Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial...

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^017^ Housing Authority of the TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi', this report is a public document. Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and, where appropriate, at the office of the parish clerk of court. Release Date 7//^//'^

Transcript of Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial...

Page 1: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

^017^

Housing Authority of the TOWN OF BERWICK

Berwick, Louisiana

Annual Financial Report As of and for the Year Ended December 31, 2009

Under provisions of state lavi', this report is a public document. Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and, where appropriate, at the office of the parish clerk of court.

Release Date 7// //'

Page 2: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Basic Financial Statements As of and for tlie Year Ended December 31, 2009

With Supplemental Information Schedules

CONTENTS

Exhibit Independent Auditor's Report

Management's Discussion and Analysis

Basic Financial Statements: Statement of Net Assets Statement of Revenues, Expenses and Changes in Net Assets Statement of Cash Flows Notes to the Financial Statements

Independent Auditor's Reports Required by Government Auditing Standards; OMB CircularA-133, Audits of States, Locai Governments, and Non-Profit Organizations; and ttie Singie Audit Act Amendments of 1996:

Report On Internal Control Over Financial Reporting And On Compliance And Other Matters Based On An Audit Of Financial Statements Performed In Accordance With Government Auditing Standards

Report On Compliance With Requirements Applicable To Each Major Program And On Internal Control Over Compliance In Accordance With OMB CircularA-133

Schedufe of Current Year Findings and Questioned Costs

Schedule of Prior Audit Findings

Supplemental Information Schedules

Schedule of Compensation Paid Board Members

Schedule of Expenditures of Federal Awards

Financial Data Schedule

A B C

Page 3

12 14 15 16

25

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2

3

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27

30

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Page 3: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

William Daniel IVIcCaskill, CPA A Professional Accounting Corporation

415 Magnolia Lane Mandevllle, Louisiana 70471

Telephone 866-829-0993 Member of Fax 225-665-1225 Louisiana Society of CPA's E-mail [email protected] American Institute of CPA's

INDEPENDENT AUDITOR'S REPORT

Board of Commissioners Housing Authority of the Town of Berwick Berwick, Louisiana

I have audited the accompanying basic financial statements of the Housing Authority of the Town of Benwick (the authority) as of and for the year ended December 31, 2009, as listed in the table of contents. These basic financial statements are the responsibility of the authority's management. My responsibility is to express an opinion on these basic financial statements based on my audit.

I conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion.

In my opinion, the basic financial statements referred to above present fairly in all material respects, the financial position of the Housing Authority of the Town of Berwick as of December 31, 2009, and the respective changes in financial position and cash flows, thereof for the year then ended in conformity with accounting principles generally accepted in the United S tates of America.

Page 4: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Benwick, Louisiana

Independent Auditor's Report, 2009 Page Two

In accordance with Government Auditing Standards, I have also issued my report dated April 13, 2010 on my consideration of the authority's internal control over financial reporting and on my tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of my testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of my audit.

The management's discussion and analysis listed in the table of contents, is not a required part of the basic financial statements but is supplemental infomnation required by accounting principles generally accepted in the United States of America. I have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary infonnation. However, 1 did not audit the information and express no opinion on it.

My audit was conducted for the purpose of forming opinions on the financial statements which collectively comprise the authority's basic financial statements. The financial data schedule and other supplementary information schedules listed in the table of contents are presented for the purpose of additional analysis and are not a required part of the basic financial statements of the authority. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements of the authority. Such Infomriation has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in my opinion, is fairiy stated In all material respects In relation to the basic financial statements taken as a whole.

WiCRam (DanieCMcCas^d

William Daniel McCaskill. CPA A Professional Accounting Corporation

April 13,2010

Page 5: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF BERWICK, LA

REQUIRED SUPPLEMENTAL INFORMATION

MANAGEMENT DISCUSSION AND ANALYSIS (MD&A)

DECEMBER 31,2009

Page 6: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority of Benwick, LA Management's Discussion and Analysis (MD&A)

December 31,2009

The management of Public Housing Authority of Berwick, Louisiana presents the following discussion and analysis (MD&A) of the Housing Authority's financial activities for the fiscal year ending December 31,2009. This represents an overview of financial Information. Please read this discussion and analysis in conjunction with the Authority's included audited financial statements.

FINANCIAL HIGHLIGHTS

• The primary source of funding for these activities continues to be subsidies and grants from the Department of Housing and Urban Development (HUD), whereas tenant rentals provide a secondary but also significant source of funding.

The Housing Authority's assets exceeded its liabilities by $2,222,532 at the close of the fiscal year ended 2009.

^ Of this amount $1,732,853 represents a restriction equal to the net amount invested In land, building, furnishings, leasehold improvements, equipment, and construction in progress.

^ The remainder of $489,679 of unrestricted assets could be used to meet the Housing Authority's ongoing obligations to citizens and creditors. As a measure of financial strength, this amount equals 65% of the total operating expenses of $750,493 for the fiscal year 2009, which means the Authority might be able to operate about 8 months using the unrestricted assets alone, which compares favorably with 6 months in the prior fiscal year.

The Housing Authority's total net assets increased by $250,589, a 13% change from the prior fiscal year 2009. This increase is attributable to increases In Federal grants for both operations and capital improvements, described in more detail below.

• The increase in net assets of these funds was accompanied by an increase in unrestricted cash by $120,843 from fiscal year 2009, primarily due to spending $90,598 less for operations than Federal funds received for operations.

The Authority spent $14,300 on capital asset additions and $264,039 on construction in progress during the current fiscal year.

• These changes led to an increase in total assets by $235,088 and a decrease in total liabilities by $15,500. As related measure of financial health, there are still over $6.69 of current assets covering each dollar of total current and long-temi liabilities, which compares more favorably with $4.79 covering the prior fiscal year's liabilities.

The Housing Authority continues to operate without the need for debt borrowing.

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Housing Authority of Berwick, LA

Management's Discussion and Analysis (MD&A) . December 31, 2009 . -.

OVERVIEW OF THE FINANCIAL STATEMENTS

This MD&A is intended to sen/e as an introduction to the Housing Authority's basic financial statements. The Housing Authority is a special-purpose government engaged in business-type activities. Accordingly, only fund financial statements are presented as the basic financial statements, comprised of two components: (1) fund financial statements and (2) a series of notes to the financial statements. These provide information about the activities of the Housing Authority as a whole and present a longer-term view of the Housing Authority's finances. This report also contains other supplemental information In addition to the basic financial statements themselves demonstrating how projects funded by HUD have been completed, and whether there are inadequacies in the Authorit/s intemal controls.

Reporting on the Housing Authority as a Whole

One of the most important questions asked about the Authority's finances is, "Is the Housing Authority as a whole better off, or worse off, as a result of the achievements of fiscal year 2009?" The Statement of Net Assets and the Statement of Revenues, Expenses, and Changes in Net Assets report information about the Housing Authority as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid.

Fund Financial Statements

The Housing Authority accounts for all financial activity in a single enterprise fund. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Housing Authority, like other enterprises operated by state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.

The Housing Authority's financial statements report its net assets and changes in them. One can think of the Housing Authority's net assets - the difference between assets and liabilities - as one way to measure the Authority's financial health, or financial position. Over time. Increases and decreases in the Authority's net assets are one indicator of whether its financial health is improving or deteriorating. One will need to consider other non-financial factors, however, such as the changes in the Authority's occupancy levels or its legal obligations to HUD. to assess the overall health ofthe Housing Authority.

USING THIS ANNUAL REPORT

The Housing Authority's annual report consists of financial statements that show combined infomiafion about the Housing Authority's most significant programs:

Low Rent Public Housing Public Housing Capital Fund Program

Page 8: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority of Benwick, LA Management's Discussion and Analysis (MD&A)

December 31,2009 . .

The Housing Authority's auditors provided assurance in their independent auditors' report with which this MD&A is included, that the basic financial statements are fairly stated. The auditors provide varying degrees of assurance regarding the other infomnation included in this report. A user of this report should read the independent auditors' report carefully to determine the level of assurance provided for each of the ottier parts of this report.

FINANCIAL ANALYSIS

The Housing Authority's net assets were $2,222,532 as of December 31,2009. Of this amount, $1,732,853 was invested in capital assets, and the remaining $489,679 was unrestricted. No other specific Assets are restricted. Also, there are no other restrictions on general Net Assets.

CONDENSED FINANCIAL STATEMENTS Condensed Balance Sheet

(Excluding Interfund Transfers) As of December 31, 2009

2009 2008

ASSETS Current assets Capital assets, net of depreciation

Total assets

LIABILITIES Current liabilities Non-current liabilities

Total liabilities

NET ASSETS Invested in capital assets, net of depreciation Unrestricted net assets

Total net assets

Total liabilities and net assets

$ 575,697 1,732,853

2,308,550

76,554 9,464

86,018

1,732,853 489,679

2,222,532

2,308,550

$ 486,359 1,587,103

2,073,462

92,897 8,622

101,519

1,587,103 384,840

1,971,943

2,073,462

Page 9: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority of Benwick, LA

Management's Discussion and Analysis (MD&A) December 31,2009.

CONDENSED FINANCIAL STATEMENTS (Continued) The net assets of these funds increased by $250,589, or by 13%, from those of fiscal year 2008, as explained below. In the narrative that follows, the detail factors causing this change are discussed:

Condensed Statement of Revenues, Expenses, and Changes in Fund Net Assets (Excluding Interfund Transfers)

Fiscal Year Ended December 31.2009 2009 2008

OPERATING REVENUES Federal grants for operafions Tenant rental revenue Other tenant revenue

Total operating revenues

OPERATING EXPENSES Maintenance and repairs Admin istrafion Depreciation Utilities General

Total operating expenses

(Losses) from operations

NON-OPERATING REVENUES Other non-tenant revenue Interest income

Total Non-Operating Revenues

(Losses) after non-operating revenues

OTHER CHANGES IN NET ASSETS Federal grants for capital expenditures

NET INCREASES IN NET ASSETS

NET ASSETS, beginning of fiscal year

NET ASSETS, end of fiscal year

EXPLANATIONS OF FINANCIAL ANALYSIS

Compared with the prior fiscal year, total operating and non-operating revenues increased $191,493, or by 24%, from a combination of larger offsetting factors. Reasons for most of this change are listed below in order of impact from greatest to least:

$328,952 288.850

6,345

624,147

234,861 190,358 132,589 98,388 94,297

750,493

(126,346)

96,007 2,589

98,596

(27,750)

278,339

250,589

1,971,943

2,222,532

$318,625 285,753

6,159

610,537

169,378 211,349 138,341 120,492 94,136

733,696

(123,160)

5,719 3,094

8,813

(114,346)

190,239

75,893

1,896,050

1,971,943

Page 10: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

.-1 .. .'

Housing Authority of Benwick, LA Management's Discussion and Analysis (MD&A)

December31,2009 .,-,

• Total oUier non-operating revenue increased by $90,288 from that of the prior fiscal year, because the Authority received proceeds from casualty insurance claims, which are recorded as other income by the Authority in the year received.

• Federal Capital Funds from HUD increased by $88,100 from that of the prior fiscal year. The Housing Authority was still in the process of completing projects funded from grants by HUD for fiscal years 2007 through 2009, and submitted a new grant during fiscal year 2010.

Federal revenues from HUD for operations increased by $10,327, or by 3% from that of the prior fiscal year. The determination of operating grants is based in part upon operations perfomiance of prior years. This amount fiuctuates fi-om year-to-year because of the complexities of the funding formula HUD employs. Generally, this formula calculates an allowable expense level adjusted for inflation, occupancy, and other factors, and then uses this final result as a basis for detemiining the grant amount.

• Total tenant revenue increased by $3,283, or by 1% from that of the prior fiscal year.

• Interest income totaling $2,589, did not change significantiy from the prior to the current year.

Compared with the prior fiscal year, total operating and non-operating expenses increased $16,797, or by 2%, but this also was made up of a combination of ofl'setting factors. Again, reasons for most of this change are listed below in order of impact from greatest to least:

Maintenance and repairs increased by $38,717 from that of the prior fiscal year, due to several major factors: Repair staff wages increased by $39,087, or by 83%, and related employee benefit contributions increased by $604, or by 2%. Also, materials used increased by $15,985, or by 63%, whereas contract labor costs decreased by $16,959, or by 27%. In addition, extraordinary maintenance increased by $26,766 fi'om that of the prior fiscal year.

Utilities Expense decreased by $22,104, or by 18% from that of the prior fiscal year, primarily due to increased natural gas costs.

Adminlsti^tlve Expenses decreased by $20,794, or by 10% from that of the prior fiscal year, due to a combination of offsetting factors: Administrative staff salaries decreased by $782, or by 1 %, but related employee benefit contributions increased by $2,269, or by 4%; therefore, total staff salaries and benefit costs increased by 1 %. In addition, audit fees increased by $1,830, whereas accounting fees decreased by $3,932; thus, total outside professional fees decreased by 16%. Finally, staff travel reimbursements decreased by $1,436, or by 6%, staff training costs decreased by $1,913, or by 34%, and sundry expenses decreased by $16,609, or by 67%.

Depreciation expense decreased by $5,752 firom that of the prior fiscal year, despite the fact that there was an increase in capital assets by $306,855, and also because existing capital assets are reaching the end of their estimated useful lives.

Tenant services and General expenses, totaling $94,350, did not change significantiy from the prior to the current year.

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Page 11: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority of Benwick, LA

Management's Discussion and Analysis (MD&A) December 31,2009

CAPITAL ASSET AND DEBT ADMINISTRATION

Capital Assets

At December 31,2009, the Housing Authority had a total cost of $5,599,935 invested in a broad range of assets and construction in progress from projects funded in 2007 through 2009, listed below. This amount, not including depreciation, represents increases of $306,855 from the prior year. More detailed information about capital assets appears in the notes to the financial statements.

Capital Assets, Net of Accumulated Depreciation As of December 31,2009

Land Construction in progress Buildings Leasehold improvements Furniture and equipment

Total

2009 $ 179,085

292,555 1,128,125 119,066 14,022

1,732,853

2008 $ 179,085

283,495 972,143 133,273 19,107

1,587,103

As of the end of the 2009 fiscal year, the Authority is still in the process of completing HUD grants of $720,966 obtained during 2007 through 2009 fiscal years.

Debt

Non-cun"ent liabilities also include accrued annual vacation leave due to employees. The Housing Authority has not incurred any mortgages, leases, or bond indentures for financing capital assets or operations.

ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES

The Housing Authority is primarily dependent upon HUD for the funding of operations; therefore, the Housing Authority is affected more by Federal budget than by local economic conditions. The capital budgets for the 2010 fiscal year have already been submitted to HUD for approval and no major changes are expected.

The Capital fund programs are multiple year budgets and have remained relatively stable. Capital Funds are used for the modernization of public housing properties including administrative fees involved in the modem ization.

CONTACTING THE HOUSING AUTHORITY'S FINANCIAL MANAGEMENT

Our financial report is designed to provide our citizens, investors, and creditors with a general overview of the Housing Authority's finances, and to show the Housing Authority's accountability for the money it receives. If you have questions about this report, or wish to request additional financial infonnation, contact Clarence Robinson, at Public Housing Authority of Berwick, Louisiana; P.O. Box 231- Berwick LA 70342.

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Page 12: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority o f the Town of Berwick Berwick, Louisiana

Statement of Net Assets As of December 31, 2009

Exhibit A

ASSETS Current assets Cash and cash equivalents Receivables:

HUD Tenant rents, net of allowance Accrued interest receivable

Prepaid insurance Inventory, net of allowance Restricted assets - cash and cash equivalents

Total current assets

512,357

18.644 56 86

26,847 549

17,158

575,697

Noncurrent assets Capital assets:

Nondepreciable capital assets: Land 179,085 Construction in progress 292,554 Total nondepreciable capital assets 471,639

Depreciable capital assets: Buildings and improvements 5,221,732 Furniture and equipment 199,118 Less accumulated depreciation (4,159,635) Total depreciable capital assets, net of accumulated depreciation 1,261,215

Total capital assets, net of accumulated depreciation 1,732,854

Total assets 2,308,551

(continued)

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Page 13: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Housing Authority of the Town of Berwick Berwick, Louisiana

Statement of Net Assets As of December 31, 2009

Exhibit A

LIABILITIES Current Liabilities Accounts payable Payable to other govemments Accrued compensated absences Deferred revenue Notes payable Security deposit liability

Total current liabilities

Noncurrent liabilities

Accrued compensated absences

Total noncurrent liabilities

Total liabilities

NET ASSETS Invested in capital assets, net of related debt Restricted Unrestricted Total net assets

35.499 19.681 4,154

63

17,158

76,555

9,464

9,464

86,019

1,732,854

489,676

$ 2,222,532

The accompanying notes are an integral part of these financial statements.

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Page 14: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Exhibit B Housing Authority of the Town of Berwick

Berwick, Louisiana Statement of Revenues, Expenses, and Changes In Net Assets

For the Year ended December 31,2009

Operating Revenues HUD Operating Grants $ 328.952 Dwelling Rental 288,850 Other Operating 6.345

Total operating revenues 624,147

Operating Expenses General and administrative 284,602 Repairs and maintenance 206,105 Utilities 98,388 Tenant services 53 Depreciation and amortization 132.589

Total operating expenses 721,737

Operating income (loss) (97,590)

Nonoperating Revenues (Expenses): Interest revenue 2,589 Miscellaneous revenues 96,007 Miscellaneous (expenses) (28.756)

Total nonoperating revenues (expenses) 69,840

Income (loss) before other revenues, expenses, gains, losses and transfers (27,750)

Capital contributions (grants) 278,339

Increase (decrease) in net assets 250,589

Net assets, beginning of year 1,971,943

Net assets, end of year $ 2.222.532

The accompanying notes are an integral part of these financial statements.

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Page 15: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Exhibit C Housing Authority of the Town of Berwick

Statement of Cash Flows For the Year ended December 31.2009

CASH FLOWS FROM OPEEMTING ACTIVITIES

Receipts fi'om federal subsidies $ 356,598 Receipts from tenants 294,256 Payments to suppliers (429,515) Payments to emptoyees (170.336)

Net cash provided by c^>erating activities 51,003_

CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES

Mtscellanecxjs revenues 96.007 Miscellaneous (expenses) (28.756)

Net cash provided by noncapital financing activities 67,251

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES

Proceeds from capital grants 278,339 Purchase and constmctfon of capital assets (278,339)

Net cash (used in) capital and related financing activities •_

CASH FLOWS FROM INVESTING ACTIVITIES Interest received 2.589

Net cash provided by investing activities 2.569

Net increase (decrease) in cash and cash equivalents 120,843

Cash and cash equivalents - beginning of year 408,672

Cash and Cash equivalents - unrestricted 512,357

Cash and Cash equivalents - restricted 17,158

Total Cash and Cash Equivalents - end of year $ 529,515

Reconciliaticm of operating Income (loss) to net cash provided by operating activities:

Operating (loss) $ (97.590)

Adjustments to reconcile operating (loss) to net cash provided by operating activities:

Depreciation and amortization 132.589

Changes in assets and liabilities: - ' '

HUD receivable 27.646 Tenant rents, net of allowance (16) Miscellaneous receivables 10 Prepaid insurance (6.410) Inventories 10.277 Accounts payable (17.146) Accrued wages payable (1.052) PILOT Payable 2.538 Accrued compensated absences 1,369 Other liability (279) Security deposit liability (931)

Net cash provided by (grating activities $ 51.003

The accoinpanying notes are an integrar part of the financial statements

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Page 16: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Notes to the Basic Financial Statements December 31, 2009

NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accompanying basic financial statements of the authority have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.

(1) Reporting Entity

The Housing Authority of The Town of Benwick (the authority) was chartered as a public corporation under the laws of the State of Louisiana for the purpose of providing safe and sanitary dwelling accommodations for the residents of the Town of Benwick, Louisiana. This formation was contingent upon the approval of the town.

The authority is governed by a Board of Commissioners (Board), which is composed of five members appointed by the town and serve five-year staggered terms. The Board of the authority exercises all powers granted to the authority.

GASB Statement No. 14 established criteria for determining the govemmental reporting entity. Under provisions of this statement, the authority is considered a primary government, since it is a special purpose government that has a separately elected governing body, is legally separate, and is fiscally independent of other state and local governments. As used in GASB 14, fiscally independent means that the authority may, without the approval or consent of another governmental entity, determine or modify its own budget, control collection and disbursements of funds, maintain responsibility for funding deficits and operating deficiencies, and issue bonded debt. The authority has no component units, defined by GASB 14 as other legally separate organizations for which the elected authority members are financially accountable.

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Page 17: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Notes to the Financial Statements, 2009 - Continued

The authority is a related organization of the Town of Benwick, Louisiana since the town appoints a voting majority of the authority's governing board. The town is not financially accountable for the authority as it cannot impose its will on the authority and there is no potential for the authority to provide financial benefit to, or impose financial burdens on, the town. Accordingly, the authority is not a component unit ofthe financial reporting entity ofthe town.

(2) Funds

The accounts ofthe authority are organized and operated on the basis of funds. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds is maintained consistent with legal and managerial requirements.

All funds of the authority are classified as proprietary. The general fund accounts for transactions of all of the authority's programs.

Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the authority's enterprise fund are HUD operating grants and subsidies and tenant dwelling rents. Operating expenses include General and Administrative expenses, repairs and maintenance expenses, utilities and depreciation and amortization on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses.

The accompanying basic financial statements of the authority have been prepared in conformity with govemmental accounting principles generally accepted in the Unites States of America. The GASB is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The accompanying basic financial statements have been prepared in conformity with GASB statement No. 34. Basic Financial Statements and Managements discussion and Analysis—for State and Local Govemments, which was unanimously approved in June 1999 by the GASB.

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Page 18: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Notes to the Financial Statements, 2009 - Continued

(3) Measurement focus and basis of accounting

Proprietary finds are accounted for on the flow of economic resources measurement focus and the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. With this management focus all assets and all liabilities associated with the operation of these funds are included on the statement of net assets. The authority has elected, pursuant to GASB Statement No. 20, to apply all GASB pronouncements and only FASB pronouncements issued before November 30,1989.

(4) Assets, liabilities, and net assets

(a) Deposits and Investments

The authority's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. HUD regulations, state law and the authority's investment policy allow the housing authority to invest in collateralized certificates of deposit and securities backed by the federal government.

Effective this fiscal year the authority implemented GASB 45.

(b) Inventory and prepaid items

All inventories are valued at cost on a first-in first-out (FIFO) basis. Inventories consist of expendable building materials and supplies held for consumption in the course of the authority's operations.

Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items.

(c) Restricted Assets

Cash equal to the amount of tenant security deposits is reflected as restricted.

(d) Capital assets

Capital assets of the authority are included in the statement of net assets and are recorded at actual cost. The capitalization threshold is $500.

18

Page 19: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Ben/vick. Louisiana

Notes to the Financial Statements, 2009 - Continued

Depreciation of all exhaustible fixed assets is charged as an expense against operations.

Property, plant, and equipment of the Authority is depreciated using the straight line method over the following estimated useful lives:

Buildings 33 years Modernization and improvements 15 years Furniture and equipment 3-7 years

(e) Due from/to other governments or agencies

Amounts due from/to the authority to/by other governments or agencies are generally for grants or programs under which the services have been provided by the authority. The authority also records an amount due to the various taxing districts within the region for payments in lieu of taxes.

(f) Allowance for doubtful accounts

The authority provides an allowance for doubtful accounts, as needed, for accounts deemed not collectible. At December 31, 2009, the management of the authority did not establish an allowance for doubtful accounts.

(g) Compensated absences

It is the authority's policy to permit employees to accumulate eamed but unused vacation and sick pay benefits. In accordance with the provisions of GASB Statement No. 16, "Accounting for Compensated Absences," vacation and sick pay is accrued when incurred and reported as a liability.

Employees may accumulate an unlimited number of annual and sick leave hours. Employees may accumulate an unlimited number of annual leave hours. Depending on their length of service, employees receive payment for up to 300 annual leave hours upon temnination or retirement at their then current rate of pay. Employees are not compensated for unused sick leave. The cost of current leave privileges, computed in accordance with GASB Codification Section C60 is recognized as a current year expense when leave is earned.

(h) Restricted net assets

Net assets are reported as restricted when constraints placed on net asset use are either:

19

Page 20: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Ben/vick. Louisiana

Notes to the Financial Statements. 2009 - Continued

Externally imposed by creditors (such as debt covenants), grantors, contributors or laws or regulations of other governments or imposed by law through constitutional provisions or enabling legislation.

Restricted resources are used first when an expense is incurred for purposes for which both restricted and unrestricted assets are available.

(i) Use of estimates

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the government-wide financial statements and reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.

NOTE B-DEPOSITS

Deposits are stated at cost, which approximates fair value. Under state law and/or federal regulation, these deposits, or the resulting bank balances, must be in Federal Securities, secured by federal deposit insurance or the pledge of federal securities. The fair value of the pledged securities plus the federal deposit insurance must at all times equal the amount on deposit with the fiscal agent.

As of December 31, 2009, the authority's carrying amount of deposits was $529,515, which includes the following:

Cash and cash equivalents-unrestricted Cash and cash equivalents- restricted Total

$512,357 17,158

$529,515

Interest Rate Risk—^The authority's policy does not address interest rate risk.

Credit Rate Risk—Since all of the authority's deposits are federally insured and/or backed by federal securities, the authority does not have credit rate risk.

Custodial Credit Risk—This is the risk that in the event of a bank failure, the

20

Page 21: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Ben/vick, Louisiana

Notes to the Financial Statements, 2009 - Continued

authority's deposits may not be returned to it. The authority does not have a policy for custodial credit risk. $310,416 of the authority's total deposits were covered by federal depository insurance, and do not have custodial credit risk. The remaining $251,250 of deposits have custodial credit risk, but were collateralized with securities held by the pledging financial institution trust department or agent. The bank balances at December 31, 2009 totaled $561,666.

NOTE C - CAPITAL ASSETS

Capital assets activity for the year ended December 31, 2009 was as follows:

Nondepreciable Assets:

Land Construction in Progress Depreciable Assets: Building and improvements Furniture and equipment

Total

Less accumulated depre Building and improvements Fumiture and equipment Total accumulated depreciation

Net Capital Assets

12 31 2008

179.085

283,495

4.957.929

204.146

5,624,655

ciatJon

3,852,516

185.036

4,037,552

1,587,103

Additions

264.039

8,822

5,478

278,339

122,027

10.561

132,588

145,751

Deletions

-

-

10,506

10,506

10,506

10.506

Adjustment

(254,980)

254,980

_

-

12 31 2009

179,085

292.554

5,221,731

199.118

5,892,488

3,974,543

185,091

4,159,634

1.732,854

21

Page 22: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Notes to the Financial Statements, 2009 - Continued

NOTE D - CONSTRUCTION COMMITMENTS

The authority has active construction projects as of December 31, 2009. At year end, the commitments with contractors are as follows:

Projects CFP 2008 CFP ARRA 2009

Total

Expended to Date $167,289

133,689

$300,978

Remaining Commitment

$209,870 96,825

$306,695

NOTE E - COMPENSA TED ABSENCES

At December 31, 2009, employees of the authority have accumulated and vested $13,618 of employee leave benefits, which was computed in accordance with GASB Codification Section COO. The leave payable is recorded in the accompanying financial statements. $9,464 is reported in long-term debt.

NOTE F - POST EMPLOYMENT RETIREMENT BENEFITS

During the fiscal year the authority implemented GASB 45. The authority does not provide any post employment retirement benefits. Therefore the authority does not include any entries for unfunded actuarial accrued liability, net OPEB expense, or annual contribution required.

NOTE G - RETIREMENT PLAN

The authority participates in the Housing Agency Retirement Trust plan, administered by Mercer, which is a defined contribution plan. The plan consists of employees of various local and regional housing authorities, urban renewal agencies, and other similar organizations. Through this plan, the authority provides pension benefits for all of its full-time employees. All regular and full-time employees are eligible to participate in the plan on the first day of the month after completing six months of continuous and uninten-upted employment. Plan provisions and changes to the plan contributions are detemiined by the Board of the authority.

22

Page 23: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Notes to the Financial Statements, 2009 - Continued

Under a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. The employer is required to make monthly contributions equal to seven percent of each participant's basic (excludes overtime) compensation. Employees are required to contribute five percent of their annual covered salary.

The authority's contribution for each employee and income allocated to the employee's account are fully vested after five years of continuous service. The authority's contributions and interest forfeited by employees who leave employment before five years of service are used to offset future contributions of the authority. Normal retirement date shall be the first day of the month following the employee's sixty-fifth birthday or after ten years of participation in the plan.

The authority's total payroll for the year ended December 31, 2009, was $170,336. The authority's contributions were calculated using the base salary amount of $169,183. The authority made the required contributions of $11,843 for the year ended December 31, 2009.

NOTE H - RISK MANAGEMENT

The authority is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions, injuries to employees; and natural disasters. The authority's risk management program encompasses obtaining property and liability insurance.

The authority transfers risk of loss by participating in a public entity risk pool and contracting with a commercial insurance carrier for all major categories of exposed risk.

This includes coverage of property, general liability, public liability, and workers compensation. The risk pool and insurance contracted are obligated to meet settlements up to the maximum coverage, after the authority's deductions are met.

There has been no significant reduction in insurance coverages from coverages in the prior year. In addition, there have been no significant claims that have exceeded commercial insurance coverages in any of the past three fiscal years.

23

Page 24: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Ben/vick, Louisiana

Notes to the Financial Statements, 2009 - Continued

NOTE I - FEDERAL COMPLIANCE CONTINGENCIES

The authority is subject to possible examinations by federal regulators who determine compliance with terms, conditions, laws and regulations governing grants given to the entity in the current and prior years. These examinations may result in required refund by the entity to federal grantors and/or program beneficiaries.

NOTE J - ECONOMIC DEPENDENCE

Statement of Financial Accounting Standard (SFAS) No. 14 requires disclosure in financial statements of a situation where one entity provides more than 10% of the audited entity's revenues. The Department of Housing and Urban Development provided $607,291 to the authority, which represents approximately 61% of the authority's total revenue for the year.

24

Page 25: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

William Daniel McCaskill, CPA A Professional Accounting Corporation

415 Magnolia Lane Mandeville, Louisiana 70471

Telephone 866-829-0993 Member of Fax 225-665-1225 Louisiana Society of CPA's E-mail [email protected] American Institute of CPA's American Institute of CPA's

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

Board of Commissioners Housing Authority of the Town of Berwick Benwick, Louisiana

I have audited the financial statements of the Housing Authority of the Town of Berwick (the authority), as of and for the year ended December 31, 2009 and have issued my report thereon dated April 13, 2010. I conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States.

Internal Control Over Financial Reporting

In planning and performing my audit, I considered the authority's internal control over financial reporting as a basis for designing my auditing procedures for the purpose of expressing my opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness ofthe authority's internal control over financial reporting. Accordingly, I do not express and opinion on the effectiveness of the authority's internal control over financial reporting.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, when performing their assigned functions, to prevent, or detect and timely correct misstatements. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the authority's financial statements will not be prevented, or detected and corrected on a timely basis.

25

Page 26: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Benvick, Louisiana

Report on Intemal Control...Govemmenf Auditing Standards, 2009

Page Two

My consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. I did not identify any deficiencies in internal control over financial reporting that 1 consider material weaknesses, as defined above.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the authority's financial statements are free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of my audit and, accordingly, 1 do not express such an opinion. The results of my tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

This report is intended solely for the information and use of the board of commissioners and management, others within the organization, the Louisiana Legislative Auditor and federal awarding agencies and is not intended to be and should not be used by anyone other than these specified parties. Under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.

WiOmm (DanieCMcCas^H

William Daniel McCaskill, CPA A Professional Accounting Corporation

April13,2010

26

Page 27: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

William Daniel McCaskill, CPA A Professional Account ing Corporat ion

415 IVIagnolia Lane Mandeville, Louisiana 70471

Telephone 866-829-0993 Member of Fax 225-665-1225 Louisiana Society of CPA's E-mail [email protected] American Institute of CPA's

REPORT ON COMPUANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL

OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133

Board of Commissioners Housing Authority of the Town of Berwick Berwick, Louisiana

Compliance 1 have audited the compliance of the Housing Authority of the Town of Berwick (the authority) with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2009. The authority's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable lo each of its major federal programs is the responsibility of the authority's management. My responsibility is to express an opinion on the authority's compliance based on my audit.

I conducted my audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non­profit Organizations. Those standards and OMB Circular A-133 require that I plan and peri'orm the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit Includes examining, on a test basis, evidence about the authority's compliance with those requirements and performing such other procedures as I considered necessary in the circumstances. I believe that my audit provides a reasonable basis for my opinion. My audit does not provide a legal determination on the authority's compliance with those requirements.

27

Page 28: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Benvick, Louisiana

Report on Compliance...A-133, 2009 Page Two

In my opinion, the authority complied, in all material respects with the requirements referred to above that are applicable to each of its major federal programs for the year ended December 31, 2009.

Internal Control Over Compliance Management of the authority is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing my audit, I considered the authority's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine my auditing procedures for the purpose of expressing my opinion on compliance in accordance with OMB circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, 1 do not express an opinion on the effectiveness of the authority's intemal control over compliance.

A deficiency in intemal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected on a timely basis.

28

Page 29: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Benvick, Louisiana

Report on Compliance...A-133, 2009 Page Three

My consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in intemal control that might be deficiencies, significant deficiencies or material weaknesses. I did not identify any deficiencies in internal control over compliance that I consider to be material weaknesses, as defined above.

This report is intended solely for the information and use of the board of commissioners and management, others within the organization, the Louisiana Legislative Auditor and federal awarding agencies and is not intended to be and should iiot be used by anyone other than these specified parties. Under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.

Wiffiam (DaniefMcCas CC

William Daniel McCaskill, CPA A Professional Accounting Corporation

April 13,2010

29

Page 30: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Schedule 1

HOUSING AUTHORITY OF THE TOWN OF BERWICK Berwick, Louisiana

Schedule of Audit Findings and Questioned Costs Fiscal Year Ended December 31, 2009

Section I—Summarv of Auditor's Results

Financial Statements Type of auditor's report issued

Internal control over financial reporting:

Material weakness(es) identified?

Significant deficiency(ies) identified?

Noncompliance material to financial statements noted?

Federal Awards

Internal control over major programs:

• Material weakness(es) identified?

• Significant deficiency(ies) identified?

unqualified

yes

yes

_yes

_yes

X no

X none reported

X no

_yes

X no

_X none reported

Type of auditor's report issued on compliance for major programs: Unqualified

Any audit findings disclosed that are required to be reported in accordance with section510(a) of OMB CircularA-133?

Identification of major programs:

14.872 Capital Fund Program 14.885 ARRA - Capital fund Program

_yes X no

30

Page 31: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Schedule 1 HOUSING AUTHORITY OF THE TOWN OF BERWICK

Benvick, Louisiana

Schedule of Audit Findings and Questioned Costs (Continued) Fiscal Year Ended December 31, 2009

The threshold used for distinguishing between Type A and B programs was $300,000.

Auditee qualified as a low-risk auditee? yes X no

FINDINGS - FINANCIAL STATEIVIENTS AUDIT

None

FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARDS PROGRAMS AUDIT

None

31

Page 32: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Schedule 2 HOUSING AUTHORITY OF THE TOWN OF BERWICK

Ben/vick, Louisiana

Schedule of Prior Year Audit Findings Fiscal Year Ended December 31, 2009

There were no findings in the prior audit.

32

Page 33: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

Schedule 3 HOUSING AUTHORITY OF THE TOWN OF BERWICK

BenArick, Louisiana

Schedule of Compensation Paid to Board Members Fiscal Year Ended December 31, 2009

Board members serve without compensation

33

Page 34: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

SCHEDULE 4

Housing Authority of the Town of Berwick Ben/vick, Louisiana

Schedule of Expenditures of Federal Awards For the Year Ended December 31, 2009

Federal Grantor/Pass-through Grantor/ Federal Program or Cluster Title CFDA # Expenditures

U.S. Department of Housing and Urban Development:

Direct Programs:

Low Rent Public Housing 14.850a $ 284,437

Public Housing Capital Fund Program 14.872 189,165

American Recovery and Reinvestment Act 14.885 133,689

Total Federal Expenditures $ 607,291

See accompanying notes to schedule of expenditures of federal awards.

34

Page 35: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

HOUSING AUTHORITY OF THE TOWN OF BERWICK Benwick, Louisiana

Notes to the Schedule of Expenditures of Federal Awards For the Year Ended December 31, 2009

NOTE A - General

The accompanying Schedule of Expenditures of Federal Awards presents all of the Federal awards programs of the Authority. The authority reporting entity is defined in Note 1 to the basic financial statements. Federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies are included in this schedule.

NOTE B - Basis of accounting

The accompanying Schedule of Expenditures of Federal Awards Programs is presented using the accnjal basis of accounting, which is described in Note 1 to the authority's basic financial statements.

NOTE C - Relationship to Basic Financial Statements

Federal awards revenues are reported in the authority's basic financial statements as follows:

Low Rent Public Housing 284,437

Public Housing Capital Fund Program 189,165

American Recovery and Reinvestment Act 133,689

NOTE D - Relationship to Federal Financial Reports

Amounts reported in the accompanying schedule agree with the amounts reported in the related federal financial reports except for changes made to reflect amounts In accordance with GAAP.

NOTE E- FEDERAL AWARDS

For those funds that have matching revenues and state funding, federal expenditures were determined by deducting matching revenues from total expenditures. In accordance with HUD Notice PIH 9814, "federal awards" do not include the authority's operating income from rents or investments (or other Non-federal sources). In addition, the entire amount of operating subsidy received and/or accrued during the fiscal year is considered to be expended during the fiscal year.

35

Page 36: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

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Page 37: Housing Authority of the TOWN OF BERWICK · TOWN OF BERWICK Berwick, Louisiana Annual Financial Report As of and for the Year Ended December 31, 2009 Under provisions of state lavi',

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