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2 0 1 5Annual Report

LMAC PRESIDENTS 1979–2016

June 2015-2017 . . .Scott Anderson, Winnipeg , MB

June 2013-2014 . . . . . . . . Ken Perlich, Lethbridge, AB

June 2010-2013 . . . . . . . . . . . . . . . Jim Abel, Stettler, AB

June 2008-2010 . . . . . . . . Mike Fleury, Saskatoon, SK

June 2006-2008 . . . . . . . . Tom Vicars, Kamloops, BC

June 2004-2006 . . . . . . . . Larry Witzel, Waterloo, ON

June 2002-2004 . . . . . . . . . Gene Parks, Brandon, MB

June 2000-2002 . . . . . . . . . Steve Spratt, Ottawa, ON

June 1998-2000 . . . . . . . . . . . . .Blair Vold, Ponoka, AB

June 1996-1998 . . . . . . . . . . . Rick Wright, Virden, MB

June 1995-1996. . . .Stewart Brown, Melbourne, ON

June 1993-1995 . . . . . . . . . . Ron Nothcott, Regina, SK

June 1991-1993 . . . . . . . . . . . . Ron Sims, Red Deer, AB

June 1989-1991 . . . . . . .Jack McKennitt, Morden, MB

June 1987-1989 . . . . . . . Jim Wideman, Waterloo, ON

June 1985-1987 . . . . . . . . Bill Jameson, Moosejaw, SK

June 1983-1985 . . . . . . . Bruce Whyte, Kamloops, BC

June 1981-1983 . . . . . . . . . . . . Ralph Vold, Ponoka, AB

June 1979-1981 . . . . . Emerson Gill, Grand Bend, ON

TABLE OF Contents

3 President’s Report

4 Executive Administrator’s Report

5 Cattle Implementation Plan

6 Movement Reporting Committee Report

8 IGAC Report

9 Enforcement & Compliance

10 CCIA Report

11 Financial Reports

13 LMAC Board of Directors Meeting

20 2015 LMAC Annual Meeting Minutes

21 LMAC Board of Directors

23 2015-2016 LMAC Membership List

24 ViewTrak: The Livestock Industry Leader

24 Xcira: Auction Management System Exhibit

25 T-Down/Eby: 2016 Canadian Livestock Auctioneer Championship Trailer

26 Sponsor recognition

L M A C 2 0 1 5 A N N U A L R E P O R T2

President’s

REPORT

2015 was a challenging year for market operators and order buyers a like. While markets sold cattle for record prices in the spring the market started to erode later in the year. In 2015 markets were faced with increasing their lines of credit and insurance levels for the livestock consigned to their sale barns.

Decreasing cattle numbers meant stronger competition for less cattle available to the auctions.

With the daily fluctuation in the cattle prices the livestock markets once again proved that the only “True Discovery Mechanism” in the cattle industry was the competitive live auction of those cattle.

LMAC was busy again in 2015 representing its members on a national level on many issues.

The two major issues facing LMAC members in 2014, have carried over into 2015. Traceability and tagging stations issues continued to be the top items on many meeting agendas across the country.

The industry watched very carefully as the Liberal Party formed a new government to see if traceability would be a high priority for the new government. During the election process government was not allowed to talk to industry so forward progress on these issues came to a standstill. During that time, the bureaucrats continued to work behind closed doors to further their agenda on the traceability file.

LMAC representatives have never waivered on their approach to traceability and the support of the Cattle Implementation Plan. LMAC has taken a leadership role in the promotion and development of the CIP.

Now more than ever the members of LMAC must be vigilant in making sure that the proposed regulatory changes to livestock movement reporting and tagging stations do not create long term harm to the cattle industry and marketing sector. Our members and their customers are counting on LMAC to work with Canadian Cattlemen’s Association, Canadian Cattle Identification Agency, The National Order Buyers Association, The National Cattle Feeders and Dairy Farmers of Canada to deal with these challenging issues.

As you will read in some of the committee reports published in this annual report, traceability is not going away, in fact the just opposite it is right around the corner.

Member support is critical from this point forward, without it changes could be made that will affect our ability to provide the services to our customers that result in our livelihood.

In the past year LMAC has made many changes to our constitution in effort to make LMAC more functional and transparent. The Board of Directors has worked with the Provincial Members on many items to make the working relationships stronger. The members at last year’s annual meeting approved a new Code of Ethics and Travel Policy.

Director’s Liability insurance was purchased for Board of Directors in 2015.

The Board of Directors also have investigated the process of incorporating as a “not for profit” entity.

We are excited to come to Brussels Ontario for the 2016 convention and auctioneering competition. The event in Winnipeg was a very successful event while strong support from the provincial members and service providers.

As your President I am honored to serve the membership and industry for the next year and look forward to meeting many of you at GrandBend/Brussels.

Respectfully submitted, Scott Anderson


Executive Administrator’s REPORT

During the past year I have been very active representing LMAC at many meetings and on many committees.

Our 2015 Convention and Annual Meeting was a huge success both in attendance and sponsorships with resulted a profit for both LMAC and the Manitoba Livestock Marketing Assoc.

The majority of my LMAC time was spent dealing with the proposed regulatory changes on cattle movement and movement reporting. Four major face-to-face meetings were held with government during their consultation process. During those meetings it become obvious that government was not prepared to use the Cattle Implementation Plan as the road map to traceability. Minister Ritz at the Saskatoon Cattle Summit had agreed to an industry developed plan. Full details of our concerns with the regulatory changes are included in CIP report.

This year LMAC has worked very closely with CCIA on many traceability issues. I very pleased to inform our membership that CCIA is a huge supporter of LMAC. I served on the executive of CCIA for the past year and LMAC has a seat on the board of directors.

In the past year LMAC has made an effort to strength our working relationship with industry partners such as the Canadian Cattlemen’s Association, Dairy Farmers of Canada and the National Cattle Feeders. Our work with these industry partners is starting to pay dividends, as industry is developing a united front.

We have been updating our website on a quarterly basis and are looking into redesigning the current website.

Our face book page has become very popular and with the help of our “friends sharing”, we are able to get our message out to a large portion of the cattle industry.

We are always looking for feedback as to how or what we can do serve you better.

Respectfully submitted, Rick Wright


Cattle Implementation Plan (CIP)

Over the past year Traceability has become the most talked about subject in the cattle industry since “COOL”. The government of Canada is in the process of introducing regulatory changes to livestock movement and movement reporting. Recently there were

two major meetings at which the CIP and the new regulations were discussed in detail.

The first meeting was in Ottawa, when a delegation representing the Cattle Implementation Plan and CCIA met with government. The delegation was made up of Dr. Pat Burrage, chairman of CCIA, Reg Schellenberg from CCA, Lyle Miller of the National Cattle Feeders, and Rick Wright, representing LMAC/National Order Buyers Association. Support staff included Anne Burgess, G.M. of CCIA, and Kori Maki-Adair from CCIA. The second meeting was the IGAC meeting in Calgary, which included all species, industry and both provincial and federal government representatives. Rick Wright filled in as an alternate for Larry Witzel at the IGAC meeting.

A number of years ago, industry met in Saskatoon, and the Cattle Implementation Plan (CIP) was developed by industry and approved by government at that meeting. It was agreed that the CIP be used as the road map to traceability for the cattle industry. The CIP committee felt that government, especially CFIA, was ignoring the CIP in the development of the new livestock regulations.

The meeting in Ottawa was in response to a request to meet with Agriculture Minister McAuley to discuss industry’s concerns about the proposed regulatory changes and the costs to industry. We were advised that the Minister was not up-to-date on the traceability file at this time and was not available to meet in person but would send representatives from CFIA and AAFC. We met with 10 members of CFIA and AAFC. The key representatives were Paul Mayers, Vice President of Policy and Programs, CFIA, Fred Gorrell, Assistant Deputy Minister, Market and Industry Services, AAFC, Andrea Johnson, ( Susie Miller’s replacement AAFC).

Others attending were Dr. Jaspinder Komal, Deputy Chief Veterinary Officer, CFIA,, Barbara Jordan, Vice President Policy and Programs, CFIA, Eric Aubin, CFIA, David Cox, AAFC, Sheila Jones, AAFC, Lucille McFadden, AAFC, and Mark Burgham, CFIA. Later in the meeting, a large number of staffers from both departments joined the discussion.

Each member of the delegation addressed the group for 10 minutes to outline industry concerns from their sector and explained why the concerns were valid.

Reg Schellenberg (CCA) delivered messages from the cow-calf sector. His concerns dealt with movement reporting, additional stress and shrink (devaluation) on the animals that had to be scanned at the auction markets, tag tolerance, retention and reporting on movement between linked premises.

Rick Wright (LMAC) talked about the impact on the speed of commerce that scanning would have on the auction markets. He addressed animal and human welfare issues that would occur with mandatory scanning. He expressed concerns regarding market neutrality issues in the proposed regulations that would put the auctions at a disadvantage and devalue the financial value of those businesses. He also addressed the potential of the erosion of the price discovery mechanism that producers use on a daily basis. He spoke of the industry’s concerns about the cost of scanning at the markets and who was expected to pay. He referred to the Auction Market Research Study and reminded government representatives that the approved equipment available today is the same equipment used in the study, and that the equipment was expensive, performed inconsistently and provided no synergies to the marketing sector. He reminded government that there has been no accurate cost benefit study completed and there have been no concrete costs established to equip the industry.

Lyle Miller (NCF) confirmed that the larger feedlots will do read-in on individual animals at the time of processing, not arrival. He identified issues with missing tags and tag retention. He confirmed that the feedlots would not read out. He supported the suggestion for a 7-day reporting time frame to the CLTS after scanning the tags. He raised concerns about replacement tags and the cost of equipping the industry. He also suggested the feedlots need to be tagging stations, but not always tag dealers. He supported the use of the CIP plan and confirmed that scanning at the auctions and buying stations would cause undue stress and extra shrinkage to the cattle.


Dr. Pat Burrage (CCIA) confirmed that 19 of the major livestock national and provincial associations continue to support the Cattle Implantation Plan and that industry is concerned that government has not honoured their commitment to use the CIP as the Road Map to Traceability when developing the new regulations. He advised the government representatives that the CLTS at CCIA has been upgraded to receive group movement information.

There were a large number of questions from the department heads regarding the presentations from the delegation. Many of the government representatives were unaware of the volume of cattle moved and the short time that they were at the auction markets. Reg reported that, in Saskatchewan alone, between September 30 and November 30, 2015, there were 700,000 cattle sold at auctions.

Rick explained that using conservative industry figures that if calves in the fall lost an additional 1% shrink as a result of scanning, the devaluation of the cattle could be as follows:

550-pound calf at $2.25 per pound (steers and heifers combined) net loss of $12.37 per animal.

2500 head per sale, 10 sales per day, 6 days per week, for 9 months.

Per sale loss of $30,925.00. Total loss to producers $66.96 million dollars for cattle sold in 2015. Government representatives admitted that they did not take that into account.

It was also explained that there had been very little consideration by the government to the animal welfare issues involved with the extra handling of the cattle. Employee and producer safety would also be at a higher risk if the animals were handled more than necessary.

There were comments made that industry had not invested in traceability. Dr. Burrage explained that producers have purchased over 92 million traceability ear tags at an average of $3.00 per tag to support traceability. Reg commented that the majority of producers do not use the RFID tags in their management process and that a simple and cheaper management tag meets their needs. He confirmed that producers are not prepared to invest more money into the program than the cost of the ear tag at this time.

Eric Aubin, representing CFIA, revealed the following regulatory changes: Industry had asked for the proposed changes prior to the meeting; however they were denied access.

PROPOSED CHANGES IN THE REGULATIONS FROM GOVERNMENT:

Scanning of Livestock:

The scanning of individual cattle will be mandatory under the new regulations. It will be written into the regulations that all cattle must be passed through an approved scanning apparatus while at a buying station or auction market. The regulations will define “passive reading” and CFIA will not be able to change the “passive” definition without opening the regulations. There will be no regulatory minimum read rate that has to be met, however industry will be responsible for installation and maintenance of the reader systems. Industry would be responsible to report the numbers that are read to the administrator (Ag-Trace Canada or the CLTS), along with the information required on the movement document. The intermediate site would not be responsible for tags that do not read, and would remain in compliance, provided the cattle were moved through the approved scanning device prior to change of ownership. The government intends to use the current manifest systems in B.C., Alberta and Saskatchewan, while the remaining provinces are expected to develop movement documents that contain the required data fields.

The government suggested that the regulations be developed to allow for a phased- in period. They have suggested only movement documents for the first two years after the regulations come into force, with the scanning to commence no later than two years after approval. As of now, government has indicated that industry will be responsible for all of the costs of implementing movement reporting in the cattle sector.

It was indicated that the new regulations will published be in the gazette in the late fall of 2016 or early 2017.

Response From LMAC & CCA

The marketing sector only agreed to group movement reporting of the information, provided on an approved movement document. At no time did industry agree to scanning livestock at the auction markets and buying stations. Canadian Cattlemen’s Association supports this as well. The Auction Market Research Project determined that there was a considerable slowdown in the speed of commerce, and that the equipment under- performed expectations. Industry is not prepared to invest in equipment and technology that is already outdated. There are concerns over animal welfare

Cattle Implementation Plan (CONT’D)


and additional stress. LMAC pointed out that if the cattle are required to be scanned prior to price determination at the auctions, but were allowed to be scanned at other intermediate sites ie: feedlots and buying stations after price determination (up to 7 days), market neutrality would be altered, and producers would look for other avenues to market their cattle. The regulations do not address electronic sales or direct sales, which also affect market neutrality. He advised the government that these regulations have the potential to erode the “price discovery” mechanism that producer rely on. It has the potential to close down some of the smaller auction markets and could devalue the existing livestock marketing centers.

The government representatives did not address the issue of cost and who pays. All members of the delegation confirmed in a united voice that industry is not prepared to support this change and will not be willing to pay for the technology required. Rick reminded the government that nothing has been settled on the technology required for the group movement reporting requirements, who pays, what are the reporting party’s liabilities and responsibilities regarding incomplete information or incorrect information provided by the owner of the livestock.

At the end of the discussion, Rick pointed out that the only place at an intermediate site where a bottleneck would not be created due to scanning would be at the scale or in the sales ring. He suggested that industry might be approachable to allow government to own, install and maintain the equipment for passive reading at auctions and buying stations. He did admit that even that would be tough sell. Industry also made it very clear that all intermediate sites should be compensated for the costs of movement reporting that are above and beyond the normal business process.

The CIP group clearly stated that industry would not support “suggestive regulatory changes.” They will not agree to regulations that include what “might” be achievable in the future. If technology changes, then government can reopen regulations, but until then, industry will only agree to what is achievable now.

Tagging Sites:

The new regulations will maintain voluntary tagging sites at auction markets, buying stations and feedlots. The government proposed that a different coloured tag (an anonymous tag) would be applied at a tagging site if the herd of origin was not known. The regulations would be worded so

that auction markets, buying stations and feedlots would not be AMPed for receiving untagged cattle. Markets would have to tag at arrival any cattle without tags. Currently there are over 300 tagging sites. The unruly animal policy will be continued.

Response from LMAC, CCA, National Cattle Feeders

That a tag tolerance of 10% be re-instated based on the CCIA tag retention study for livestock delivered to an auction mart, buying station or any other intermediate site. That neither producers nor owners be AMPed until the number of lost tags exceeds 10%. That responsibility to make sure that the livestock carry approved tags be that of the owner of the cattle, and no other party. That the owner of the cattle prior to sale, notify the tagging sites, if the cattle require tagging. The CIP plan recommends that auction markets, buyers and truckers be exempt from fines levied for receiving, buying or transporting livestock without approved tags, and the sole onus and responsibility be placed on the owner of the cattle for AMPs for noncompliance. With regards to using an anonymous tag of a different colour, both CCA and NCFA felt that the different tag could be used to devalue cattle in the future and were against that proposal.

LMAC requested that the intermediate sites be allowed to take tags from their personal inventory and tag the animal. The intermediate site would in turn transfer the tag to the owner of the cattle without having to be a tag dealer. This would be a “casual tag sale,” however, if the intermediate site sells groups of tags, then they would be required to become a tag dealer.

The CIP group has called for a detailed cost benefit study to determine the actual cost of equipping the industry for movement reporting. There was study done two years ago but the results were inaccurate do to the low number of participants and the short time allowed to complete the study.

Government department heads now have a better understanding of why our issues are issues; however, they are in a rush to publish in the gazette in November or December of 2016. After that, there will a comment period and a second publication. They expect the regulations to come into force by the fall of 2017.

CFIA will meet with LMAC prior to our May 14 meeting to discuss our concerns. Once the regulations are published, they become very hard to change; thus we must get our message to the right people in government prior to the first publication.


IGAC REPORT

Susie Miller, Director of Agriculture & Agri-Food Canada AAFC & Co Chair of Industry Government Advisory Committee has retired as of April 30, 2015. Andrea Johnson replaced Miller as co-chair of IGAC.

IGAC is working group, consisting of Government both Provincial and Federal

and Industry Representation from the majority of species. They meet face to face at least once per year.

A few issues of discussion recently for IGAC:

1) Premise Identification

• For disease investigations to be successful, PID information must be completed and readily available.

• Issuing PID’s takes time, we need to work together to get PID’s in place prior to amendments to federal traceability regulations.

• The Auction Markets assisted IGAC in distributing Premise PID information post cards to cattle producers via their settlement cheques.

2) Cattle Implementation Plan (CIP)

• Cattle industry supports (CIP Plan) group/lot movement/ where as the regulatory options (CFIA) favour individual animal reporting.

• Other species which are members of IGAC have not supported the cattle in their concerns but the proposed movement reporting regulations. Species harmonization with in the regulations has been identified as a concern by the cattle sector including LMAC.

• Options recommended by the CFIA are not consistent with the CIP plan.

Industry expressed concern that species harmonization of the regulations may put the cattle industry at risk. At the CCA annual meeting, there was a recommendation that cattle be left out of the current regulatory changes, and that “tailor made” regulations be developed for the cattle, much the same as the pork industry was allowed to do.

We have indicated that we are not prepared to scan cattle at the auctions and that we are not prepared to be saddled with the costs associated with the proposed regulations. We have the rest of the cattle industry behind us. Industry led by CCA is considering “drawing a line in the sand” and want our support.

The CIP plan only supports the use of group movement reporting via movement documents, with a minimum data set, including a premise ID number. The CIP plan suggests building on existing infrastructure such as livestock inspection in the western provinces.

This issue of scanning cattle at auction markets is shaping up to be the biggest challenge to the marketing sector since metric was introduced over 30 years ago.

If industry as a whole decides to “draw a line in the sand” it must be united.

LMAC will continue to represent the best interests of its members and industry when addressing this issue.

At the IGAC meeting the concerns express at the Ottawa meeting were put on the table by all of the representatives of the beef cattle sector. The other species at the meeting did not feel that proposed regulatory changes were that harmful. They did share concerns about the cost.

The representative from the Meat Council representing the packers challenged the government representatives when they stated that Canada’s trading partner will not accept the CIP recommendations. He stated that first and foremost our trading partner’s decisions are made on supply, demand and price point. Other than Australia none of our competition have a “Cadillac” traceability system. If warned that if regulations put too much financial burden on industry then we will price ourselves out of the market.


Enforcement & Compliance RICK WRIGHT CHAIR

The Enforcement and Compliance Committee is made up of representatives from across the country representing all sectors of the beef and bison industry. The committee met once in 2015. The major topics of discussion were the regulations pertaining to tagging sites, which came into effect July 1, 2014. These issues are not new to industry, and LMAC representatives are currently working with CFIA to establish new regulations that are more suited to the livestock marketing industry. LMAC is recommending that there be a 10% tolerance for missing tags and untagged cattle delivered to an auction market or buying stations before an AMP is issued to the owner. LMAC is asking that intermediate sites be allowed to install tags from the producer’s inventory or from the intermediate sites’ inventory and transfer the number to the owner of the cattle through a reporting mechanism to CCIA. There has been some positive progress made on this request. LMAC has also requested that the requirement to install a tag be re-worded to before a change of ownership rather than immediately upon delivery.

LMAC continues to insist that enforcement be directed to the owner of the cattle, as it is the owner’s responsibility to make sure that the animals have an approved tag in their ear or that they have sent tags with the livestock to the intermediate site. LMAC further recommends that Auction Markets, Buying Stations, Order Buyers and Truckers not be fined or held responsible for cattle without approved ear tags.

This committee was responsible for the development of the unruly animal exemption with regards to untagged wild animals. It was developed with the safety of employees and producers in mind as well as animal welfare concerns.

This joint committee with industry and CFIA has made some great progress in the past four years through open and frank discussion. LMAC committee representatives are Ken Perlich and Larry Witzel. Bryan Danard on behalf of the marketing sector.

3) Canadian Agri-traceability Services (CATS)

• The progress with CATS or Trace Canada has not proceeded as fast as hoped. Delays in signing agreements with ATQ regarding software and support have slowed down the development of CATS.

• CATS is working with the Cattle Movement Reporting Group on a pilot to better understand how to implement a movement reporting approach based on CIP to meet the needs of the industry and to minimize the burden and speed of commerce. The latest is to be able to show in real time, how information can flow to CATS to support traceability at intermediate site.

There have been major concerns about the future of CATS expressed by the cattle sector. The other species groups continue to support CATS. Each of the different species has different expectations and requirements from CATS. The next few months will be very important in the development and future of CATS.

There has been some discussions regarding the future of the IGAC group and whether IGAC is still a worthwhile venture. Government pays for 50% of the costs of each designated member to attend. Funding could be an issue in the future. The priorities of each of the species groups are very different and in many cases are not relevant to the other species. Some provincial governments attend, while others don’t. Some of the issues discussed are provincial jurisdiction while other are federal.

On the positive side this is one of the only opportunities for all of parties involved to get together to discuss the traceability file in general. The future of the IGAC working group will be discussed at the fall meeting in 2016.

Respectfully submitted, Larry Witzel


In 2015, Canadian Veterinary Medical Association representative Dr. Pat Burrage was elected to continue

as Board Chair. Saskatchewan Stock Growers Association representative Mark Elford was re-elected as Vice Chair. Maritime Beef Council representative John Tilley was re-elected as Finance and Audit Committee Chair. Canadian Cattlemen’s Association representative Pat Hayes was re-elected as Director at Large; and Livestock Markets Association of Canada representative Rick Wright was re-elected in the second role of Director at Large.

NEW GENERAL MANAGER

In June 2015, CCIA announced Anne Brunet-Burgess as the new general manager. Drawing on more than six years as general manager for a Canadian beef breed association and a decade of experience in livestock operations as a cattle owner, Anne will provide leadership to CCIA’s team and reinforce the strong relationships with key stakeholders to support the next steps in developing a fully-functional livestock traceability system in Canada.

NEW HEAD OFFICE LOCATION

The building in which CCIA’s former head office was located was sold in November 2014. After investigating a variety of options to relocate, CCIA selected a new head office site that rationalizes the square footage needs of the organization while reducing the overall office space cost per year. The new office meets CCIA’s team needs in an easy-to-access, meeting-friendly location with ample, free parking at 7646 – 8 Street N.E., Calgary, Alberta.

TAG DISTRIBUTION

In February 2015, CCIA celebrated the successful completion of its first year as the sole distributor

and logistics provider for approved CCIA RFID non-breed specific beef and Limousin breed tags.

In February 2014, CCIA streamlined tag data and tag distribution processes for the approved tag dealer network as well as non-breed specific beef producers by means of a quick and easy-to-use, direct-to-buyer tag web store at tags.canadaid.ca and toll-free order desk services at 1-877-909-2333 and [email protected] available Monday through Friday from 7 a.m. to 5 p.m. MST.

NATIONAL TAG RETENTION PROJECT

By the end of 2015, the Tag Retention Project Manager will have completed the mature cow scans. Within the early months of 2016, the Tag Retention Project Manager will summarize and analyze the mature cow data for tag retention across all herds, tag loss by herd and tag brand as well as tag readability.

In early 2016, CCIA’s Tag Retention Project Committee will prepare and submit a funding application requesting federal government support to refocus the project to extend beyond March 2016. In late spring 2016, CCIA will share the preliminary results for the mature cow update by media release and joint communications with industry and governments. CCIA anticipates the final analysis and project report to be completed in late spring 2016, with a nation-wide communication outreach to follow.

In 2016 the high priority projects for CCIA will be assisting industry on implementing the Cattle Implementation Plan, increasing awareness of the on line Tag Store and distribution center. CCIA will be developing a strategy plan for the future of the agency to address the ever changing and requirements from both industry and government.

CCIA REPORT


Financial REPORTS

DETAILED 2015 ACTUAL OPERATING STATEMENT

INCOME EXPENSES

FEES INSURANCE 737.64

2014 ONTARIO 4530.81 MILEAGE 1334.30

MOUNTAIN 1500.00 MLMA 4500.00

SASK 8000.00 CONFERENCE CALLS 584.26

HARTFORD 3000.00 ADVERTISING 464.10

2015 ALBERTA 12694.27 OTTAWA MTG EXP 1767.46

SASK 8000.00 JAN MEETING EXP 2750.50

HARTFORD 3000.00 CONVENTION MTG EXP 5370.88

MOUNTAIN 1500.00 AUG MEETING EXP 2424.00

ONTARIO 4555.76 DIRECTOR EXP (2014) 1687.88

MANITOBA 6500.00 WEB EXPENSES 2014 550.00

FEES SUB-TOTAL 53280.84 WEB EXPENSES 2015 570.00

MLMA 4500.00 RW ADMINISTRATOR FEE 13333.00

CONVENTION PROFIT 15227.56 RW ADMINISTRATOR FEE 16000.00

DTN 2014 8952.48 RW DTN ADMIN FEE 2014 4583.00

DTN 2015 6500.00 RW DTN ADMIN FEE 2015 5500.00

TOTAL 88460.88 TOTAL 62157.02 I2015 PROFIT: 26303.86

OUTSTANDING 2015 A/R AT DEC 31, 2015 OUTSTANDING A/P

SASK FEES 2014 5000.00

DTN 6500.00

ONTARIO 4555.76

MANITOBA 6500.00 PD

HARTFORD 3000.00 PD

SASK FEES 2015 8000.00

MOUNTAIN 1500.00 PD

CONVENTION PROFIT SHARE 15227.56 PD

TOTAL 50283.32 0.00


Financial REPORTS

LMAC 2015 BALANCE SHEET

INCOME EXPENSESFEES 24725.08 INSURANCE 737.64

DTN 8952.48 MILEAGE 1334.30

MLMA (CONV) 4500.00 MLMA (CONV) 4500.00

CONFERENCE CALLS 584.26

ADVERTISING 464.10

OTTAWA MTG (R.B.) EXP 1767.46

DTN ADMIN (2014/15) 10083.00

DIR EXP (2014) 1687.88

WEB EXPENSES(2014/15) 1120.00

JAN MEETING EXP 2750.50

CONVENTION EXP 5370.88

AUG MEETING EXP 2424.00

ADMINISTRATOR(2014/15) 29333.00

TOTAL 38177.56 TOTAL 62157.02

OPENING BALANCE JAN 1, 2015 64614.26

INCOME 38177.56

EXPENSES 62157.02

40634.80CHEQUES NOT CLEARED 30923.14

BANK BALANCE DEC 31/15 71557.94


Saturday, January 17, 2015 Royal Executive Hotel, Calgary

In attendance: President Ken Perlich, Vice President Scott Anderson, Directors: Larry Witzel, Brock Taylor, Rick Wright, Stewart Stone, Rob Bergevin, Bryan Danard, Peter Raffan.

Regrets: Past President Jim Able, Bob Blacklock

The Meeting was called to Order at 8:00 A.M.

President Perlich established that there was a quorum present and brought greeting’s from the Association. The agenda was reviewed and accepted; meeting books were distributed to the Board Directors containing information and reports required to the meeting.

The minutes from the May 23, 2014, Board of Directors Meeting in Regina were reviewed.

Moved by Brock Taylor, seconded by Stewart Stone that the minutes of the May 23, 2014 be approved as presented. (Carried)

The minutes of the 2014 LMAC General Annual Meeting May 24 2014 held in Regina were reviewed.

Moved by Stewart Stone, Seconded by Peter Raffan, that the minutes of the 2014 LMAC General Annual Meeting be approved as presented. (Carried)

The following action items from the previous meetings were discussed.

Incorporation: Stewart Stone reported that he could not find were LMAC had been incorporated and if they LMAC had been in the past then the incorporation documents have expired. There was a long discussion on the benefits and possible drawbacks of LMAC incorporating. It was suggested that LMAC look into registering as a non-profit corporation. It was decided that Stewart Stone would look further into the non-profit registration and report back to the next meeting. It was suggested that if there was an organizational status change for LMAC that it should be presented and approved by the membership at the Annual Meeting.

Auditor: Stewart Stone reported that in the past LMAC was supplied a “notice to reader” and not an audit from

Nosal and Nosal. He explained the difference between and audit and a notice to reader. He suggest that the $1800.00 fee was probably for a “presentation format” that was really not required. He recommended that LMAC form a finance committee to review the financials and if necessary the finance committee could recommend having a third party review the financials.

The board of directors requested that a more detailed financial report be prepared for presentation than the ones presented in previous years.

Moved by Stewart Stone, seconded by Peter Raffan that LMAC form a finance committee to review the financial business of LMAC and recommend to the Board of Directors and the membership the approval of financial reports. (Carried)

Executive Secretary Rick Wright reported that LMAC currently operates with a singular signature on all LMAC checks. Due to the structure of the organization it would be nearly impossible to change the current procedure. He suggested that approval from the President should be required if an individual check is over a certain amount.

Moved by Rob Bergevin, seconded by Larry Witzel that the LMAC President approves any check over $3000.00. If the President were not available then approval from the Vice President would be required. Authorization via e-mail would be sufficient. (Carried)

GST Number: Rick Wright reported that he had spoken to Revenue Canada regarding filing for GST. He presented information from the Revenue Canada web site regarding GST and non-profit organizations. He reported that only Livestock Marketers of Sask have a GST number the rest of the provincial associations do not have GST accounts. He stated that if LMAC was to file for GST we might have to charge GTS on our membership fees. That may put the spot light on our members. We would also have to charge GST on our convention registrations as well. There was great deal of discussion on the pro’s and con’s of obtaining a GST number. The reviewed the documentation from Revenue Canada and the majority of the board member felt that our membership services qualified for “exemption” under Revenue Canada Website RC 4081 page 12. If so this would bring the LMAC annual revenue under the $50,000 per year threshold.

Moved by Larry Witzel, seconded by Bryan Danard that LMAC does file for a GST number at this time. (Carried)

LMAC Board of Directors Meeting


Director’s Liability Insurance: Rick Wright reported that he had received a quote for Directors Liability Insurance from Great American Insurance Company through Andrews Agencies in Manitoba.

$1,000,000 liability limit= $737.64 with tax$2,000,000 = $1105.92 with tax$5,000,000= $1,842.48 with tax Andrews recommended this insurance rather than Errors and Omittance insurance. They felt there was no need for O & E insurance because LMAC does not sell product or work as a vendor of services.

There was a very detailed discussion on the topic of D & O insurance. Many of the directors felt it was absolutely needed while others felt that we would never be able to collect the insurance.

Andrews provided the following information as to what the policy would cover.:

Directors and officers liability Insurance (often called D&O) is liability insurance payable to the directors and officers of a company, or to the organization(s) itself, as indemnification (reimbursement) for losses or advancement of defense costs in the event an insured suffers such a loss as a result of a legal action brought for alleged wrongful acts in their capacity as directors and officers. Such coverage can extend to defense costs arising out of criminal and regulatory investigations/trials as well; in fact, often civil and criminal actions are brought against directors/officers simultaneously.

Directors and officers insurance is provided so that competent professionals can serve as supervisors of organizations without fear of personal financial loss. Directors are typically not managing the day-to-day operations of the organization and therefore cannot ensure that the organization will be successful; further, business is inherently risky.”

After a lengthy discussion, Rick Wright was asked by the board to acquire a copy of the policy so that the Board Members could get a better understanding of the coverage.

The decision on whether or not to purchase the insurance was deferred to the next meeting.

Rick Wright gave a brief Executive Secretary report.

He advised the Board that membership lists were up-to-date.

The LMAC website had been updated. There was a lot of information on the old site that was out dated or invalid.

A Facebook page has been developed “Lmac Canada”

The market reporting agreement with DTN has been renewed and DTN concerns about lack of current postings in the past have been dealt with.

The majority of communication with the membership will be done via e mail in future.

Some LMAC footage of the Auctioneers Contest at Calgary was sold to a German TV station.

Financial Reports:

A financial report for 2014 was presented to the board with a complete breakdown of revenue and expenses.

The report contained accounts payable of $18,665.00

Moved by Larry Witzel, seconded by Rob Bergevin; that the Board authorize the payment of the accounts payable listed on the financial report.

Rick Wright presented a budget for the 2015 LMAC business operations. Moved by Stewart Stone, seconded by Scott Anderson that the Board of Directors accepts financial report and budget presented. (Carried)

Membership Review: The Board of Directors reviewed the Provincial membership lists on the LMAC website. There were no errors or omissions reported. Each of the Provincial membership fees was reviewed and a discussion followed on how each of the different provincial assessments was determined. It was decided to leave the current membership fees in place for 2015.

LMAC Board of Directors Meeting (CONT’D)


Board Orientation: Rick Wright gave a presentation on Board Governance and Board Member’s Responsibilities. He reported that until now there was not written information for new or existing board members to use a reference material. He presented a “Code of Ethics” and “Duties of Directors” paper for review and discussion.

After a review and discussion by the Board, there were some minor changes to the wording recommended. The board agreed that as a National organization the board members require some guidance as to their duties and new members to board should have a clear understanding of their responsibilities.

Moved by Peter Raffan: seconded by Bryan Danard that the amended version of the “Code of Ethics” and “Duties of Directors” be presented at the next meeting for approval and adoption by LMAC. (Carried)

Current By-Laws and Constitution: The current LMAC constitution and by-laws were re-written and adopted in 1996. It was reported that some of the requirements are out of date and the document should be reviewed.

After reviewing the current constitution and by-laws the following changes were recommended.

Moved by Scott Anderson, seconded by Brock Taylor: That the Mission Statement be totally rewritten and consolidated to reflect the current membership and better describe what LMAC is. (Carried)

The following changes to the constitution were recommended.

Moved by Stewart Stone, seconded by Larry Witzel;

That position of 2nd Vice President is eliminated.

Also that in the event that the current President is an appointed member from the Province and the Provincial member changes their appointment, the President would remain the President to the end of their respective term in office.

The position of Past President would be would be for a 1 year term. (Carried)

Moved by Peter Raffan, seconded by Rob Bergevin;

The title of secretary be changed to Executive Administrator.

That duties of the Administrator’s position be re-written to better reflect the current job description. (Carried)

There were other minor housekeeping items that needed to be updated in the existing constitution. The Board authorized Rick Wright to make the necessary changes along with the above changes and have the new constitution ready for review at the next meeting. Once approved by the Board of Directors, the changes will be presented to the membership for approval at the 2015 Annual Meeting.

LMAC Travel Policy: Executive Secretary Rick Wright reported that currently LMAC has no written travel policy or guidelines for what expenses can be claimed by directors for travel expenses. He presented a potential “Travel Policy” and a new expense claim form for the Board to review. He also reported that many of the directors do not claim expenses for all of the authorized meetings that they attend. This makes it very hard to budget and project LMAC expenses.

Moved by Scott Anderson, seconded by Rob Bergevin: That LMAC Board of Director’s recommend to the LMAC membership that they approve and adopt at the 2015 Annual Meeting the “Travel Policy” presented as this meeting. (Carried)

LMAC Website: Currently changes to the LMAC website are being made by Kevin Wideman from Waterloo, Ont. Any changes that have to be made have to be made through him at a fee of $ 50.00 per hour. Many changes have been made in the past 6 months to update the site and draw more traffic to the site. Approx. $850 has been spent on changes in 2014. The Board reviewed all of the changes and additions made to date. Rick requested the board to approve funds to redevelop the site so that changes could be made directly by LMAC. This would allow LMAC to make regular updates and keep the site fresh. He suggested that it might lead to an opportunity for advertising sales, which could produce revenue for LMAC in the future. The Board’s review of the current changes was positive. Bryan Danard suggested that the home page information be changed to reflect the modern LMAC and its membership.

Moved by Bryan Danard, seconded by Rob Bergevin; That Rick Wright get quotes from vendors to make the necessary upgrades to give LMAC complete control of their own website and present these quotes at the next meeting for review. (Carried)


Tagging Sites: Ken Perlich and Rick Wright reported on the “Tagging Site” issue. Larry Witzel along with Perlich and Wright are representing LMAC on a committee that is working on a formal presentation for the “Regulatory Consultation” process with CFIA.

LMAC will be recommending that current regulations regarding tagging stations be repealed. The will recommend that intermediate sites such as auction markets and buying stations be allowed to receive untagged cattle. Cattle without tags would be tagged at the intermediate site with either the producer’s tag or tags supplied by the intermediate site from their inventory. The tag numbers applied to the cattle would then be reported to the CLTS/CATS by the site within 7 days. LMAC will also be asking for a 5% tolerance for missing tags on cattle delivered to an intermediate site. LMAC will also be recommending that the responsibility of livestock without tags would be the responsibility of the owner of the cattle, NOT that of the market, buyer or transporter.

Movement Reporting: Larry Witzel and Rick Wright reported that Industry partners are still supporting the Cattle Implementation Plan which supports group movement reporting via the use of manifests for livestock delivered to auction markets and buying stations. CFIA continues to pressure industry to scan individual animals arriving at these sites. An industry delegation will be going to Ottawa to meet with regulators to discuss this issue and re-enforce that the marketing industry with the support on 17 provincial and national industry partners are not prepared to scan individual animals.

Preventative Control Plans: A written report from J. Belinko. While attending a CCIA compliance and enforcement committee meeting, LMAC representatives Witzel and Wright heard CFIA representative Eric Aubin refer to Preventative Control Plan requirements. Mr. Belinko a former AAFC employee was asked to do a report for LMAC. The report was presented to the LMAC Board of Directors. President Perlich advised that in his opinion LMAC members would not be affected by these requirements. The Board reviewed that report and asked for more information at the next meeting.

2014 Convention Review: The 2014 convention was reviewed along with the final financial report. LMAC’s share of the profits was $14,707.56. A letter from LMS was distributed to the Directors. There was a lengthy detailed discussion on the hiring of an independent vendor to organize and run the convention. The responsibilities of the Host and LMAC were reviewed and discussed. The liabilities of the host and LMAC were also discussed. Currently LMAC is only responsible for $1000.00 of any loss, while expecting 50% of any profits. It was suggested that the Provincial Organizations be the host and work with member markets to the host the auctioneering events, rather than an individual market having the responsibility of hosting the entire event.

Larry Witzel commented that, years ago, a “Convention Handbook” had been made available to the host, which helped set out the responsibilities of each party and timelines to follow for the organization of the convention. Rick Wright said that he had made the original handbook after the 1997 convention in Winnipeg and offered to develop a new handbook on a “jump drive” that could help future convention hosts.

Moved by Rick Wright, seconded by Rob Bergevin: That if a host committee finds it necessary to hire an independent vendor to assist in organizing or running of the convention, that any costs over $2500.00 come out of the host committee’s share of the profits unless previously approved by the LMAC Board of Directors.

That a new “Convention Handbook” be developed that clearly states the responsibilities and liabilities of both the host and LMAC when hosting the LMAC convention. This handbook would clearly state LMAC’s expectations of the host. This handbook would define which parts of the convention that LMAC has control over and which parts are left up to the host committee. (Carried)

LMAC Board of Directors Meeting (CONT’D)


2015 Convention: The 2015 convention and auctioneering championships will be held in Winnipeg May 28, 29 & 30, at the Winnipeg Airport Hilton and Winnipeg Livestock Sales. The Man/Sask auctioneering competition will be held in conjunction with the National Event. There was a discussion on speakers and a theme. The decision was deferred until a February conference call. The Board approved the following list of nominations for judges for the competition. B.C: Peter Raffan, Alberta: Bryan Danard, Saskatchewan: Brian Jacobson, Manitoba: Clive Bond, and Ontario: John Meilhausen, along with 2014 Champion Shawn Gist. Master of Ceremonies at the Competition: Danny Skeels. The rest of the officials will be named at a later date.

Rob Bergevin agreed to order the Belt Buckles from Jones Boy’s and talk to them about their sponsorship. He will also look after the Stetson/Roper sponsorship. The Board agreed to help with the National Sponsors, which will be assigned to the members at the conference call meeting.

It was decided to leave the registration fees for the 2015 convention at $250 per person with no spousal discount this year. Host Committee members Scott Anderson, Brock Taylor and Rick Wright advised that the LMAC convention local sponsorship drive conflicts with the MLMA annual golf tournament which is the Manitoba association’s major annual fund raiser. The local committee didn’t feel that they could approach the same local sponsors for both events when they are only a few weeks apart. They requested that a different profit sharing formula be developed for this year, which would allow the local sponsors both events for one price. They felt that local sponsors would choose the Manitoba event over the LMAC event if their budget were limited. If all of the sponsorship money was used for LMAC, then the golf event would probably show a loss. After some discussion, some of the Board Members felt that they would be setting a precedent and were not prepared to respond to Manitoba’s request.

Rick Wright asked if the Board of Directors meeting could be held at 2:00 P.M. on Thursday, May 28. Time restraints in the past have negatively affected the Board Meetings for the past few years. He felt that having the meeting in the afternoon would give the Board enough time to discuss the items on the agenda and allow the board members to take part in all of the convention events planned. All of the board members agreed that they would make their best effort to attend the Thursday meeting.

Brennin Jack had requested that LMAC consider having Kristen Parman, VICE PRESIDENT of MEMBERSHIP SERVICES for LMA take part in the 2015 convention as a judge in the auctioneering championship. During his travels to the LMA events, he felt that LMA was interested in reconnecting with LMAC. After much discussion, the board felt that there were enough qualified judges in Canada. There was still tension around the table over LMA’s support of R-Calf during the BSE crisis. It was decided to send an invitation to LMA to attend our convention, however there would be no financial compensation from LMAC.

Committee Review: The following committees and representatives were established for 2015.

CCIA Representative – Rick Wright a. CIP Larry Witzel b. Compliance and Enforcement – Ken Perlich, Larry Witzel, Rick Wright c. Movement Reporting - Rick Wright, Larry Witzel d. Tagging Sites - Ken Perlich, Larry Witzel, Rick Wright

IGAC - Larry Witzel (alternate: Rick Wright)

Auctioneering Competition: Rick Wright, Rob Bergevin, Peter Raffan

Hall of Fame: Mike Fleury, Jim Abel, Ken Perlich

Finance: Stewart Stone, Ken Perlich, Scott Anderson

Animal Welfare: Brock Taylor

CCA: Scott Anderson, Rick Wright

Electronic Sales: Bryan Danard

Communications: Rick Wright, Rob Bergevin, Bryan Danard

Labour: Stewart Stone, Ken Perlich

Convention: Larry Witzel, Scott Anderson, Rob Bergevin,

It was decided that the Board would meet via conference call in February. Rick Wright to set up the call.

The meeting adjourned at 4:30 P.M.


May 28, 2015 – Winnipeg, Manitoba

Attending: Rhett Parks, Scott Anderson, Larry Witzel, Mark Canart, Stewart Stone, Bryan Danard, Ken Perlich, Brock Taylor, Peter Raffan, Brock Taylor, Rob Bergevin, Rick Wright

Regrets: Jim Able, Past President

President Ken Perlich called the meeting to Order at the Winnipeg Hilton at 1:05 P.M.

A quorum was established. Stewart Stone, advised the Board that he would be resigning from his position on the LMAC board of directors effective May 28, 12015. He advised the board that he has been elected as the President of the Western Canadian Agribition and that the time commitment was too demanding to continue on both boards. Ken Perlich thanked Stewart for his contributions to LMAC and invited him to take part in the meeting. Stewart advised the Board that Rhett Parks would be the appointed delegate from Saskatchewan until further notice.

John Ross, Lucielle McFadden, and Mark Bergham attended the meeting on behalf of CFIA and AAFC. They gave a presentation regarding the Proposed Federal Livestock Identification and Traceability Regulations. This presentation was part of the second round of consultation process with industry. The presentation lasted approx. 45 minutes with discussion lasting 3 hours. LMAC representatives enforced the LMAC position on traceability. An official response to CFIA is attached to the minutes. The Minutes of the Jan 17, 2015 Board of Directors Meeting in Calgary were reviewed. The following action items were discussed.

Incorporation: Stewart Stone and Ken Perlich both gave follow up reports on Incorporation process and the board discussed the merits as well as the disadvantages of incorporating LMAC. The Board decided to continue to pursue incorporation. Ken Perlich is to report at the next meeting.

Auditor: The Board decided not to renew a contract with an Auditor.

Moved by Brock Taylor, Seconded by Mark Canart: That a Finance Committee be formed to review the financial statements and prepare a “notice to reader” for the annual meeting. The Finance Committee would have the power

to order a complete audit by an independent third party if required. (Carried)

Director Liability Insurance: The topic of Liability insurance for the LMAC directors was discussed in detail.

Moved By Rob Bergevin. Seconded by Bryan Danard: That LMAC purchase $2,000,000.00 of liability insurance based on the quote received from Andrews Agencies of $1105.92 for the next year. (Carried)

Convention Manual: The executive administrator was asked to prepare an updated Convention Manual to assist future hosts of both the convention and the auctioneering championship. The manual would clearly define the expectations and responsibilities of both the host and LMAC.

The topic of profit sharing of convention surpluses was discussed. Currently, LMAC expects 50% of the profits but only assumes the first $1000.00 of losses. The Board decided to review this topic at the next meeting.

Rick Wright presented the Financial Statements 2014 for the Board’s review.

Moved by Peter Raffan, Seconded by Bryan Danard: That 2014 Financial Statements be presented and recommended for approval at the Annual Meeting on May 30, 2015. (Carried) The topic of Membership and Fees for 2015 was discussed. Each provinces membership fee was discussed. Alberta and Ontario pay on per head fee, while B.C., Saskatchewan and Manitoba pay a flat annual rate. The discussion was centered around as to who should establish the annual fee, LMAC or the Province. It was decided that the board members should discuss fees with their provincial organizations and report back at the next meeting.

The Board of Directors received a letter from Livestock Marketers of Sask. regarding their annual fees. Originally LMS had sent a check for 50% of profits from the 2014 convention to LMAC. After that LMS decided that $ 8000.00 of the check should cover their 2014 LMAC membership fees. The Board had responded that the profits from the convention and membership fees were totally separate items, and authorized the administrator to show LMS’s 2014 membership fees to be shown as an account receivable on the financial statement. LMS’s response was a check for $3000.00 for the 2014

LMAC Board of Directors Meeting


membership. After a lengthy discussion the Board authorized the administrator to credit LMS with $3000.00 payment and show the $5,000.00 as outstanding.

The Board reviewed the updated Code of Ethics for LMAC. Moved by Scott Anderson, Seconded by Brock Taylor that new LMAC Code of Ethics be approved and posted on the LMAC web site. (Carried)

The updated LMAC By-Laws and Constitution was presented to the Board for review. Moved by Larry Witzel, seconded by Mark Canart: That new LMAC By-laws and Constitution be adopted and approved as presented and posted on the LMAC website. (Carried)

The new LMAC travel policy paper was presented for review for the second time. Moved by Brock Taylor seconded by Peter Raffan. That the LMAC adopted the travel policy was presented. (Carried)

Ken Perlich reported on the Tagging Site Regulations. These regulations will fall under the proposed Regulatory Changes that were discussed with the government representatives.

The Board reinforced their support that:1. Markets be allowed to receive untagged cattle.2. That owner of the cattle be responsible for any AMPs 3. That Intermediate sites be allowed to tag livestock

with tags from their own inventory and transfer the ownership of the tag to the owner of the cattle.

4. That every effort will be made to tag livestock without tags before they leave the intermediate site but that there should be a tolerance of 10% for missing tags.

5. That auction markets, buying stations, truckers and buyer not be fined for handling livestock that have lost their tags or do not have tag. That sole responsibility for CCIA tags be on the owner of the livestock.

6. That it not be mandatory that auction markets and buying stations be CCIA tag dealers, when applying replacement tags.

Rick Wright reported that the convention in Winnipeg was ready to proceed that evening. There are approx. 150 registered conventioneers and 30 auctioneers. Sponsorship support was above expectations with great support from the Manitoba members and their suppliers.

The 2016 convention was discussed. Following the annual rotation it is Ontario’s turn to host. Larry Witzel the president of OLAMA, indicated that Ontario would host. It was agreed to set the dates for the last weekend in May26-29, 2016. Rick Wright reported that Kevin Mcarter from Burssels Livestock

had asked if Brussels could be considered as the host for the auctioneering championships in 2016. Rick reported that Mark and Cindy Ferraro the owners of Brussels along with Kevin Mcarter were in attendance at Winnipeg to promote Brussels and learn about the convention. The Board discussed the possibility of hosting the convention in Waterloo and the Auction in Brussels.

Moved by Larry Witzel, Seconded by Scott Anderson: That the 2016 LMAC Convention be held in Ontario, May 26 -29 2016. The dialogue be opened with Brussels Livestock about hosting the auctioneering championships and representatives from OLAMA make recommendations as to a host venue for convention central. (Carried)

Rick Wright reported that LMAC has been invited to do a presentation at the National Farm Animal Care Council meeting in Ottawa in June. He advised that he had participated in a conference call earlier. He was concerned that NFAC C felt there was a need for NFACC to develop animal handling guidelines for auction markets and livestock transportation recommendations. He had reported to the group that LMAC has “a good handling” program and that their members have access to a new up-to-date handling video. He advised NFAC that LMAC members take humane handling very seriously. Rick advised LMAC that he would not be able to attend the meeting and asked for volunteers.

Moved by Stewart Stone, Seconded by Larry Witzel: That LMAC send a representative to the National Farm Animal Care Council meeting in Ottawa in June to represent LMAC. (Carried)

Rob Bergevin volunteered to represent LMAC at the meeting. It was suggested that Rob use the LMS video in his presentation.

2015 LMAC Board of Directors: The following are appointed by the Provincial member associations:

Mountain Markets: Peter Raffan – Mark Canart Alternate Alberta Auction Marts: Rob BergevanLivestock Markets of Sask: Rhett Parks Manitoba Livestock Marketing Assoc.: Scott AndersonOntario Livestock Auction Markets Assoc.: Larry WitzelDirector at Large Bryan Danard/Rick Wright both expire in May 2016Past President Ken Perlich: expires 2016Three Directors at Large (2 year) to be elected at LMAC Annual Meeting May 30/2015.

Moved by Brock Taylor the meeting be adjourned. (Carried)


2015 LMAC

Annual MeetingMINUTES

May 30, 2015 – Winnipeg Airport Hilton, Winnipeg, MB

Present: 158 persons in attendance

President Ken Perlich welcomed everyone to the meeting and established a quorum.

President Perlich, at the Board of Directors’ recommendation, made the motion that Scott Anderson of Winnipeg be appointed as the new LMAC President for a two-year term. Seconded by Rick Wright. (Carried)

Scott Anderson took over as chair of the meeting.

Motion (Brock Taylor, Jim Abel) that the minutes of both the May 23, 2014 Board of Directors Meeting and the May 24, 2014 LMAC Annual Meeting be adopted as circulated in the Annual Report. (Carried)

Rick Wright, LMAC Executive Administrator, gave the financial report. He advised the membership that an LMAC Finance Committee has been struck, and that they will review the financials of LMAC on a regular basis, replacing the notice to reader provided by Nosal and Nosal.

Motion (Stewart Stone, Mike Fleury) that the financial report and financial statements circulated in the Annual Report be approved. (Carried)

Rick Wright gave a brief report on the previous day’s meeting with representatives of CFIA and AAFC. The meeting centred around traceability and proposed regulation changes that include movement reporting and tagging stations.

Motion (Larry Witzel, Rob Bergevin) that Rick Wright be appointed to the position of Executive Administrator of LMAC for the following year. (Carried)

The president reported that the LMAC Board of Directors had requested that the Executive Administrator update the LMAC Constitution, By-Laws and Mission Statement. The Board of Directors had also recommended that a Board Governance Policy and LMAC Travel Policy be developed.

The first draft of revisions to the constitution, by-laws and mission statement were presented to the Board of Directors in January of 2015. First drafts of the Board of Governance and Travel Policies were also presented at that time. The Board reviewed the information presented and requested that approved changes be made and presented at the May, 2015 meeting. He outlined some of the major changes.

Motion (Scott Anderson, Peter Raffan) that the membership accept the Board of Directors’ recommendation that the new LMAC constitution, by-laws and mission statement be adopted as presented. (Carried)

Motion (Bryan Danard, Stewart Stone) that the membership approve the Board of Directors’ recommendation that the new LMAC Board of Governance be adopted. (Carried)

Motion (Gene Parks, Allan Munroe) that the membership approve the Board of Directors’ recommendation that the new LMAC Travel Policy be adopted. The remuneration levels will be reviewed on an annual basis. (Carried)

Provincial Appointments for the next year were confirmed. Larry Witzel, Ontario; Scott Anderson, Manitoba; Rhett Parks, Saskatchewan; Rob Bergevin, Alberta; Peter Raffan, British Columbia.

Directors-at-large for the next year are Bryan Danard and Rick Wright.

There are three two-year terms open on the Board of Directors. The following LMAC members were nominated from the floor: John Arnold, Alberta; Brock Taylor, Manitoba; Steve Spratt, Ontario; Craig Jacklin, Alberta; Kevin McArter, Ontario; Jim Abel, Alberta; Allan Munroe, Manitoba.

Motion (Scott Anderson, Mark Canart) that an election be held by secret ballot. Each member would be allowed to write a maximum of three (3) names per ballot. (Carried)

Melinda German and Morris Olafson were appointed as scrutineers.


The following were elected as directors-at-large for two-year terms: Kevin McArter, Jim Abel, and Brock Taylor.

Moved (Rob Bergevin, Peter Raffan) that ballots be destroyed.

It was announced that the 2016 LMAC convention and auctioneering championships would be held in Ontario with a location to be determined at a later date.

There were no provincial reports or new business.

Stirling Fox of JBS Foods Canada gave a very interesting presentation on the history of JBS. He talked about consumer demand and traceability from the JBS perspective. He gave some insight into his opinion as to where the market was headed in the next 12 months.

Jerry Klassen, an independent market analyst who pens a monthly column for the Canadian Cattlemen Magazine, gave a detailed market outlook for the fall of 2015 and the spring of 2016.

Ryder Lee from the Canadian Cattlemen’s Association talked about sustainability in the cattle industry. What is it and what role do the auction markets play?

Ted Power and his team from Viewtrak Technologies gave a very upbeat presentation on BIX and advancements in technology available to auctions and dealers. He also addressed movement reporting and Viewtrak’s vision on data information movement.

Members were reminded that LMAC annual reports were included in their registration kits and that they included committee reports and other information on LMAC. They were also reminded that convention information, competition results, photos, membership lists and other important LMAC information is available on the LMAC website. (www.lmacmarkets.ca)

Motion (Jim Abel) that the meeting be adjourned.

LMAC Board of Directors LMAC MAKES A DIFFERENCEThe Livestock Markets Association of Canada’s Board of Directors represents the livestock marketing industry on a number of issues that support the sustainability of our industry.

The LMAC is made up of five appointed Directors, one from each province west of Quebec and five Directors-at-Large elected by the membership at the Annual General Meeting. The Executive is appointed by the recommendation of the Board of Directors, with approval from the membership. The LMAC Board of Directors meets in person twice per year and deals with committee meetings and other issues on conference calls. Some of the Board Members serve on external committees such as Canadian Cattle Identification Agency and IGAC. LMAC is always looking for new Directors to fill the Director-at-Large positions on the Board. If you are interested in serving the marketing industry on the LMAC Board, please contact Scott Anderson or Rick Wright about letting your name stand. This is an excellent opportunity to work with and become one of the marketing industry’s leaders. Be a leader not a follower. This year there are two Directors-at-Large positions to be filled at the AGM on Saturday morning.

SCOTT ANDERSON is the President of LMAC. He is a co-owner of Winnipeg Livestock Sales and the owner of Anderson Livestock. Scott has been on the LMAC board for the past seven (7) years. Scott also order buys livestock for the family business Anderson-Butler livestock. He has been very active in the MLMA and has hosted the LMAC Convention three (3) times. He is the Manitoba appointed delegate on the LMAC board. He is currently the MLMA president.

ROB BERGEVIN is the LMAC Vice–President. He is the co-owner of Foothills Auctioneers Inc. in Stavely, AB. He was first elected to the Board of Directors as a Director-at-Large. In 2014, he was appointed to the Board as the Alberta representative, replacing Bob Perlich. He hosted the 2013 LMAC Convention in Stavely/Calgary. He has participated in the LMAC Auctioneering Championship many times. He is currently the President of the Alberta Auction Markets Association.


KEN PERLICH is Past President of LMAC. From Lethbridge, Alberta, he is a partner in Perlich Bros. whom operate a large livestock auction market and auction company in southern Alberta. Ken is Past President of the Alberta Auction Markets Association and has been on the LMAC Board of Directors for the past seven (7) years.

BROCK TAYLOR has, for the last 13 years, owned and operated Taylor Auctions of Melita, MB, a family-run livestock business specializing in the testing of export cattle. He has also been involved in helping in the family farm sale business (Ross Taylor Auction Service) for the past 20 years. He has been on the LMAC board for two (2) years. He has served on the MLMA board for several years and is currently Vice President. Brock is a LMAC Director-at-Large.

RICK WRIGHT has been on the Board of Directors for over 25 years. He is the longest serving member on LMAC. He managed livestock markets for 28 years and has been an order buyer for the past seven (7) years. Rick is currently employed by Heartland Order Buying Co. in Manitoba. In 2014, he took over the Executive Administrator’s position at LMAC. He is also the administrator of the MLMA. Rick represents LMAC on a number of committees including the Canadian Cattle Identification Agency. Rick is a Director-at-Large and a Past President of LMAC.

LARRY WITZEL is the Owner-Operator of the Ontario Livestock Exchange in Waterloo, ON. Larry has been on the LMAC for over 20 years and is the appointed delegate from Ontario on the LMAC Board. He has served as both President of LMAC and OLAMA. He represents LMAC on the IGAC committee, and also serves on the CIP, Movement Reporting, Traceability, and Enforcement and Compliance committees. Larry is also a LMAC Past President.

PETER RAFFAN shares the duties of the Mountain Livestock Markets Association representative with Mark Canart on the LMAC Board of Directors. Peter is a second-generation livestock market operator and has been supporting LMAC for a number of years. This is Peter’s second year on the LMAC Board. Peter is a professional auctioneer and a partner in Valley Auctions in Armstrong, BC.

BRYAN DANARD is a partner and General Manager of the Calgary Stockyards Strathmore Ltd., and a partner in TEAM, The Electronic Auction Market. He has worked in the auction market business for 23 years. He is the current Chairman of the International Livestock Auctioneer Championship at the Calgary Stampede and has served on that committee for 13 years. The Calgary Stockyards hosted the 2013 LMAC convention and have been members of LMAC since 2013. Bryan was elected as a Director-at -Large in 2014.

JIM ABEL is the co-owner of the Stettler Auction Mart in Stettler, AB. He is a Past President of the Alberta Auction Markets Association. Jim is a member of the Hall of Fame committee. Jim has served three (3) terms as Director on AAMA, one (1) term as Vice, one (1) term as President, two (2) terms as Director on LMAC, and one (1) and a half terms as President. He currently sits on the LIS board, Alberta Beef Council as the AAMA representative. He has represented AAMA, and LMAC on many committees over the past 15 years. He was re-elected to the LMAC Board last year.

RHETT PARKS is the appointed delegate from the Saskatchewan Livestock Marketers Association. He is the owner-operator of Whitewood Livestock Sales. He has taken part in many LMAC auctioneering competitions. He was on the host committee for the 2014 LMAC Convention in Regina/Moosejaw. Rhett obtained worldwide recognition when a clip from his auctioneering at the LMAC competition in Strathmore was mixed by a “rap” producer; the video went viral on the internet.

KEVIN McARTER is the main auctioneer at Brussels Livestock in Ontario. He was elected as a Director-at-Large to the LMAC Board of Directors last year. As well as auctioneering, Kevin has a cattle feeding operation. He has been instrumental in the organization of this year’s convention in Ontario.


2015-16 LMAC

Membership ListALBERTABow Slope Shipping Association Lachie McKinnon · Brooks, AB Calgary Stockyards Strathmore Bryan Danard · Strathmore, AB Dryland Cattle Trading Corp. Ian Goodbrand and Graham Schetszle · Veteran, AB Foothills Auctioneers Inc. Rob Bergevin · Stavely, AB Innisfail Auction Market Danny Daines · Innisfail, AB Medicine Hat Feeding Co. Lyle Taylor · Medicine Hat, AB Olds Auction Mart Ltd. Dan Rosehill, Greg Sanderson - Olds, AB Perlich Bros. Auction Market Ltd. Bob Perlich · Lethbridge, AB Picture Butte Auction Market Erik Dunsbergen · Picture Butte, AB Provost Livestock Exchange Jerry Hewson, Dean Lawes - Provost, AB S.A.L.E. – Fort MacLeod Auction Allan Lively · Fort MacLeod, AB Stettler Auction Mart Jim Abel, Greg Hayden · Stettler, AB Thorsby Auction Mart Ltd. Chance Martin, Corey Lawrence, Jeff Fritz · Thorsby, AB VJV Rimbey Wes Skeels - Rimbey, ABVJV Beaver Lodge Don Fessler - Beaver Lodge, ABVJV Westlock Morris Thalen , Gary Jarvis - Westlock, AB Vold, Jones & Vold Auction Co. Ltd. Henry Thalen, Nanson Vold - Ponoka, AB VJV Dawson Creek Shawn Gist - Dawson Creek, BC Western Pride Auction Co. Ltd. Marc Jubinville · Bonnyville, AB

BRITISH COLUMBIA B.C. Livestock Producers Co-op Kevin Johnson · Kamloops, BC B.C. Livestock Producers Co-op Shawn Carter · Okanagan Falls, BC B.C. Livestock Producers Co-op Al Smith · Vanderhoof, BC B.C. Livestock Producers Co-op Wade McNolty · Williams Lake, BC

Canart Cattle Co. Mark Canart · Kamloops, BC Fraser Valley Auctions (1983) Ltd. Langley, BCMiane Creek Livestock Mike Nikolaisen - Armstrong, BC Patterson Auction Mart Connie Patterson - Dawson Creek, BCValley Auction Ltd. Don and Peter Raffan - Armstrong, BC VJV, Dawson Creek Shawn Gist - Dawson Creek, BC

MANITOBA 3 K Holdings Ltd. Darren Keown · Roblin, MB 007 Cattle Feeders Clive Bond · Elgin, MB Alert Agri Distributors Harvey & Jackie Dann - West Saint Paul, MB Anderson Livestock Scott Anderson – Winnipeg,MBBond Farms/AgLand Dana Johns · Kenton, MB Ben Fox - Dauphin, MB BAR M Stock Farms Brad & Lyle McDonald - Portage la Prairie, MB Brad Martin Livestock Brad Martin · Elkhorn, MB Cattlex Ltd. Ken and Andy Drake · Hamiota, MB Fraser Auction Service Ltd. Scott & Lori Campbell - Brandon, MB Gladstone Auction Mart Ltd. Tara Fulton · Gladstone, MB Grunthal Auction Market Robert Krentz, · Grunthal, MB Hamiota Feedlot Ltd. Larry Schweitzer · Hamiota, MB Heartland Livestock Brandon Keith Cleaver - Brandon, MB Heartland Livestock Virden Robin Hill · Virden, MB Heartland Order Buying Co. Rick Wright · Virden, MB Jay Jackson - Winnipeg, MB Killarney Auction Mart Allan Munroe · Killarney, MB

McDowell Stock Farms Darrell McDowell · Deleau, MB McSherry Livestock Farms Jeff McSherry · Teulon, MB Montgomery Stock Farms Keith Montgomery · Wapella, SK Norman Anderson & Sons - Souris, MB Penno Livestock Cliff Penno · Rivers, MB P. Quintaine & Son Jim Quintaine · Brandon, MB Ransom Cattle Co. Gord Ransom · Boissevain, MB Scott Bros. Livestock Clair Scott · Boissevain, MB South East Livestock Dave Penner · Winnipeg, MB Ste. Rose Auction Mart Myles Masson - Ste. Rose du Lac, MB Taylor Auctions |Ross and Brock Taylor · Melita, MB TJ Livestock Thor Jonasson · Oakview, MB Whitewood Livestock Sales Rhett Parks · Whitewood, SK Winnipeg Livestock Sales Scott Anderson · Winnipeg, MB

ONTARIO Aylmer Stockyards Inc. - Aylmer, ON Brussels Livestock Mark Ferraro · Brussels, ON Dave Carson Auctions Dave Carson - Listowel, OND. H. Hickson Limited Dave Denure · Campbellford, ON Kawartha Lakes Co-operative Auction Market Inc. - Woodville, ON Maplehill Auctions Ltd. Chris Pletch · Hanover ON Ontario Stockyards Inc. Wayne Small · Cookstown, ON Ontario Livestock Exchange Inc. Larry Witzel · Waterloo, ON Ottawa Livestock Exchange Steve Spratt · Greely, ON Parks Livestock of Canada L.L.L.P. John Nicholson · Milverton, ON Renfrew-Pontiac Livestock Ltd. - Codben, ON

Vankleek Hill Livestock Exchange - Vankleek Hill, ON

SASKATCHEWAN Candiac Auction Mart Kevin and Janet Czerwonka - Glenavon, SK Cowtown Livestock Exchange Tyler Cronkhite · Maple Creek, SK Edwards Livestock Centre Bruce Edwards · Tisdale, SK Gibson Livestock (1981) Ltd. Ryan Gibson · Moose Jaw, SK Greiner & Sons Livestock Ltd. Terry Greiner · White City, SK Heartland Livestock Sales Stewart Stone · Regina, SK Holdstock Livestock Roger Holdstock · Weyburn, SK Jameson Gilroy and B & L Livestock Bill Jameson, Todd Hudson - Moose Jaw, SK Johnstone Auction Mart Ltd. Scott and Wayne Johnstone - Moose Jaw, SK Just Livestock Lyal Fox · Prince Albert, SK Kelvington Livestock - Kelvington, SK Mankota Stockmen’s Weigh Co. Ltd. John Williamson · Mankota, SK Meadow Lake Stockyards Ltd. Brent Brooks · Meadow Lake, SK Miller Livestock/ Order Buy Co. Ltd. Deryl Miller · Saskatoon, SK Prairie Livestock Kirk Sinclair · Moosomin, SK Saskatoon Livestock Sales Michael Fleury · Saskatoon, SK Shaunavon Livestock Sales (88) Ltd.Ralph Oberle · Shaunavon, SK Spiritwood Stockyards (1984) Ltd. Brian Jacobson · Spiritwood, SK The Hartford (Associate Member) · Saskatoon, SK Whitewood Livestock Sales Rhett Parks · Whitewood, SK


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Visit with Ted Power at the convention to learn more!


2016 Canadian Livestock Auctioneer Championship Trailer

CO-SPONSORS:

The 2016 Canadian Champion will receive a full one (1) year use of a new Eby 20’ Maverick All Aluminum Gooseneck Livestock Trailer: retail value will be $ 25,000.00. The trailer will come fully equipped for farm and ranch use and logo’d with the Champion’s name and status, as well as sponsor information.

The trailer must be insured with all perils at new replacement cost coverage in the Champion’s name, showing T-Down Trailers Ltd. as the payee and plated in the Champion’s name in their respective province showing T-Down Trailers Ltd. as the lessor. The Champion will be responsible for these two costs. A written contract will be signed at the Convention agreeing to the terms and conditions, and arrangements will be made for delivery of the trailer.

At the end of the one (1) year term the Champion will agree to return the trailer to a designated Eby Dealership, or to T-Down Trailers Ltd. in clean condition with normal wear and tear, or will have first option to purchase the unit at a reduced rate from T-Down Trailers Ltd. Financing or a lease-to-own can be arranged on request.

A further option will be available to the Champion. If the Champion wishes to upgrade the trailer to a different unit with the intention of keeping the trailer in the future, he may do so by paying the upgrades at the beginning of the term and realizing the discount at the end of the one (1) year.

Ross W. Annett T Down Trailers Ltd.

Brooks, ABBlue Ball, PA


Gold SPONSORS


BEEF ILLLUSTRATED

CLARK BROS. CANADIAN LIVESTOCK

HENSALL CATTLE CO.

HOWATT TRUCKING

JEFF MCSHERRY LIVESTOCK

KAWARTHA LAKES COMMUNITY SALES BARN INC.

LES ENTREPRISES MAX FRIED INC.

MAR-DALE TRANSPORT

KEVIN DICKSON LIVESTOCK

SAUDER TRANSPORT

STEVE DICKSON LIVESTOCK


EXECUTIVE SECRETARYRick Wright

P.O. Box 1923 Virden, Manitoba

ROM 2COPhone: 204-748-7676

Fax: 204-748-2638Email: [email protected]

PRESIDENTKen Perlich

Perlich Bros Auction Market Ltd.Lethbridge, Alberta

T1J 4A2Office: 403-329-3101

Fax: 403-327-2288Email: [email protected]

Head Office

www.lmacmarkets.ca

Platinum SPONSORS

Diamond SPONSORS

Agribrands Purina/Cargill

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