h.p. Elementary Education Codechapter_7_2012_inspection by Vijay Kumar Heer

7/28/2019 h.p. Elementary Education Codechapter_7_2012_inspection by Vijay Kumar Heer

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CHAPTER VII

Inspection of Schools

7.1 Inspection of Elementary schools

1)The Director of Elementary Education shall be responsible for the supervisionand inspection of all schools in the State.

2) For the purpose of sub-rule (1), the Director may assign all or any of thefunctions relating to the supervision and inspection to such officer subordinateto him, and as may be authorized by him in this behalf.

3) Every officer, authorized by the Director of Elementary Education under sub-rule (2), shall discharge his/her duties of supervision and inspection under thedirection, control and supervision of the Director of Elementary Education.

4)The Director of Elementary Education may also form a team/panel of personswith special knowledge and experience of different subjects taught in schools

to carry out inspections of the schools.5)The Director of Elementary Education may also carry out surprise inspections

through any officer authorized by him in this behalf.6)The president of the panchayat and members of the concerned ward will

inspect the Elementary schools in their respective jurisdiction so that thepresence of teachers and non-teaching staff in the school could be ensured. Ithas been made obligatory to keep an inspection book in each school in whichthe presidents and members of the panchayats can record their observations.The presidents and the members will also send their observations to Dy-Directors Elementary Education. These observations will also be placedbefore the Education Committee of the panchayat. The Dy-Directors

Elementary Education will offer their views on these observations within onemonth.

7) Every inspecting officer, other than the Director of Elementary Education,inspecting a school shall,within 15 days from the completion of theinspection, submit a report to the next higher authority with a copy to theconcerned school and the Director of Elementary Education for such furthernecessary action and compliance, as might be deemed fit in the matter.

8) When the Director of Elementary Education himself makes the inspection, heshall send a copy of the inspection note to the Head of the concerned schoolwith a copy to the Deputy Director Elementary Education of the concerneddistrict for necessary action and compliance.

7.2 Annual surprise inspection/targetsThe annual calendar and targets for annual inspection and surprise inspection ofthe subordinate offices and government Elementary schools drawn up by theDirectorate of Elementary Education are at Annexure I (a, b, c & d).


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The annual inspection of office of the Dy-Directors Elementary Education will beconducted by the officers of the Directorate as per dates mentioned against eachdistrict in the calendar at Annexure-II.

All the Dy-Directors Elementary Education in Himachal Pradesh and District

Education Officer, Lahaul at Keylong, Himachal Pradesh should therefore, remainpresent in the office and also to keep the Inspection Proforma duly completed inall respects on the day of inspection. Proforma for inspection of governmentElementary schools is at Annexure-III.

The Dy-Directors Elementary Education and Block Elementary EducationOfficers will also draw up annual inspection calendar as per inspection targetfixed in Annexure-I.

7.3 Advance notice of inspection to be given to schools

Except in the case of surprise visits, intimation of the proposal to carry out theinspection of a school shall be given preferably, one month in advance to the headof the school.

1) Every inspection shall be as objective as possible and shall be aimed atbringing out an improvement in the standards of teaching in the school.

2) While making the inspection, the following items should be criticallyexamined, viz.

1 Academic work, i.e. actual teaching and its different aspects includingteacher diary.

2Library and its utility to students and teachers.3 Games and sports and their organizations.

4 Co-curricular activities.5 The overall environment and interpersonal relations of the teachers

among themselves, with the parents of the students and the communityin general.

6 Administration and organization of the school.7 Accounts of the school and their maintenance.8 The school plan and physical needs of the school.9 Discipline and punctuality in the school.10 Adherence to the rules and instructions by the school.11 National integration/emotional education/value education and other

items as incorporated in the inspection programme.12 Calendar of activities.13 Celebration of annual function.

3)The inspecting officer shall go to each class and watch the teaching in at leasttwo classes of each teacher and shall specifically note the good and bad pointsobserved.


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4) All the inspecting officers shall ensure that follow up action on report is taken

promptly.

7.4 Guidelines for Inspecting Officers

The supervision or inspection shall;

1) aim at providing academic guidance to teachers and help the institution in thepromotion of a higher standard of education;

2) not aim at fault finding of the teachers and their work, but for providingconcrete suggestions for the improvement of teaching, class work, home workand its correction;

3) help the institution in organization of co-curricular programmes in a mannerconducive to the all round development of the students and help in the co-

curricular development of the school.

The supervision and inspecting officers shall;

1) formulate a definite plan for supervising the subjects and classes of eachteacher.

2) focus attention on the teaching-learning situation and not on the teacher as aperson.

3) emphasize the professional growth of the teacher by developing his/herpowers of self direction.

4) give the teachers requisite freedom to try out new experiments, methods andinnovations in the process of teaching.5) help the teachers to understand the role of the school, and the objectives to beachieved through the teaching-learning process in the school.

7.5 Inspection report

The proforma of inspection report to be filled in the prescribed format is given atAnnexure-III.

Annexure-I (Reference Para 9.2)

Annual Surprise Inspection/Targets for Inspection

Proposed Inspection Schedule in Elementary Education Department(Annual Inspection with prior notice)

Center Head Teacher (2097 No.) will inspect 100% schools withintheir centers in each quarter

4 Schools on anaverage.


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Block Elementary Education Officers (124): will inspect 100%Primary Schools under their respective jurisdiction. The inspectionschedule will be divided proportionally in each quarter keeping in viewthe vacation schedule

90 to 100 schools perBEEO(i.e.10514/124) on anaverage

Headmaster(High Schools 845 approx.) All the Middle Schools

under their respective control at least twice in a year.

4 Schools on an

average

Deputy Directors of Elementary Education (District):

a) Willinspect 100% Block Elementary Education Offices.

b) At least 40% Middle schools and

c) 10% Primary schools within their jurisdiction annually. Theinspection schedule will be divided proportionally in each quarterkeeping in view the vacation schedule. They will try to covermaximum schools and repeated visits to same schools should beavoided.

124 Block officesand

80 to 90 schools on anaverage

Annual inspections by Directorate Level Officers

Director of Elementary Education 2 Dy.DEEEs Offices10 BEEOs offices10 Middle Schools20 Primary Schools

Addl. Director (Admn) One 4 Dy.DEE Offices30 BEEOs Offices50 Middle Schools100 Primary Schools

Joint Director Elementary Education One 6 Dy.DEE Offices30 BEEOs Offices50 Middle Schools100 Primary Schools

Deputy Director Elementary Education Five 20 BEEOs Offices each50 Middle Schools each100 Primary Schools each

Asstt. Director Elementary Education Six 50 Middle Schools each100 Primary Schools each

Joint Controller(F&A)/Asstt. Controller(F&A) may be associated with the inspection

teams from the Directorate to inspect Deputy Director offices and BEEO offices.

Inspections teams from Directorate will conduct annual inspections of:

1. All the 12 district level Deputy Director of Elementary Education offices.2. At least 80 to 90% of Block Elementary Education Offices.3. At least 50 to 60% Middle Schools and


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4. At least 40% Primary Schools.Surprise InspectionsIn addition to regular annual inspections the surprise inspections will be conducted in thefollowing manner:

1. Director, Addl. Director and other Directorate level officers will conduct surpriseinspection of any of the subordinate offices and middle/ primary schools as perthe directions of the Director Elementary Education.

2. Deputy Directors at District level will visit the Block Elementary Educationoffices, Middle / primary schools within their districts from time to time (at least20% offices/ schools to be covered annually).

Headmaster High Schools/ BEEOS and CHTs will pay surprise visits to schools undertheir respective jurisdiction (at least 30% schools to be covered annually).

Submission Inspection Reports

Every inspecting officer other than the Director of Elementary Education, inspecting aschool/office shall within 15 days submit a report on the prescribed School InspectionProforma to the next higher authority with a copy to the concerned school. When theDirector of Elementary Education himself makes an inspection, he shall send a copy ofthe inspection note to the head of the school/ office with a copy to the concerned DeputyDirector Elementary Education of the concerned district for necessary action andcompliance.

1) CHTs will submit inspection reports to the concerned BEEOs within 10 days ofthe inspection.2) BEEOs will submit the information regarding inspections by CHTs in

consolidated form to the concerned Deputy Director of Elementary Educationalong with the action taken report with a copy to the Directorate of ElementaryEducation.

3) BEEOs willl submit inspection report in r/o schools inspected by them to theconcerned Dy. DEE within 10 days, who will compile the information in r/o allBEEOs and submit the same to the Directorate quarterly on the prescribedproforma.

4) Headmasters will submit inspection reports in respect of middle schools inspectedby them to the concerned Dy.DEE.

5) Dy. DEEs will send the inspection reports in r/o BEEOs offices to theDirectorate. In respect of schools inspected by them a consolidated report will besent to the directorate quarterly. They will also submit a quarterly consolidatedreport of middle schools inspected by the concerned Headmasters.

6) Action Taken Reports will be submitted to the higher offices with consolidatedreports by all the inspecting officers.


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Annexure-I I (Reference Para 9.2)

Inspection Calendar

Sr

No

Name of office

District Elementary Education Office

Date of annual inspection

1. Kinnaur June 1s week2. Spiti at Kaza June 1s week3. Shimla June, 2n week4. Kullu June, 3r week5. Lahaul at Keylong June, 3r week6. Kangra July, 1s week7. Chamba July, 1s week8. Bilaspur July, 2n week9. Mandi July, 2n week

10. Hamirpur August, 1s week11. Una August, 1s week12. Solan September, 1s week13. Sirmaur September, 2n week


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Annexure-I II (Reference Para 9.2)

SCHOOL INSPECTION PROFORMA

1.Name of School ____________________Centre/Complex_________________

2. Name of Block ____________ Tehsil____________Distt._________________

3. Name and Designation of inspecting officer _______________________________________________________________________________________________

4. Date of inspection ____________________________________

5. Name of Incharge of school _______________________________

6. Date on which the school was last inspected _________________

a) Who inspected the school last ____________________________

b) Compliance of earlier Inspection Report and steps taken to implement___________________________________________________________________________________________________________________________________________________________________________

1. Staff Position (sanctioned posts/existing posts) No. ________________Middle Schools

Posts Sanctioned Filled Vacant Present OnauthorizedLeave

Absentif any Remarks

TGT(A)TGT(Sc.)OTLTDMPETOthersPeon

Primary SchoolsCHTHTJBTPATGVUPT WC


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8. Details of staff

S.No Name & Desig.Of Teacher Educationalqualification

Professionalqualification Date of1st apptt. Date sinceworking inthe presentschool

Date ofappointment inthepresentpost

Regular/Contract/PAT/GVU/Other

Remark

9. Attendance1. Has the attendance register been filled/maintained according to rules _____________2.Whether casual leave register is maintained upto date as per rules________________

a) Details of absent officials

b).Information about late comersS.No. Name of official Arrival time Reason for late coming

S.No.

Name Post Period since absent. Remarks


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10. Attendance of students

Class Total number On leave Absent Present

I

II

III

IV

V

VI

VII

VIII

TOTAL

11. Details of students who left the school during current academic session

S. No. Name ofstudent

Date ofadmission

Date on whichname struck off/

withdrawal

Reason for leaving the schoolby the students and efforts

made to bring them back toschool

12. Annual result of previous Three Years of class 1ST TO 8TH of the school

Year-I Year-II Year-III

Class Total Pass %age Total Pass %age Total Pass %age

III

III

IV

V

VI

VII

VIII


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13. Building Detailsa) Is the school housed in government building or in hired building _____________

b) Description of school building

No. ofrooms Kuchhaor Pucca Date ofconstructionand year

Whether buildinghas been handedover to EducationDeptt.

Whetherboundary wallexists on all thefour sides of theschool or not

Repairsrequired ifany

13.(A) Details of white wash/repairs carried out in the buildingI a. Date of white wash last carried out in the building _____________

b. Expenditure ______________________________________

c. Executing office/agency _________________________________II a. Nature of repair ______________________________________

b. Date of repair _________________________________________c. Number of days devoted in repair __________________________d. Expenditure _________________________________________e. Executing office/agency _________________________________

13.(B) Sitting arrangements for teachers/students in the school

1. Is the staff room available in the school ? Yes/No

2. Number of Class rooms__________

3. Number of chairs and tables in the school ____________4. Number of almirahs/trunks/boxes in the school ____________

5. Number of blackboards/wall boards in the school ____________

b) Sitting arrangements for children

1. Are tat patti/carpet patti/desk benches availablein adequate numbers in the school ? Yes/No

14. Drinking water/electricity/toilet facility

a) Is the facility of drinking water available in the school? Yes/No

b) Is the electricity facility available in the school? Yes/No

c) Is the toilet facility available in the school? Yes/No


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15. Details of fundsS.No.

Name offund

Total deposit ondate ____

Amountdeposited inbank/post office

Cash-in-hand

Remarks

1.

2.

3.

4.

16. Inspection report in respect of following documents in the schoola) Admission and withdrawal register ____________________________b) School stock register/assets register ________________________

c) Library register ________________________________________d) Other registers _______________________________________

17. Guardian-Teacher interactiona) Has the guardian-teacher council been constituted? Yes/Nob) Has the mother-teacher council been constituted? Yes/Noc) Has the village education committee been constituted? Yes/Nod) Has building fund committee been constituted? Yes/No

18. Utilization of material distributed under Centrally Sponsored SchemeS.No.

Nameofarticle

Quantityreceived

Date ofreceipt

Stock Entry Date ofdistribution

To whomdistributed

1.

2.

3.

4.

19. Implementation of mid-day-meal scheme

i) Has the proper record/register been maintained ? ______________________ii) Quality of mid-day-meal being provided to students ______________________iii) Remarks other details ________________________________________________________________________________________________________________


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20. Working of the School

i) Morning Assembly

a. Period ___________________________________________

b. Exhibition of various articles ______________________________

c. Name of teacher speaking on value education _________________

d. Entry/departure of students in the morning sabha _______________

ii) Uniform/dress of studentsa. Number of students without uniforms _______________________

b. Cleanliness of dress _____________________________________c. General get up/looks of children __________________________

iii) Health of children relating toa. General health _______________________________________b. Cleanliness of teeth/protection of teeth ______________________c. Cutting of nails etc. ____________________________________

iv) Inspection of teaching work in classS.

No.

Name of

Teacher

Class/

subject

Was

teachingmaterial/specialteachingmaterialused

General level of working

Teachingwork ofteacher

Level of education ofstudents in the class

1.

2.

3.4.


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v) Checking of exercise notebooks by Teachers/Center Head TeacherS

.No

Name of

teacher

Total no. of

exercise notebooks samplechecked bythe inspector

Class/

Subject

Detail of

notebookschecked andcorrected byteacher

Periodicity of

checking

Remark

Daily Weekly

1.2.3.4

.

5.

21. Is the library facility available in the school?_________ Yes/NoIf yes,:i) Total number of books in the library ____________________ii) Number of books issued to the students during the month ___________22. Is the playground facility available in the school? _____ Yes/NoIf yes,

i) Area of the ground ____________________________________ii) Situation of the ground_________________________________

23. Is any sports related material available in the school? Yes/No

i) If yes, then give details of available sports material._____________________________________________________ii) Whether participated in sports competition/tournament etc. Yes/No

If yes, upto what level ___________________________________iii) Number of students who took part in sports competition _______________

iv) Achievements ________________________________________________v) Expenditure ___________________________________________________vi) Office/Organization from which funds were arranged _________________

24. Details of co-curricular activities

i) Do the students take part in co-curricular activities regularly? Yes/No


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ii)Type of co-curricular activities being taken up in the school ________________iii) Time of taking up such activities in the week____________________________

25. Details of disabled children in the school, if any.i)Number of disabled children in the school _____________________________

Detailed accountS. No. Name of student Nature/type of disability1.

2.

3.

ii) Steps taken by the teachers to educate the disabled child.________________________________________________iii) Type of encouragement/inspiration is being provided to the disabled children in theschool. _________________________________________________________

iv)Total amount/type of assistance being provided by the department and otherorganization._________________________________________________________

v. Details of utilization of grants by the school._____________________________

26. Details of teachers who received in-service teacher-training during last 3 yearsS.

No.Name & Desig. of

teacherDate and period of training received

1.

2.

3.

27. Was comprehensive Adhigam Learning material available in school? Yes/NoIf yes, give details______________________________________________________________________________________________________________________________________

28. What extra material is required to bring efficiency in teaching?

______________________________________________________________________________________________________________________________________

29. Has the radio-cum-cassette player been provided in the school Yes/No

If yes, the time prescribed to use RCCP.__________________________


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30. K indly indicate those special new activities which have been introduced in theschool?__________________________________________________________________________________________________________________

31. Do the teachers take special classes of weak students?__________________________________________________________________________________________________________________

32. Report of interaction with the teachers and an account of teachers problems?______________________________________________________________________________________________________________________________________

33. Has the Pradhan, Gram Panchayat or President of Block DevelopmentCommittee/President of Zila Parishad ever visited/inspected the school?_________________________________________________________

__________________________________________________________________________________________________________________

34. Personal contact established by the Inspector with the Panchayat Pradhan andan account of their reaction on departmental activities.___________________________________________________________________________________________________________________________________________________________________________35. What additional facilities are required to raise the education standard of theschool (observations of the Inspector)?_________________________________________________________

__________________________________________________________________________________________________________________

36. Any special suggestion/observation or report of the inspecting officer___________________________________________________________________________________________________________________________________________________________________________

Signature of Inspecting OfficerNote: If the space provided for report is inadequate, please use separate sheets.

h.p. Elementary Education Codechapter_7_2012_inspection by Vijay Kumar Heer

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