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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Access Control
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 3
Could your printing environment be more secure and efficient? • What are your corporate security
and compliance priorities?
• Who within your organization prints confidential or business-sensitive documents?
• How does your mobile workforce access devices?
• What percentage of print jobs are abandoned in output trays or end up in recycle bins?
• What “green” initiatives or environmental policies do you have to comply with?
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 4
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Work load isn’t balanced
Mobile users can’t access devices
IT lacks data for informed decisions
Documents are unprotected
Access to device is not restricted
?
View animated in presentation mode or use step-by-step slides from backup instead.
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 5
What’s wrong with “typical”?
• Confidential information is easily compromised
• High-cost-per-page desktop printers needed for confidential printing
• Devices are either under or over utilized
• Consumables are wasted
• Natural resources are wasted
• User productivity is not optimized
• IT has limited control over the environment
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 6
You can have printing that is efficient, convenient, and secure
• Protect business documents
• Integrate device and corporate security tools
• Create a consistent user experience across devices
• Maximize user productivity and device service life
• Reduce consumable and energy costs
• Provide secure printing of documents on most networked printer or MFP, at any office location
• Reduce server footprint with scalable, business-ready queue management
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 7
Manage and protect your environment with HP Access Control Solutions • Authentication
– Restrict access to devices
• Secure Pull Printing – Have users collect prints actively
• Job Accounting – Get detailed usage data
• Intelligent print management (IPM) – Create print rules and set conditions
• Intelligent user rights management (IRM) – Control access and monitor device activity
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 8
Before
HP Access Control Secure Authentication
Anyone can access and use any device
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 9
After
HP Access Control Secure Authentication
Users authenticate with ease through a variety of methods
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 10
Touch to Authenticate What is it?
Walk up and authenticate with your NFC-enabled smartphone or tablet. No need for proximity and card readers.
• Open app(1) on your mobile device
• Touch to sign in (authenticate) to printer using HP AC
The security and convenience of pull printing without the cost of a proximity card system!
(1) ePrint Enterprise
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 11
Before
HP Access Control Secure Pull Printing
Users send confidential documents to be printed
Documents wait (and stack up) in output tray
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 12
After print-server-based pull printing (1 of 2)
HP Access Control Secure Pull Printing
Users send confidential documents to be printed
Documents are stored on your secure server hard drive
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 13
After print-server-based pull printing (2 of 2)
HP Access Control Secure Pull Printing
Users send confidential documents to be printed.
Documents are stored on your secure server hard drive
Users can authenticate with ease through a variety of methods including mobile device touch to authenticate
Users can retrieve jobs when and where they need them
HP AC HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 14
After print-server-free pull printing
HP Access Control Secure Pull Printing
Users triggers print of confidential documents
Users can authenticate with ease through a variety of methods
Users can retrieve jobs when and where they need them
Print data is stored on client’s hard drive
Only small control data travels to the HP AC server
HP AC
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 15
Uncollected prints
HP Access Control Secure Pull Printing
Uncollected prints are deleted on the server after a defined time
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 16
Site A Site B Site C
Mobile or travelling users
HP Access Control Secure Pull Printing
Mobile users can go to any site and use connected devices immediately
HP AC HP AC HP AC HP AC HP AC HP AC
Mobile users’ pending print jobs can be collected at any site (roaming)
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 17
Site A Site B Site C
Mobile / travelling users with smartphones and tablets
HP Access Control Secure Pull Printing
Mobile users with non-Windows tablets and smartphones can submit pull print jobs via the HP ePrint Enterprise app or via e-mail to the pull print mailbox
HP AC HP AC HP AC HP AC HP AC HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 18
Secure Pull Printing protects documents and reduces risk • Encrypt documents to protect confidential
information
• Enable users to print to enabled networked devices for greater productivity
• Limit device/document access to ensure security
• Control access to device functions to reduce waste
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 19
HP Access Control Job Accounting
Accurately gather data
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 20
HP Access Control Job Accounting
Accurately gather data
Track detailed usage and analyze the results
Create and send reports HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 21
Job Accounting data enables effective fleet management • Capture printing volumes to understand, reduce,
and share printing costs
• Enable bill-back to users, departments
• Set printing quotas to control costs and reduce waste
• Use accurate data as the basis for meaningful plans/projections
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 22
Establishing organizational print policies (1 of 2)
HP Access Control Intelligent Print Management
Rules are applied to print server
Create print rules
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 23
Establishing organizational print policies (2 of 2)
HP Access Control Intelligent Print Management
User sends print job Rules are applied by print server
Print jobs are analyzed and actions are carried out
User is notified of changes to print job
Create print rules.
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 24
You get the level of control you need for effective fleet management • Route jobs to the most cost-efficient devices
• Set printer defaults to conserve consumables
• Use opt-in/alerts to notify users who aren’t in compliance with print policies
• Capture device data essential to meaningful use projections
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 25
Restrict feature-level access (1of 2) - Authorization
HP Access Control Intelligent Rights Management
Establish user access guidelines for imaging and printing devices, and monitor MFP activity
User access guidelines are applied to server
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 26
Restrict feature-level access (2 of 2) - Authorization
HP Access Control Intelligent Rights Management
Establish user access guidelines for imaging and printing devices, and monitor MFP activity
User access guidelines are applied to server
MFP control panel reflects only specific user’s capabilities
HP AC
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 27
Scalable solution
Meeting your growing printing needs
Create print rules Optimize printing
workflows
Manage printers
Account for print use
Increase device security
Authenticate users
Enable pull printing
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 28
Make your printing environment more secure and efficient • Ensure document security
and meet your compliance needs
• Protect confidential or business-sensitive printed documents
• Provide easy device access to your mobile workforce
• Reduce print costs
• Reduce your green footprint
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Where do we go from here?
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Thank you
4AA5-3679EEE, July 2014
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Backup
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Typical printing environment
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 33
Typical printing environment
Printing behavior isn’t controlled or monitored
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 34
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 35
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Documents are unprotected
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 36
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Work load isn’t balanced Documents
are unprotected
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 37
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Work load isn’t balanced
Mobile users can’t access devices
Documents are unprotected
Access to device is not restricted
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 38
Typical printing environment
Unsecured documents are left on devices and in recycle bins.
Printing behavior isn’t controlled or monitored
Work load isn’t balanced
Mobile users can’t access devices
IT lacks data for informed decisions
Documents are unprotected
Access to device is not restricted
?
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Backup
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 40
Typical printing environment
Unsecured documents are left on devices and in recycle bins
Printing behavior isn’t controlled or monitored
Work load isn’t balanced
Mobile users can’t access devices
IT lacks data for informed decisions
Documents are unprotected
Access to device is not restricted
?
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