HOW TO UPDATE ACT DATA DAILY Daily Key In ACT Guideline

1. Open Excel program-open file

i. Computer/Deepwater/Gumusut-Kakap/HSSE/ACT FPS/2014

2. Click “April 2014” tab at below

3. Key in ACT as below:

a. Running Number Continue ACT running number from previous day

b. Date

Key in date data in format either

23-04-14 or

23/04/14 or

23-Apr-2014 or

23-Apr-14

Do not key in date data using dot (23.04.2014 or 23.04.14) as Excel program will recognise it as number not a date format!

c. Findings

d. A/C/GA

Please pick from droplist

A-Unsafe Act

C-Unsafe Condition

GA-Good Action/Observation

e. Discussion &

Agreed Action

f. Follow Up/ Remarks

Any follow up or remarks

g. What (Code) Key in number from 1-57

h. Why (Code) Key in alphabet from A-W

i. Action Party Name and respective department (CSU,ORA,Petra,etc)

j. Date Rectified

k. Status Key in only ‘Closed’ or ‘Pending’. For Pending please add ‘1’ in additional column and highlight with different colour. *For GA(Good Action)please choose ‘Closed’

l. Reported by Reporter’s name

m. Dept. Department’s Reporter –

ORA

CSU(including Halliburton, GE, etc)

Petra

Completion

HSE

n. Category Please pick from droplist

PPE

Tools/Equipment

Material Handling

Position/Reaction of People

Housekeeping

Environment

Permit/Procedure

Process Safety For GA(Good Action) leave this column blank

o. Potential

Severity Please pick from droplist

Low

Medium

High For GA(Good Action) leave this column blank

4. For pending ACT copy data from Running Number to Dept and paste it at ‘Pending ACT for

April 2014’ at below section.

a. Copy pending

b. Paste pending item at below section ‘Pending ACT for April 2014’

5. Open April 2014 GRAPH tab and update as below instruction

1. Change to current date.

It will automatically

update all data in this

graph.

2. Number Cumulative

Submission and total

must be equal.

If not equal then some

Status data (Closed or

Pending) is missing.

3. Good ACT + Total UAUC Category

= Cumulative Submission

If not tally then either Category

(PPE, Tools/ Equipment, etc) or

Potential Severity (Low, Medium or

High) data is missing.

Click to April 2014 GRAPH

6. For daily ACT summary we need to send email soft copy file to respective party (HSE

Manager & Lead, OPM, OIM, CSU Manager,etc) which you can find it in previous email in

Outlook.

a. This ACT Daily Summary file is located at

i. Computer/Deepwater/Gumusut-Kakap/HSSE/ACT FPS/2014/April Daily ACT

b. Open previous day file and rename it according to current date.

c. Change date and copy current ACT data

d. Print this page in 3 copy and posted it at 3 different location

i. PLQ L2 – near to noticeboard in front of Conference Room.

ii. PLQ L1- near door entrance and stairway

iii. PLQ L1- Inside massroom/galley near to telephone.

e. Click to pending Tab and paste any pending item.

Change to current date

Delete and paste with current Daily

ACT Summary

Copy and paste pending item here

For Weekly ACT Summary Update

7. Weekly ACT Summary Analysis is start form Saturday and end Friday. In this tutorial Saturday

is on 5th April 2014 and Friday is 11th April.

8. Now click Weekly APRIL 2014 Graph tab in ACT Database file.

9. Change date by double click on text.

10. After date has been updated, print this page in 3 copy and posted it together with Daily ACT

Summary at 3 different location.

11. Print/save this page in PDF and attached together with Daily email. (Every Saturday

morning).

Change date

Change Start Date only and all data

will be update automatically

Click Weekly APRIL 2014 GRAPH tab