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Transcript of How to give an effective presentation. Purpose Information Explain your topic, teach a process,...
GIVING A PRESENTATION
How to give an effective presentation
TOPIC SELECTION Purpose
Information Explain your topic, teach a process, describe a
situationPersuasion
Change an attitude, convince your audienceSituation/Occasion
Award ceremony, acceptance speech, preliminary remarks
ThesisStatement of the central ideaMessage focus
School for Professional StudiesCopyright © 2012 Centenary College
RESEARCH Primary Research
InterviewsObservationsQuestionnaires
Secondary ResearchBooksMagazinesProfessional JournalsGovernment Publications Internet searches
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RESEARCH
Documentation of SourcesAuthor’s credentialsTimelinessBiasBibliography
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AUDIENCE COMPOSITION Diversity
Educational BackgroundLevel of ExperienceCultural BackgroundAttitudes and BiasesPrimary LanguageSpecial interests and beliefsDisabilities
Vision Hearing
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AUDIENCE ATTENTION Focus
Introduction State your topic Draw in your audience
Simplicity Keep it simple Limit number of points Choose details carefully
Repetition Repeat your major points Summarize ideas
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WRITING General Considerations
Limitations on amount of informationVariation of complexity of informationEmphasis on usefulness and relevanceFactual supportTransitions Internal summariesUse of analogies, definitions, examples,
illustrations, statistics
School for Professional StudiesCopyright © 2012 Centenary College
WRITING
IntroductionThesis statementConnection of topic to audienceOverview
BodyBackgroundLogical presentation of main pointsUse of supporting materials
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WRITING
ConclusionReiteration of main pointsFinal summaryConnection to your audienceClosure
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VISUAL AIDS
General ConsiderationsNumber of imagesFont style and sizeBackground colorsLength of textComplexity of designBack-upEquipment available on site
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VISUAL AIDS
TypesGraphsChartsSlidesPicturesPowerPointHand-outsFlip charts
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REVIEW AND EDIT Grammar and Spelling
Standard English/slang/colloquialisms
Clarity and Consistency
Smoothness of transitions
Logic
Accuracy
Sensitivity to ethical and personal issuesSchool for Professional Studies
Copyright © 2012 Centenary College
PREPARATION
Create notes/note cardsMain points to rememberNumber your notes; keep them in order
Anticipate possible questionsPrepare answers
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PRACTICE Solo
GesturesPausesUse of visual aidsTime
With AudienceGesturesPausesUse of visual aidsTime
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PRE-PRESENTATION Appearance
Dress appropriately
EquipmentMicrophonePodium
Glass of water Paper and pen Notes/note cards
Visual aidsComputer equipment
School for Professional StudiesCopyright © 2012 Centenary College
PRE-PRESENTATION Physical properties of location
LightingNoise levelSeating arrangements
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DELIVERY Anxiety
NormalReduction
Be prepared Use additional energy positively Take deep breaths Keep sentences short Look for friendly faces Concentrate on subject Slow down Visualize good performance
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DELIVERY
PresentationMake eye contactModulate pitch of voiceVary rate of speechCareful articulation and pronunciationUse of natural gestures
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DELIVERY Question and Answer
Make note of questionRepeat for clarityTake a breath and think before answeringStay on messageAdmit if you do not know the answer
Offer to return answer Refer to another person as a resource
School for Professional StudiesCopyright © 2012 Centenary College
CRITIQUE Check audience reaction
Facial expressionsPosture
Ask trustworthy audience member(s)Ask for feedback
Make note of possible improvements
School for Professional StudiesCopyright © 2012 Centenary College
BIBLIOGRAPHY Alred, Gerald J., & Brushaw, Charles, T.,& Oliu, Walter E. (2006). The
Business Writer’s Handbook. New York: St. Martin’s Press.
Beebe, Steven A. & Beebe, Susan (2009). A Concise Public Speaking Handbook (Second Edition).. USA: Pearson Education, Allyn and Bacon.
Civiello, Mary.(2008) Communication Counts. Hoboken, NJ: John Wiley & Sons.
DeVito, Joseph A. (2009). Essential Elements of Public Speaking. USA: Pearson Education, Allyn and Bacon.
Engleberg, Isa N. & Daly, John A. (2009). Presentations in Everyday Life. USA: Pearson Education, Allyn and Bacon.
Osborn, Suzanne & Osborn, Michael & Osborn, Randall (2008). Public Speaking Guidebook. USA: Pearson Education, Allyn and Bacon.
Provan, Drew (2009). Giving Great Presentations. Warwickshire, UK: In Easy Steps. School for Professional Studies
Copyright © 2012 Centenary College