Housing Occupancy Plan for 2015-2016 academic year
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Transcript of Housing Occupancy Plan for 2015-2016 academic year
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 1
THE OFFICE OF UNIVERSITY HOUSING & RESIDENTIAL LIFE
HOUSING OCCUPANCY MASTER PLAN
–FALL 2015/SPRING 2016
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–20162
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 3
INDEX–
4 INTRODUCTION
5 RESIDENTIAL LIFE AT TEMPLE UNIVERSITY
5 20/20 STRATEGIC DIRECTIONS FOR TEMPLE UNIVERSITY HOUSING & RESIDENTIAL LIFE
6 INVENTORY NEEDS
9 ROOM USE FOR SPECIALTY HOUSING
13 STUDENTS’ DEMAND FOR ON-CAMPUS HOUSING
16
HOUSING OCCUPANCY MASTER PLAN
ANNUAL HOUSING SELECTION PROCESS
21
28 TRAINING SESSIONS FOR SWSA SYSTEM
30 SPECIALTY HOUSING PROCEDURES Student Staff
Athletics
Medical Accommodations
Living Learning Communities
IMPORTANT THINGS TO KNOW ABOUT THE 2014 HOUSING SELECTION PROCESS Timeline
By the Numbers
Get the Inside Scoop
Mitchell and Hilarie Morgan Residence Hall & Dining Complex
MARKETING COMMUNICATIONS Integrated Marketing Communications Plan for FY14-15
Timeline
Important Dates
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–20164
Over the past two decades, Temple has emerged as a vibrant, residential,
urban campus, encouraging students to immerse themselves fully in the
college experience through on-campus living closely connected to a diverse
and engaging community and city.
Rapid enrollment growth of high school graduates in recent years, burgeon-
ing adult student enrollment, and smoother access for increasing numbers
of transfer students from community colleges and 4-year institutions have
all coalesced to diversify the undergraduate student “mix” and talents in
educationally powerful ways. Those changes in combination with the evolution
of Temple University as a leading research university, the attendant prolifera-
tion of graduate programs, and a compact core campus with relatively rigid
boundaries nestled in the North Philadelphia neighborhood are shifting the
character of the University and perceptions of it as an undergraduate institu-
tion focused on academic excellence and a unique collegiate experience.
Temple University’s on-campus housing program is at a crossroads where
decisions made now will impact the college experiences of future generations
of students. As at any university, there are alternative futures. This plan for
campus housing reasserts Temple’s strength as a campus of decidedly and
exuberantly residential character, using that strength to support student suc-
cess, high-quality life-changing learning, and ready engagement in the com-
munity both on and beyond the campus.
PURPOSE AND PROCESSThe Temple University Strategic Housing Occupancy Master Plan responds
to the need for a sharpened focus on, and long range view of, campus hous-
ing in the larger institutional context. A confluence of factors is significant:
increasing complexity of Temple University’s mission as a research university,
traditional guiding assumptions about the residential character of the campus
and the undergraduate experience, institutional enrollment growth, student
housing demand, housing facilities condition, Academic Strategic Compass,
institutional partnerships for community and economic development, and the
University 20/20 plan.
The purpose of the Temple University Strategic Housing Occupancy Plan is to
provide University administrators and other institutional decision makers with
background information and priorities against which discrete decisions about
housing projects and directions can be made in future years. Institutional pri-
orities and student learning goals of special importance in the development
of the Temple University Strategic Housing Plan are:
INSTITUTIONAL GOALS AND PRIORITIES:• Access to the University.
• First-choice institution for increasing numbers of students.
• High-quality undergraduate experience in a research university.
• Student success: retention and graduation.
• Student learning in an inclusive culture of engaged scholarship, civic
responsibility, and community service.
STUDENT LEARNING GOALS AND PRIORITIES:• High impact learning experiences.
• Meaningful connections between learning in the classroom and the
residential experience.
• Integration of learning through learning communities and
capstone experiences.
The process of preparing the strategic housing occupancy plan included con-
sideration of Temple’s 20/20 Plan, re-evaluation of the rationale for on-cam-
pus student housing, analysis of enrollment projections, and a review of the
Temple University’s campus housing system’s strengths, weaknesses, oppor-
tunities, and threats.
A fundamental planning question was determining the desired mix of
students which should comprise the Temple University housing program.
INTRODUCTION–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 5
GOALS:• Optimize accessibility of campus housing by increasing capacity and
maintaining affordability, in support of Temple’s goals for student
recruitment, academic achievement, and retention.
• Create powerful “gateway” experiences for first-year students in the
residence halls and outstanding residential experiences for students
at subsequent class levels to meet their individual learning and
developmental needs.
• Enrich community life and student learning by providing residentially-
based opportunities and connections to co-curricular programs of
student engagement and experiential learning.
• Address housing facility needs of future students through ensuring
access, safety, academic and programmatic support, sustainability, and
marketability.
20/20 STRATEGIC DIRECTIONS FOR TEMPLE UNIVERSITY HOUSING & RESIDENTIAL LIFE–• Support and enhance the University’s enrollment
management strategy.
• Be the first-choice living environment of undergraduate
students at all class levels.
• Enhance the learning potential of residence hall living.
• Build assertively, by facilities and programs, on the special attribute
of being a strong residential community of common purpose in a
metropolitan environment which holds a wide array of experiential
learning opportunities through community service, civic engagement,
service-learning, internships, and part-time work.
RESIDENTIAL LIFE AT TEMPLE UNIVERSITY–In Our Underachieving Colleges (2005), Derek Bok identifies a major flaw
in the approach of undergraduate institutions. They do not devote enough
attention to the rich learning opportunities through the “extra curriculum.”
The on-campus residential experience is one exemplar of these types of
important engaging experiences. Residential life enhances access to Temple
University by providing affordable, safe, educationally purposeful conditions
for students living away from home for the first time.
Temple’s campus housing serves as the gateway experience to the University
for approximately 75% of the incoming freshman class. Living in the
residence halls may be the only common experience the majority of Temple’s
new students share. It is a unique opportunity to develop a community of
scholars connected for a lifetime to Temple, learning, and the ideals of an
academic community.
Residential Life helps Temple students stay in school. Tracking data show
consistently higher rates of persistence at Temple by students who lived on
campus their first semester than by their cohorts who lived off-campus their
first semester.
Residential Life provides learning environments, peer role models, and
student-faculty informal interaction not available to off-campus students,
through learning communities, residential colleges, and special interest
groups. Over eight hundred (800) students were accepted as members for
the Fall 2011 / Spring 2012 in one of thirteen (13) living-learning communities
and special interest living groups. Living Learning Communities help students
succeed and Temple University data shows freshman students gained greater
academic success compared to both students who lived on campus and do
not participate in LLC programs and students who did not live on campus.
Residential Life both advances and reflects that vision every day. It provides
informal interaction, leadership roles, self-governance opportunities, and
multicultural contact in a student community more ethnically diverse than the
larger University community. The residence hall communities facilitate and
deepen the experiential opportunities for academic development and growth;
develop citizens who are intellectually engaged, care for one another, resolve
conflicts, and provide a solid basis for academic achievement and retention.
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–20166
INVENTORY NEEDS
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 7
OVERVIEW OF INVENTORY NEEDS TO MEET HOUSING DEMAND
OVERVIEW OF INVENTORY NEEDS TO MEET HOUSING DEMAND The following information details the inventory that currently exists within University Housing:
HOUSING COMPOSITION CAPACITY RENTED SPACE STUDENT STAFF BEDS TOTAL CAPACITY
NEW STUDENT SPACES“1300” suites 705 – 14 719
“1940” 465 – 13 478
Hardwick Hall 480 – 12 492
Johnson Hall 472 – 13 485
Morgan Hall - South
Peabody Hall
632
286
-
–
27
8
659
294
White Hall 556 – 18 574
TOTAL 3,596 - 105 3,701
RETURNING STUDENT“1300” apartments 294 – 17 311
Temple Towers 594 – 13 607
Morgan Hall 604 – 12 616
TOTAL 1,492 - 42 1,534
RENTED SPACE– - - -
TOTAL - - - -
GRADUATE HOUSINGPodiatry Residence Hall 129 – 2 131
– - -
– – -
TOTAL 129 - 2 131
GRAND TOTAL 5,217 - 147 5,366
KEY:
NEW STUDENTS RETURNING STUDENTSGRADUATE STUDENTS
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–20168
Currently, the Office of University Housing and Residential Life has 5,366
beds, continuing with the rental of 138 beds from Philadelphia Management
Company at the Elmira Jeffries Apartment Complex.
Based on housing and Admissions trends, we’d recommend maintaining the
following levels for the following occupancy demand:
TOTAL DEMAND 5,366 (CURRENT LEVEL)New Main Campus Freshman ‘15 3,500 *
Returning Students ‘15 1,717**
Returning Sophomores
Returning Juniors & Seniors
New Main Campus Transfers ‘15
Graduate Students ‘15
Staff ‘15
1,024
500
200***
129
149
THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING:
According to estimates outlined on the following pages, in order to
accommodate the minimum estimated number of students projected for
the 2015-2016 academic school year, the University is planning to offer 5.217
beds to meet demand from following segments:
• Incoming freshman (NMF15)
• Returning sophomores, juniors, and seniors (RR15)
• Transfers (NMT15)
• Graduate students (GR15)
* This number represents 81.5% of the projected class size for FY 15-16 (4,200 - 4,300) with an additional allocation of beds. (For Fall 2014 the last Admissions report for
deposited incoming freshman was 4,971 on September 10, 2014. And with 3,824 freshman submitting deposits, the percentage of students who were admitted and paid
a housing deposit was 77% of all incoming freshman.)
** Projected demand from Returning Residents for Fall 2015. This number includes anticipated demand for Returning Sophomores, Juniors, and Seniors. We are planning
to offer 500 beds for Juniors and Seniors. Housing deposits recieved in Fall 2013 was 1,609. We anticipate demand for returning residents with the heightened interest in
the new building and increased awareness of expanded capacity for returning residents. Historically, deposits are as follows; Fall 2012 (1,308), Fall 2011 (1,350), Fall 2010
(1,313), Fall 2009 (2,036).
*** Traditionally we have always assigned approximately 200 beds for transfer students considering that demand has typically exceeded our ability to offer transfer students
accomodations in a timely manner. While we offer some spaces for early depositing transfer students (100 beds), the vast majority will need to wait until the Summer months
before securing accomodations in order to accommodate a growing freshman population. We had 886 deposits submitted and 387 assignments for transfer students by
September 10, 2014.
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 9
ROOM USE FOR SPECIALTY HOUSING
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201610
ROOM USE FOR SPECIALTY HOUSING
THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING FOR FY15-16.
The beds listed in this section pertain to the number of spaces on hold for our LLC Programs at Temple University. Each program
is represented by the total number of units per building along with the target population the community serves, either freshman
or returning resident.
LLC PROGRAM ALLOCATION FOR FY15-16:
RESIDENCE HALLS NEW STUDENTRETURNING
RESIDENT/TRANSFER GRAND TOTAL
1300LLC - Honors Program - Freshman Student
LLC - Honors Program - Returning Student
LLC - Leadership
1940LLC - Sustainability
LLC - Healthy Lifestyles
LLC - Engineering
HARDWICK HALLLLC - Russell Conwell Center
LLC - School of Media and Communication
JOHNSON HALLLLC - Music and Dance
LLC - Major Exploration
LLC - Theatre, Film, and Media Arts
MORGAN HALL LLC - Fox School of BusinessLLC - Global
PEABODY HALLLLC - Tyler School of Art
TEMPLE TOWERSLLC - Global
WHITE HALLLLC - Residential Org. for Community Service
LLC - Innovate & Create
GRAND TOTAL
533506
-
27
8321
33
29
8045
35
7224
26
22
10372
31
6363
--
5825
33
992
152-
152
-
--
--
--
-
--
-
-
--
-
--
3131
--
-
183
685506
152
27
8321
33
29
8045
35
7224
26
22
10372
31
6363
3131
5825
33
1175
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 11
GENDER INCLSUVIE HOUSING ALLOCATION FOR FY15-16
DISABILITY ACCOMODATION ALLOCATION FOR FY15-16
RESIDENCE HALLS NEW STUDENTRETURNING
RESIDENT/TRANSFER GRAND TOTAL
TEMPLE TOWERSWHITE HALL
GRAND TOTAL
-6
6
12-
12
126
18
DISABILITY ACCOMMODATION ALLOCATION FOR FY15–161300 18
1940 50
Morgan Hall 113
Peabody Hall 2
Temple Towers 12
White Hall 56
Total 253
The beds listed in this section pertain to the number of spaces on hold for students
with disabilities.
Temple University Housing and Residential Life holds 18 beds for students interested in living in a Gender Inclusive Housing option. Gen-
der Inclusive Housing is defined as housing for students regardless of sex or gender identity, i.e.. students who identity as female may
live with students who identity as male. These reserved spaces vary in cost as well as room/apartment style so we can meet the need of
our students regardless of financial ability.
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201612
ROOM USE FOR SPECIALTY HOUSING (CONTINUED) –
THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING FOR FY15-16.
The beds listed in this section pertain to the number of spaces on hold for
student athletes.
FOOTBALL ALLOCATION FOR FY15–16
NEW STUDENTSRETURNING RESIDENT/
TRANSFER TOTAL
Temple Towers - 51 51
Morgan Hall 28 - 28
Total 28 51 79
*Total Athletic Allocation - 353 beds
NEW STUDENT ATHLETIC ALLOCATION FOR FY15-16NEW STUDENT TOTAL
1300 25 25
1940 16 16
Morgan Hall 49 49
Total 90 90
RETURNING STUDENT ATHLETIC ALLOCATION FY15-16RETURNING RESIDENT/TRANSFER TOTAL
1300 49 49
Temple Towers 15 15
Morgan Hall 20 20
Total 84 84
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 13
STUDENTS’ DEMAND
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201614
STUDENTS’ DEMAND FOR ON-CAMPUS HOUSING
–
HISTORICAL HOUSING DATA FROM FALL 2005 - FALL 2014:
FALL 2011POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3503 3203
Main Campus Transfers 653 204
Rising Sophomores 1349 1188
Total 5505 4595
FALL 2009POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3681 3173
Main Campus Transfers 639 226
Rising Sophomores 1780 1193
Total 6100 4592
FALL 2008POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3514 3078
Main Campus Transfers 640 50
Rising Sophomores 2036 1239
Total 6190 4367
FALL 2006POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3287 2924
Main Campus Transfers 661 464
Rising Sophomores 1321 1043
Total 5269 4431
FALL 2012POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3612 3297
Main Campus Transfers 837 308
Rising Sophomores 1308 1006
Total 5793 4611
FALL 2010POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3808 3319
Main Campus Transfers 557 225
Rising Sophomores 1861 1140
Total 6226 4684
FALL 2007POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3807 3327
Main Campus Transfers 527 63
Rising Sophomores 1326 1035
Total 5660 4425
FALL 2013POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3,651 3,359
Main Campus Transfers 856 325
Rising Sophomores 1,716 1,481
Total 6,223 5,165
78%*
76.7%*
74.5%*
*Enrollment Target : 4,300
*Enrollment Target : 4,300
*Enrollment Target : 4,300
*Enrollment Target : 4,300
FALL 2014POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 4,137 3,478
Main Campus Transfers 884 384
Rising Sophomores 1,610 1,230
Total 6,631 5,092
81%*
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 15
SUPPLEMENTAL ACCOMMODATIONS TO MEET UPPERCLASS STUDENTS’ DEMAND–HISTORICAL HOUSING DATA FROM 2002—2004Numbers below reflect housing deposits and assigned
students from Fall 2002 - Fall 2004.
OVERVIEWPrior to the fall 2004 semester, University Housing and Residential Life
accommodated between 1100 – 1200 returning junior and senior students
annually. Due to a shift in enrollment management placing a greater
importance on meeting the needs of our new students, our occupancy
strategy changed to accommodate this growing demand.
ASSESSING UPPER CLASS DEMAND FOR 2009 AND BEYOND
Due to this disruption of housing returning junior and senior students in the
fall 2004 semester, assessing demand of this population using historical data
is difficult.
During fall 2002 and fall 2003, the average occupancy of returning juniors
and seniors was approximately 1,100 student per year (Fall 2002 (1215) and
Fall 2003 (925)).
Please note these figures do not provide enough evidence to make
assumptions with regards to trends using historical data to predict
future demand.
In order to reach the optimal demand from juniors and seniors that we once
experienced, we will need to engage in an aggressive marketing campaign
aimed at cultivating this population and reconnecting with them. We would
also benefit from engaging in marketing research to learn about their needs
and wants as it relates to housing accommodations. For example, reviewing
our policies with regards to alcohol use in the residence halls for students
over the age of 21, restrictive visitation, cohabitation, and guest policies, and
amenities offered in our residence halls.
While we acknowledge that the lack of on-campus and Temple-sponsored
housing for this population has been problematic from a public relations
perspective, we recommend pursuing additional beds. We are concerned
that the assumed demand may not result in tangible occupancy to cover
the financial liability the University would incur. Frankly, the sooner beds
are acquired, the more time we will have to market and ultimately meet our
occupancy projections.
FALL 2004POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 3120 2769
Main Campus Transfers 631 361
Rising Sophomores 1623 1188
Rising Juniors 74 54
Rising Seniors 49 38
Total 5497 4410
FALL 2003POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 2781 2253
Main Campus Transfers 520 381
Rising Sophomores 1911 1493
Rising Juniors 827 506
Rising Seniors 598 418
No Class Code 5 5
Total 6624 5056
FALL 2002POPULATION DEPOSITS ASSIGNED
Main Campus Freshman 2575 2237
Main Campus Transfers 523 310
Rising Sophomores 1700 1331
Rising Juniors 1075 738
Rising Seniors 672 478
No Class Code 7 0
Total 6552 5094
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201616
IMPORTANT THINGS TO KNOW ABOUT
THE 2015 HOUSING SELECTION PROCESS
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 17
TIMELINE–
MAIN CAMPUS RETURNING RESIDENTS (RR15)DEPOSIT PROCESS:
January 20 – August 2015
HOUSING SELECTION PROCESS:
(RR15) February 24 – August, 2015
(Jr./Sr./Soph) February 25 – August 2015
SPECIALTY HOUSING LIVING LEARNING COMMUNITIES
Application Period OPEN:
Tuesday, January 20, 2015
Application Period DEADLINE:
Monday, March 7, 2015
STUDENTS WITH DISABILITIES
Requests Period OPEN:
January 20, 2014
Requests Period DEADLINE:
March 7, 2014
GRADUATE STUDENTS (GR15)DEPOSIT PROCESS:
January 20 – August 2015
HOUSING SELECTION PROCESSROOM RETENTION:
March 20 – April 3, 2015
GENERAL ROOM SELECTION:
April 10 – April 27, 2015
FIRST COME, FIRST SERVED:
May 1 – August 2015
NEW MAIN CAMPUS FRESHMAN (NMF15)NEW MAIN CAMPUS TRANSFERS (NMT15)RECRUITMENT:
October – August 2015
HOUSING SELECTION PROCESS:
Saturday March 7 - August, 2015
Process begins at 10:00 a.m.
Access time is based on the date and
time of housing deposit submission.
SPECIALTY HOUSINGLIVING LEARNING COMMUNITIES
Application Period Open:
Tuesday, January 20, 2015
Application Period DEADLINE:
April 25, 2015
STUDENTS WITH DISABILITIES
Request Period OPEN:
Tuesday, January 20, 2015
Request Period DEADLINE:
April 25, 2015
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201618
COMMUNICATIONAfter January 20, 2015, University Housing and Residential Life
will begin sending “weekly” e-mail communications to students
via the personal e-mail address listed on their Admissions
application.
The department’s website will also be updated with information
about the annual housing selection process.
The department produces the following publications to assist
students during the decision-making process:
• Annual Housing Selection Guide
• LLC brochure
• Digital Housing Selection Guide
• Numerous online tutorials
• Virtual Tour
A specific section about the Housing Selection Process will be
available on www.temple.edu/housing
360O VIRTUAL TOUR
Check out Temple’s Housing Website for student testimonials,
360o virtual tours, and more: http://www.temple.edu/studen-
taffairs/housing
CAPACITY BY GROUPSTotal Number of Beds: 5,000+
Graduate Housing: 100+
New Freshman: 3,500+
Returning Residents: 1,500+
Transfer students: 200+
Staff: 155
SPECIALTY HOUSINGBeds Closed for Specialty Groups
LLC: 1150
Students with Disabilities: 250
Athletes: 300
ROOMMATE MATCHINGTemple University uses a special system for roommate matching called RoomSync,
an application available on Facebook. The system allows students to post profiles
and search for other Temple students interested in housing. The system is used to
help students find roommates in the self-booking system. Students need to acquire
TUids and RMSids in order to pull in roommates during the self-booking process.
ABOUT THE PROCESSThe process is on a first come, first served. The sooner their housing deposit is
received the better chances students will have for their preferred accommodations.
Temple uses the RMS Student Web Self-Assign (SWSA) system where students “self-
select” their rooms, roommates, and meal plans based on availability at the time
of their booking. We often describe the process like booking a seat on an airplane.
Students who wait to book housing in late April or early May can experience
a delay in acquiring housing. In this situation, the Office of University Housing
continues to work with students with an interest in on-campus housing through the
summer months via the Housing Wait List Process.
BY THE NUMBERS–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 19
GET THE INSIDE SCOOP–TEMPLE UNIVERSITY RESIDENCE HALLS –
Temple University offers two styles of residence halls for incoming freshmen
students: suite style and communal style. Regardless of which residence hall
you should choose, each includes the following amenities:
• 24-hour security
• Mail room: all incoming mail and packages go directly to your residence hall
• Laundry facilities: check out eSuds, our online laundry tracking service
• Social and study lounges
• Cable ready rooms
• Air conditioning/heating
• WiFi access
• Microwaves available on each floor; low wattage “microfridge” available
for yearly rental through Temple University for in-room use
• Resident Assistant (RA) on every floor
COMMUNAL STYLE VS. SUITE STYLECOMMUNAL STYLE: JOHNSON, HARDWICK & PEABODY HALLS
• Rooms house two (2) persons, door opens to hallway
• Communal bathroom on every floor- cleaned and stocked daily
• Single-gender rooms and floors available
• Popular among freshman students
SUITE STYLE: 1940, 1300 & WHITE HALL
• Four (4) persons per suite
• Each suite contains two (2) bedrooms
• Common area/foyer entryway
• Two (2) half baths, one with shower
• Co-ed floors, single gender suites
360O VIRTUAL TOUR
Check out Temple’s Housing Website for for
the 360o
degree virtual tours, and more:
http://www.housing.temple.edu
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201620
MITCHELL AND HILARIE MORGAN RESIDENCE HALL & DINING COMPLEX–OPENED FALL 2013
The facility will house approximately 1,275 students in a combination of
singles, four-bed and five-bed apartment-suites, arranged in a series of
neighborhoods supported by glass enclosed lounges. The site is comprised
of three buildings surrounding an elevated 30,000 square foot terrace
which will provide extensive landscaping and green space. The high-rise
tower (Morgan Hall North) includes 24-floors of residential space, while the
adjacent midrise structure (Morgan Hall South) will consist of nine residential
floors offering generous views of the campus, center city, and the plush green
terrace, in addition to providing extensive natural light into all interior spaces of
the buildings.
BUILDING HIGHLIGHTS:
• Four- and five- bed apartment
• Kitchenettes
• Community lounges
• Large programming space
• Courtyard quad
• Laundry rooms
• Great views of Philadelphia
PLANNED OCCUPANCY USAGE:MORGAN HALL SOUTH (NEW STUDENTS):
• 9 FLOORS
• 8 5-Bed appartments
• 149 4-Bed appartments
• 8 1-Bed apartments
• 17 1-Bed staff apartments
Open to incoming Freshmen.
MORGAN HALL NORTH (RETURNING STUDENTS):
• 24 FLOORS
• 144 4-Bed apartments
• 12 1-Bed apartments
• 24 1-Bed staff apartments
Open to Returning Sophmores, Juniors and Seniors.
To learn more about Morgan Hall please visit: http://www.temple.edu/housing
Download Morgan Hall Brochure
SITE VIEWED FROM BROAD STREET
PLAN OF TYPICAL 4-BED SUITE
LOBBY LOUNGE
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 21
MARKETING COMMUNICATIONS
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201622
MAKE YOURSELF AT HOME• Used at Open House and Experience Temple
• For FY14-16, brochures printed last year
• We will give-away pens and pencils; we may need to
re-order from CMS
PROMOTIONAL PUBLICATION ABOUT HOUSING OPTIONS
ON CAMPUS
• Admissions is reprinting a promotional piece promoting all of the
housing options on campus, highlighting campus living.
• Admissions has agreed to pay for the production and printing of
this publication
• Sean will meet with SMC and Niki Mendrinos about this project in
July 2014.
GUIDE TO ENROLLING
• Admission’s produces this publication which will be revised for the
2015 process.
• This is still an extremely important publication for the depart-
ment as it pertains to the Housing Selection Process.
• Review all communications that relate to the Admissions Process:
• Need two meetings:
• BANNER SYSTEM
• Deposit page through Banner and any automatic
communications sent after payment is sent.
• Training material for the Admissions department and
scripts for the Call Center.
• Communications sent by Admissions
(This occurs in September 2014)
Fall 2014 Housing Selection Guide
• Produce 12,500-15,000 with the goal of distributing brochures
to returning residents, as well as incoming students and family
members during Experience Temple and throughout the spring
semester.
• Include LLC Program details as well as highlights about the
new Morgan Hall Residential and Dining Complex.
• 5,000 of these brochures will be given to Admissions (Wel-
come Center) to place in bags of all attendees to Experience
Temple.
• Publication will include updates regarding:
• Access to SWSA by deposits for RR15, NMT15, NMF15
• Enhanced system for LLC Program
• Continue with Electronic Brochure version via Virtual Paper
• Revise information about Residence Halls
• Look into add more video tours of buildings such as Morgan
Hall, White Hall, Peabody Hall.
DIRECT MARKETING CONCEPTS FOR UNIVERSITY HOUSING AND
RESIDENTIAL LIFE PROMOTIONS
• E-mail marketing
• Continue using Mail Chimp
• New template designs for 2015
• Available by November 1, 2014
INTEGRATED MARKETING COMMUNICATIONS PLAN FOR FY15-16–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 23
LIVING LEARNING COMMUNITY MARKETING & BRANDING
During the FY14-15 School Year, the Office of University Housing and
Residential Life will be looking to more agressive promote the various
LLC programs it offers, recruitment efforts to expand programs, and
generally raise awareness about the program. These efforts will sup-
plement existing marketing efforts to educate students and parents
about learning more about and applying for LLC programs.
EXISTING PROMOTIONS:1. Fall 2015 Housing Selection Guide
2. Program Specific 4-Page Brochures Distributed During School
Specific Events
3. Open House/Experience Temple Booth
4. Email Campaigns Through Mail Chimp
5. Fall Move-In Post-Card
NEW/SUPPLEMENT EFFORTS1. Direct Mail Campaign (January 2015/March 2015)
2. Faculty/Staff Recruitment
a. Brochure
b. Flyer/Post-Card
c. Presentation
3. LLC Brochure
4. Campus Living Events
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201624
• Challenge with regards to University housing is that generally by May 1st,
spaces in University housing are limited for students who wait until the
deadline date since this process occurs on a first-come, first-served basis.
• Rush for housing from April 15 – May 15 creates an expectation that housing
is “guaranteed” for students without consideration of other steps in the
process.
• Reserved spaces for freshman (3, 500 spaces) generally does not become
available all at once. They open when:
• All specialty rooms are made available to the general
population (Athletics, Disability, and LLC spaces)
• Buildings that can accommodate any category are opened to all
groups: NMF, NMT, RR.
• Historically, we have been able to accommodate students by August who
agree to wait for housing beyond May 1st.
• We process cancellations and withdraw requests which may not occur
until late August and open closed spaces.
• Admissions begins the recruitment process for new students typically
early in the Fall semester (September-October) which requires University
Housing and Residential Life to begin the strategic planning process
to allow students enough time to receive information about our system,
procedures, and policies.
TASK:
• Sean Killion will need to follow-up with Admissions about finalized
Occupancy Plan by mid-October, 2014.
• Typically the earliest housing deposit we receive in a given year occurs in
late November – December; the Bursar’s Office cannot post charges for
upcoming fall until the current academic fall term is closed out otherwise
payments get posted as tuition payments which is inaccurate. (Need to
discuss this as it pertains to ERP – David G.)
TASK:
• Ed Neblock/Brian Mullane will need to follow-up with the Bursar’s
Office to review how deposits will be recorded in Banner and review
how this might impact the annual process, interfaces, etc.
• Housing Selection Process will officially kick off with the opening of housing
deposits for returning residents on Monday, January 20, 2015 followed by
the opening of SWSA for RR13 (Soph./Jr./Sr.) on February 24, 2015. SWSA
must be turned off by December 29, 2014 for spring 2015 so not to affect
deposit submissions for fall 2015.
TIME LINE
–MAY 1ST IS THE DEADLINE DATE THAT NEW STUDENTS ARE GIVEN TO ENROLL AT THE UNIVERSITY.
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 25
IMPORTANT DATES–HOUSING DEPOSIT PERIOD OPENS IN OCTOBER AND NOVEMBER 2013
• Need confirmation from Admissions about the time-line for this process.
• Also need confirmation from Portal Team about process for submitting
deposits on-line for housing.
• OPEN HOUSE scheduled (Dates Need to Be Confirmed)
• Sunday, September 28, 2014
• Saturday, November 8, 2014
• EXPERIENCE TEMPLE scheduled (Student Center, Room 217)
• Saturday, February 21, 2015
• Saturday, March 14, 2015
• Saturday, April 11, 2015
TASKS:
• Assignments and Billing staff will prepare session material, forms, etc.
• MIS will coordinate the computer and technical needs for SWSA
• Residential Life will help address LLC Program questions (Laura)
• Housing deposits for returning students begins on Tuesday, January
20, 2015
TASK:
• MIS will need to ensure that the Deposit Form Process has been
developed and tested by January 1, 2015 for all RR15, RNR15, and
GR15 types.
• ROOM SYNC system is set for all new and returning students. Needs to be
available by Friday, December 19, 2014
TASK:
• Housing IT will need to ensure that RoomSync has a list of all RR15
students to upload to the system.
• Housing IT will also need to ensure that interface for new students
(NMF15 and NM15) is working to ensure that all new depositors are
added to the system.
• Review of categories with Room Sync should occur by early
December 2014 defining: New students, Sophomores, and upper class
students
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201626
For NMF15 on Saturday, March 7, 2015
• Decided to start process on weekend based on feedback from new
students last year who expressed concerned about booking housing
during the week when in school.
• A lottery will be required for this group with access being provided for
75 students every two (2) hours.
• The A&B and MIS staff will be available on March 7th and March 8th to
field questions or concerns.
• Later date gives students opportunity to search roommate matches,
consider options, and more time to pay housing deposit before
booking housing.
• EXCEPTIONS
• Students interested in LLC Programs will be assigned as early as
January 2015
• Students who attend EXPERIENCE TEMPLE will not be permitted
access to book housing during the 1st Experience Temple. (Too early)
TASK
• MIS will need to ensure that SWSA is open for NMF15 and
NMT15 on this date; SWSA will remain open for RR15.
• GR15 SWSA will not be open until later in March 2015.
• Brian will need to estimate demand at this point (5 year period)
For NMT15 on Saturday, March 8, 2015
• Process is open to all students who submit deposits, no lottery
TASK
• A&B and MIS will release approximately 100 beds initially for NMT15
early depositors.
For RR15 on Tuesday, February 24, 2015
• Process will be open to returning sophomores, juniors, and seniors
using the lottery system based solely on housing deposit date after
which process will be open to all depositors on a first-come, first-
served basis until space runs out. A lottery will be required for this
group with access being provided for 75 students every two (2) hours.
TASKS
• MIS will create Lottery Groups for RR15 students based on their class
year (Seniors, Juniors, and Sophomores) and on the date and time of
their housing deposit. The goal will be to run this report Friday morn-
ing (10AM) on February 20, 2015.
• On Monday morning, February 23, 2015, A&B will send students
with deposits received by February 20, 2015 an appointment e-mail
with their “access time” for SWSA beginning on Tuesday, February 24,
2015. After Monday, February 23, 2015, SWSA will be available on a
first-come, first-served basis if space is available.
• Followed by this process, we will repeat the process for New Students
• NMF15/NMT15 – E-mail notification on Friday, March 6, 2015
• MIS will create list of ALL students with housing deposits and
lottery appointment times.
STUDENT WEB SELF-ASSIGN (SWSA) SYSTEM AVAILABILITY–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 27
For GR15
• Process is open to all students who submit deposits opening on
Tueday, January 20, 2015
• ROOM RETENTION
• March 20 - April 3, 2015
• GENERAL ROOM SELECTION
• April 10 - April 27, 2015
TASK
• MIS will need to ensure that SWSA is open forGR14 A&B will com-
municate to students about room retention and about the Summer
Intent Request
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201628
TRAINING SESSIONS FOR SWSA SYSTEM
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 29
During the Spring 2015 semester University Housing and Residential Life will
offer a series of educational opportunities for new and returning students
interested in learning more about the Housing Selection Process and the new
building, Mitchell and Hilarie Morgan Residence Hall & Dining Complex.
Our goal will be to invite students, campus administrators, and relevant
departments with a role in the process to increase awareness and understanding
of the process.
ADMINISTRATORS & RETURNING RESIDENTS• Invite the following departments
• Fall 2014
• Admissions for new student advice
• Admissions Counselors, Call Center, and Leadership
• Off-Campus Properties
• Spring 2015
• University and divisional leaders for trouble shooting
• Residential Life for awareness and follow up for floor
meetings
• Assignments and Billing staff
• TSG and other student groups
• Discussion items
• New process details
• Promotional campaign for Morgan Hall
NEW STUDENTS• Offer sessions during Experience Temple before and after normal sessions
(10:00 a.m. – 3:30 p.m.) to provide a unique experience as it relates to the
decision making process.
• Saturday, February 21, 2015 from 9:00 a.m. – 3:00 p.m.
• Saturday, March 14, 2015 from 9:00 a.m. – 3:00 p.m.
• Sunday, March 22, 2015 from 9:00 a.m. - 3:00 .,m.
• Saturday, April 11, 2015 from 9:00 a.m. – 3:00 p.m.
• Reserve SC 217C/D for public demonstration and opportunity for self-
booking of new students
SWSA PREPARATION Define Category Codes (Lezley, Brian, Sean, Ed)
Category codes help to define groups that have access to rooms in our
system. Each room has a category code or a series of categories that can
view a particular space. Having this designation allows us to separate rooms
from our new and returning student population. We can also segment groups
by campus, i.e. Main versus Ambler.
The following list defines our current categories and their respective RMS
application types:
• New NMF15, NMT15
• Returning RR15, RNR15 (Senior, Junior, Sophomore)
Class codes will be important
• Graduate GR15
• Off OFF15
• Not Decided Others
Revise Room Definition Report, including category codes, Use #1 fields
• Complete this TASK by October 31, 2014
• A&B – VIP spaces, Athletics, Medical
• Residential Life – LLC spaces, Staff rooms, RHA, and emergency rooms
• Maintenance Operations – room closures
• Disability Accommodation units need to be defined for DRS including
specific dimensions, accommodation type, special amenities, etc.
• Schedule meeting in October to discuss application process, reserved
beds, and other process details with Renee Kirby and Jakki Johnson
• Revise the Disability Accommodations Database
• Discussion about Special Open House for students with medical needs
Identify LLC spaces with Laura Randolph
• Schedule monthly meetings in Fall 2014 to discuss application
process, reserved beds, and other process details with LLC
administrators
TASK
Schedule meeting by October 15, 2014
I dentify Athletic spaces with Associate Athletic Director. Joseph Guinta, and
Kristy Bannon
• Schedule meeting in October to discuss application process, reserved
beds, and other process details with coaches and other Athletic
administrators
TASK
Schedule meeting by October 15, 2013
• Review level of involvement AAD will have in housing process
• Determine set number of new student and returning student spaces
by team and establish deadline dates
OCCUPANCY PLAN FOR FALL 2015 – SPRING 2016• Draft report supplied to Michael Scales in September
• Final version to be completed by October 15th to share
to senior leadership, Board of Trustees
• Commitment of reserving spaces for various application
types: NMF, RR, NMT
• Release of spaces in the Edge; need decision by October
to prepare and update system
• Staff spaces must be determined (by November 2014) and
assigned (by April 2015) by Residential Life
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201630
SPECIALTY HOUSING PROCEDURES
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 31
THE FOUR PRIMARY CASES INVOLVING SPECIALTY HOUSING ARE: 1. Student staff
2. Student Athletes
3. Disability Accommodation requests
4. Students interested in living in a LLC program
STUDENT STAFF–During the spring semester, the Residential Life department interviews
students interested in becoming Resident Assistants. University Housing
is included in the staff’s compensation and students are assigned buildings
according to our staffing needs.
PROCEDURES: • Assignments will occur in early April 2015 when the Residential
Life staff will provide a list to Assignments and Billing; Deadline we
promote this decision should be made is Friday, March 6, 2015.
• Student staff spaces are closed off in our system however special cases
need to be addressed more urgently for the following groups:
• LLC Peer Mentors
• RHA Executive Board members
• Judicial Board members
SPECIALTY HOUSING IS ANY ACCOMMODATION REQUIRING SPECIAL ATTENTION AND/OR REQUIREMENTS FOR OUR STUDENTS–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201632
STUDENT ATHLETES–Student Athletes may be required to live in particular buildings based on their
need to reside on campus over the University break periods or at the request
of a particular team.
PROCEDURES: • Room closures for athletics
• A number of rooms will be identified to support the needs of
our student athletes based on previous demand and previous
requests from teams
• Request for closures will be submitted by October 2014
RETURNING STUDENT ATHLETES : • Returning student athletes will follow the same process as the regular
student population: pay deposit however they will be assigned
housing if they want to live in Athletic spaces.
• Student Athletic Agreement was developed for the Fall 2010 Housing
Selection Process and was successful however we must get 100%
participation from athletes and coaches for FY15-16 process.
• Assignments will not be processed without agreement.
• Deadline for RR15 will be March 6, 2014
• Deadline for NMF15 will April 24, 2015.
Unassigned spaces will be released on May 8th, 2015, unless payment
commitment is made by Athletics.
ZERO DEPOSIT REQUESTS: • For new and returning student athletes, athletics must request a tuition
deposit waiver in order to obtain a waived housing deposit. Requests
should also be communicated to Trina Slaffey by Monday, January 5th
and for new students within 24 hours of their admittance to Temple
University
TO ASSIGN A ROOM: • Athletics contact will submit names to University Housing with TU
ID, and requested bed space of closed room identified for
Athletics. This list is usually submitted to Addis Drewery at
• Returning student athletes must be submitted by Friday,
March 6, 2015
• New Main Campus Freshman / Transfers must be submitted
weekly on Thursday mornings by 10:00 a.m. from this point moving
forward.
• Cancellations honored up to 15 days after which team is penalized.
Students can request Disability Accommodation units if they have been
approved by Disability Resources and Services by the deadline dates,
which are:
• Returning Students by Friday, March 6th
• New Students by Friday, April 24th
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 33
Current resident students have been added to the Disability Accommodation
Database which will be maintained to ensure we have information on students
with requests to their disability accommodation requests.
Disability Resources and Services will use information provided by
Assignments and Billing (UH&RL) to recommend assignments based on need.
A&B WILL PROVIDE RENEE KIRBY WITH: • List of rooms
• Special amenities with rooms including
• Strobe light
• Keyless entry
• Room for attendant
• Private bathroom
• ADA compliant
• Emergency contact
• Disability Accommodation Database records with current database
information.
• Any revisions to the Disability Accommodation Database will be
planned in the Fall 2014 semester:
• Incorporate the Disability Accommodation Database into
the Housing-On-Demand system.
• Create administrative tools to assist DRS and A&B with
managing requests for Disability Accommodations such as
APPROVING, DENYING, ASSIGNING requests.
NEW REQUESTS FOR CONSIDERATION - IMPORT EXISTING CONTACT INFORMATION TO SHOWCASE: • Indefinite request (all four years)
• Approved for same room assignment
• Required to re-submit medical documentation
DISABILITY ACCOMMODATION REQUESTS–
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–201634
LIVING LEARNINGCOMMUNITIES–
STUDENTS CAN APPLY FOR ACCEPTANCE INTO A LIVING LEARNING COMMUNITY ON CAMPUS.Students may be required to take special classes, participate in special residential
programs, and initiatives to be eligible for these accommodations. A separate
application and approval process is required for these accommodations in
addition to the normal requirements for on-campus housing.
LIVING LEARNING COMMUNITY PROCESS AND PROCEDURES: • If a student wishes to apply for an LLC this process requires early
acceptance to a particular program.
• For new students, the deadline to apply is April 25, 2015; for returning
students, the deadline to apply is March 6, 2015
• After respective deadline dates, students not selected into a Temple-
sponsored LLC should use the SWSA system to self-assign their
housing accommodations in a regular accommodation.
• It’s recommended that students self-assign their accommodations
prior to May 1, 2015.
• Reserve spaces for all LLC groups and open them prior to a group’s
selection date and time
• Closed rooms in accordance to rooms identified on the Fall 2015
Room Definition Report.
• LLC administrators need to submit requirements for LLCs (classes,
activities, etc.) and revised copy about their LLC for the UH&RL website
and promotional materials by early October 2014.
• Separate review and application process for new and returning students
• Students complete an on-line form available for review to all LLC
administrators
• Review of requirements for each program, i.e. special Orientation dates,
required course registrations, etc.
• Reports available to all administrators in RMS
• Assignments will occur on a rolling basis beginning on January
20, 2015
• Unless LLC Administrators wish to maintain this control, the
Assignments and Billing Staff will approve/deny requests to join
one (1) LLC
• Automatic e-mail notification
• Students can change requests prior to approval; after approval
UH&RL can make the change
TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016 35
Each year, the University receives a number of requests from the campus
community for special consideration as it relates to the Housing Selection
Process.
These cases can range from personal requests, to financial hardships, to
customer service issues as a result of challenges during the process. It’s crit-
ical that we have alternatives available when addressing these issues.
Also, it is customary that we provide both Dr. Powell and Michael Scales with
a few spaces to control in order to service additional requests from adminis-
trators, trustees, and/or the President’s Office.
DESCRIPTION OF SYSTEMS: • We will close a set number of rooms for three purposes: Dr. Powell,
Michael Scales, and University Housing to service these needs.
• Added in 2012 – Development an on-line system for Addis Drewery to
organize this process to include the following elements:
• List of closed rooms and reason
• List of requests to include: name of person requesting room,
department, cell phone, name of student, TUid, requesting
building(s), approval, A&B staff member, assignment date, as-
signment location, roommate requests. (See spreadsheet for
examples)
• Worked well for Fall 2012 Housing Selection Process and would
like to continue this system.
STANDARD OPERATING PROCEDURES FOR ALLOCATION OF VIP SPACE–
LIVING LEARNING COMMUNITY ADMINISTRATIVE SYSTEM AND ON-LINE APPLICATIONDuring the 2015 Housing Selection Process, the Office of University Housing
and Residential Life launched a new system for the Living Learning Community
Program aimed at improving the system for applying for and being assigned
to a Living Learning Community Program.
DESCRIPTION OF SYSTEMS:On-line Application:
The on-line application was designed to collect critical information on
students including their name, TU ID number, cell phone number, and home
e-mail address in order to track information vital to the consideration of their
LLC application.
In addition to this demographic information, the on-line application
featured several improvements from the previous years’ system such as the
development of LLC specific requirements such as course requirements for
participants and LLC program participation, an agreement of requirements
box which was required to submit LLC applications, the selection and
agreement to join one specific LLC and the option of adding roommates to
the LLC application.
LLC Administrative Database:
After LLC applications were submitted, the information was stored in a special
database organized by LLC program.
Administrators involved with the LLC Program were given access to the
LLC Administrative Database and given instructions to approve or deny
applications in order for the Assignments and Billing staff to process manual
assignments.
LLC Administrative Database Reports:
Requests could be viewed using the DataView format which summarize
application information and provided administrators the options to review,
approve or deny requests.
In addition to the DataView format, administrators could also download an
excel spreadsheet with the entire database or a summary of all LLC requests
which greatly aided in the management of LLC applications.