How Microsoft Project® Supports a Management System · MPA March 8, 2006 Jeff Oltmann, (503)...
Transcript of How Microsoft Project® Supports a Management System · MPA March 8, 2006 Jeff Oltmann, (503)...
MPA March 8, 2006Jeff Oltmann, (503) 644-6433,
How Microsoft Project®Supports a Management System
Jeff OltmannMPA March 8, 2006
Jeff Oltmann, (503) 644-6433, [email protected] 2MPA March 8, 2006
If we don’t succeed,we run the risk of failure
--J. Danforth Quayle
Jeff Oltmann, (503) 644-6433, [email protected] 3MPA March 8, 2006
From Idea to Satisfied Customer?© 2006 Synergy Professional Services, LLC MSys-001
BusinessResults
Jeff Oltmann, (503) 644-6433, [email protected] 4MPA March 8, 2006
Integrated Management System
Market Planning
Strategic Planning
Platform or Enterprise
Architecture
D P E CProduct
Delivered
Software Completed
Service Deployed
Resources and
Capabilities
Project Selection Process
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Jeff Oltmann, (503) 644-6433, [email protected] 5MPA March 8, 2006
Project Management
D P E C
Project Management:“Do Projects Right”
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Jeff Oltmann, (503) 644-6433, [email protected] 6MPA March 8, 2006
Program Management
Program Management:“Do Projects Together”
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Jeff Oltmann, (503) 644-6433, [email protected] 7MPA March 8, 2006
Portfolio Management
Market Planning
Strategic Planning
Platform or Enterprise
Architecture
Resources and
Capabilities
Project Selection Process
Portfolio Management and Business Planning
“Do the Right Projects”
© 2006 Synergy Professional Services, LLC MSys-002c
Jeff Oltmann, (503) 644-6433, [email protected] 8MPA March 8, 2006
Operations
Product Delivered
Software Completed
Service Deployed
Operations Management“Meet the Need”
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Jeff Oltmann, (503) 644-6433, [email protected] 9MPA March 8, 2006
The Parts Work Together
Solid Management and Execution
Strategic Planning Cycle: set goals
Portfolio Review Cycle: select projects
Ongoing Program and Project Management: do projects well
© 2005 Synergy Professional Services, LLC
Jeff Oltmann, (503) 644-6433, [email protected] 10MPA March 8, 2006
Microsoft Project Best Supports …
Market Planning
Strategic Planning
Platform or Enterprise
Architecture
D P E C
Resources and
Capabilities
Project Selection Process
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Jeff Oltmann, (503) 644-6433, [email protected] 11MPA March 8, 2006
MSP Supports Project Management
� Planning a project� Dependency modeling and critical path
analysis� Evaluate alternative scenarios� WBS support� Resource planning
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Jeff Oltmann, (503) 644-6433, [email protected] 12MPA March 8, 2006
Example: Dependency Modeling
• Correctness• Focus• What-if’s
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MSP Supports Project Management
Planning a project� Dependency modeling and critical path
analysis� Evaluate alternative scenarios� WBS support� Resource planning
© 2006 Synergy Professional Services, LLC MSys-005
Jeff Oltmann, (503) 644-6433, [email protected] 14MPA March 8, 2006
Example: Work Breakdown Structures
2 Design2.1 Design a new motherboard assembly
2.1.1 Design the new logic2.1.2 Update the schematics2.1.3 Write new simulation cases2.1.4 Update the simulation environment with new software2.1.5 Run the simulations and fix bugs2.1.6 Layout the new PCB
2.2 Build prototype systems with new motherboard2.2.1 Define the Bill of Materials2.2.2 Purchase the parts2.2.3 Fabricate motherboard PCA2.2.4 Build the first prototype systems
2.3 Initial power on2.3.1 Do a smoke test2.3.2 Run power on self test2.3.3 Boot the operating system
Fix up eyesore vacant lot
1.0 Define 2.0 Plan 3.0 Execute 4.0 Closeout
1.1 Scope project
1.2 Get grant
2.1 Design fence
2.2 Design garden
3.1 Cleanup junk
3.2 Create garden
3.3 Build fence
4.1 Clean up mess
4.2 Hold party
3.3.1Buy fence materials
3.3.2Install posts and boards
3.3.3Paint fence
3.2.1 Buy garden
materials
3.2.2Plant garden
Fix up eyesore vacant lot
1.0 Define 2.0 Plan 3.0 Execute 4.0 Closeout
1.1 Scope project
1.2 Get grant
2.1 Design fence
2.2 Design garden
3.1 Cleanup junk
3.2 Create garden
3.3 Build fence
4.1 Clean up mess
4.2 Hold party
3.3.1Buy fence materials
3.3.2Install posts and boards
3.3.3Paint fence
3.2.1 Buy garden
materials
3.2.2Plant garden
No Gaps or Redundancy
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Jeff Oltmann, (503) 644-6433, [email protected] 15MPA March 8, 2006
Example: Resource Planning© 2006 Synergy Professional Services, LLC MSys-007
Jeff Oltmann, (503) 644-6433, [email protected] 16MPA March 8, 2006
MSP Supports Project Management
Steering a project� Progress measurement
� How can you steer if you don’t know how far off course you are?
� Schedule change control and re-baselining� Resource usage and time reporting
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Jeff Oltmann, (503) 644-6433, [email protected] 17MPA March 8, 2006
Using MSP for Program Management
� Higher level of abstraction�Create program backbone
� Shared resource pool� Information for dashboards
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Jeff Oltmann, (503) 644-6433, [email protected] 18MPA March 8, 2006
� Higher level of abstraction
A
B
C
Program Gates
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Integration Backbone
Jeff Oltmann, (503) 644-6433, [email protected] 19MPA March 8, 2006
Using MSP for Program Management
� Higher level of abstraction�Use program backbone
� Shared resource pool� Information for dashboards
© 2006 Synergy Professional Services, LLC MSys-011
Jeff Oltmann, (503) 644-6433, [email protected] 20MPA March 8, 2006
Source: Solution Brief: ProSight’s Solution for Project Portfolio Management © 2003 by ProSight
Portfolio Management and Business Planning
“Do the Right Projects”
Project Management
“Do Projects Right”
MSP Supports Portfolio Management
Jeff Oltmann, (503) 644-6433, [email protected] 21MPA March 8, 2006
Source: Solution Brief: ProSight’s Solution for Project Portfolio Management © 2003 by ProSight
Portfolio of Projects in Progress
Investment decisions to be
made
Jeff Oltmann, (503) 644-6433, [email protected] 22MPA March 8, 2006
Tips and PitfallsDon’t:� Create a hungry
monster� Let the computer
drive the bus
Do:� Keep the horse in
front of the cartCartoon courtesy of an anonymous project manager!
Cartoon courtesy of an anonymous project manager!
What
How
��
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Jeff Oltmann, (503) 644-6433, [email protected] 23MPA March 8, 2006
Tips and PitfallsDon’t:� Ignore diversity
Do:� Catch the rolling wave
TechnicalRoutine
UniqueAdministrative
Technical Newness
Com
plex
ity�
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Jeff Oltmann, (503) 644-6433, [email protected] 24MPA March 8, 2006
Tips and PitfallsDon’t:� Pin your butterflies
Do:� Follow all the steps
Sequence tasks
WBS
Estimate tasks
Calculate schedule
Assign people
�
� �
��Fix conflicts
�
Charter
Scope
�
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Jeff Oltmann, (503) 644-6433, [email protected] 25MPA March 8, 2006
Tips and PitfallsDon’t:� Confuse accuracy
with precision� Forget to dust!
Do:� What-if’s� Target your audience
Revi ew engi neer i ng best pr act i ces dat abase
Start: 1/6/03 WBS 1.1.2
Finish: 1/7/03 Dur: 2 days
Res: sr, jr2 Total Slack: 136 days
Com pl et e a FM ECA anal ysi s
Start: 1/8/03 WBS 1.1.3
Finish: 1/10/03 Dur: 3 days
Res: sr, jr1, jr2 Total Slack: 136 days
Val i dat e t echni cal r equi r em ent s
Start: 1/6/03 WBS 1.2.1
Finish: 1/10/03 Dur: 5 days
Res: sr, jr1 Total Slack: 0 days
Pul l docum ent at i on f or pr edecessor pr oduct
Start: 1/6/03 WBS 1.2.2
Finish: 1/7/03 Dur: 2 days
Res: jr2 Total Slack: 3 days
W r i t e a f unct i onal spec
Start: 1/13/03 WBS 1.2.3
Finish: 1/17/03 Dur: 1 wk
Res: sr, jr1, jr2 Total Slack: 0 wks
Sel ect key com ponent s
Start: 1/13/03 WBS 1.2.4
Finish: 1/15/03 Dur: 3 days
Res: sr Total Slack: 2 days
For m pr oj ect t eam
Start: 1/2/03 WBS 1.3.1
Finish: 1/3/03 Dur: 2 days
Res: sr Total Slack: 0 days
G et appr oval t o pr oceed t o desi gn phase
Start: 1/20/03 WBS 1.3.4
Finish: 1/20/03 Dur: 1 day
Res: sr Total Slack: 0 days
Desi gn pr oj ect cont r ol s
Start: 1/13/03 WBS 1.3.3
Finish: 1/14/03 Dur: 2 days
Res: sr Total Slack: 3 days
W r i t e a budget , schedul e, and pr oj ect pl an
Start: 1/6/03 WBS 1.3.2
Finish: 1/10/03 Dur: 1 wk
Res: sr Total Slack: 0.6 wks
W r i t e new si m ul at i on cases
Start: 1/23/03
Finish: 1/27/03
Res: jr2
Desi gn t he new l ogi c ( O 2w , N1w )
Start: 1/21/03 WBS 2.1.1
Finish: 2/3/03 Dur: 2 wks
Res: sr, jr1 Total Slack: 0 wks
Updat e t he schem at i cs
Start: 2/4/03
Finish: 2/10/03
Res: sr, jr1
Updat e t he si m envi r onm ent w i t h new s/ w ( O 12, N13)
Start: 1/21/03 WBS 2.1.4
Finish: 1/22/03 Dur: 2 days
Res: jr2 Total Slack: 15 days
Revi ew r et ur n hi st or y of pr evi ous pr oduct
Start: 1/6/03 WBS 1.1.1
Finish: 1/6/03 Dur: 1 day
Res: jr1 Total Slack: 135 days
Pr oj ect Aut hor i zed
Milestone Date: Thu 1/2/03
ID: 1
ID
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
1/2
j r1
sr,j r2
sr,j r1,j r2
sr,j r1
j r2
sr,j r1,j r2
sr
sr
sr
sr
sr
sr,j r1
sr,j r1
j r2
j r2
j r2
W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S MDec 29, '02 Jan 5, '03 Jan 12, '03 Jan 19, '03 Jan 26, '03 Feb 2, '03 Feb 9, '03 Feb 16, '03 Milestones as of 2/1/03 - Project Fuzzy Wave
ID WBS Code Milestone Date1 1.1.0 Project Authorized Thu 1/2/0312 1.3.4 Approval to Proceed to Design Phase Fri 1/17/0322 2.3.1 Power On Prototype Fri 3/14/0334 4.1.2 Start Pilot Run Tue 4/29/0346 5.1.0 General Availability (GA) Thu 7/10/03
Gantt Chart
Network Diagram
Milestone Chart
Dashboard
� �
© 2006 Synergy Professional Services, LLC MSys-015
Jeff Oltmann, (503) 644-6433, [email protected] 26MPA March 8, 2006
Is MSP A Real Management Tool?
Yes …
… but only if you use it well.
© 2006 Synergy Professional Services, LLC MSys-016
Jeff Oltmann, (503) 644-6433, [email protected] 27MPA March 8, 2006
Further Resources
OHSU Center for Professional Development: www.cpd.ogi.eduOHSU Management of Science and Technology: mst.ogi.edu� Classes on business planning, portfolio management, project
management, operations
www.spspro.com/resources.htm� Bibliographies, articles, white papers and case studies on portfolio,
program and project management
� These slides
© 2006 Synergy Professional Services, LLC MSys-017