How to use Phone Conferencing at NPS
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Transcript of How to use Phone Conferencing at NPS
How to use Phone Conferencing at NPS
Up to 3 participantsor
4 to 24 participants
Up to 3 participants
You can easily host a small conference for up to 3
participants using only your telephone
Up to 3 participants on Avaya phones– Make your first call– Press the Conf button
This puts the first call on hold and gives you a second dial tone
– Make the second call– Press the Conf button again
Up to 3 participants on generic phones– Make your first call– Press the switchhook (or flash button)
This puts the first call on hold and gives you a second dial tone
– Make the second call– Press switchhook or flash again
More than 3 participants
To host larger conferences (up to 24 participants) you will need to use our Sonexis Conference Manager bridge
You’ll want to schedule your conferences in advance to insure there are sufficient conference ports available at the time.
The best way to schedule a conference is using the Sonexis button in Outlook
What do I need to do?
To schedule Sonexis conferences you need:
Sonexis software in your Outlook Verify you see a Sonexis button in Outlook If not call the TAC at ext 1046, provide your computername
A conference ID assigned to you by the TCO Email [email protected] Provide your NPS office extension, computername, and
department Your Conference ID and initial PIN will be emailed to you Log into http://blueridge.nps.edu and change your PIN Configure your ID and PIN in Outlook the first time (details
follow)
Sonexis Button in Outlook
No button? Call the TAC ext 1046
First time use – you’ll need to provide the Conference ID assigned by the TCO
In Outlook select– Tools / Options– Sonexis tab
Provide your– Conference ID– PIN
Server URL is– http://
blueridge.nps.edu
To schedule a conference click the Sonexis button
Same form as typical Outllook meeting, with the addition of a
Conference Details tab
Provide your conference details
Inviting attendees the same as you would for a typical Outlook meeting
Attendees are sent a meeting request with details (email to non-Outlook users)
Deleting or changing a meeting in Outlook also cancels your conference call reservation
Attendees are sent cancellation or change information
Ad hoc conference calls Once you are assigned your
Conference ID, you can start an unscheduled phone conference anytime “on the fly”
From off campus call (831)656-6500 – (ext 6500 from internal phones)
Follow the prompts Only available when ports have not
been previously scheduled Your conference will end (with warning)
if it is about to overlap a scheduled conference
Conferences also can be scheduled at http://blueridge.nps.edu, but changes made here will NOT synchronize with your Outlook
calendar