How to do a Formal presentaion - features and how to design a formal presentaion
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17-Oct-2014 -
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Transcript of How to do a Formal presentaion - features and how to design a formal presentaion
FORMAL PRESENTATION
WHAT IS A FORMAL PRESENTATION
Presentations give you the opportunity to share and receive feedback on your ideas and research findings.
FORMAL VS. INFORMAL
THREE MAIN PURPOSES OF A PRESENTATION
1. Inform/Educate
2. Persuade/inspire
3. Amuse/Entertain
PLANNING YOUR PRESENTATION
1. Determine purpose
2. Know your audience
3. Plan Space
4. Decide on day and time
1. Draft the Introduction.
2. Concentrate on the Middle and Conclusion.
3. Organize your argument and support
4. Finally, return to your Introduction
ORGANIZING YOUR PRESENTATION
DESIGNING THE SLIDES
1. Slides should support your message
2. Visual presentations and written reports speak different languages
3. Keep the slides simple
USING APPROPRIATE VISUALS
1. Include one message per visual
2. Let your audience read or listen (not both)
3. Keep the effects simple
4. Manage your colors
5. Use minimalist backgrounds
6. Proofread carefully
PRACTICING THE DELIVERY
• Create note cards
• Practice in front of friends
• Visit the location if possible
• Remember “Murphy’s laws”
• Anticipate questions and challenges
BUILDING RAPPORT
• Interact before the meeting starts
• Follow the three-second rule
•Minimize the distance
• Illuminate your face
•Make your examples personal
HOW TO PRESENT EFFECTIVELY
Control anxiety
Audience centered
Accomplishes objective
Fun for audience
Fun for you
Conducted within time frame
PRESENTATION OUTLINE
Keyword reminders
Conversational flow
Flexibility
More responsive to audience
MANAGING QUESTIONS AND ANSWERS
1. Establish the ground rules
2. Kick start the questions
3. Listen to the entire question
4. Repeat each question
5. Answer to the entire audience
6. Do not answer if you don’t know
“There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.”
– Dale Carnegie