Houston Fire Department FY 2012 BUDGET WORKSHOP PRESENTATION June 7, 2011 Terry Garrison – Fire...

Houston Fire DepartmentFY 2012 BUDGET WORKSHOP PRESENTATION

June 7, 2011Terry Garrison – Fire Chief

Neil DePascal – Deputy Director Finance

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MISSION STATEMENT

The Houston Fire Department is a professional organization, continually seeking opportunities to serve our community through:

• FIRE PREVENTION • EMERGENCY OPERATIONS• PATIENT CARE, and• EXCELLENT CUSTOMER SERVICE

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Strategic Goals

FY 2012

• Initiate department-wide “risk based” training curriculum

• Imbed organizational four-step accountability process

• Implement “all hazards response” deployment model

• Implement new hiring standards – EMT requirements

Five Years (2012-2016)• Enhance member’s health and safety • Improve fire prevention and public

safety awareness• Improve emergency response operations• Strengthen management and leadership

skills• Embrace diversity• Ensure funding for operations and

capital assets fulfill the needs of department personnel and our customers

• Strengthen and reinforce a positive public perception of the department

• Implement best business practices to increase organizational effectiveness, accountability, and communications

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Houston Fire DepartmentORGANIZATION CHART

Fire Chief Terry Garrison

Total Employees:Classified – 2

Civilian - 3Total Budget: $0.7

million

David Persse, MDMedical Director

Finance Deputy Director

Neil J. DePascal, Jr., CPA

Financial Analysis

Budgets

Permits Office

PIOPatrick Trahan

Emergency OperationsExecutive Assistant Fire

Chief Carl Matejka

Fire Suppression &

Special Ops

Emergency Medical Services

Professional Development

(Training)

LogisticsExecutive Assistant Fire Chief

Rick Flanagan

Warehouse Operations

Air Pack

Information Technology

Building Services

Staff Services

Communications (OEC - Dispatch)

Community Support

Life Safety Bureau

Arson Bureau

Procurement (DPU)

Planning and Homeland Security

PreventionExecutive Assistant Fire

Chief Richard Galvan

Emmanuel Finney Ph.D.Staff Psychologist

Staff Services

Legal Services

Operations Analysis

Total Employees:Classified – 3,611

Civilian – 35Cadets - 71

Total Budget: $365.4 million

Total Employees:Classified – 9Civilian - 39



Civilian - 17



Civilian - 5

Total Budget: $1.4 thousand

Total Employees:Classified – None

Civilian – 20


Central Service Operations


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Emergency Operations Measured Performance

Target FY 2010 FY 2011 (10 Months)

Turn out time – average for all unit types 60 seconds 68 seconds 67 seconds

First unit on scene – EMS incident 8 minutes 6:08 6:11

First unit on scene – Fire incident 6 minutes 5:36 5:36

First unit on location at a reported fire incident

6 minutes or less for 80% of incidents

72% 66%

First unit on location for an EMS incident

8 minutes or less for 80% of incidents

79% 79%

First ALS unit on location for an ALS incident

8 minutes or less for 80% of incidents 88% 89%

Unit Hour Utilization (All EMS Units) * 33% - 42% 36.6% 36.9%

* Ratio of # unit-hours spent delivering EMS divided by total # unit-hours that the system could possibly deliver.

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Call Volumes/Incidents/Responses

FY 2010 FY 2011 (Projected Actual)

HFD Calls For Service (Fire/EMS) 367,106 365,416HFD Incidents 271,090 271,119 EMS Incidents 226,686 226,961 Fire Incidents 44,404 44,158HFD Responses 547,238 548,488 EMS Vehicles 352,538 352,474 Fire Vehicles 194,700 196,014

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Gender and Race Percentages

Male Female Total Employees @ 4/30/11

Classified 97.7% 2.3% 3,821Civilian 41.6% 58.4% 109 *

White Black Hispanic A/O

Classified 59.3% 17.3% 22.1% 1.3%

Civilian 30.7% 33.6% 29.9% 5.8%

Houston MSA ** 48.7% 17.0% 28.8% 5.5%

* Excludes Fleet, IT, HR, and Cadets**Metropolitan Statistical Area (MSA) 2000 Census Data

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Houston Fire DepartmentClassified FTEs

July

August

Septe

mber

October

November

December

January

Febru

aryMarc

hApril

MayJune

3,800.0

3,825.0

3,850.0

3,875.0

3,900.0

3,925.0

3,950.0

3,975.0

4,000.0

Classified FY 2010 FTEsClassified FY 2011 FTEsOptimal Staffing

Full-time Equivalents Projected May 11 -

June 11

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Houston Fire DepartmentCivilian FTEs

Note: Effective 7/1/11 HFD will transfer 73 civilians to FMD and layoff 17 civilians

July

August

Septe

mber

October

November

December

January

Febru

aryMarc

hApril

MayJune

175.0

185.0

195.0

205.0

215.0

225.0

235.0

245.0

255.0

265.0

FY 2010 FTEsFY 2011 FTEs

Full-time EquivalentsProjected May 11-June 11

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Financial HighlightsFY 2012 Budget

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Revenue Comparison($ In Millions)

FY 2011 Projected

ActualFY 2012 Budget

Ambulance Fees $ 24.8 $ 27.4HAS Fire Protection Services 16.6 17.1Special Fire Permits 4.7 5.0Standbys and FMA Inspections 2.0 2.0Building Plan Checking – PWE (Special Fund Transfer) 0.0 2.5

False Alarm Penalties 0.8 1.0Fire Fighting Services (Four Harris County MUDs) 0.6 0.6Fire Alarm Permits 0.3 0.3Other 0.9 0.6Total Revenues $ 50.7 $56.5

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Expenditures Summary Comparison($ In Millions)

FY 2011 Projected Actual FY 2012 Budget

ΔIncrease

(Decrease)

Personnel Services (1) $ 421.2 93.9% $ 390.1 93.0% ($ 31.1)

Supplies (2) 11.7 2.6% 9.4 2.3% ( 2.3)

Other Services & Charges (3) 11.3 2.5% 19.8 4.7% 8.5

Debt Service 4.6 1.0% 0.0 0.0% ( 4.6)

Total $ 448.8 100.0% $ 419.3 100.0% ($ 29.5)

(1) Personnel services decrease resulted from a classified pension rate decrease, a deferral of termination pay, lower health insurance premiums for classified retirees, and a lower civilian base pay from transfers, attrition, and lay-offs.

(2) Supplies decrease resulted from the transfer of vehicle repair and maintenance to “Other Services & Charges”. (3) Other services and charges increase resulted from consolidation of FMD HR, Permit Center as services and charges for KRONOS, IT, GIS, Drainage, etc.

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Budget Target Reconciliation

FY 2011 Projected Actual & Current Budget $ 448,812,230

Budget Reduction (3.39%) (15,202,750)

Annual recalculation of classified pension requirement (13,729,279)

Eliminate Internal Service Fund Transfer (4,623,999)

2% Classified Base Pay Increase – January 2011 1,963,103

Additional Cadet Classes (Three classes) 1,500,000

Other, Net 588,904

FY 2012 Budget Target $ 419,308,509

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Budget Reduction Solutions

($ In Millions)

FY 2012 In Millions

Collective Bargaining:

Termination Pay Deferral $ 8.0

Reduce Classified Overtime 2.4

Eliminate Residency Incentive Pay 0.3

Additional Incident Command Technicians (0.2)

Total – Collective Bargaining Savings/Deferrals $ 10.5

Reduced Unemployment Claims 1.6

Civilian Personnel Reductions & Benefits 1.3

Restructure Tele-Health Nurse Program 0.9

Reduced Cadet Class Costs w/o Reducing # of Classes 0.8

Total Target Reduction Solutions $ 15.2

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Impact of FY 2012 Budget SolutionsBudget Item Eliminated Description Impact

1.Collective bargaining solutions: deferred termination pay, eliminate residency incentive, reduced OT, add ICTs

Deferred termination pay. OT savings relate to changes to OEC shift hours and classified holiday premium pay. Eliminate residency incentive pay and offset with addition of 2 ICTs.

Minimal impact to service delivery. Increased safety with additional ICTs.

2. Civilian base salary & fringe benefit reductionsEliminate 17 civilian positions Redistribution of existing

workload to remaining staff.

3. Tele-health nurse programMove funding from General Fund to POP funds

Minimal impact on service delivery. Duties reassigned to telemetry staff.

4. New cadet classesReduced cadet class costs while maintaining the number of originally scheduled classes (3).

Projected graduation 90 new FF. Projected attrition 160 FF. Staffing shortfall closed but not eliminated.

5. City pension contribution to classified retirement plan

Annual recalculation of classified pension requirement

No impact to service level.

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Personnel Services• Components:

– Classified - $380.1 million– Civilian - $9.3 million– Cadets - $0.7 million

• Includes:– Annualized 2% classified base salary increase effective 12/25/10.– Reduced classified pension contribution rate from 29.4% to 23.9%– Deferral of termination pay– Reduced classified OT related to premium holidays and OEC shift change– No fire fighter layoffs in FY 2012 – Civilian salary base pay reductions

• Consolidations with FMD, HR, Radio Shop (IT), • Layoffs

– Three cadet classes to begin in FY 2012

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Supplies

• Approximately $9.393 million or 2.24% of total budget– Decreased approximately $2.3 million from FY 2011 – Reclassified “Vehicle Repair & Maintenance Supplies” to “Other Services

& Charges” for FMD charges in FY 2012

• Category includes:– Electrical hardware & parts (T-pass devices, EZ Comm devices)– Chemical gases/special fluids (medical oxygen, etc.)– Cleaning & sanitary supplies (station cleaning)– Drugs/medical & surgical supplies– Fuel– Uniform clothing (clothing vouchers)– Protective gear (bunker gear)– Breathing apparatus repair (air pack repair in-house)– Fire fighting equipment (hoses, nozzles, fittings, axes, etc.)

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Other Services & Charges

• Approximately $19.839 million or 4.73% of total budget– Increased approximately $8.605 million from FY 2011– Increase resulted from including charges from O/S departments

(FMD, HR, IT, and use charges for KRONOS, Drainage, Permit Center Rent)

• Category includes:– Inter-departmental charges (FMD, HR, IT, etc.)– Telemetry services– Protective gear cleaning & repair– Education & training (paramedic CE, EMT cert/recertification)– EMS & life safety equipment maintenance (stretchers, air pack

repairs)– Fire extinguisher maintenance/medical oxygen testing– Computer equipment/software maintenance

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WE ARE THE HOUSTON FIRE DEPARTMENT

And We are PROUD To Serve YOU!

THANK YOU FOR YOUR TIME …

Courage Compassion Commitment

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