HR FORUM MARCH 10, 2009
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Transcript of HR FORUM MARCH 10, 2009
HR FORUMMARCH 10, 2009
NEWS
WEB TIME ENTRY EMPLOYEE EMAIL NOTIFICATION IS HERE !
To WTE Employees: First notification: 3 days before end of pay period
(if on weekend, the Friday before) to employees who have not started their WTE
Final notification: At actual end of pay period to any WTE employee who has not submitted their WTE. That leaves two days for action. Email show current status of WTE.
FIRST EMPLOYEE NOTIFICATION EMAILFrom: Payroll Webmaster
Sent: Friday, March 13, 2009 6:00 PM
To: Employee, WTE
Subject: Payroll Web Time Entry Reporting Notification
Employee, WTE
You have not completed a timesheet for the pay period 03/01/2009 to 03/15/2009. The status of your timesheet right now is : Not Started.
Please complete your timesheet as soon as possible to ensure you get paid.
Thanks,
Texas Tech Payroll Services
FINAL EMPLOYEE NOTIFICATION EMAIL
From: Payroll WebmasterSent: Sunday, March 15, 2009 6:00 PMTo: Employee, WTESubject: Payroll Web Time Entry Reporting Notification
Employee, WTE
Final Notice!!!
You have not completed a timesheet for the pay period 03/01/2009 to 03/15/2009. The status of your timesheet right now is : Not Started.
Please complete your timesheet NOW to ensure you get paid.
Thanks,Texas Tech Payroll Services
WTE APPROVER EMAIL NOTIFICATION IS HERE!!
First notification: 3 days prior to end of pay period to approvers of employees who have not started their WTE (if on weekend, Friday before).
Final notification: At end of pay period to approver of any WTE employee who has not submitted their WTE. Indicates status of WTE.
Gives employee and approver two days to complete WTE.
FIRST APPROVER EMAIL NOTIFICATIONFrom: Payroll WebmasterSent: Thursday, March 12, 2009 6:00 PMTo: Approver, WTESubject: Payroll Approver Web Time Entry Reporting
Notification
Approver, WTE
This is a list of the employees for which you are a timesheet approver who have not
started their timesheets for the pay period: 03/01/2009 to 03/15/2009.
They must complete their timesheets in order to be paid.
Thanks,Texas Tech Payroll Services
Employee Name, Tech ID------------------------------------Doe, John R00900000Martin, Jane , R33202000
FINAL WTE APPROVER EMAIL NOTIFICATIONFrom: Payroll Webmaster
Sent: Sunday, March 15, 2009 6:00 PM
To: Approver, WTE
Subject: Payroll Approval Web Time Entry Reporting FINAL Notification
Approver, WTE
This is a list of the employees’ timesheets that you need to approve for the pay period 03/01/2009 to 03/15/2009
Please review these timesheets as soon as possible.
Thanks,
Texas Tech Payroll Services
Not Started
Employee Name, Tech ID
Doe, John, R00908765
Incomplete
Employee Name, Tech ID
Ross, Harry R90876754
Returned for Correction
Employee Name, Tech ID
None
Pending Approval
Employee Name, Tech ID
Smith, Mary R9863210
EPAF EMAIL NOTIFICATIONS BY END OF APRIL!!!
Specifications requested are: Send email to Approvers in approval levels 1-73. Send CC to the Approver’s Proxy/Proxies Frequency: twice per day, 10:00 am and 3:00 pm Send email to all Originators who have ePAF
transactions awaiting their review/action Frequency: twice per day, 10:00 am and 3:00 pm Email notification to Originators listing PAFs they
originated that have been waiting for review/approval for 3 days or more
Combine with email listing ePAFs awaiting originator’s review/action, or do a separate email.
Frequency: twice per day, 10:00 am and 3:00 pm
EMAIL FOR APPROVERS From: [email protected] (unattended mailbox) To: Approver Cc: Proxy Subject: ePAF notification The following ePAFs are pending your review/approval. Link to your ePAFs via the portal: ‘ePAF’ link on the Work Tools tab or ‘My
Employment Information’ link on the Employee tab. Employee Trans # Type of Change Required Action Date Sent Originator Routed To This is an unattended mailbox. Please do not reply to this message.
EMAIL FOR ORIGINATORS From: [email protected] (unattended mailbox) To: Originator Subject: ePAF Notification The following ePAFs are waiting for your review/action: Link to your ePAFs via the portal: ‘ePAF’ link on the Work Tools tab or
‘My Employment Information’ link on the Employee tab. Employee Trans # Type of Change Transaction Status Date Sent
ADDITIONAL 3 DAY NOTICE The following PAFS that you originated have been waiting
for review/approval for 3 days or more: Employee Trans # Type of Change Required Action Date Sent Originator Routed To This is an unattended mailbox. Please do not reply to this
message.
WTE ERRORS
Failure by Employee and Approvers to usecorrect leave codes.
Example: Sick Leave Exception, Sick Leave Pool
Result: Docked Pay.
USE PREVIEW SCREEN
MULTI-PURPOSE ONE TIME PAYMENT FORM
CONGRATULATIONS!
FORMS ARE LOOKING GOOD WITH THE RIGHT INFORMATION.
This form replaces Part B of the Additional Comp process…….but we still need Part A.
Part A has been placed on our forms page next to the One Time Payment form.
EMAIL FORMS TO HR COMP
Wage and Salary (Compensation) now has a group email box that can receive scanned forms
Regional centers continue to process forms through your HR office.
NEXT HR FORUM
APRIL 14, 2009
QUESTIONS???