How to use google drive to backup and share files

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How to use Google Drive to upload and share files

theoptimumguides.wordpress.com Mark Earnswell E. Dimailig ©2015

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What is Google Drive


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Google Drive is a file storage andsynchronization service created by Google.

Source: Wikipedia


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It allows users to store files in the cloud, share files, and edit documents, spreadsheets, and presentations with collaborators.

Source: Wikipedia


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Google Drive encompasses Google Docs, Sheets, and Slides, an office suite that permits collaborative editing of documents, spreadsheets, presentations, drawings, forms, and more.

Source: Wikipedia


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We will now go on how to upload our files using Google Drive


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Open your internet browser


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I will be using Google chrome for this tutorial


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Go to google.com


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Type in google drive


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Press enter key


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Hover mouse over Google drive


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Press left click mouse button


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Google Drive webpage will load


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Click on Go to Google Drive


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You will be taken to the Google log in page


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Type in your Google account


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Left click on Next


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Then type in your Google account password


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Left click on Sign in button


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You are now logged in


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To upload your files hover your mouse to New button


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Press left click


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Options will appear


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Hover mouse over file upload


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Press left click


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Select the file to be uploaded

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Left click on Open button


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Google Drive will now show the progress of the upload


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Wait for the upload to finish


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When the upload is done you will see this


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Left click on locate if you want to see the uploaded file


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The uploaded file will be highlighted


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To hide the notice on the lower right of the screen hover your mouse on the close (x) button


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Press left click on your mouse


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The notice will disappear


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Now we will try to upload a folder


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To upload your folders hover your mouse to New button


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Options will appear


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Hover mouse over folder upload


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Press left click


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Select the folder to be uploaded


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Left click on the folder


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Hover mouse over okay


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Press left click


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The folder is now being uploaded


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Wait for the upload to finish


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The folder is now uploaded


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We can check the contents of the uploaded folder


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Hover the mouse pointer over For upload


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Press double left click


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You can now see the contents of the uploaded folder


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Uploaded files and folders also serves as a backup of the original

file


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In case the original file that was uploaded was accidentally deleted, we can download the uploaded file

through Google Drive


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To do this hover mouse pointer over the file to be downloaded


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Press right click on the mouse button


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Options will appear

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Hover mouse over Download


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Press left click on the mouse button


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The file download will start


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Wait for the download to finish


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After download is finished you will see the notice below


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We can also try how to make folders


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We will create the folder in the root location of Google drive


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Root location is called my Drive


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To go back to the root location, hover your mouse pointer over My Drive


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Press left click


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To know if you are now in the root location, only My Drive should appear at this area


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Hover mouse over New


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Press left click


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Hover mouse over Folder


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Press left click


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Google drive will prompt for a folder name


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Default name is untitled folder, press Enter key to use this name


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The folder will added under the root location of Google Drive


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It will look like this


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We will now go to sharing files


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First hover mouse over the file you want to share


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Press left click button


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Options will appear


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Hover mouse over Share


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Google Drive will prompt for the email address of people you want to share the file with


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Input email here


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Email is now typed in


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You can also write a note below


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You can also modify the properties of the file to be shared


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Hover mouse pointer over send button


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This notice will appear


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Since the email that was typed is not a google mail, anyone who has

access to the link invitation can access the file without signing to

their google account


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Left click on Yes


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Google Drive will inform you that a file have been shared with one person


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To check whether the file was shared properly, have the person you sent the file to access his/her email


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Open the email


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You should see this


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Click on Open


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The file is now shared


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Congratulations, you now know how to use Google Drive


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Thank You


How to use google drive to backup and share files

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