1. 1. Purpose of this document Lets match with JAPAN!! This document is for EPs/EPManagers/LCoGIPVPs who want to match with Japanese TN and realize in Japan. We prepare 3 contents which lets you understand about internship in Japan. Introduction iGIP in Japan How to apply ~ realize Lets match with Japan! 3 contents of this document 1 2 3 - About the NPS - Impression from the past EPs - Comparison with the world - Basic information of internship in Japan - Outline of process - The reason why it takes 3 months - Matching process - Getting visa process - Realize process - Internship in Japan - Key time to match - Wanted EP - High percentage of match combination - The ways to increase match - Contact list - Reference tool - EPs who cannot come - Realization in Japan
2. 2. Introduction iGIP in Japan
3. 3. High Net Promoter Score Net Promoter Score 74 Net Promoter Score: Detractors: Passive: Promoters: 74 3% 19% 78% 78%19% 3% Japan It was great for me to work and interact with people of a different culture. It all comes back to human values of understanding, tolerance and love. Global internship program in Japan was such a great experience to me. It was a big chance for me to understand more about culture and business culture of Japan. AIESECers also showed me hospitality. I hope that more and more students will join this amazing program. Some comments of promoters from Customer Gauge Worked in kindergarten EP from Indonesia Worked in IT company EP from Vietnam
4. 4. Please check this video http://youtu.be/MxUNEHb_0RQ
5. 5. 74 Net Promoter Score Detractors: Passive: Promoters: 3% 19% 78% Comparison with the world 2nd highest score in the top 20 countries* 1. Indonesia 2. Japan 3. Canada 3. Russia 5. United States 6. Germany 7. Brazil 8. Czech Republic 9. Mexico 10. Hungary 74 79 68 68 59 56 51 42 41 40 11. Poland 12. Turkey 13. Colombia 14. China, mainland 14. Netherland 16. India 17. Egypt 34 38 32 30 30 24 17 20 countries* = The ranking of number of iGIP(2012,2013) Japan 58 responses. data is 2012-2013 Cant find NPS of Belgium, Hong Kong, Spain on customer gauge.
6. 6. Marketing 42% IT 26% BA 15% HR 14% Basic information of internship in Japan Language Internship type Realized TN Realized EP China, mainland 38% Poland 7%India 4%Germany 3% Sweden 3% Taiwan 3% Thailand 3% Vietnam 3% Other 56% 6-10 weeks Japanese speaker GIP Most of TNs are around 6-10 weeks. Longer duration GIP is only 30% of all. The longest GIP is 6 months due to visa. 80% of the TNs in Japan would like to host EPs who speak Japanese. But "Japanese speaking" is "preferred" in most of the TNs. We do not have GCDP in Japan. GIP is only available for Japan. Education 3% Duration
7. 7. EPs who cannot come Twice in Japan Graduate The intern cannot come to Japan twice using the Trainee VISA, which is the visa for internship via AIESEC. Japanese Trainee VISA is only once in your life. The intern must be in the same educational institution before and after the internship. Thus, graduates cannot join the internship.
8. 8. Realization in Japan 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 2014 2015 1st term 2nd term TN Matching TN Realize TN Raise TN Matching TN Realize TN Raise VISA Preparing VISA Preparing Realize Match Raise 2012 2013 TN Raise Matching VISA Preparing Realize PEAK time Spring(Feb & Mar) Summer(July, Aug, Oct) Spring(Mar, Apr, May) Autumn(Oct, Nov, Dec) May + Jun Dec + Jan Summer(July, Aug, Sep) Spring(Feb, Mar) Number 266 191 153 326 162 163 MC Planning LC Planning
9. 9. How to Apply Realize
10. 10. Outline of process STEP 1 STEP 2 STEP 3 STEP 4 Apply Negotiate Exchange AN Get CoE* Get visa Come to Japan 2 week 1 week 8 weeks 2 week About 12 weeks (3-6months) from Apply to Realize at least Matching Get visa Realize STEP 5 STEP 6 STEP 7 STEP 8 Research TN Internship *Certificate of Eligibility
11. 11. The reason why 3 months The reason why taking 3 moths from apply to realize is that Takes time for get Certificate of Eligibility (2-3months) - What is Certificate of Eligibility? - What is Visa? The important document for get visa for Japan In order to apply for visa for Japan, ALL EPs are required to get a certificate of eligibility from the regional immigration bureau in Japan. Japanese government only allows TRAINEESHIP visa for AIESEC internship, so dont issue any other visa by yourself. You need to get the visa at the Japanese embassy in your country by yourself with CoE. You need to get these 2 important documents!! It's true that Japanese program process takes more time than other countries, but our exchange is ensured that you can get the best experience.
12. 12. Matching process 2 ways to search Japanese TN 1) go to GIS 2) use TN search tool https://docs.google.com/spreadsheets/d/1l8aFhrI rsPsEYsUzmkbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid=1194766315 Go to apply form *this is the only way to apply Japanese TN URL of apply form for Japanese TN http://yokoso.aiesec.jp/gip_apply/ You need to prove you are suitable for the TN. Usually take selection (assignment & interview) Exchange AN *once you exchange AN, you cannot reject. Search Apply Negotiate Match Please check following things before apply You must be an official student at rightful institution. You belong to same university/institute before and after internship. You have NOT participated in internship in Japan before because Traineeship Visa can be issued only ONCE unless the circumstances are exceptional. You are NOT studying in Japan now, or are NOT planning to study in Japan before or right after internship. 1 2 3 4 Please re-check duration, Job description, salary in internship with TN and TN Manager. Minimum duration of internship is 6 weeks and maximum is 6 months. When Acceptance Note is submitted, one cannot reject. If going on a long-term traineeship, make sure with the University or college if absence from school is permitted or not.
13. 13. Getting visa process (whole process) Prepare documents*1 *1 - Original CV - Copy of Passport - Photograph - Original Certification of studentship - Some supporting documents Send*2 *2 Please send with trustworthy mailing company e.g. FedEx Check documents*1 Integrate documents*1, *3 *3 Some documents from TN Send SubmitIssue EP Japan EP AIESEC Japan agency Immigration Bureau Send 1 9 Get CoE Correct information to get visa ApplyIssue Japanese embassy 3 4 56 7 2 8 Send*2 1011 CoEvisa
14. 14. Getting visa process (divided process) Prepare documents*1 *1 - Original CV - Copy of Passport - Photograph - Original Certification of studentship - Some supporting documents Send*2 *2 Please send with trustworthy mailing company e.g. FedEx EP Japan EP AIESEC Japan 1 3 2 You will be told where to send to. Dont send them directly to the office of AIESEC in Japan
15. 15. Getting visa process (divided process) Check documents*1 Integrate documents*1, *3 *3 Some documents from TN Send Submit EP Japan AIESEC Japan agency Immigration Bureau 3 4 5 Please wait patiently and prepare for your growth in Japan!
16. 16. Getting visa process (divided process) Check documents*1 Integrate documents*1, *3 *3 Some documents from TN Send SubmitIssue EP Japan AIESEC Japan agency Immigration Bureau Send 3 4 56 7 CoE CoE Please wait patiently and prepare for your growth in Japan!
17. 17. Getting visa process (divided process) Check documents*1 Integrate documents*1, *3 *3 Some documents from TN EP Japan EP AIESEC Japan agency Send 9 Get CoE Collect information to get visa 3 7 8 Send*2 CoE CoE
18. 18. Getting visa process (divided process)EP Japan EP 9 Get CoE Collect information to get visa Apply Japanese embassy 10 Were waiting for you to come to Japan! CoE CoE
19. 19. Getting visa process (divided process)EP Japan EP ApplyIssue Japanese embassy 1011 Were waiting for you to come to Japan! CoE visa Yay the VISAs ready! Finally you can come to Japan!
20. 20. Realize process Before Come to Japan Before Internship starts Flight ticket TALK With TNM After you get visa, please book your flight ticket. *DONT book before you get visa You have to pay flight expense. According to Japanese law, TN must pay for the flight expense when you go back. The expense will be paid when internship begins. Your TN manager is very important for you to make your stay in Japan safe and enjoyable. Please do not hesitate to contact your TN manager when you are unsure about anything or having any kind of troubles in either work or life. It is quite difficult to survive in this country especially if you are not a Japanese speaker. Sign Before internship starts, please sign for your internship program conditions with TN. Please receive a sample document from TNM and read that carefully. Sign on Agreement on participation conditions of internship program.
21. 21. Internship in Japan Accommod ation Bank account Cell phone Insurance TNM will help you to find a suitable accommodation. Please let your TNM know in advance on your request. Please note that the rent of an apartment is very high, especially in Tokyo. The average fee is around JPY 70,000. You will pay the rent from your residency subsidy which is around JPY 150,000. During the traineeship, you will be covered by traineeship insurance provided by the company. Most of the troubles will be covered by the insurance except for dental treatment and pregnancy. Please check with TN Manager for more details of the coverage. Please contact your TN manager BEFORE seeing a doctor. Opening a bank account is not easy for temporary visitors in Japan. Only trainees with six-month-visa can open a bank account at Japan Post Bank. (You cannot open an account at any other bank with a visa valid for 6 months or less.) Residency subsidy will be paid either in cash or through your bank account (if you are able to have one) depending on your TN. Each EP will be provided with a cell phone from AIESEC in Japan. A rental cost is free of charge, but EP will be responsible for paying a cell phone bill. The cell phones must be returned before leaving Japan. No side-job during internship. Strictly prohibited by Japanese Law You must go back to your country right away once internship is finished. Prohibited by Japanese Law Re-enrol to your home university or college after the internship. You have to belong to the same institution before and after the internship
22. 22. Lets MATCH with Japan!
23. 23. Key time to MATCH! 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 2014 2015 1st term 2nd term Matchin g Realize TN Raise Matching Realize TN Raise VISA Preparing VISA Preparing Spring(Apr, May) Autumn(Oct, Nov)
24. 24. 26% 22% 18% 17% 17% EP Country(TN need)2013 Indonesia(21) Malaysia(18) Vietnam(14) Thailand(14) India(14) Sub Product Raise Match 47% 15% 38% Language skill (Realize EP) Japanese Speaker(Good) Japanese Speaker(Excellent) Not Japanese Speaker Wanted EP! Japanese Speaker IT skill From southeast Asia Especially from Vietnam, Thailand, Indonesia, Malaysia Low match rate of IT (35%) Other product is around 50% we want to improve the number of IT match
25. 25. High percentage of match combination Spring(Apr, May) Autumn(Oct, Nov) Key time Wanted EP EP who is - Likely to work in Marketing area - Japanese speaker - Duration is 6-8 weeks - Prefer Feb, Mar & Aug, Sep or
26. 26. The ways to increase match Outgoing CEED MC CEED JD : - Raise EP - Direct match - TN promotion (e.g. we sent CEEDer to China, Vietnam) LC CEED It depends on each LC. Here is the contact list of LCIR (URL:) Share information Matching mania We aim at holding regular Skype meetings to share supply and demand, timeline and internal processes information. Here is the useful information for matching with Japanese TN. Please use it TN search tool : https://docs.google.com/spreadsheets/d/1l8aFhrIrsPsEYsUzmkbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid=1194766315 [Contact(MCICXIR)] tomoya.itoi@aiesec..jp During matching peak, Holding some meetings to talk with TNM on Skype. Our peak time is Spring(April & May) and Autumn(October & November). We will contact you when its matching peak, but if you dont get any information about matching mania, please contact below. [Contact(MCICXIR in Japan)] azusa.nakazato@aiesec.jp
27. 27. Contact list of MCICX When you want to contact LC ICXD, contact list is following URL. https://docs.google.com/spread sheets/d/1l8aFhrIrsPsEYsUzm kbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid= 0 Seiya Shibutani MCVPiG IP seiya.shibutani@aiesec.jp Tomoya Itoi MCiGIP tomoya.itoi@aiesec.jp Azusa Nakazato MCiGIP azusa.nakazato@aiesec.jp If you have any questions, please e-mail to either of the three above
28. 28. Reference tool Reception Wiki http://www.myaiesec.net/content/viewwiki.do?contentid=10241642 This is the wiki which explain the detail process of coming to Japan for internship. It contains basic information of process and also notices when you apply, match, realize. Please check this out when you are interested in Japan. TN Search tool You can see Japanese TNs. Its uploading when new TN comes up, so TNs in the list is available for your EPs. Please use this and match! If you want to contact any TN, see the contact list. Also, you can get the contact list of LCICXD from this tool. https://docs.google.com/spreadsheets/d/1l8aFhrIrsPsEYsUzmkbUwvwtrFL- 4l6BkA8Y8bmCUFM/edit#gid=1194766315 Apply form When you apply any Japanese TN, please apply from this URL. If your EP apply from .net, we wont contact for next step. Because we have very complex process to invite EPs to Japan, we need to check some conditions. http://yokoso.aiesec.jp/gip_apply/