ESS) located at https://portal.adp.com/public/index.htm

Know Your People First ID and Password available at https://peoplefirst.myflorida.com or contact the People First Service Center toll free at 1-866-221-0268

Health Spending Account (HSA)Health Spending Account (HSA)Mandatory with Health Investor Plan enrollment An HSA is like a personal savings account for healthcare, except it's all tax-freePays for cost of medical, dental or vision care services not covered under HIPsThe State contributes tax-free during the year on a monthly basis

Health Spending AccountYou receive a HSA debit card to draw on your account at any time for eligible expenses (based on available balance) If you change health options in the future, you can still use the money in your HSABalance carries over into next yearYour account balance is portable if you were to leave the UniversityHealthcare expenses are considered tax-deductible by the IRS See IRS Publication 502 for more information on eligible healthcare expensesHealth Investor Plans(high deductible/low premium)Higher deductible (in network: $1,250 per person, $2,500 per family). You meet deductible, then pay part of the cost for services you receiveLower monthly premiums (payroll deductions)Single Employee - $15.00Family Coverage - $64.30Health Savings Account with yearly contributions from the State Single Employee - $500Family Coverage - $1,000

Performance Excellence Process Form Overview4/10 Summer Schedule4/10 Summer Schedule

Designated Fridays Off10-hour/4 day Work Week06/25/1006/28/10 - 07/01/1007/02/1007/05/10* - 07/08/1007/09/1007/12/10 - 07/15/1007/16/1007/19/10 - 07/22/1007/23/1007/26/10 - 07/29/1007/30/1008/02/10 - 08/05/10*Monday, July 5th- Holiday4/10 Summer ScheduleRevised Deadlines

Payroll TransfersPayroll TransfersPayroll transfers must be submitted to Payroll by June 21, 2010 for this fiscal year, however, the receiving department will have an elevated accrual that will not be reversed in 2009-10ADP limitation on the amount of transfers that are processed in one pay period.After the deadline no transfers will be processed for E&G departments for checks dated fiscal year 2009-10I-9 Completion InstructionsDeveloping a step by step guide for completing the I-9 Form Current Issues:Missing employee informationMissing employee signature and dateIncorrect documents being usedDocuments from A, B and C lists providedForm not signed by verifying agentForm being completed after the first three days of employment.Form CompletionForm Completion

Form Completion

New Position Request FormsNew Position RequestsIn preparation for the Operating Budget submission to the Board of Governors, Human Resources should receive the following by Monday, June 7:

New Position Request Forms for all new positions budgeted in 2010-11Position Descriptions for corresponding Administrative and Staff positions

HR Liaisons will receive a list of budgeted positions that are not yet in ADP to assistUpcoming EventsEventSummer Dress

STEPP

Open Enrollment Period

Benefits Fairs

LocationN/A

MMC GC Ballrooms

Enrollment Labs TBD

MMC Graham Center Ballrooms

BBC TBD

Date/TimeMonday, May 10 Friday, August 13

Wednesday, June 23, 12:00 p.m. to 1:00 p.m.

September 27 October 22

Thursday, October 7, 9:00 a.m. to 4:00 p.m.

Friday, October 8, 9:00 a.m. to 4:00 p.m.

Wrap UpQuestions or Comments?