How to implement savings solutions in your business that last

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How to Implement Savings Solutions that Last

#SustainSavings @Procurify @SustainLLC

…Guest Expert: Andrew Williams

Founder of Sustain, specializes in generating operating expense savings for businesses.

Averages 30% savings for every dollar reviewed.

Helped over 100 organizations save money.

Has generated over 1 million dollars in savings for private, charter schools, and higher ed.

Passionate about bringing procurement best practices to companies of all sizes.

SUSTAIN Your Profits


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…Process to Saving MoneyHow to Implement Savings Solutions That Last

Determine Top expense Categories to Target

Analyze and Baseline Data, current situation

Set Savings Objectives, Strategy

Negotiate Contract Pricing, Service

Implement Solutions

Monitor Results


Case Study

Categories: Office Supplies, Cleaning Supplies

Vendors: A,B,C,D#SustainSavings @Procurify @SustainLLC


…Case Study

How to Implement Savings Solutions That Last

Overview of the process followed by Sustain to achieve Cost Savings.

Process Overview

Sustain and client strategy and deliverables to equal

success.

Joint Strategy

Overview of the work done by Sustain to get Cost

Savings results.

Scope of Work



…Case Study


Annual Spend

55000

30000

15000

10000

Vendor A $55,000

Vendor B $30,000

Vendor C $15,000

Vendor D $10,000

TOTAL $110,000



…Case Study


25-28%30-32% 12-15%

Vendor A Vendor C

Vendor B#SustainSavings @Procurify @SustainLLC


…Case Study

How to Implement Savings Solutions the Last

$-

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$30,800

$35,200

$16,500

Vendor A Vendor B Vendor C

Annual Savings



…Now What? Best Practices for Implementation


Negotiating good pricing is only half the battle. Implementation can be the biggest hurdle.

Confirm final details with vendor for all customized needs for your school as determined by internal stakeholders.Notify all staff and faculty of the results, and generic reasoning behind the decision. Extract detractors.

Create master list of all “contracted items”, and vendor profiles. Easy access for requestors and purchasers. Monitor and track vendor compliance on pricing levels, make adjustments for commodities, submit credits.

Monitor and track internal compliance and behavior to ensure savings are realized.

Address Maverick spending during the requisition stage.

Stick with your decision for at least 1 year if possible. Avoid wasted price shopping.#SustainSavings @Procurify @SustainLLC

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…Common risks: implementation without Procurify


Without a controlled process and atmosphere. Price shopping, and wasted time is common.

No centralized access to the master list of “contracted items” for all vendors and categories.Tracking of supplier compliance is a very manual process. Retroactive and a process drag.

No way to proactively avoid Maverick spending with other vendors.

No easy way to ensure internal compliance with contracted items.

Problem: Tendency for savings to drop off slowly as time goes on.

No transparency, and accountability to ensure budget compliance.

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…With ProcurifyHow to Implement Savings Solutions that Last

Controlled, easy to use software platform that people will use efficiently. Discourages wasted shopping.

Centralized access to approved vendors, and contracted items for all categories. Huge time savings.Tracking of supplier compliance for all vendors can be done done proactively vs reactively.

Notification based approval routing process completely eliminates Maverick spending.

Internal compliance and purchasing behaviors can be tracked real time.

Solution: Savings levels are achieved long term.

Budget transparency at the point of request and purchase ensures accountability.

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…Contact Us


407-514-2744

305-720-1659

[email protected]

linkedin.com/sustainsolutions

twitter.com /sustainsolutions

4767 New Broad Street, Orlando FL, 32814

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How to implement savings solutions in your business that last

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