How to prepare a good power point presentation?
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Transcript of How to prepare a good power point presentation?
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In the last month
Presentations
How many presentations were
good?
Aboubakr Elnashar
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Aboubakr Elnashar
ContentSlides
Presenter
Presentation
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Great Content:
bad Slides will not damage the presentation...
Bad content:
great Slides cannot improve bad Content!(Osterwalder A, 2006)
Aboubakr Elnashar
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Content
Aboubakr Elnashar
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Know standard of the audience.
-Do they have a background like yours?
-Don’t assume the audience will all be experts.
-Never underestimate your audience!
Time allotted to you.
Aboubakr Elnashar
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New information
Novel discovery
Answers an interesting question
Describes important ideas
Concise& to the point
Aboubakr Elnashar
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Slides1. Outline slide
2. Layout
3. Structure
4. Animation
5. Bullets
6. Fonts
7. Color
8. Illustrations
9. Graphs
10. Video clips
11. Audio clips12. Spelling& Grammar
13. Conclusion
14. Questions
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The slides should enhance the presentation, not be the presentation (Compton
K, 2002)
Goals:
Convey the necessary information
Be readable/understandable
Be interesting (enough)
Avoid:
Over stimulation
Boring
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1. Outline slide
Start with
Main points
Follow the order of your outline for the rest of the presentation
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2. Layout
Simple but attractive
The same layout
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Avoid backgrounds that are distracting or difficult to read from
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3. Structure
Write in point form (Bullets). DO NOT use
sentences or paragraphs.
Avoid wordiness: use key words& phrases
Simple image on every slide.
Balance of Slide Elements: text, graphics
{You want the audience to focus on what you
present, not the way you present}.
Aboubakr Elnashar
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Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
Aboubakr Elnashar
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4. Animation
Show one point at a time:
Audience concentrate on what you are saying
Prevent audience from reading ahead
keep your presentation focused
Aboubakr Elnashar
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Use the “Slide show” - “animations” -”custom”-
option
Same animation
Simple "Wipe Left-to-Right" is good
Do not use:
Distracting animation
Move" or "Fly" {too tedious& slow}
(used in many presentations today).
Aboubakr Elnashar
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5.Bullets
3-6 bullets/ slide
4 if large title, logo, picture
Each bullet 1 line, 2 at the most.
This is known as “cueing”
“cue” the audience in what you are going to say.
This gives the audience a “framework” to build upon.
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Crowded text: audience will not read it.
Reading speed does not match listening speed:
confuse instead of reinforcing each other.
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6. Fonts
Size:
Title: at least 28-point.
Text: at least 18-point
References: 14-point
Different size for main points& secondary points
Text can be read from the back of the room.
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You are close to your monitor
Your audience is far from the screen
Tahoma
32 pt
28 pt
24 pt20 pt
18 pt
16 pt
14 pt
12 pt
10 pt
TNR
32 pt
28 pt
24 pt20 pt
18 pt
16 pt
14 pt
12 pt
10 pt
Courier
32 pt
28 pt
24 pt
20 pt
18 pt
16 pt
14 pt
12 pt
10 pt
Comic
32 pt28 pt
24 pt20 pt18 pt16 pt14 pt12 pt10 pt
Lucida Sans
32 pt
28 pt
24 pt
20 pt
18 pt
16 pt
14 pt
12 pt
10 pt
Aboubakr Elnashar
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-Type
Main font: same
2 complementary fonts: Arial& Arial Bold.
Serif font:
e. g. Times New Roman
Used in documents filled with lots of text.
{Easier to read at small sizes}
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San-serif fonts
Arial
Avoid: Script or Old English
Use a standard font: Times New Roman or
Arial.
Roman& Gothic are easier to read
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- Caps
Do not use all capital letters
Makes text hard to read
Conceals acronyms
Denies their use for emphasis
-Italics
Used to highlight thoughts or ideas
Used for:
“quotes”, book, journal, or magazine titles
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Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
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7. Color
Use color to:
Reinforce the logic of your structure
Emphasize a point (occasionally)
Font color that does not contrast with the background is hard to read
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Colors:
I. Cool:
blue& green
best for backgrounds {appear to recede away
from us into the background}.
II. Warm:
orange& red.
best for objects in the foreground (such as text)
{appear to be coming at us}.
Aboubakr Elnashar
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The Color Wheel Harmonizing: Adjacent colors
e.g. Green& Yellow
Contrasting=Complementary:
separated by another color
Clashing: Colors that are
directly opposite
e.g. yellow on blue.
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Reds& oranges :
high-energy but difficult to stay focused on.
Greens, blues, and browns :
mellower, but not as attention grabbing.
Color font that contrasts sharply with the
background
blue font on white background
Yellow font on blue background
Aboubakr Elnashar
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Avoid
color for decoration {distracting& annoying}.
Different color for each point
Different color for secondary points
Red-green combinations {7 % of population are red-green colorblind}
Glaring colors
White font on Light Green, Light Blue or Pale
Yellow background
Usually can’t read this…
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Dark room
white or light font on dark background
(dark blue, grey, etc.).
Good light Rooms: (which is highly
advisable)
Black or dark font on white background
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Lots of people can’t read this –
and even if they could, it makes your eyes hurt.
Colour - Bad
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8. Illustrations
Diagrams are great communicators
(Well-drawn) pictures easier to
understand
Use only when needed, otherwise they
become distracters instead of
communicators
They should relate to the message&
help make a point
Aboubakr Elnashar
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9. Graphs
Use graphs:
Data in graphs is easier to comprehend &
retain than is raw data
Trends are easier to visualize in graphs
Graphs& figures:
large
Title
High-quality
Aboubakr Elnashar
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Types
Pie Charts.
Used to show percentages.
Limit the slices to 4-6
contrast the most important slice either with color
or by exploding the slice.
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Vertical Bar Charts.
Used to show changes in quantity over time.
Limit the bars to 4-8
Horizontal Bar Charts.
Used to compare quantities.
Aboubakr Elnashar
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Line Charts.
Used to demonstrate trends.
Tables
Good for side-by-side comparisons of
quantitative data.
lacks impact on a visceral level.
Aboubakr Elnashar
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Graphs - Good
0102030405060708090
100
January February March April
Items Sold in First Quarter of 2002
Blue Balls
Aboubakr Elnashar
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Graphs - Bad
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
Aboubakr Elnashar
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Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colors are illogical
Title is missing
Shading is distracting
Aboubakr Elnashar
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Aboubakr Elnashar
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Pick A Line, Any Line
0
0.2
0.4
0.6
0.8
1
1.2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Series1
Series2
Aboubakr Elnashar
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10. Video clips To show concrete examples
promote active cognitive processing,
{this natural way people learn}.
Illustrate your point better
Increase the interest of audience.
Aboubakr Elnashar
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11. Audio clipsAs interviews.
Avoid
-Cheesy sound effects (sound of a horn or
clapping when transitioning slides).
-Extra sound effects attached to animations
{lose credibility with your audience}.
Aboubakr Elnashar
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12. Spelling& Grammar
Checked
If English is not your first language:
pls have someone else check your
presentation
Aboubakr Elnashar
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13. Conclusion
Effective& strong
Your audience is likely to remember your last
words
Conclusion slides:
Bring people back if they zoned out
Summarize the main points of presentation
Suggest future research
Aboubakr Elnashar
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14. Questions??
Avoid ending presentation abruptly
End with a simple question slide to:
Invite audience to ask questions
Provide a visual aid during question period
Aboubakr Elnashar
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PresenterBefore
At the start
During
At the end
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Before the talk: Practice in front of friends or using a video
camera& timer
Take criticism as constructive, not personally
Make changes well in advance
Know Your Location
Check the podium& AV equipment
How far is audience from screen?
Do you need a laser pointer?
Aboubakr Elnashar
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At the start of the talk:
Thank the sponsor, panel
Start using an emotionally competent stimulus
Story
Question
Anecdote
Application
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During the Talk: Do not read your notes word for
word!-It’s called a “presentation” & not “a reading” of
your work -Reading a slide is annoying-Do not read your slides like a script-You should not simply be a text-to-speech
converter.
Aboubakr Elnashar
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Do not use the media to hide you
Face the audience, not the screen
Make eye contact
Don’t pace up& down but also don’t
stand rigid
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Are you hiding behind the podium?
Are your hands/face motionless?
Are you staring…
at your advisor/boss?
at your laptop?
at the screen?
at the ceiling?
Is your back to the audience?
IF SO… you’re probably BORING!
Dead Man Talking
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Spend between 30sec- 2min/slide
Sometimes nerves make for fast talking
Calm down.
[It’s not a race
People need time to absorb information}
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Not exceed your allotted time
You were poorly prepared
Have bad manners
If you’re running late:
skip
Don’t just talk faster!
Aboubakr Elnashar
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Do be enthusiastic
Are you interested in your topic?
If no, get a different one!
If yes, act like it
If you aren’t excited…
Can’t expect other people to be!
Aboubakr Elnashar
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Vary the tone of your voice, Vary your
tempo, volume, gestures
Microphone at middle of your chest
Not 2mm from your mouth
Modulate your voice evenly
If not using a mic – project your voice!
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Don’t wave your pointer all over the slide
Do not point at everything
{Not everything is equally important}
Don’t point with your middle finger
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Orient the audience:
Don’t take lots of drinks {distracting&
unprofessional}
Spend time on
graphs, charts, anatomy
Memorize the outline
Memorize the concluding sentence
Be able to recover from interruptions
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Careful use of pause
When starting a major result
Raising a question
Showing a complicated fig
Avoid annoying mannerisms
Use of OK
Interrupting yourself with I mean or you know
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At the end of the talk
Be prepared to get questions!
Move towards the person who asked it
Repeat or rephrase
“What if I don’t know the answer?”
Know when to say “I don’t know”
Know how to say “I don’t know”
Don’t be uncomfortabl
Aboubakr Elnashar
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Close by thanking your audience
Plan to stay a while after talk
Audience may want to talk with you
Aboubakr Elnashar
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Conclusion
Good presentation= Good
content, slides& presenter
Aboubakr Elnashar
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Questions??
Aboubakr Elnashar
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Aboubakr Elnashar