How to use theHofstra

Webcrd OnlinePrint Shop

First things first, we need to get to the online print shop. To do thisopen an Internet Explorer window and type into the bar labeled“Address”: exactly this - WWEEBBCCRRDD..HHOOFFSSTTRRAA..EEDDUU

If you have never visited our online print shop before you will see apage that looks like this. Just click the button labeled “Continue” tomove on to the login phase.

This is the login page; just type in your groupwise user ID and pass-word to access your personal online print shop page.

When you’ve got your user ID and password in, just click the buttonlabeled “Log In”.

At this point you should be at your personal page for the HofstraOnline Print Shop, called the “Print Fulfillment Home”.

From this page you can place an order, place an order for businesscards, change your profile and track your placed orders.

*At this point, if you have already updated and corrected your Profile, please move onto“Placing a Order” or “Placing a Business Card Order”.

Updating your profile is the most important thing you can do when logging into the webcrd system for the first time. If you do not updateyour profile with the correct information, the Print Shop cannot contact you when your job is completed or if they have questions. Yourorder will end up being placed only under only your groupwise ID,which will not tell the print shop who you are or where your job shouldgo.

Updating Your Profile

Click on the button labeled “My Profile” to begin updating your profile.

As you can see, the only information in your profile is your user ID.Click on the button labeled “View/Modify”. This will bring you into theeditable profile.

Here you should remove your user ID from the line labeled “FirstName” and fill out the rest of your information, so that we may knowwho you are and how we can get in touch with you. Also, please placecheck marks in all the boxes next to the lines labeled “Use as mydefault...”. You can even save your budget number here so that it willautomatically populate on all of your job orders. Once you’ve completed your profile, click the button labeled “Save” at the bottom.

Once you have clicked the button labeled “Save” you should bebrought back to the main profile page. This time, however, you will seethat your name has been populated in all of your address fields.

To return to the main Print Fulfillment Home, just click on the buttonlabeled “Order History”.

Now we will overview the creation of a new job order; there are twoessential ways to begin a new order.

The first way is to send the print shop a digital file from your computerfor them to copy or create your product from.

The second way is to send them a hard copy file or disk externally.

This is the button to upload a digital file to the print shop.

Creating a New Job Order

This is the button to upload an external digital file to the print shop.

Both buttons will eventually lead you to the same place: a job orderform. However, with uploading a digital file there are a few stepsbefore you reach the job order form. For our purposes we will followalong the creation of a uploaded digital file and we will detail the spotwhere the two converge.

As already stated, we begin by clicking on the button labeled “Browse”.

By clicking on that button, a browsing window will pop up. Browsethrough your computer and find the file you wish the print shop to use.Highlight your file and click the button labeled “Open”.

Once the pop-up window disappears you will be returned to your original screen view. Just click on the button labeled “Upload” andallow the page to reload itself.

Now we are at the Job Order Form; if you had chosen the ExternalSource route from earlier this would have been your second step.

The first thing we want to do here is change the text within the boxlabeled “Order name” to something more recognizable on a shortmenu. In case you want to pull up this job later, it will become easier for you to give each job a name that reminds you what the joborder was for.

For example we have named our job “My Job for Printing”

We need to begin selecting what it is we want from this job. Note theblue bar with labels: “Summary, Print, Binding, Folding, CreativeServices...” It’s here that we will select all our choices for the final product. Click on button labeled “Print” first.

You will find you have four choices, each with its own drop-down menu.As above, you will see your Output choices. This is just a choice in yourtype of ink. Whether you would like color ink, or black and white.There is also a choice for “Wide Format”; the only time you would usethis would be when creating a poster.

Next you will find a drop-down menu for sides printed.

A menu for your paperstock; this is a long list as we have many papertypes to choose from.

The Orientation menu is just to alert us on your landscaping or portraitpreferences.

To the right of your drop-down menus you will find a button labeled“Instructions”; clicking this box will bring forth a new white text inputarea for you to essentially type in any special instructions for CreativeServices or Printing that could not be chosen from the drop-downmenus.

Pressing the button “Binding”, we again find several drop down menus.

As before, there is an instruction box for you to type special instructions into.

Here we see a new button labeled “Icon View”; clicking this button willbring up pictures for a visual representation of the types of binding weprovide. Clicking on any of the icons will order that type of binding foryou.

Pressing the button labeled “Folding” will give you a drop-down menuof your folding options.

As we saw in Binding, here we have an icon view for a visual representation of your folding choices. Clicking on any of the pictureshere will order that type of folding for you.

“Covers” has four drop-down menus, labeled only Front and Back. Thefirst menu next to Front is to alert us if you would like ink on your cov-ers and where you would like it.

The second drop-down menu is simply for your choice of paperstock.

Finally we have the button labeled “Creative Services”. Enclosed hereis one of the more important options. If the job you are ordering issomething you need a layout for or an artist to create for you, youmust click within the box labeled “Creative Services” placing a checkmark there. If you do not we will assume the job is xerox and will sendit straight to print.

Now that we have selected everything for our job to get printed, weneed to move on to how many we would like printed, when we needthem printed by and where we would like our job sent. You will findnext to your name a editable text box labeled “Qty”: type in the number of copies you would like here. Here you may also want tochange your due date. As a default it is set to the earliest due date forxeroxing. This, however, is not the earliest date for a Creative Servicesjob. Creative Services jobs take more time and thus you should changethose jobs to display a due date of no earlier then two weeks afteryour ordering date.

Finally all we have left is to update our estimate. Click the buttonlabeled “Update Estimate” and allow the web page to reload.

Once the page has reloaded you should see a new price listed next toEstimate. Click in the box next to the word “Approve” to leave a checkmark there and then simply click on the button labeled “Submit”.

Once you have submitted the order you will be brought to this page.Click on the link labeled “click here”.

This will pop up a new page, this is your receipt page. To print yourreceipt for your records press the buttons <Ctrl>and P on your keyboard at the same time, or using the mouse, right click on this pageto bring up your menu. Click on the word print. Most importantly, if thejob you requested was an External Source job, print out two receipts.The first one is for your records and the second should be one placedwith your hardcopy and sent to Printing.

To start a business card order go to your Print Fulfillment home pageclick on the button labeled “Shared Archives”.

Ordering Business Cards

On the next page click on the link labeled “Business Cards”.

On the next page click on the link labeled “PDF Forms”.

We are now at the page that holds all of Hofstra’s PDF forms for business cards. You’ll want to choose the correct form for your posi-tion at Hofstra. For the purposes of this tutorial we will be using the“Staff Version”. Once you have found the form you want to use clickon the button next to it labeled “Place Order”.

Now we are at the Business Card order form; on the left you will see aform to type in your information. Following the instructions, fill out theinformation for your business cards.

Once you have completed the form with all of your information, makesure to click on the button “Update Preview”. Your only chance toproofread your business cards will be here. Once you’ve clicked on it,allow the page to reload a moment.

Note: The line asking for “+4 Zip Code - i.e. 1020” is just asking for your buildingnumber, like the above example “102”, and adding a 0 to the end of it.F

F

You will notice that the picture of a business card to the right will populate with your information. This is exactly how your business cardwill look, so look over it carefully. There will be no way to change itonce you’ve completed your order. If all your information is correctand you approve of your business card click on the the button labeled“Complete” at the bottom of the page.

By clicking the button complete you will have been brought to awebcrd order form. However, unlike a normal order, the business cardorder is already completed, so there is nothing you need to fill out atall. Just put a check mark in the box next to the word “Approve” andclick on the button labeled “Submit”.

Once you have submitted the order you will be brought to this page.Click on the link labeled “click here”.

This will pop up a new page, this is your receipt page. To print yourreceipt for your records press the buttons <Ctrl>and P on your keyboard at the same time, or using the mouse, right click on this pageto bring up your menu. Click on the word print.