Honorable JAMIE ELOISE M. AGBAYANI, M.D. · JOHN HAY MANAGEMENT CORPORATION SUMMARY Budget Year...
7
••••••■•••■+. r..,1"..r..t•V,,.....emgrgI JOHN HAY AA ;A4 41 -ORP. M A IITT[Cf.: .. 1- E121PITL NOV 1 4 2213 12 November 2013 Republic of the Philippines Office of the President imm■ = • 11•••■■ Ar."441 MI= ■ .N•M =In ■I ■ _ _ Bases Conversion and Development Authorit Honorable JAMIE ELOISE M. AGBAYANI, M.D. President and CEO John Hay Management Corporation John Hay Special Economic Zone Baguio City Dear Dr. Agbayani: We would like to inform you that on 06 November 2013, the BCDA Board of Directors approved your CY2014 budget in the amount of ONE HUNDRED TWO MILLION EIGHT HUNDRED FORTY ONE THOUSAND EIGHT HUNDRED SIXTY ONE PESOS (Php102,841,861.00) broken down as follows: Particulars Approved Budget Personal Services Php28,935,461 MOOE 62,148,000 BOD Expenses 7,148,400 Capital Outlay 4,610,000 TOTAL Php102,841,861 The approval of the CY2014 budget is subject to the following conditions: 1. The BCDA-approved budget should be approved by the JHMC Board prior to its implementation; 2. All expenditures should be disbursed within the approved budget. Supplemental and realignments of budgets within the same expenditure group maybe allowed subject to the provisions of BCDA Financial Policy Nos. 502-02 and 503-0; 3. Budget for Personal Services should not be realigned to any expense items. Any change in the organizational structure that has present or future financial impact or increase in compensation package shall require BCDA and GCG's written approval prior to its implementation pursuant to Section 6(e) of Financial Policy No. 103-1 and RA 10149; 4. Implementation of Performance Based Bonus and Productivity Enhancement Incentive shall be subject to GCG approval; jiamc In replying, pis refer to reference IA715— 13319 BCDA Corpor. Center 2/F Bonifac . ology Center 31st St., Cr nt Park West, Bon facio Global City Taguig Ci , 1634 Philippines P.O. Box 42, Taguig Post Office Taguig City, Philippines Tel. No.: (+632) 816-6666 Fax. No.: (+632) 816-0996 TS
Transcript of Honorable JAMIE ELOISE M. AGBAYANI, M.D. · JOHN HAY MANAGEMENT CORPORATION SUMMARY Budget Year...
••••••■•••■+. r..,1"..r..t•V,,.....emgrgI
JOHN HAY AA ;A4 41 -ORP. M A IITT[Cf.:
..1-E121PITL NOV 1 4 2213 12 November 2013
Republic of the Philippines Office of the President
imm■ = •
11•••■■ Ar."441 MI= ■
.N•M =In ■I ■ _ _
Bases Conversion and Development Authorit
Honorable JAMIE ELOISE M. AGBAYANI, M.D. President and CEO John Hay Management Corporation John Hay Special Economic Zone Baguio City
Dear Dr. Agbayani:
We would like to inform you that on 06 November 2013, the BCDA Board of Directors approved your CY2014 budget in the amount of ONE HUNDRED TWO MILLION EIGHT HUNDRED FORTY ONE THOUSAND EIGHT HUNDRED SIXTY ONE PESOS (Php102,841,861.00) broken down as follows:
Particulars Approved Budget Personal Services Php28,935,461 MOOE 62,148,000 BOD Expenses 7,148,400 Capital Outlay 4,610,000
TOTAL Php102,841,861
The approval of the CY2014 budget is subject to the following conditions:
1. The BCDA-approved budget should be approved by the JHMC Board prior to its implementation;
2. All expenditures should be disbursed within the approved budget. Supplemental and realignments of budgets within the same expenditure group maybe allowed subject to the provisions of BCDA Financial Policy Nos. 502-02 and 503-0;
3. Budget for Personal Services should not be realigned to any expense items. Any change in the organizational structure that has present or future financial impact or increase in compensation package shall require BCDA and GCG's written approval prior to its implementation pursuant to Section 6(e) of Financial Policy No. 103-1 and RA 10149;
4. Implementation of Performance Based Bonus and Productivity Enhancement Incentive shall be subject to GCG approval;
jiamc In replying, pis refer to reference
IA715— 13319
BCDA Corpor. Center 2/F Bonifac . ology Center 31st St., Cr nt Park West, Bon facio Global City Taguig Ci , 1634 Philippines
P.O. Box 42, Taguig Post Office Taguig City, Philippines
Tel. No.: (+632) 816-6666 Fax. No.: (+632) 816-0996
TS
Bases Cdnversion and Development Authority
5. Release of funds should be subject to the submission of the documentary requirements embodied in the Performance Agreement between BCDA and JHMC dated 01 October 2012 and BCDA Financial Policy No. 504-0;
6. Disbursement of outstanding obligations shall be allowed provided the obligations had been budgeted, approved for implementation and contracted during the previous year(s); and
7. Disbursement of the budget should be in accordance with the government budgetary, accounting and auditing rules and regulations.
We are enclosing your CY2014 approved budget for your reference.
Thank you.
Very truly yours,
ARNEL PAC O D. CASANO s . President and CEO
In replylny, please rebr to thbt number
BCD4A
BCDA Corporate Center 2/F Bonifacio 31St St., Cres Taguig Ci ,
ch ology Center k West, Bonifa io Global City
634 Philippines
P.O. Box 42, Taguig Post Office Taguig City, Philippines Tel. No. (632) 816-6666 Fax No. (632) 816-0996
JOHN HAY MANAGEMENT CORPORATION
SUMMARY
Budget Year 2014
PARTICULARS 2014
Proposed
Budget
2013
Approved
Budget
Variance
Inc (Dec) %
Personnel Services (Annex I) 28,935,461 29,135,419 (199,958) -1%
Maintenance & Other Operating Expenses (Annex II) 62,148,000 71,052,600 (8,904,600) -13%
BOD Expenses (Annex III) 7,148,400 7,166,000 (17,600) 0%
Capital Outlay (Annex IV) 4,610,000 1,718,000 2,892,000 168%
TOTAL 102,841,861 109,072,019 (6,230,158) -6%
1
FIXED EXPENDITURES
Position
President/CEO
Vice President/COO
Administrative Services Dept. Manager
Business Development Manager
Environment & Project Services Department
Manager
Legal Manager
Finance Department Manager
LADD Manager
SEZ / OSAC Manager
Security & Safety Manager
Environment Manager
Internal Audit Manager
Assistant Legal Manager
Corporate Planning Manager
Project Manager/Building Officer
Civil/ Structural Engineer
Accountant
Budget Officer
Business & Marketing Officer
Environment Officer
Human Resource Officer
ICT Officer
LAD Officer
Gen. Services Officer
Public Relations Officer
Customs Compliance Officer
Treasury & Investment Officer
Project Management Officer
Legal Researcher and Investigation Specialist
Procurement Officer
Security & Safety Officer
Executive Assistant
Property Custodian
Board Secretary
Business & Marketing Assistant
Cashier
Executive Assistant
Finance Analyst
Human Resource Assistant
ICT Specialist
Internal Audit Assistant
Assistant Board Secretary
Record Management Specialist
Custom Clearance Assistance
Supply Assistant
Labor and Employment Center Processor
Clerk
OSAC Processor
Plant Nursery Assistant II
Ticketing Clerk
Driver
Driver
Driver
Maintenance Staff
Tour Guide
Plant Nursery Assistant I
Cottage Attendant
Total
Total
PEnpensation
3 1,609,131
3 968,340
3 708,331
3 753,993
708,331
, 708,331
748,911
625,622
588,854
588,854
625,622
588,854
588,854
588,854
633,004
588,854
547,369
517,776
534,195
A7,369
547,369
517,776
534,195
517,776
517,776
534,195
547,369
517,776
517,776
424,521
424,521
410,925
398,605
398,605
348,597
369,417
348,603
348,603
360,058
360,058
348,603
348,603
348,603
348,603
308,546
308,546
286,156
278,712
292,239
278,712
278,712
341,924
286,156
278,712
278,712
254,585
305,834
'7,885,926
6 .0 0
a. Monthly
Rate Basic Salary
1 15 4 86,548 991,605
1 14 1 52,614 631,372
1 12 1 34,391 412,697
1 12 2 37,779 453,352
1 12 1 34,391 412,697
1 12 1 34,391 412,697
1 12 2 37,779 448,270
1 11 2 30,570 366,837
1 11 1 27,842 334,101
1 11 1 27,842 334,101
1 11 2 30,570 366,837
1 11 1 27,842 334,101
1 11 1 27,842 334,101
1 11 1 27,842 334,101
1 11 2 30,570 374,219
1 11 1 27,842 334,101
1 10 2 24,764 297,166
1 10 1 22,568 270,819
1 10 2 24,764 283,992
1 10 2 24,764 297,166
1 10 2 24,764 297,166
1 10 1 22,568 270,819
1 10 2 24,764 283,992
1 10 1 22,568 270,819
1 10 1 22,568 270,819
1 10 2 24,764 283,992
1 10 2 24,764 297,166
1 10 1 22,568 270,819
1 10 1 22,568 270,819
1 9 2 20,093 241,111
1 9 2 20,093 241,111
1 9 2 20,093 228,751
1 9 1 18,327 219,924
1 9 1 18,327
1 8 1 14,920
1 8 2 16,338
1 8 1 14,920
1 8 1 14,920
1 8 2 16,338
1 8 2 16,338
1 8 1 14,920
1 8 1 14,920
1 8 1 14,920
1 8 1 14,920
1 7 1 12,191
1 7 1 12,191
1 6 2 11,080
1 6 1 10,159
1 6 2 11,080
1 6 1 10,159
1 6 1 10,159
1 6 14,465
6 2 11,080
1 6 10,159
1 1 10,159
1 8,515
1 5 5 12,007
219,924
179,040
196,061
179,045
179,045
187,553
187,553
179,045
179,045
179,045
179,045
146,296
146,296
127,435
121,906
132,965
121,906
121,906
173,584
127,435
121,906
121,906
102,181
144,079
57 15,225,839 741,692
:L0,608
12,818
13,260
10,608
10,608
13,260
13,260
14,144
13,260
14,144
13,260
13,260
14,144
13,260
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
14,144
SSS HDMF
14,144
14,144
14,144
14,144
14,144
14,144
14,144
8,840
14,144
14,144
9,724
8,840
7,514
14,144
14,144
14,144
14,144
14,144
14,144
8,840
14,144
8,840
9,724
8,840
14,144
14,144
14,144
14,144
9,724
14,144
68,400
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
9,000 360 24,704
222,043 17,400 1,049,535
PHIC ECC
2,161 120 14,089
2,604 120
1,533 120 10,367
1,829 120
1,829 120
2,194 120 14,122
1,829 120
1,829 120
1,912 120
2,686 360
2,686 360
2,194 120 14,122
1,994 120
2,686 360
1,912 120 12,955
1,829 120
2,686 360
2,813 360
2,813 360
2,686 360
3,299 360
2,686 360
2,941 360
2,686 360
4,062 360 19,767
3,431 360 19,136
3,299 360 19,003
4,457 360 20,162
4,062 360 19,767
3,617 360 19,321 3,617 360 19,321
4,062 360 19,767
4,062 360 19,767
4,260 360 19,964
4,062 360
4,260 360
4,260 360
4,457 360
4,457 360
4,457 360
4,062 360
5,012 360
5,012 360
5,012 360
5,012 360
5,613 360
6,190 360
6,724 360
5,503 360
6,800 360
6,190 360
5,503 360
5,012 360
5,012 360
9,000 360
6,190 360
Total Fixed
Expenditures
11,989
11,989
16,742
12,955
13,038
11,989
11,989
11,989
17,506
17,506
17,506
17,506
17,506
17,506
18,518
18,518
19,003
17,506
18,645
20,162
20,162
19,767
19,964
20,716
20,716
20,162
19,964
20,716
20,716
20,716
21,318
19,767
21,207
20,716
21,207
24,704
22,505
21,895
21,895
22,428
21,895
28,935,461
1,633,835
993,045
730,226
776,498
730,226
730,226
771,340
646,829
609,570
609,570
646,829
609,570
609,570
609,570
654,321
Total
264,952
319,923
299,111
290,701
290,701
358,666
290,701
290,701
299,111
290,701
305,277
366,109
322,668
322,668
366,109
366,109
378,575
378,575
366,109
443,842
430,061
417,609
417,609
366,109
443,842
388,062
366,109
366,103
537,543
537,543
554,159
567,531
537,543
554,159
537,543
554,159
567,531
567,531
537,543
609,570
567,531
537,543
Annex I
JOHN HAY MANAGEMENT CORPORATION
Personal Services
Budget Year 2014
*subject to GCG approval
Annex II
JOHN HAY MANAGEMENT CORPORATION
Maintenance & Other Operating Expenses
Budget Year 2014
PARTICULARS 2014
Proposed
Budget
2013
Approved
Budget
Increase (Dec)
Amount %
Travelling Expenses 1,200,000 1,200,000
Travelling Expenses - BOD 800,000 1,000,000 (200,000) -20%
Communication Expenses 950,000 900,000 50,000 6%
Repairs & Maintenance
Building & Facilities 2,450,000 2,000,000 450,000 23%
Loghomes 2,000,000 2,000,000
Furnitures, Fixtures & Equipment 350,000 500,000 (150,000) -30%
Motor Vehicles 600,000 580,000 20,000 3%
Supplies and Materials
Office Supplies & Materials 3,000,000 3,000,000
Gas, Oil & Lubricants 1,400,000 1,250,000 150,000 12%
Spare Parts 450,000 408,000 42,000 10%
Rent Expense 50,000 63,000 (13,000) -21%
Water & Illumination 780,000 780,000
Auditing Services 1,200,000 1,350,000 (150,000) -11%
Training & Personnel Development 1,000,000 1,000,000
Representation Expense 1,200,000 1,000,000 200,000 20%
Meal Expenses - BOD 600,000 500,000 100,000 20%
Extraordinary & Misc. Expenses
Subscription Fees 100,000 100,000 Membership Fees 41,600 (41,600) -100%
Taxes Duties & Fees 540,000 772,000 (232,000) -30%
Marketing and Advertising Expense 1,640,000 2,000,000 (360,000) -18%
Fidelity Bonds Insurance Premiums
Insurance Premiums 750,000 1,500,000 (750,000) -50%
Car Insurance & Registration 280,000 280,000
Fidelity Bond 50,000 100,000 (50,000) -50%
Other Services
Security Services 26,838,000 26,838,000
Consultancy Services 3,000,000 (3,000,000) -100%
Professional Services 1,000,000 (1,000,000) -100%
Environment/Sanitary Services 2,330,000 2,000,000 330,000 17%
Public Relations Program* 3,000,000 1,000,000 2,000,000 200%
General Services 770,000 1,200,000 (430,000) -36%
Barangay Segregation 1,370,000 1,000,000 370,000 37%
Legal Services 750,000 1,000,000 (250,000) -25%
Gender and Development 1,000,000 1,000,000
Janitorial Expenses 900,000 800,000 100,000 13%
Printing and Binding 650,000 650,000
National Commission of Indigineous People 500,000 500,000
Planning Expenses 400,000 400,000
Land Reclassification 500,000 (500,000) -100%
Scout Barrio Housing Program 440,000 500,000 (60,000) -12%
Corporate Social Responsibility 940,000 940,000
Miscellaneous Expenses 870,000 1,500,000 (630,000) -42% GRAND TOTAL 62,148,000 62,812,600 (664,600) -1%
* Public Relation Program subject to BCDA's approval
Annex III
JOHN HAY MANAGEMENT CORPORATION
BOD Expenses
Budget Year 2014
Particulars Computation
2014
Proposed
Budget
2013
Approved
Budget
Variance
Inc (Dec) % Inc (Dec)
I. Per Diems
Per Diems - BOD Members Php5,000 x 2 meetings x 12 mos x 10 BOD 1,200,000 1,200,000
Per Diem - BOD Chairman Php5,000 x 1.20% x 2 meetings x 12 mos 144,000 144,000
Per Diem - Committee Meetings Php3,000 x 2 meetings x 12 mos x 11 BOD 792,000 792,000
Per Diem-Corporate Secretary Php5,000 x 2 meetings x 12 months 120,000 120,000
II. Other Expenses
Transportation Expenses Php10,000 x 12 mos x 11 BOD 1,320,000 1,320,000
Representation Expenses Php10,000 x 12 mos x 11 BOD 1,320,000 1,320,000
Communication Expenses Php2,500 x 12 mos x 11 BOD 330,000 330,000
Performance-Based Incentive 1,922,400 385,000 1,537,400 399%
Productivity Enhancement Incentive 55,000 (55,000) -100%
Total 7,148,400 5,666,000 1,482,400 26%
Equipment Item J ustm cat 1 on
Steel cabinet wit
Manual closing c
52 inch led TV
Point and Shoot
high resolution)
2m x 2m guard h
Sub-total
B. IT Equipment
Desktop Computer
Laptops
SEZ Activities & Processes
Sub-total
Hi-speed multipl
Photo & Optical
3-in-1 Copier, Pr
Envi)
Anti-virus softw.
C. Software
Antivirus Licence Updates
Sub-total
D. Transportation Equipment
Commuter Van
4 x 4 pick up
Sub-total
E. Other Property Plant & Equipment
Tent Semi-permanen
Sub-total
For safekeeping of important documents & SSD
equipments such as firearms
Storage for safety equipment
For advertorials, process flow and services provided
For monitoring purposes
For check point purposes
A. Office Furniture and Fixtures
Steel Safe Cabinet
Safety Cabinet
Flat Screen TV
Digital Camera
Modular/Movable Guard House
Scanners
Fax & Printer Machine
Printer
Printer
For various activities at the Bell Amphitheater
Annex IV
JOHN HAY MANAGEMENT CORPORATION
Capital Outlays
Budget Year 2014
Total
