How to create a PowerPoint How to create a PowerPoint PresentationPresentation

Where do you startWhere do you start

Click on the icon on Click on the icon on your screen that your screen that resembles the one on resembles the one on the below.the below.

The PowerPoint ScreenThe PowerPoint Screen

Have a look at the screen above as we talk about Have a look at the screen above as we talk about the different features available on PowerPoint.the different features available on PowerPoint.

The view menuThe view menu

If you begin by If you begin by clicking on the view clicking on the view menu and then on the menu and then on the toolbar menu it gives toolbar menu it gives a list of the different a list of the different toolbars available.toolbars available.

The most common The most common ones are the ones are the standard, formatting standard, formatting and drawing toolbars.and drawing toolbars.

The ToolbarThe Toolbar

The top of the PowerPoint screen highlights The top of the PowerPoint screen highlights some of the different features available on your some of the different features available on your slides. slides. PowerPoint uses icons to represent these PowerPoint uses icons to represent these features, e.g a disc for saving.features, e.g a disc for saving.Look on the far right hand side where you can Look on the far right hand side where you can see the following icon see the following icon You use this icon when you want to start a new You use this icon when you want to start a new slide.slide.

The standard toolbarThe standard toolbar

The standard toolbar allows you to cut, paste, The standard toolbar allows you to cut, paste, create tables, save etccreate tables, save etc

Formatting and DrawingFormatting and Drawing

These are the other two most commonly used toolbars. These are the other two most commonly used toolbars.

The drawing toolbar usually sits along the bottom of the The drawing toolbar usually sits along the bottom of the screen and allows you to draw shapes, insert pictures screen and allows you to draw shapes, insert pictures and word art etc.and word art etc.

The formatting toolbar allows you to alter the font, type in The formatting toolbar allows you to alter the font, type in italics, bold etcitalics, bold etc

The File MenuThe File MenuThe file menu controls the file. It The file menu controls the file. It allows you to:allows you to:

Open a new fileOpen a new file

Save your fileSave your file

Print your filePrint your file

Change the settings on your pageChange the settings on your page

And finally it allows you to exit the And finally it allows you to exit the programmeprogramme

The Apply Slide LayoutThe Apply Slide LayoutAfter you have clicked on the After you have clicked on the new slide menu this layout new slide menu this layout appears on the right of your appears on the right of your screen.screen.It allows you to change the It allows you to change the content of your slide with content of your slide with regards to the position of text regards to the position of text and graphics. and graphics. In this instance I have used a In this instance I have used a slide with a title, text on the left slide with a title, text on the left and graphic on the right.and graphic on the right.I obtained this by pressing the I obtained this by pressing the following icon.following icon.

Formatting your slidesFormatting your slides

The background, texts, The background, texts, styles that you may use in styles that you may use in a presentation can be a presentation can be altered by using the altered by using the formatting menu.formatting menu.Left click on the word Left click on the word format and the menu will format and the menu will drop down.drop down.Come down to slide Come down to slide design and left click design and left click again.again.

Formatting contFormatting contWatch what happens on the Watch what happens on the right of your screen.right of your screen.

PowerPoint will throw up a list PowerPoint will throw up a list of the many different features of the many different features or schemes that come under or schemes that come under this menu.this menu.

The menu opposite is the The menu opposite is the animations scheme. On the animations scheme. On the next slide is the design next slide is the design templates scheme.templates scheme.

Designing TemplatesDesigning Templates

This menu enable you to select the This menu enable you to select the background, font, and smaller background, font, and smaller graphics you may wish to use.graphics you may wish to use.

You can choose your own colours You can choose your own colours etc but the template ensures etc but the template ensures consistency from one slide to the consistency from one slide to the next.next.

The main screenThe main screen

The main screen is The main screen is where we do most where we do most of our work. It is of our work. It is what is called a what is called a wysiwyg (wissiwig) wysiwyg (wissiwig) screen – this means screen – this means what you see is what you see is what you get.what you get.

Adding graphics or chartsAdding graphics or charts

Look at the little icon on Look at the little icon on the screen. It gives you the screen. It gives you the option of inserting the option of inserting tables, charts, images, tables, charts, images, animations or movies.animations or movies.

You just have to click on You just have to click on the right icon to insert the the right icon to insert the graphic you require.graphic you require.

Other featuresOther features

As well as these many features As well as these many features you can insert sounds and you can insert sounds and make a presentation more make a presentation more lively and colourful.lively and colourful.

Have a go at creating your own Have a go at creating your own presentation. You can select a presentation. You can select a topic of your choice – make it topic of your choice – make it as interesting and as as interesting and as professional as possible. professional as possible. Good Luck!!Good Luck!!