How to Prepara a PowerPoint Presentation

8/14/2019 How to Prepara a PowerPoint Presentation

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How to Prepare a PowerPoint

PresentationCenter for Learning and TeachingCenter for Learning and Teaching

Fall 2003

Binghamton University
http://www.binghamton.edu/


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Contents

1. Getting started 2. Preparing a simple slide 3. Inserting and editing text 4. Inserting pictures and figures 5. Making a Table 6. Making a graph (chart) 7. Importing Data and Charts from Excel

8. Making action buttons 9. Adding animations 10. Organizing the presentation

11. Preparing handouts


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1. Getting started Open Microsoft PowerPoint Open File, click on New Go to Blank Presentation, and click on Ok From the Auto Layout Menu, Click on the first slide

(Title), and click Next Fill in Title and Presenter Information To Add a theme and color scheme to your

presentation, click on the Formatdrop down menu

and selectApply Design Theme Choose a Design Template, click OkAll of your slides will now have the same color and

design theme


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2. Preparing a simple slide(like this one)

Go to Insert, and click on New Slide. Choose a layout (second one presented). Type in slides title and slides text in boxes

indicated.

To move box, use mouse to grab hash line(between little squares), and drag.

To resize height, drag a square on a horizontalborder.

To resize width, drag a square on a vertical border. To resize box in proportion, drag a square on a

corner. To add another text box, go to Insert, click on Text

Box, then click and drag to create new box.


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3. Inserting and editing text

Go to Insertand choose Textboxfrom the dropdown menu Click on the slide and drag out with the mouse,

creating a box

Type inside the box To move the box, click and drag a side of the box.

To resize the box, click and drag a corner Change the font size/shape/color by highlighting

the text, then right clicking the mouse. Use theoptions in the pop up menu to make your changes


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4. Inserting pictures and figures

To copy image from Internet to disk or hard drive: For PC, right-click mouse on Image, go to Save as,name image, Save to your disk or hard drive.

For Mac, hold down Apple while clicking once on

image, go to Save image as, name image, Save toyour disk or hard drive.

To insert image from File: Click on Insert, go to

Picture, select FromFile. Locate image on drive or

disk, and click Insert. To insert image from Clip Art: Click on Insert, go to

Picture, select Clip Art. Choose image and click on

Insert.


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5. Making a Table

Go to Insert, click on New Slide, and choose the

Table slide showing table. Click OK. (On anexisting slide, Go to Insert, click on Table )

Double click on table icon. Choose numbers of rows and columns, and add

one to each for data labels. Select row or column, go to Table and click on

Merge Cells for data labels.

Major

PhysicsBiology

25275Female

100200MaleSex


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6. Making a Graph (Chart) Click on Insert, then on Chart(or click on chart

icon)

Click on Datasheet, and fill in the headings and

data

Click on slide to return to slide with graph

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Biology Physics

Female

Male


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Making another kind of graph

from same set of data Go to slide of first graph.

Go to Insert, and click on Duplicate Slide.

On the duplicate slide, double click on graph, and notice that

it overlies Datasheetwith same data used for your first

graph.

Go to Chart, click on Chart type, select a new type.

Click back on slide to finish.

After you look at the graphs, delete slide(s) you dont want.

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Biology Physics

Female

Male


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7. Importing from Excel Data

as a resizable image

Community

Rock Pop Jazz R&B Classical Total

Dickinson 2000 500 200 1000 300 4000

Newing 500 2000 100 1500 10 4110

CIW 750 3000 300 2000 150 6200

Hinman 1000 1500 750 1500 500 5250Mountain View 50 75 100 200 20 445

Total 4300 7075 1450 6200 980 20005

Binghamton University - Fall 2003

Music Downloads by Genre from Kazaa by Community

Genre

On yourExcel Spreadsheet, click and drag to select therange of cells you want to bring into PowerPoint. Copy it.

IN POWERPOINT Go to the Editdrop down menu, clickon Paste Special. Choose Paste and Picture from the Pop

Up Menu

Right click on your data and choose Format Picture to

change any colors


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Importing From Excel Data

as an Excel Worksheet Object

Community

Rock Pop Jazz R&B Classical Total

Dickinson 2000 500 200 1000 300 4000

Newing 500 2000 100 1500 10 4110

CIW 750 3000 300 2000 150 6200

Hinman 1000 1500 750 1500 500 5250

Mountain Vie 50 75 100 200 20 445

Total4300 7075 1450 6200 980

20005

Binghamton University - Fall 2003

Music Downloads by Genre from Kazaa by Community

Genre

On yourExcel Spreadsheet, click and drag to select therange of cells you want to bring into PowerPoint. Copy It.

IN POWERPOINT Go to the Editdrop down menu,click on Paste Special. Choose Paste and Microsoft Excel

WorksheetObjectfrom the Pop Up Menu

Double click on your data to make changes, using Excel.


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Use the Same Method to

Import Charts from ExcelMusic Downloads by Genre from Kazaa

by Community at Binghamton University - Fall 2003

0

500

1000

1500

2000

2500

3000

3500

Dickinson Newing CIW Hinman Mountain View

Community

Downloads

Rock

Pop

Jazz

R&B

Classical


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8. Making Action Buttons Go to Slide Show, click onAction Buttons, then

click on Custom. Place cursor on slide where you want the button. Click and drag to produce a small square. The

square is the button. Release the mouse. On pop-up menu that appears,

choose hyperlink to another slide, or URL, orwhatever

Similarly install action button on hyperlinked slideso as to return to continuation of presentation.


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9. Adding Animations(optional)

Click on text box. Then click on Slide Show, thenclick on Custom Animation

From the Effects tab choose animation style and

sound effects.

From the Order and Timingtab choose the order of

the animations and mouse click or automatic

timing.

This is an example of ananimation.


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10. Organizing the Presentation

Click on Slide Sorter Viewicon to see thumbnailversions of all the slides in your presentation.

To remove a slide, highlight it by one click, anddelete.

To insert a new slide, click where you want to addit. Go to Insert, click on New Slide. To rearrange existing slides, click on and hold the

slide you want to move. Drag and drop it in new

location.


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11. Preparing Handouts(optional)

Go to File, click on Print.Change setting on drop-down menu from

Generalto Microsoft PowerPoint.

On the Print Whatdrop-down menu, selectyour preference.


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The EndThe Center for Learning and Teaching

http://www.clt.binghamton.edu

Technical Support Specialist

Tera Doty

CLT Interns

Matt Dietz

Pretema LatchmanAndres Mok

Wei Wang

Joe Wong

Special Thanks to:

EngiNET

Rich Hodges

Department of Biological SciencesDr Alan Haber

How to Prepara a PowerPoint Presentation

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