How to Empty your Toastmasters Inbox and feel fine about it ?
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Transcript of How to Empty your Toastmasters Inbox and feel fine about it ?
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How to Empty your Toastmasters Inbox and
feel fine about it?
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Poll results• Quick feedback• Discussion welcomed all• Did not disturb the rest
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Email Clutter Costs• Time.
Distractions
• Stress. Missing important
• Money. Data over limit
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Is it possible to manage messages more effectively?
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Process Incoming
Action required?
Trash
KeepDefer
Do it
Yes No
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Toastmasters email types
1. Role confirmations
2. Role replacements
3. Next meeting announcements
4. Other announcements
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Toastmasters emails
1. Regular role confirmations (-)
• Toastmaster to 3-4 speakers and back
• General evaluator to 3-4 evaluators and back
• Chairperson to other role holders and back
2. Role replacements (+)
3. Next meeting announcements (+)
4. Other announcements (++)
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Toastmasters emails
1. Regular role confirmations (-)
2. Role replacements (+)
• Search for a replacement
• Replies
• Confirmations to chair, TM, or Gen. Evaluator
3. Next meeting announcements (+)
4. Other announcements (++)
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Toastmasters emails
1. Regular role confirmations (-)
2. Role replacements (+)
3. Next meeting announcements (+)
• Theme
• Entire agenda
• Other discussions, such as timing changes
4. Other announcements (++)
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Toastmasters emails1. Regular role confirmations (-)2. Role replacements (+)3. Next meeting announcements (+)4. Other announcements (++)
• Projector use instruction• New procedures• Mentorship program• Special nights• Role schedule updates• TM Contests & Workshops• Welcoming new members• Personal announcements, leaving the club• Interesting news to share
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Toastmasters emails
1. Regular role confirmations (-)
2. Role replacements (+)
3. Next meeting announcements (+)
4. Other announcements (++)
(-) require an action
(+) may not require actions
(++) for information only
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Toastmasters emails
1. Regular role confirmations (-)
2. Role replacements (+)
3. Next meeting announcements (+)
4. Other announcements (++)
(-) good for emails
(+) best on Twitter
(++) on Twitter or Blog Posts
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Twitter Practice: 40 min onlyNext Week, February 6
Objectives:1. Open Twitter accounts2. Learn to read toastmasters’ messages3. Learn to write your updates
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Prepare for Twitter Practice
1. Bring your laptop
2. Have your email address ready (dedicated to Trafalgar Toastmasters Twitter account)
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So, How To Process Next Email Message?
1. Identify message category (Action required?)
2. Choose media to communicate your message
(email – Blog – Twitter)
3. Set aside time to check/reply TM messages
(Wednesday night, weekends)
Free yourself from anxiety and fear of missing something important!