How Nassau BOCES€¦ · BOCES Voice and Data Services Number of workstations and servers for...

How Nassau BOCES is Organized

Department of Business Services www.nassauboces.org

Nassau BOCES Organization District Superintendent – Chief Executive Officer;

Deputy Superintendent – Chief Operations Officer; Associate Superintendent – Chief Financial Officer; Associate Superintendent – Educational Services

Seven departments, headed by Executive Directors/Directors

Approximately 2,400 full-time and 1,400 part-time employees

Year-round operation with extended-year summer programs in special education, summer enrichment programs and ongoing support services


Nassau BOCES Organizational Chart 2013–14


Nassau BOCES Board Trustees

District Superintendent/CEO Dr. Thomas Rogers

Director Curriculum, Instruction and Technology Anthony Carfora

Assistant Director CIT Dr. Valerie D’Aguanno

Assistant Director CIT Christopher Reinertsen

Director Business Services James Widmer

Associate Superintendent for Business Services Joan Siegel

Executive Director Special Education

Karen Ellis

Assistant Director Special Education Dr. Carmine Scerra

Assistant Director Special Education Dr. Joan Dituri

Associate Superintendent for Educational Services Dr. Lydia Begley

Executive Director Regional Schools and Instructional Programs

Gene Silverman

Deputy Superintendent/COO Dr. Robert Hanna

Executive Director Facilities Services

Anthony Fierro

Executive Director Strategic Initiatives

Lucinda Hurley

Acting Executive Director Human Resources

Lawrence McGoldrick

Assistant Director Human Resources Selma Shelton

Sources of Revenue


Nassau BOCES — Sources of Revenue District Billing for General Fund Programs

Component district billing based on Resident Weighted Average Daily Attendance (RWADA)

Administrative operations

Facilities rental

Capital project and debt service

District participation

Tuition-based programs

Instructional, technology and other support services


Nassau BOCES — Other Sources of Revenue Special Aid Fund programs and grants

Federal funds

Preschool

Special Education – Summer School (ages 5–21)

VATEA/Perkins

McKinney Homeless Children

New York State grants

Adult tuitions


Nassau BOCES — Other Sources of Revenue – continued Public/private partnerships

DOSHI/STEM at the LIHSA campus

National Parent/Child Home Program Inc./individual private donors/Office of Family and Children’s Services/Nassau BOCES Parent/Child Home program

Partnerships with universities Special Education/Yale University/Columbia University

Curriculum, Instruction and Technology/Harvard University

Hofstra University/Career and Technical Education and Outdoor and Environmental Education.

Private fund-raising initiatives – Parkgate Fundraising LLC


Local School Districts — Sources of Revenue Property taxes

State aid (including BOCES aid)

Grants

Other miscellaneous sources


Differences between Revenue Sources for Nassau BOCES and Local School Districts

Nassau BOCES has no taxing authority

Nassau BOCES has a flexible budget based on participating districts’ students needs

The Nassau BOCES Administrative Operations Budget is voted on by component school district boards

Nassau BOCES Local School Districts Local school districts have

taxing authority

Local school districts have a fixed budget based on voter approval


Nassau BOCES — Other Services Provided to Local Districts Library automation

Technology projects

Arts in education

Outdoor and environmental education

Health and safety

Transportation services

Interscholastic athletics

Curriculum writing

Professional development

Regional teacher certification

Cooperative bidding

Graphic arts and printing


Nassau BOCES — Other Services Provided through Special Aid Fund Programs

Special Education Preschool (12-month program)

Special Education Summer School (ages 5–21)

Regional Special Education – Technical Assistance Support Center

Employment Preparation Education (EPE)

Perkins Grant Award for Career and Technical Education

Adult Evening Program at Barry Tech

Career Assessment Services

McKinney Homeless Children


Nassau BOCES — Recent initiatives DOSHI/STEM providing instruction in Science Technology

Engineering and Math

A new credential will be offered by the Special Education Department called CDOS (Career Development and Occupational Studies), which will provide students with work-related experiences to prepare them for employment

Nassau BOCES Special Education Department has entered into a partnership with Yale University and Columbia University to conduct joint research projects

Center for Online Learning (including Virtual Schools and Homebound Instruction) @ www.nassauboces.org/col

Security Command Center providing 24-hour surveillance of school buildings and a direct link to the Nassau County Police Department


Curriculum, Instruction and Technology has entered into a partnership with Harvard University to develop better diagnostic data analyses of student performance

District-based Career and Technical Education programs – Barry Tech satellites

Barry Tech Career Academy – a new alternative high school

The Center for Community Adjustment (CCA) will be offering new skills classes with a higher class size ratio, which will allow students to better transition to adult services

Nassau BOCES — Recent initiatives (continued)


Operational Structure Nassau BOCES is Local School District is

Organized as one unit by functionality Administration

Program

Capital

Permitted to have a fund balance

Organized as cooperative services Each service is approved by

State Education Department (SED)

Each service must be financially independent and solvent

Not permitted to have a fund balance


Nassau BOCES Budget Process


Nassau BOCES Budget Process Budget assumptions approved by Board of Education

Required contractual increases: Teacher and other non-administrative certificated personnel – 1.0%

Teacher level movement and educational advancement – 2.16%

CSEA – 1.0%

CSEA point movement – 1.93%


Nassau BOCES Budget Process Agency share of health insurance for active employees is:

$7,981 for individuals and $17,552 for family coverage; Employee contribution is currently 20%

Employee Retirement System contributions: 17.5% of salaries

Employee Retirement System contribution is less than the 20.3% rate due to utilization of the $3,000,000 of the Nassau BOCES Employee Retirement Contribution Reserve

Teachers Retirement System contributions: 17.75% of salaries

Retiree Health Insurance Payments: 2.0% of salaries

Funding of accrued vacation and sick leave: 0.75% of salaries

Average Agency share of dental insurance for family coverage is $500


Nassau BOCES Reserves at June 30, 2013 Reserve for property loss - $423,878

Reserve for retirement contributions - $17,253,701

Reserve for unemployment - $610,937

Reserve for accrued vacation and sick leave - $7,344,026

Reserve for inventory - $17,937

Reserve for debt service - $3,173,655

Reserve for athletics - $5,639

Reserve for CTE equipment - $501,023


Preparation of Budgets Salary workbooks created using approved assumptions

Review equipment needs

Review supply needs

Allocate insurance costs

Program costs Software purchases, maintenance agreements, other

service contracts, subscriptions, travel conferences and staff development

Transfer charges — overhead costs


Internal Infrastructure (Overhead) These Budgets are prepared first:

Graphic Arts and Printing Printing, copying and mailroom/messengers

BOCES Voice and Data Services Number of workstations and servers for computers and number of

devices supported for telephones

Financial and Information Systems Size of budget

Facilities Number of custodians, maintainers, security guards and

actual utility costs


Preparation of a Cooperative Service Budget Review of local district participation in the cooperative service

to determine staffing needs

Student enrollment

Past history of district participation

Participation trends

Anticipation of future needs of component districts


Administrative Charges


Administrative Charges Include: Administrative Operations Central management costs

Legal costs

Interest costs

Retiree health insurance

Facilities Rental Costs of negotiated leases

Capital Projects and Debt Service Improvements on buildings we own or lease

Debt service for buildings we own

Charges based on RWADA


Other Charges to Districts


Charges are calculated to cover costs: Tuition — per-student charge

Related services — per-session charge

Technology projects — management fee

Cooperative bidding — RWADA fee


Only participating districts are charged for services purchased

General Fund Program Budgets Tuition programs providing direct educational services to students

Career and Technical Education

Long Island High School for the Arts

DOSHI/STEM

Alternative High Schools Teenage Parenting Program (TAP)

English Literacy Alternative Program

Springboard

Barry Tech Career Academy

Special Education (ages 5 to 21)


General Fund Program Budgets Other instructional programs

Arts in Education

Outdoor and Environmental Education

Regional Summer School

Language Programs and Assessments


General Fund Program Budgets Support Services

Curriculum, Instruction and Technology

Other Support Services Graphic Arts and Printing Service

Transportation Services

Regional Personnel Services

Cooperative Bidding and Purchasing


BOCES Aid


Savings to Districts

Nassau BOCES services provide cost-effective support to our component districts.

The purchasing power of the 56 component districts through Nassau BOCES allows for significant cost savings.

BOCES Aid

For the 2013/2014 fiscal year, the 56 Nassau County school districts received $59,865,139 in BOCES aid from New York State on services provided during the 2012/2013 fiscal year.


Basic Categories of Aid Administrative aid

BOCES Shared Services aid

BOCES Facilities aid


Aid Calculation The Shared Services and Administrative aid is calculated using

a district’s RWADA aid ratio.

The RWADA aid ratio is based on property values or the district’s millage ratio, whichever is higher.

BOCES Aid Ratios The aid for Administrative Aid and Shared Services aid ranges

from a minimum of 36% to a maximum of 90%. The aid for these categories is received in the subsequent year of the expenditure.


Facilities Aid Facilities aid is based on the RWADA ratio; the minimum is 0%

and the maximum is 90%.

Many Nassau County districts have a 0% RWADA ratio and do not receive BOCES Facilities aid.

Facilities aid is received in the year that it is paid.

Non-Aidable Expenses Some district expenditures to BOCES are aided locally through State Aid. Examples are:

Transportation Services – Transportation Aid

Special Education – Excess Cost Aid

Other deductions to BOCES aid include:

Salary amounts in excess of $30,000

Specific things determined to be non-aidable such as food on Outdoor and Environmental Education trips and paper for Printing Services


2014/2015 Budget Approval Timeline January 16, 2014 and January 29, 2014 Budgets reviewed by Nassau BOCES Board and

Budget Review Committee

Tuesday April 8, 2014 Information meeting on the Administrative Operations Budget and

“Meet the Candidates Forum” at the Nassau BOCES Annual Meeting

Thursday April 24, 2014 Local Boards of Education vote on Administrative Operations Budget

and elect Nassau BOCES Board Members. (Central high schooldistricts may choose to vote on April 17 or April 18.)


Nassau BOCES Budget Review Committee 2014/2015 Each local school district board may appoint a member

Advises Nassau BOCES Board when budgets are presented for review

Members are responsible for attending two Budget Review Meetings and conveying information about the budgets to their local boards

District input through the Budget Review Committee is legally required


For more information about the Nassau BOCES Budgeting Process

Joan Siegel Associate Superintendent (516) 396-2210

James Widmer Director of Business Services (516) 396-2214

Contact:


Mission Statement

To partner with all Nassau County school districts in providing leadership and the highest quality

educational and support services. We are committed to ensuring a successful,

challenging, caring and safe environment that enables students of all ages and abilities

to achieve their maximum potential.

How Nassau BOCES€¦ · BOCES Voice and Data Services Number of workstations and servers for...

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