HR Hiring - Onboarding

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Name Type Select Candidate Milestone Inform Recruiter Activity Activity Establish Start Date Activity Background Check Milestone Criminal Record Check Sub-process Public Record Search Activity Review Results Activity Drug Screen Sub-process Screening Visit Activity Process Sample Activity Manulife Review Activity Activity Offer Milestone Create Offer Letter Activity Transmit Offer Letter Activity Accept Offer Activity Milestone Activity Request Equipment Activity Request Workspace Activity Request Access Badge Activity Activity Orientation Milestone Orientation Location Decision New Hire Orientation Class Activity Benefits Overview Class Activity Provide Orientation CD Linked Sub-process Watch Orientation CD Activity Complete Forms Sub-process Complete I-9 Activity Complete Tax Forms Activity Complete Benefits Forms Activity Submit Forms To HR Activity Begin Work Milestone Meet Manager Activity Obtain Access Badge Activity Obtain Equipment Activity Go To Workspace Activity Establish Compensation Package Add Candidate To HR Input Employee Information into Database Set Employee Status To Active

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Transcript of HR Hiring - Onboarding

Page 1: HR Hiring - Onboarding

Name Type

Select Candidate MilestoneInform Recruiter Activity

Activity

Establish Start Date ActivityBackground Check MilestoneCriminal Record Check Sub-processPublic Record Search ActivityReview Results ActivityDrug Screen Sub-processScreening Visit ActivityProcess Sample ActivityManulife Review Activity ActivityOffer MilestoneCreate Offer Letter ActivityTransmit Offer Letter ActivityAccept Offer ActivityAdd Candidate To HR Records Milestone

Activity

Request Equipment ActivityRequest Workspace ActivityRequest Access Badge ActivitySet Employee Status To Active Activity

Orientation MilestoneOrientation Location DecisionNew Hire Orientation Class ActivityBenefits Overview Class ActivityProvide Orientation CD Linked Sub-processWatch Orientation CD ActivityComplete Forms Sub-processComplete I-9 ActivityComplete Tax Forms ActivityComplete Benefits Forms ActivitySubmit Forms To HR ActivityBegin Work MilestoneMeet Manager ActivityObtain Access Badge ActivityObtain Equipment ActivityGo To Workspace Activity

Establish Compensation Package

Input Employee Information into Database

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Item Name Stakeholder Type

HR Hiring - Onboarding Hiring Manager Business OwnerHR Hiring - Onboarding Human Resources ExpertSelect Candidate Hiring Manager Business OwnerSelect Candidate Human Resources ExpertInform Recruiter Recruiter ParticipantInform Recruiter Hiring Manager Business OwnerInform Recruiter Human Resources Expert

Candidate Participant

Hiring Manager Business Owner

Finance Business Owner

Finance Expert

Hiring Manager Expert

Human Resources Expert

Establish Start Date Candidate ParticipantEstablish Start Date Hiring Manager Business OwnerEstablish Start Date Human Resources ExpertEstablish Start Date Hiring Manager ExpertBackground Check Human Resources Business OwnerBackground Check Human Resources ExpertCriminal Record Check Human Resources Business OwnerCriminal Record Check Human Resources ExpertPublic Record Search Background Check Vendor ParticipantPublic Record Search Human Resources Business OwnerPublic Record Search Human Resources ExpertReview Results Recruiter ParticipantReview Results Human Resources Business OwnerReview Results Human Resources ExpertDrug Screen Human Resources Business OwnerDrug Screen Screening Firm ExpertScreening Visit Candidate ParticipantScreening Visit Human Resources Business OwnerScreening Visit Human Resources ExpertProcess Sample Screening Firm ParticipantProcess Sample Human Resources Business OwnerProcess Sample Screening Firm ExpertManulife Review Activity Hiring Manager ParticipantManulife Review Activity Human Resources Business OwnerManulife Review Activity Human Resources ExpertOffer Hiring Manager Business OwnerOffer Human Resources ExpertCreate Offer Letter Hiring Manager ParticipantCreate Offer Letter Hiring Manager Business OwnerCreate Offer Letter Human Resources Expert

Establish Compensation Package

Establish Compensation Package

Establish Compensation Package

Establish Compensation Package

Establish Compensation Package

Establish Compensation Package

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Transmit Offer Letter Hiring Manager ParticipantAccept Offer Candidate ParticipantAdd Candidate To HR Records Human Resources Business OwnerAdd Candidate To HR Records Human Resources Expert

HR Docs Team Participant

Human Resources Business Owner

Human Resources Expert

Request Equipment HR Specialist ParticipantRequest Equipment Hiring Manager Business OwnerRequest Equipment IT Support ExpertRequest Workspace Facilities Team ParticipantRequest Workspace Human Resources Business OwnerRequest Workspace Facilities Team ExpertRequest Access Badge Facilities Team ParticipantRequest Access Badge Human Resources Business OwnerRequest Access Badge Facilities Team ExpertSet Employee Status To Active HR Docs Team Participant

Set Employee Status To Active Human Resources Business Owner

Set Employee Status To Active Human Resources Expert

Orientation Human Resources Business OwnerOrientation Hiring Manager Business OwnerOrientation Human Resources ExpertOrientation Location HR Docs Team ParticipantOrientation Location Human Resources Business OwnerOrientation Location Human Resources ExpertNew Hire Orientation Class Candidate ParticipantNew Hire Orientation Class Human Resources Business OwnerNew Hire Orientation Class Human Resources ExpertBenefits Overview Class Candidate ParticipantBenefits Overview Class Human Resources Business OwnerBenefits Overview Class Human Resources ExpertProvide Orientation CD Human Resources Business OwnerProvide Orientation CD Human Resources ExpertWatch Orientation CD Candidate ParticipantComplete I-9 Candidate ParticipantComplete I-9 Payroll ExpertComplete Tax Forms Candidate ParticipantComplete Benefits Forms Candidate ParticipantSubmit Forms To HR Candidate ParticipantBegin Work Hiring Manager Business OwnerMeet Manager Hiring Manager ParticipantObtain Access Badge Hiring Manager ParticipantObtain Access Badge Facilities Team Business OwnerObtain Access Badge Facilities Team Expert

Input Employee Information into Database

Input Employee Information into Database

Input Employee Information into Database

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Obtain Equipment Hiring Manager ParticipantObtain Equipment Facilities Team Business OwnerObtain Equipment Facilities Team ExpertGo To Workspace Candidate Participant

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Item Name Input

HR Hiring - Onboarding Open PositionSelect Candidate Initial Hire DecisionInform Recruiter Final Hire Decision

Acceptable Salary Range from Finance

Acceptable Stock Grant range from Finance

Internal Department Budget

Establish Start Date Manager calendarEstablish Start Date Requested start date from candidateEstablish Start Date Offer letterBackground Check Background Check FormsBackground Check Approval from HR for processing costsBackground Check Release Form signed by CandidateCriminal Record Check Request for Background CheckCriminal Record Check Approval from HR for processing costsCriminal Record Check Release Form signed by CandidatePublic Record Search Release Form signed by CandidateReview Results Pass/Fail NoticeDrug Screen Release Form signed by CandidateScreening Visit Candidate InstructionsScreening Visit Schedule time for visitScreening Visit Directions to Screening FirmProcess Sample SampleManulife Review Activity Pass/Fail Notice (Criminal)Manulife Review Activity Pass/Fail Notice (Drug Screen)Manulife Review Activity Summary Review for Hiring ManagerOffer Approval of Hiring Manager to hireCreate Offer Letter Final Compensation PackageAccept Offer Offer LetterAdd Candidate To HR Records Signed Offer Letter

Employee Address

SSN

Emergency Contact Info

Salary

Stock Grants

Banking information for Direct Deposit

Request Equipment Job TitleRequest Equipment Special Software Needs (e.g. Graphic Design package)Request Equipment Laptop or Desktop ComputerRequest Equipment

Establish Compensation Package

Establish Compensation Package

Establish Compensation Package

Input Employee Information into Database

Input Employee Information into Database

Input Employee Information into Database

Input Employee Information into Database

Input Employee Information into Database

Input Employee Information into Database

Mobile phone - include statement about whether Blackberry needed

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Request Workspace DepartmentRequest Workspace Level (office or cube)Request Workspace Special NeedsRequest Access Badge LevelRequest Access Badge Approval for Site AccessRequest Access Badge Site Access Restrictions (times & locations)Set Employee Status To Active Cleared Checklist

Set Employee Status To Active Employee Address

Orientation New hire in HR recordsOrientation Location Orientation locationProvide Orientation CD Employee AddressWatch Orientation CD Orientation CDComplete Forms I-9 FormComplete Forms Tax FormsComplete Forms Benefits Enrollments FormsObtain Access Badge Completed Access Badge RequestObtain Equipment Completed Workspace Request

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Item Name Output

HR Hiring - Onboarding Filled PositionSelect Candidate Background Check FormsInform Recruiter Requisition Close Email to Recruiter

Compensation package

Establish Start Date Start DateBackground Check Cleared Criminal Record CheckBackground Check Cleared Drug ScreenBackground Check Approval of Human ResourcesCriminal Record Check Pass/Fail NoticeCriminal Record Check Summary Review for Hiring ManagerPublic Record Search Criminal Check ResultsReview Results Summary Review for Hiring ManagerDrug Screen Toxicology ReportScreening Visit SampleProcess Sample Toxicology ReportManulife Review Activity Approval of Hiring Manager to hireOffer Accepted OfferCreate Offer Letter Offer LetterAccept Offer Signed Offer LetterAdd Candidate To HR Records New Hire Pacakge

Employee Number

Request Equipment Order Confirmation Email with Delivery DateRequest Workspace Location of office/cubeRequest Access Badge Access BadgeSet Employee Status To Active New Hire Package

Orientation Completed Benefits FormsOrientation Completed Stock Grant formsOrientation Location Onsite or Offsite decisionProvide Orientation CD Orientation CDComplete Forms Completed I-9 FormComplete Forms Completed Tax FormsComplete Forms Completed Benefits Enrollments FormsComplete I-9 Completed I-9 formObtain Access Badge Access Badge

Establish Compensation Package

Input Employee Information into Database

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Item Name System

HR Hiring - Onboarding IT Provisioning PortalCreate Offer Letter ADP HR Portal

HR Oracle System

Request Equipment IT Provisioning PortalRequest Workspace IT Provisioning PortalSet Employee Status To Active HR Oracle System

Set Employee Status To Active ADP HR Portal

Complete I-9 ADP HR PortalComplete Tax Forms ADP HR PortalComplete Benefits Forms ADP HR PortalSubmit Forms To HR ADP HR Portal

Input Employee Information into Database

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Item Name Cycle Time (Minutes)

HR Hiring - Onboarding 40320

Select Candidate 5760

180

Establish Start Date 15

Background Check 4320

Criminal Record Check 2880

Drug Screen 1440

Screening Visit 60

Process Sample 1440

Manulife Review Activity 60

Offer 20160

Create Offer Letter 240

Transmit Offer Letter 1440

Accept Offer 10080

Add Candidate To HR Records 5760

120

Request Equipment 1440

Request Workspace 2880

Request Access Badge 60

Set Employee Status To Active30

Orientation 1440

New Hire Orientation Class 240

Benefits Overview Class 180

Watch Orientation CD 120

Complete Forms 60

Complete I-9 30

Complete Tax Forms 30

Complete Benefits Forms 120

Submit Forms To HR 2880

Begin Work 1440

Meet Manager 60

Obtain Access Badge 15

Obtain Equipment 30

Go To Workspace 30

Establish Compensation Package

Input Employee Information into Database

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Item Name Cost

HR Hiring - Onboarding 1600Select Candidate 500Background Check 500Criminal Record Check 300Drug Screen 200Offer 50Transmit Offer Letter 25Add Candidate To HR Records 200Orientation 250Begin Work 100

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Item Name Risk

Criminal Record Check ControlledPublic Record Search ControlledReview Results ControlledDrug Screen Controlled

MediumInput Employee Information into Database

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Item Name Value Add

Select Candidate YesInform Recruiter Required

Yes

Establish Start Date RequiredBackground Check RequiredCriminal Record Check RequiredPublic Record Search RequiredReview Results RequiredDrug Screen RequiredScreening Visit RequiredProcess Sample RequiredManulife Review Activity RequiredOffer YesCreate Offer Letter YesTransmit Offer Letter NoAccept Offer YesAdd Candidate To HR Records No

No

Request Equipment NoRequest Workspace NoRequest Access Badge NoSet Employee Status To Active No

Orientation YesOrientation Location YesNew Hire Orientation Class YesBenefits Overview Class YesProvide Orientation CD YesWatch Orientation CD YesComplete Forms RequiredComplete I-9 RequiredComplete Tax Forms RequiredComplete Benefits Forms RequiredSubmit Forms To HR NoBegin Work YesMeet Manager YesObtain Access Badge RequiredObtain Equipment YesGo To Workspace Yes

Establish Compensation Package

Input Employee Information into Database

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Item Name Supplier

HR Hiring - Onboarding Hiring ManagerSelect Candidate Hiring ManagerSelect Candidate RecruiterBackground Check CandidateOffer Hiring ManagerAdd Candidate To HR Records CandidateOrientation Hiring ManagerOrientation Human ResourcesBegin Work Hiring Manager

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Item Name Customer

HR Hiring - Onboarding CandidateSelect Candidate CandidateBackground Check Hiring ManagerOffer CandidateAdd Candidate To HR Records Hiring ManagerOrientation CandidateBegin Work Candidate

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Item Name Problem Severity Frequency

Didn't receive range, instead receive initial level from Finance Low Low

Establish Start Date Manager is not always available on requested start date Low LowBackground Check Turn around times create risk for offer Low LowCriminal Record Check Miskeyed Employee Data Medium MediumDrug Screen Delays in communication results in delays in screening Medium HighCreate Offer Letter Medium High

Create Offer Letter High Low

Create Offer Letter Audit requirements dictate offer expiration tracking Medium HighTransmit Offer Letter Miskeyed Employee Data High LowTransmit Offer Letter Lag in offer letter delays processing time for HR Low LowTransmit Offer Letter Candidate uncomfortable with lag in sending offer letter Low LowAccept Offer Candidate Takes Longer Than 1 Week To Respond Low Medium

Miskeyed Employee Data High Medium

Request Equipment 48 Hour Lag In New Employee Data Feed Medium MediumRequest Workspace 48 Hour Lag In New Employee Data Feed Medium LowRequest Access Badge 48 Hour Lag In New Employee Data Feed Medium LowNew Hire Orientation Class 48 Hour Lag In New Employee Data Feed Medium LowComplete I-9 Employee does not have proper documents Medium MediumComplete Benefits Forms 48 Hour Lag In New Employee Data Feed High HighObtain Access Badge 48 Hour Lag In New Employee Data Feed Medium LowObtain Access Badge Miskeyed Employee Data Medium LowObtain Equipment 48 Hour Lag In New Employee Data Feed Medium High

Establish Compensation Package

Manager doesn't always write letter quickly (no standard format)

Need a way to capture more details about offer in a standardized format

Input Employee Information into Database

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Item Name Documentation

HR Hiring - Onboarding

Select Candidate

Inform Recruiter

Establish Start Date

This process is initiated directly from our Recruiting Process. The focus of this process is to on-board employees as fast and painlessly as possible! It is essential that all steps are followed and that the key inputs and outputs are delivered. We will on-board several hundred people in 2007. We have revised the process to eliminate many of our past problems - like missing information at key points in the process, uncertain hand-offs between teams, incorrectly keyed data.

The purpose of this step is the begin closing out the new hire requisition. Once the candidate is selected, we need to close the requisition, establish compensation, and a start date.

Once we have settled on the right candidate, we need to update our recruiters so that they know the position is filled. This is also the trigger for them generating an invoice to us for their placement services. For this reason, it is essential that all communication with Recruiters is managed by the Human Resources team. We have agreed with all of our Recruiters that we will notify them at the end of each week.<BR><BR><B>NOTE: Recruiters may not contact Hiring Managers directly! It is essential they work with their Human Resources contact.</B>

Establish Compensation Package

Hiring Managers must submit the Standard Compensation Form that indicates proposed Salary, Stock Options (if applicable), Bonus Potential (if applicable).<BR><BR>Note that it is the Hiring Manager's responsibility to confirm that proposed compensation is appropriate according to the established Salary Ranges. This is the key input document for the manager to complete this work.Hiring Managers must submit the Standard Compensation Form that indicates proposed Salary, Stock Options (if applicable), Bonus Potential (if applicable).<BR><BR>Note that it is the Hiring Manager's responsibility to confirm that proposed compensation is appropriate according to the established Salary Ranges. This is the key input document for the manager to complete this work.

Start dates may be from 2 to 4 weeks at the approval of hiring manager. Should start dates need to be more then 4 weeks out, approval from HR is required. <br><br><b>NOTE: Start date must be a part of the Offer Letter.</b>

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Background Check

Criminal Record Check

Public Record Search

Review Results

Drug Screen

Screening Visit

<div>We have outsourced all of our background check work to Info Cubic (<a href="http://www.infocubic.net" target="_blank">www.infocubic.net</a>). In general, our negotiated turn-around times are between 24-72 hours. For confidentiality reasons, all&nbsp; results&nbsp; are coordinated and communicated by&nbsp; Human Resources. Our Hiring Managers are prohibited from contacting Info Cubic directly. Today, we conduct two main checks:</div><div><ul><li>Criminal Records</li><li>Drug Screens</li></ul></div><div>In the future, we may consider Financial Checks (Bankruptcy, Credit) for certain job positions.</div>

Criminal record check is needed to ensure private and confidential information is not passed to someone who is at risk of misusing this information. This is a serious risk to the company and must be undertaken with a high level of scrutiny.

The scope of this search is State and Federal. These are separate databases and Info Cubic manages conducting these searches and providing a standard report back to us. Note that all offenses will be noted on the report - including Misdemeanors and Felonies.<br><br>Since the scope of the search is US only, foreign employee checks are not presently covered.

No failures of public record search are allowed. Under special consideration by HR, can a candidate be hired with a failure.<br>

<div>Info Cubic provides the following drug screening for us:<br /><br /><b>Oral Fluid Testing</b><br /> Oral fluid collection devices, where a swab is used to collect a saliva sample, allow for specimen collection at any time or any place, helping to simplify the collection process while preserving the donor's dignity. Since the sample is collected under direct supervision, the chance for specimen adulteration is greatly reduced. Intercept is one such product that can be used to accurately detect the 5 most common classes of drugs, including Ecstasy.<br /><br />For more information, please see <a href="http://www.infocubic.net/preemploymentscreening/employeedrugscreening.html" target="_blank">http://www.infocubic.net/preemploymentscreening/employeedrugscreening.html</a></div>

<div>The candidate will need to visit an Info Cubic facility (managed by Quest Diagnostics). Here is the facility locator website that we can provide to all candidates:<br /><br /><a href="http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp" target="_blank">http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp</a></div>

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Process Sample

Manulife Review Activity

Offer

Create Offer Letter

Transmit Offer Letter

Accept Offer

<strong>Results reported within 24 to 72 hours</strong><br> All substance abuse specimens submitted to Info Cubic are initially tested using the enzyme immunoassay (EIA) screening technique. This objective method is both computerized and automated to ensure reliable results and industry-leading turnaround times.<br><br>Info Cubic delivers all results directly back to Human Resources, who is then responsible for communicating the result to the Hiring Manager of the prospective candidate.<br>

No failures of drug screen record search are allowed. The candidate may provide explanation for failures do to legal drug use. Such examples must be provided in writing by a doctor.<br><br>

The creation and transmitting of the offer letter is a very time sensitive step. Make sure that this is completed as quickly as possible. Delays could result in losing a candidate due to another offer or loss of headcount should the company situation change. It is best to complete this step as quickly as possible. All offers are valid for a maximum of 2 weeks from received date but the company reserves the right to nullify the offer before it is accepted by the candidate.<br><br>

<div>The offer letter must follow the standard template. The template can be found on the network drive: <a href="file:///intdrive/human resources/hiring/offer letter template.doc" target="_blank">\\intdrive\human resources\hiring\offer letter template.doc</a><br /><br />The offer letter must have the 6 primary pieces of information on it:<ol><li> Salary</li><li> Bonus structure</li><li> Stock Options (note: options structure is a company wide standard policy and can be found on stock options documentation)</li><li> Start date</li><li> Name of candidate</li><li> Title of candidate</li></ol></div>

Offer letters must be sent through overnight shipping. Fedex is currently our carrier for all overnight deliveries. HR can print an overnight label that will charge the delivery costs to the companies account. To facilitate faster turn around, include <u>2</u> copies of the letter: one to be returned and one for the candidate to keep.<br><br><b>NOTE: Make sure to include a return overnight envelope.</b> HR will provide a return envelope.<br>

Once candidate accepts offer, make sure they return the signed letter by overnight mail. An offer is <u>not</u> legally considered accepted until the signed document is return to us. No copies are allowed. We must have the original signature.<br><br>

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Add Candidate To HR Records

Request Equipment

Request Workspace

Request Access Badge

Set Employee Status To Active

Orientation

Orientation Location

This step is required to make the necessary requests for equipment, workspace, and benefits. Please double check all inputs as errors can result in unfulfillable requests. Incorrect personal information can also results in denial of health benefits.<br>

Input Employee Information into Database

All information must be entered in the HR system. Please use the original application data received at time of candidate interview. Any incorrect information will result in delay to the processing including first payroll check. <br><br>All key profiles must be completed: Personal Information, Payroll, &amp; Office Information<br><br>

Once the Office Information profile is completed, submit the request for computer and other equipment needs to IT. This section cannot be completed without the proper information completed in HR systems. If information is missing or incorrect then there will be delays to the equipment request.

Once the Office Information profile is completed, submit the request for the workspace to facilities. Request must be made as soon as possible to ensure the proper location is reserved.<br><br>

Fill out the access badge form and submit to facilities. Badge access should be filled out at least 1 week in advance in case there are no available badges on hand. Certain data on the form requires hiring manager approval: building access times &amp; security clearance. All badges must be within the standard access profiles.<br><br>

Once all request are completed and information is entered into the HR systems, set the employee status to active. This step is important as it will automatically put the employee in all the financial and flow down HR systems. They will now show up on all employee reports created such as internal surveys, vacation tracking, and attendance.<br><br>

<div>The purpose of orientation is to familiarize the new hire with the basic company policies. It is available in a 1 day onsite orientation class or a CD for offsite orientation.</div>

Orientation can be held onsite or offsite. If the employee is moving from another city, company policy requires them to complete the offsite orientation. For executive levels orientations are to be held onsite, regardless. Under special approval from department heads, non-executive level employee hires can be flown in for onsite orientations<br><br>

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New Hire Orientation Class

Benefits Overview Class

Provide Orientation CD

Watch Orientation CD

Complete Forms

<div>The purpose of this class is to familiarize the new hire with the basic company policies. Usual time for this class is 3-4 hours including breaks. There are no required documentation due after the completion of the class.<br /><br />New hire orientation <span style="text-decoration: underline;">must</span> cover:<ol><li>Company security policy</li><li>Payroll scheduling</li><li>Emergency situations</li><li>Dress code</li><li>Workplace harassment policy</li><li>Acceptable behavior policy</li></ol></div>

<div>The purpose of this class is to familiarize the new hire with the benefits and options policies. Usual time for this class is 2-3 hours including breaks. Required documentation due after the completion of the class are the health benefits sign ups. <br /><br /><b>Make sure new hires are aware that documentation is due on the 3rd day after starting day. </b>Any later submission may result in missed enrollment of benefits until next open enrollment period.<br /> <br /> Benefits orientation <span style="text-decoration: underline;">must</span> cover:<ol><li> Health insurance paperwork walk through</li><li> Stock options summary</li><li> 401k paperwork walk through</li><li> Workplace harassment policy</li></ol></div>

In the absence of an onsite class, new hires can complete the orientation CD to cover all the same topics. Orientation CD is 1 CD along with documentation (see below).<br><br>

Candidate should watch CD as soon as possible. If any additional questions exists, they can email HR to get answers.<br>

<div>The focus of these activities is to get our newest employees oriented about a couple of key areas. One of the crucial things to ensure is that employees bring all the right documentation with them for this orientation. As noted in the inputs, this means it is essential for them to have: <ul><li> Driver's license <b>AND</b> Social Security Card <b>OR</b></li><li> Passport or Green Card</li></ul></div><div><b>NOTE: All forms must be completed by the latest 3rd business day after start date</b></div>

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Complete I-9

Complete Tax Forms

Complete Benefits Forms

Submit Forms To HR

Begin Work

Meet Manager

Obtain Access Badge

Obtain Equipment

<div>An I-9 provides proof of employee's right to work in the US. In addition to completing the form, the employee must also provide:<ul><li><b>A passport:</b> If an employee presents a passport, expired or not, then just complete the information under List A. Have the employee complete and sign his or her part. </li><li><b>A driver's license and a social security card:</b> The driver's license verifies the identity and the SSN card verifies the right to work in the US. Just complete the information under List B (driver's license) and List C (S.S. card), have the employee complete his or her part, and you're done!</li></ul></div>

Required documentation needed for to exclude tax from paychecks. Delays may impact arrival of paycheck to employee and potentially result in additional fees to the company and/or employee.

<div>There are several key benefits forms to complete:<ul><li> Medical&nbsp; (<a href="http://www.bcbs.com" target="_blank">www.bcbs.com</a>)</li><li> Dental (<a href="http://www.metlife.com" target="_blank">www.metlife.com</a>)</li><li>401K (<a href="http://www.fidelity.com/401K" target="_blank">www.fidelity.com/401K</a>)</li><li>Supplementary Life (<a href="http://www.mutualofomaha.com" target="_blank">www.mutualofomaha.com</a>)</li></ul>All of these must be completed during Orientation. If the employee chooses not to participate in any of the programs, they still need to fill out a form indicating that they have reviewed their options and are choosing not to participate.</div>

Forms must be dropped by the HR office. Make sure new hires know to submit forms personally. Once submitted, HR should file forms immediately and record in HR systems that the forms have been submitted. The established turn around time is 2 days maximum to input all information into the systems. We must submit to suppliers within 1 week. <br><br>

Make sure that HR or Hiring manager has previously agreed upon time to show up and is available to meet them in the morning. <br>

Hiring Manager will show them around the office and show them to their desk. Perform introductions as needed.

Access badge should be at front desk (provided by facilities). Picture not needed. If access badge is not available, use visitor badge as temporary access.<br>

<div>IT support should have computer equipment already setup at desk. If not there, immediately contact IT support. Loaner computers can be used for temporary access if needed.<br /></div>

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Go To Workspace On the way to work place, show general office areas so that if the new hire has any difficulties or questions they know where to go to ask for help. <b>Make sure to tell them the access code for the bathroom.</b><br><br>

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Name Weight

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Uploaded By Uploaded On

Bill Hahn 10/13/2010Bill Hahn 10/13/2010Bill Hahn 10/13/2010Bill Hahn 10/13/2010Bill Hahn 10/13/2010