Presented by Adam Leite

Business Writing Class

Spring 2014

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In this presentation, we will learn how to collaborate with team members, customers and affiliates, students, family

members, and teachers by using Cisco Webex and the Internet.

Many are the times when we cannot be there, but there needs us.

We will learn to

Open an account

Install the software (server side only)

Configure devices such as camera and microphone

Start a meeting

Invite participants

Chat

Share documents

Share the desktop

Use the Whiteboard feature

Mute ourselves and the participants

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CISCO WEBEX

PROBLEMS WHERE

WEBEX CAN BE

PART OF THE

SOLUTION

Teach a distance

learning course?

Emergency meeting, but one

important member of the

board is on vacation in

Europe?

Need to close a deal quickly,

but the other party is on the

West Coast?

Present a webinar?

Exchanging papers?

Need to meet with

classmates for homework

correction?

Interviewing for

a job in Asia?

Want to participate in an open

house event where you need to

show paperwork?

Correct the kids’

homework while working

in Korea

How to use Cisco Webex

A process that used to be so complicated

and reliant on fax machines that failed to

send, or jammed with crumpled paper, or

simply could not handle the volume has

become an easy task.

Webex is perhaps the pioneer in distance

meetings. Whenever your presence is

required, Webex can most likely be the

best solution.

It offers simplicity without compromising

its powerful features, efficacy, and

affordability (free for up to 3

participants), among other advantages.

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SUMMARY OF FEATURES:

On the server side, you can

Invite participants

Share your desktop

Share documents

Chat

Use a whiteboard feature

Mute or drop participants at any time

Use your camera and microphone

Invite to participate via telephone or e-mail

On the client side you can

Run a non-install application

Join by invitation or by meeting number

Chat

Use your camera and microphone

Join by telephone

Leave any time

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If you want to host a meeting, you need to sign up for an account first. There is a free account, which allows up to 3 participants.

Go to www.webex.com.

Fig. 1

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1. You must use your e-mail address and create a password. Fill in the captcha box, agree with their TOS and press the create an account

button.

2. Check your e-mail to confirm that the account was created.

Fig. 2

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STARTING A MEETING:

Navigate to Webex.com and press HOST. Alternatively, if you want to attend/join a meeting, press ATTEND.

Fig. 3

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That button will take you to a sign-in page. Use your recently created account to host a meeting. There is no need for an account if you only

want to join a meeting as a guest.

Fig. 4

Fig. 5

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Here we have the option to schedule a meeting or to start a meeting now. Choose the latter for our practice today. Alternately, if you

want to join a meeting, choose the “Join by Number” button. You will need the meeting number for that. Your host needs to send it to

you.

Fig. 6

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Fig. 7

1. Enter a name for your meeting

2. Enter the e-mail addresses of your associates

3. Press START.

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Here it is!

You are now required to test your communication devices (camera and microphone). By this time, your friends must be logging in, and their

names will appear on the side bar.

Notice the tools: whiteboard, chat, share desktop, and recorder (for paid users only).

The Whiteboard tool allows you to write, draw, annotate, erase and start a new whiteboard.

The Share Desktop tool allows you to show whatever is on your desktop. All the participants will be able to see what you see.

The Chat tool, allows you to chat chat-room style with participants. This is especially useful when their connection is too slow for all the

features, or when they do not have a microphone.

Fig. 8

START WEBEXING!!!

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There are other products that deliver the same service, such as inMeeting (http://www.inmeeting.com.cn/en/), GoToMeeting

(http://www.gotomeeting.com/online), and Teamviewer (www.teamviewer.com). All have their merits and caveats.

Teamviewer is especially recommended to Technicians who need to access other people’s computers.

For future access to this presentation at different times, it is published onto www.slideshare.com, under “How to Use Cisco Webex.”

I hope this presentation has been useful to you.

Thank you.

Adam