1/18/2005 Module 4 1

How the NCSX Project Does Business

Work Planning & Design Review Processes

1/18/2005 Module 4 2

Purpose Provides review of how the NCSX Project does business

This module will focus on: Work Planning Processes on NCSX, including:

Work Plans Jobs/WAFs WP to WAF mapping

Later modules to will address other parts of how the NCSX Project will do business

Modules 1 & 2 are intended to provide overview of the NCSX Project Web and the NCSX Engineering Web

Modules 4-10 will focus other aspects of how the NCSX Project will do business

The NCSX Engineering Web is, to a major extent, the electronic NCSX filing system

Exceptions are the models and drawings contained in the Pro/INTERALINK data base and the hard copy supplier and other PPPL documents stored in the PPPL Operations Center

However – bulk of files stored electronically on this web

1/18/2005 Module 4 3

Work Planning

Work Plans

Per ENG-032

Jobs (WAFs)

• Essentially P3 resource loaded schedules

• Provides authorization to start work

WP to WAF Mapping

• Ensures that every WP has at least one job/WAF associated with it

1/18/2005 Module 4 4

PPPL Work Planning Processes Defined by PPPL Engineering Procedure ENG-032

Applicable to all activities at PPPL involving physical changes to engineering, facilities, control computing, and technical infrastructure and equipment or involving collaborations for others

NCSX Project will follow ENG-032 Purpose of ENG-032, Work Planning Procedure, is to:

Establish criteria by which work planning will proceed Integrates safety into work planning Organizes the systematic avenues by which changes will be planned,

prepared, reviewed, implemented, and documented Key decision maker in this process is the Responsible Line

Manager (RLM) List of RLMs found at: < http://engineering.pppl.gov/RLMs.doc > RLM will approve Work Plans (WPs)

As required, the PPPL Deputy Director shall convene a Work Planning Review Board to review WPs in process to ascertain whether they comply with the graded approach guidelines contained in ENG-032

1/18/2005 Module 4 5

When is a WP Required? RLM, in consultation with the Cognizant Engineer (usually Job

Manager), will determine whether or not a WP is required Graded approach provides options that balance priorities,

identify ES&H requirements, ensures proper controls, and provide an auditable package upon which to base authorization

Graded approach permits alternative procedure to be utilized vs. WP to plan work and mitigate hazards, but the default it to require a WP

Regardless to graded approach, a WP is always required if the change:

Is large or complex or represents a new installation into a usable space

Has a significant ES&H impact Involves Tritium or other radioactive contaminated or activated

equipment Impact multiple projects, systems, or groups Changes the scope or intent of the original design

1/18/2005 Module 4 6

Guides to Preparing a WP Work Planning Form is electronic

Will need to authenticate to get to this web page: http://workplanning.pppl.gov

Electronic submittal and signatures PROC-004 provides good

guidelines to assist in preparing WP (especially for PDR or FDR)

WP leads to preparation of a Job in the Primavera (P3) database

1/18/2005 Module 4 7

What Does a WP Achieve? Systematic way to plan the anticipated

requirements of a job Defines the scope of the job Performs Hazard Analysis Factors into planning all potential

environmental, safety, and health issues Establishes procedural and testing

requirements Establishes clear approval indicating

ownership of the work

1/18/2005 Module 4 8

PPPL Work Planning Web Page

Useful links for using PPPL WP

System

Sample WP

1/18/2005 Module 4 9

NCSX Design Review Process Design reviews are performed to clarify and verify

compliance with functional, project, ES&H, and quality requirements

NCSX Project will follow ENG-033 Peer Reviews, Conceptual Design Reviews (CDRs),

Preliminary Design Reviews (PDRs), and Final Design Reviews (FDRs) will be conducted and follow requirements of ENG-033 – Design Review Reports, CHITs, etc.

In general, all CHITs should be resolved prior to the next design review, and in some instances much sooner

Major difference is that on NCSX, all the design review documentation will be stored in an electronic format vs. in hard copy in the Ops Center

1/18/2005 Module 4 10

Guidelines for Conducting Design Review Both ENG-033 and PROC-004

contain design review objectives and design review input documentation The input documentation should be

completed and provided to the Design Review Board prior to the review

Until all prerequisite design review documentation is completed, the review will NOT be scheduled or held

1/18/2005 Module 4 11

A Process for Electronically Documenting Design Reviews has been Implemented

1/18/2005 Module 4 12

NCSX CHIT/Audit Tracking Log

1/18/2005 Module 4 13

Summary This training module has focused on the work planning

and design review processes The NCSX Project is committed to following the

requirements and processes contained in: PPPL ENG-032 – Work Planning PPPL ENG-033 – Design Verification (as it pertains to

Design Reviews) NCSX PROC-004 augments and supplements ENG-032 and

ENG-033 No exceptions or modifications from compliance with

ENG-032 No exceptions or modifications from compliance with

ENG-033 with the exception that NCSX design review records will be stored electronically on the NCSX Engineering Web vs. in the Ops Center