How to write a successful resume or CV in English

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COMMERCIAL CORRESPONDENCE RÉSUMÉ By Nguyen Thi Ngoc Mai 1001010597 Dinh Thi Huyen Trang Doan Thi Hang 1001010280

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Transcript of How to write a successful resume or CV in English

Page 1: How to write a successful resume or CV in English

COMMERCIAL CORRESPONDENCE

RÉSUMÉBy Nguyen Thi Ngoc Mai 1001010597Dinh Thi Huyen TrangDoan Thi Hang 1001010280

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OUTLINEI: OVERVIEW OF RÉSUMÉ

II: CLASSIFICATION

III: HOW TO WRITE A RÉSUMÉ

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SAMPLE:

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I. Overview of Résumé(1) Defination document used by individuals to

present used for a variety of reasons,

especially for secure new employment

summary of relevant job experience and education.

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I. Overview of Résumé(2) Function

A Marketing toolKey componentWritten InventoryGetting an Interview

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II. CLASSIFICATION(1) Reverse chronological

résuméWhat is it? traditional format

appropriate when looking for a position that is a logical step in your career.

What does it do?

Arranges work experience chronologically

elaborates on skills and accomplishments

What do you do?

Relate work experience to the targeted position.

Demonstrate a logical progressionWhen is it most effective?

seeking a position in the same field

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II. CLASSIFICATION(2) Functional skills résumé

What is it? emphasizes skills and accomplishmentsSkill areas are the focus: writing, managing, research, communication, etc

What does it do?

covers up gaps pulls together unrelated experiences effectively

What do you do?

how well you perform how you can transfer skills to other areas

When is it most effective?

considering a career changethe same company for a very long timethe best method to showcase your skills.

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II. CLASSIFICATION(3) Hybrid résumé

What is it? combines the features of the skills based and reverse chronological résumégiving an orderly account

What does it do?

orderly account of your employment historynot categorize them

What do you do?

Organize accomplishments by function draw on volunteer and internship experiences

When is it most effective?

helps you to clearly show how well you perform

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III. HOW TO WRITE A RÉSUMÉA. TYPICAL FORM OF A RÉSUMÉ1. Personal informationa. LayoutUsually: Top middleLess common: Top left-hand cornerNo puntuation like full stop, comma,

etc.Put your name on the top of résumé

(Capital letters and big size)A line space between each information

line is necessary

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A. TYPICAL FORM OF A RÉSUMÉ

b. ContentPut your name on the top of résuméBeneath your name: Write permanent address and temporary

(current) address, if they are different Make sure telephone number (full dialing

code) and e-mail address Can insert citizenship or date of birth, if

useful for employer, but age, gender, marital status, etc. are optional

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A. TYPICAL FORM OF A RÉSUMÉ

Example 1: Put personal information on the top middle

RICHARD VASSOR 400 Summit Hill – Denver, Colorado 80127 303-555-1212 [email protected]

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A. TYPICAL FORM OF A RÉSUMÉ

Example 2: Put personal information on the left-hand corner

MANUEL PADILLA100 Twin Peaks Road, San Bruno, CA 94066Phone: (650) 333-3333 Email: [email protected]

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résuméa. LayoutWrite all the content titles in capital lettersAt least one blank line below the personal

informationSubdivide the body of your résumé into category

sections and leave at least one blank line between sections

Section titles should be placed along the left margin or centered (depend on where you put your personal information)

To describe specific job duties, use short phrases starting with action verbs and use one bullet per type of duty

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A. TYPICAL FORM OF A RÉSUMÉ

b. ContentCareer ObjectiveSummary of QualificationsProfessional ExperienceEducationAwards and achievements

(Accomplishments) Relevant Skills

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résumé (1) Career Objective

Indicate the position you are applying for here. By stating an objective you give your résumé focus and strength.

What level of responsibility you are seeking How to interpret all the information on the

résumé You should write the area of work and the title

(if you know), as well as areas of specialization.

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résumé

Example:

OBJECTIVE MARKETING EXECUTIVE Product Launches – Overseas Partnerships –

Presentations   OBJECTIVE SALES PROFESSIONAL Client Relations – Negotiations – Inside and

Outside Sales

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A. TYPICAL FORM OF A RÉSUMÉ 2. Body of the résumé(2) Summary of Qualifications

Summarize your major accomplishments and qualifications, as well as how you plan to use your skills to help the company.

You should use nouns as keywords and descriptors.

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A. TYPICAL FORM OF A RÉSUMÉ 2. Body of the résuméExample 1: For Marketing Executive position SUMMARY OF QUALIFICATIONS Accomplished, multilingual Professional

consistently recognized for achievement and performance in the fuel industry. Innovative and successful in mining new sales territories and establishing business alliances, including the recent partnership with MJM Oil in Korea. Proven leader with special capabilities in building teams, strategizing, and implementing workable marketing plans employing television, radio, Internet, and print media. Fluent in English, Korean, Japanese, and French.

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A. TYPICAL FORM OF A RÉSUMÉ 2. Body of the résuméExample 2: For Sales Professional position

SUMMARY OF QUALIFICATIONS Dynamic and results-oriented with a successful

track record in the industrial sales industry and a desire to move into pharmaceutical sales. Articulate and persuasive in dealing with all levels of management, peers, staff, and a diverse clientele. Consistently meets and exceeds corporate sales goals, while also mentoring staff to improve customer satisfaction. Special abilities in attention to detail, decision-making, organization, and marketing plans. Willing to travel.

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A. TYPICAL FORM OF A RÉSUMÉ 2. Body of the résumé(3) Professional experience

List your jobs separately in reverse chronology, that is, most recent first.

In first line of each job entry, include your job title, the company and its location, the dates you worked there.

Note: Use years (if your jobs changed around one year, you may use both months and years) when listing dates on your résumé. This makes it easier for the employer to quickly grasp you employment timeline.

For each job, list relevant responsibilities, measurable achievements, skills and qualifications you learned and used.

Leave a blank line between jobs. List your volunteer jobs and internships

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résuméLayout:

PROFESSIONAL EXPERIENCECompany, Location Time (Years)

Job titleo Duties, responsibilitieso Awards or achievements Company, Location Time (Years)

Job titleo Duties, responsibilitieso Awards or achievements

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résuméExample 1:

PROFESSIONAL EXPERIENCETTR Corporation, New York 2005 – PresentVice President, Overseas Business Division Promoted to position in March 2008; selected as one of three

employees to attend an MBA course in 2010. Named “Employee of the Year” in 2008 based on

professional achievements. Fuel Industry of America, New York 2000 – 2005Manager of Marketing Provided analysis on fuel industry, drafting report for the

White House. Awarded “The Honor Prize” in 2000 based on performance

evaluations of oil producers. 

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résumé(4) Relevant Skills

This can be blocked into one section, or they can be distributed within the sub-headings of your résumé that highlight specific skills.

Outline industry-standard practices, legislation tools that you are familiar with.

This section is the spot for listing technical skills (the ability to program in certain languages), software knowledge and familiarity with job standard processes (forklift operation, specific accounting standards).

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résuméLayout:

RELEVANT SKILLSSkill group titleAction word + Key words + Skills + KnowledgeBe specific using numbers and percentages

Skill group titleAction word + Key words + Skills + KnowledgeBe specific using numbers and percentages

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Example: for Marketing Executive

BUSINESS SKILLSMarketing Launch gasoline exports in conjunction with new

production plant start-up; target overseas markets. Initiate sales of ULS, an environmentally-friendly new

product launched in the European market. Marketing planning Analyze regional import/export economics and the

interregional oil markets. Participate in contract negotiations for strategic alliances

with major European and Asian concerns Product planning Optimize production mode by selecting appropriate

refinery; research product specification revisions by country.

Propose and participate in the Plant Operation Committee, a team effort between production and sales.

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résumé(5) EducationList the qualifications that are relevant to the

role, so as not to distract the employer while they are viewing your résumé.

For each qualification, make sure you state which Educational institution it is from and the date (in inverse chronological order) that qualification was issued; list your study results as well (GPA, etc., if requested or outstanding)

Note: No need to mention high school or anything before BA degree

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2. Body of the résumé(5) Education

Example: EDUCATION Associate of Science, Office

Assistant, Skyline College, San Bruno, CA

Completed related coursework in: May 2008

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A. TYPICAL FORM OF A RÉSUMÉ2. Body of the résumé

(6)Awards and achievements (Accomplishments)

Only list major relevant accomplishments (3 or 4):

Academic honor societies ScholarshipsAwardsMembership and offices held in

professional societies

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2. Body of the résumé(6)Awards and achievements (Accomplishments)

Example:

SELECTED ACCOMPLISHMENTSCompleted contracting for 6000+ providers

within 6 months for CHAMPUS contract Improved production 20% through the

establishment of department production standards

Launched marketing department for the State of New Mexico

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A. TYPICAL FORM OF A RÉSUMÉ

3. Referencesa. LayoutAt least a line space below the body of

the résuméUsually in smaller size and italic letters

b. Content● Often, names and contact information

for references are provided only when requested and are not included with the résumé.

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3. Referencesb. Content

Usually, a minimum of three references is expected; ideally they should represent both academic and workplace experience.

Usually, availability of references (not an actual list of references) is indicated at the bottom of the résumé.

If you do send a list of references with your résumé, include it on a separate sheet and be sure that YOUR name appears on that sheet and that you provide full contact information (name, title, organization, mailing address, telephone number) for each reference.

ALWAYS talk with potential references and obtain their permission BEFORE you offer their names to employers.

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3. References

Example:REFERENCE LISTMs. Mariah FischPresidentNational Steel Corporation4100 Edison Lakes Pkwy.Mishawaka, IN [email protected]

Mr. C. Benjamin RileySenior Project ManagerSprint Corporation2330 Shawnee Mission Pkwy.Westwood, KS 66205620-555-2903

Mr. Kevin O'HornVice President, MarketingThe Quaker Oats CompanyQuaker Tower321 N. Clark StreetChicago, IL 60610-4714312-55-3930

Dr. Scott HandyProfessor of MarketingCollege of BusinessState University of New YorkRochester, NY [email protected]

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B. ARRANGE CONTENTS FOR EACH STYLE1. Reverse chronological résuméThis style focuses on how you arrange

your work experience chronologically, so you should follow this order in the body:

1) Career Objective2) Summary of Qualifications3) Professional Experience4) Education5) Awards and Achievements6) Relevant Skills

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B. ARRANGE CONTENTS FOR EACH STYLE2. Functional skills résumé This style emphasizes your skills and

accomplishments so you should make these points clearer to attract the employers.

The order suggested for the body is:1) Career Objective2) Summary of Qualifications3) Relevant Skills (put in groups and add extra

statistics for each group skill)4) Awards and Achievements5) Professional experience6) Education

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B. ARRANGE CONTENTS FOR EACH STYLE3. Hybrid résumé This style combines features of the two above

styles and is the most popular style. You can mix your achievements or skills in your work experience and education (if relevant). You should follow this order for the body:

1) Career Objective2) Summary of Qualifications3) Relevant Skills (add your awards or

achievements)4) Professional experience (add your

accomplishments)5) Education (add your awards, scholarships, etc.)

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B. ARRANGE CONTENTS FOR EACH STYLENOTE: For graduates and

students who do not have many work experiences, the key is to highlight academic results in the “Education” content, as well as skills which are gained by volunteer works or internships. These will add value for the résumé.