La simplification administrative pour faciliter la participation et réduire les erreurs financières

HORIZON 2020

Namur

October 2013

Liliane De Wolf

Rules for Participation: The driving belt for Horizon 2020

The new Rules have been designed to achieve the three main objectives of Horizon 2020:

Innovation, Simplification and Coherence

Innovation

Coherence Simplification

RfP

Horizon 2020

…ETC

EU

Financial

Regulation

SINGLE SET OF RULES for Horizon 2020

• Covering all research programmes

and funding bodies (CIP, art.185

initiatives, art. 187 initiatives, EIT) …

…but flexible to accommodate

specificities where needed.

• In accordance with the new Financial

Regulation and its Rules of

Application.

• Coherent with the rules of the other

EU programmes.

• Also applicable to Euratom.

A SINGLE SET OF RULES

Same rate for all beneficiaries and all

activities in the grant.

The applicable rate will be defined in

the Work Programme:

Maximum

reimbursement

rates

Research and

technological

development

activities (*)

Demonstration

activities Other

activities

Network of

excellence 50%

75% (**) 100%

Collaborative

project(****) 50%

75% (**) 50% 100%

Coordination

and support

action

100% (***)

(*) Research and technological development includes scientific coordination. (**) For beneficiaries that are non-profit public bodies, secondary and higher

education establishments, research organisations and SMEs (***) The reimbursement of indirect eligible costs, in the case of coordination and

support actions, may reach a maximum 7% of the direct eligible costs, excluding

the direct eligible costs for subcontracting and the costs of resources made

available by third parties which are not used on the premises of the beneficiary. (****) Including research for the benefit of specific groups (in particular SMEs)

One project = One rate

Up to 100 % of the eligible costs;

Up to a maximum of 70 % for

innovation projects (exception for

non-profit organisations - maximum

of 100%).

A SINGLE FUNDING RATE

Indirect eligible costs shall be determined by applying a flat rate of 25 % of the direct eligible costs.

20% ? 60% ?

Real ?

Simplified?

Single model: 25 % Flat Rate

Art. 24 RfP: “Indirect eligible costs shall be determined by applying a flat rate of 25 % of the total direct eligible

costs, excluding direct eligible costs for subcontracting and the costs of resources made available by third

parties which are not used on the premises of the beneficiary, as well as financial support to third parties.”

A SINGLE INDIRECT COST MODEL

Direct costs Indirect

costs Total costs

% EU contribution

EU contribution

100 / 25 Funding 100 25 125 100% € 125

New funding model: what impact on the EU contribution? An example

In FP7, around 90 % of the Universities and more than a half of the Research

Organisations apply the 60 % flat-rate for indirect costs. For all these participants

the impact on the EU contribution of the H2020 funding model will be

favourable:

Direct costs

Indirect costs

Total costs

% EU contribution

EU contribution

Flat-rate (60 %) 100 60 160 75% € 120

• Excellence – Impact – Implementation (for the ERC:Excellence only)

Simpler evaluation criteria

• No time-sheets for personnel working full time on a single project

Simpler time-recording requirements

• CFS only if total amount of the grant for the beneficiary as reimbursement of actual costs or average personnel costs is ≥ EUR 325.000 at the time of the payment of the balance

• Audit strategy focused on risk and fraud prevention

Less certificates on Financial Statements and less audits

OTHER SIMPLIFICATIONS ELEMENTS OF HORIZON 2020

TIME TO GRANT: SPEEDING UP THE PROCESS

Exceptions: ERC, duly justified cases (complex actions) or where requested by applicants

Measures to speed up the evaluation and grant signature

Evaluating each proposal 'as it is', not as 'what could be' – no recommendations for changing proposals;

Ensuring that final GAs are based to the maximum extent possible on the Description of Work of the application;

Bringing the legal entity validation forward into the five-month information period and basing it on the FP7 legal entity database;

Electronic communication and signature of the GA.

5 months for informing all applicants on scientific evaluation

3 months

for signature of GA

Horizon 2020 has specific provisions for a maximum TTG of 8 months

Electronic signature

• Of the Grant Agreement

• Of the Amendments

• Financial Statements and Technical reports

Communication between the Commission and the beneficiaries

• Through the Participant Portal

Electronic communication for the management of the Grant Agreement:

Thank you very much for your attention!