How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO
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Transcript of How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO
How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSOMonica Wilson and Fiona CookeDartmouth College’s Center for Professional Development
Agenda• Introduction—Getting to Know Our Team & Platform• Employer Options—Options for Employers Looking for
Dartmouth Talent • Scheduling Recruiting—Building Schedules & Events• Promoting Opportunities & Streamlining Information—
Marketing, Reminders & Answers• Applying & Signing up for Interviews—Deadlines, Decisions, &
Schedules• Closing—Time for Questions
Getting to Know Us• Employer Relations Team
• 8-10 Interview Rooms• 4 (10-Week) Recruiting Terms• June 2013-May 2014 Statistics
Total opportunities: 363Unique employers: 120Total employer visits: 200Total student applications: 18,260Total interviews offered: 3,988
Monica WilsonSenior Associate Director
for Employer Relations
Fiona CookeRecruiting Coordinator
Jennifer McGrewCommunity Outreach
Coordinator
Patrice VidalCareer Information
Coordinator
Getting to Know Our Platform
• DartBoard is our centralized online database for jobs and internships, funding sources, workshops, and special events.
• Opportunities in Marketing, Communications, Business Development Operations, Law, Non-Profit, Health, Leadership Development, Education, Consulting, Finance, and more.
Employer Options• Simple Posting
• Employers post a position on DartBoard, to reach current Dartmouth students and alumni/ae.• Candidates apply directly to their organization on a rolling basis, until the position expires.
• Resume Drop• We collect applications and forward the bundle after the deadline• Employers enter decisions in DartBoard within 3 weeks of deadline• Employers schedule interviews directly with students
• On-Campus Interviews• Employers enter interview decisions on or before specified deadline• Students sign up for interview slots• We send final schedules two days prior to interview date
Building Schedules & Events • Resume Drops• On-Campus Interviews• Pre-Interview Meetings & Information Sessions
• Employers can schedule an open information session prior to their resume drop deadline or a mandatory pre-interview meeting for all confirmed candidates the day before the interview
• s
Marketing, Reminders & Information• Student Promotion
• Resume Deadlines, Information Sessions, and Career Fairs
• Student and Employer Automated Emails• Interview Decision Deadline Approaching Reminders • Interview Decision Submission Notification• Interview and Pre-Interview Meeting Reminders• Event Reminders• Student Cancellation Notification and More
• Information for Students• DartBoard Tutorials • Participating in Recruiting from Off-Campus• Interview Dress• Next Steps
S Sample Marketing Email
Automated Emails in DartBoard• Emails Sent to Admin
Employer Submitted Preselect Picks on a Schedule Preselects Incomplete on a Schedule & Decisions Due in 2 DaysStudent Cancelled an Interview Slot
• Emails Sent to EmployersEvent Approaching for which Employer Registered Preselects Incomplete on a Schedule & Decisions Due in 2 DaysPreselect Picks are Due on a Schedule
• Emails Sent to StudentsEvent Approaching for which Student Registered (Info Session or Pre-Int. Meeting)Interview Approaching for which Student Signed UpSign-Up Date/Time for Interview Approaching for Accepted Students Sign-Up Date/Time for Interview Approaching for Alternate StudentsSchedule Picks Submitted (Accepted, Alternate, Phone/Video, Declined)
Sample Tutorial
Sample Next Steps Email
Deadlines, Decisions, & Schedules• Sending Resume Bundles
• Sent by noon the day after the deadline
• Entering Interview Decisions• Employers enter decisions or send them directly to us so we can enter them for
them
• Sending Final Interview Schedules• Sent two business days prior to interview date
Sample Resume Bundle Email
Decisions & Schedules
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