HOLY FAMILY CATHOLIC SCHOOL · 1 HOLY FAMILY CATHOLIC SCHOOL PARENT ASSOCIATION HANDBOOK 2017-2018...
Transcript of HOLY FAMILY CATHOLIC SCHOOL · 1 HOLY FAMILY CATHOLIC SCHOOL PARENT ASSOCIATION HANDBOOK 2017-2018...
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HOLY FAMILY CATHOLIC SCHOOL
PARENT ASSOCIATION
HANDBOOK
2017-2018
9400 Neenah Avenue
Austin, Texas 78717
512-246-4455
www.holyfamilycs.org
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TABLE OF CONTENTS
Parent Association Mission Statement…Page 3
Relationship to the School…Page 3
Ethics and Integrity in Ministry (EIM)…Page 3
By-Laws…Page 4
Policies and Procedures…Page 8
Volunteer Process…Page 8
Check in/Sign Out…Page 8
Volunteering at School…Page 8
Money Handling Policy…Page 9
Copier…Page 9
Storage…Page 9
Computer…Page 10
School Resources…Page 10
Meetings…Page 10
Newsletter / E-Newsletter…Page 11
Responsibilities of Committee Chairpersons…Page 12
Description and list of Service Committees…Page 13
2016-2017 Fundraising Dates…Page 17
Description and list of Fundraising Committees…Page 18
Fundraising Roles and Responsibilities…Page 18
Contacts…Page 20
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MISSION STATEMENT
To administer parent volunteer programs with the school and to promote the spiritual, educational,
physical, and cultural welfare of the children of Holy Family Catholic School.
RELATIONSHIP TO THE SCHOOL
The Parent Association's (PA) goal is to provide service to the school, to enhance and complement the
daily functions of the school and to support the staff and faculty whenever possible. The PA exists for
two purposes: service to the school and fundraising. Their activities are all under the supervision of
the President and Principal and are often directed by the Development and Communications Offices.
ETHICS AND INTEGRITY IN MINISTRY (EIM)
On Jan. 1, 2002, the Catholic Diocese of Austin instated policies on Ethics and Integrity in Ministry
(EIM) for all employees and those volunteers who minister to youth or vulnerable adults in the diocese.
These policies were revised in August 2008. All clergy and paid staff, and all volunteers working with
youth and vulnerable adults, at any parish or Diocesan location, are required to complete an Application
for Ministry AND are required to attend an EIM workshop every three years. Please visit
www.austindiocese.org or contact Mrs. Guerra at [email protected] for more information.
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BY-LAWS OF HOLY FAMILY CATHOLIC SCHOOL
BLUE ANGELS PARENT ASSOCIATION
Article I – Name
This name of this organization shall be Holy Family Catholic School Blue Angels Parent Association. Article II – Purpose/Objectives
The objectives of the association shall be: 1. To administer parent volunteer programs with the school and
2. To promote the spiritual, educational, physical and cultural welfare of the children of Holy Family
Catholic School. Article III – Authority to Exist
The Holy Family Catholic School Blue Angels Parent Association shall exist through the authority of
Diocesan Policy #127, which states: “All organizations, programs and clubs, operating within a local
school must function within the policies of the school. They must first be approved by the Principal and/
or President under the auspices of the Principal and/or President. Any fundraising, management of funds
and disbursement of funds are under the authority of the Principal and/or President. Examples of such
organizations, programs and clubs include, but are not limited to, Parent organizations, athletic programs,
booster clubs, band, photography, and drama.”
Article IV – Membership
All parents or guardians of Holy Family students will be considered eligible for membership in the Parent
Association.
Membership is subject to payment of the annual dues per family. No person shall be an officer of this
association or vote at any meeting of this association without being a paid member. The PA Executive
Committee at the June Executive Committee meeting shall determine the dollar amount of dues.
Article V – Meetings
Section 1 –The Executive Committee shall meet monthly during the academic year except under
extraordinary circumstances.
Section 2 – The agenda for all regularly scheduled Executive Committee meetings shall be posted in
or near the school office 24 hours before said meeting. The President of the Parent Association shall
be empowered to set the date and hour of all said meetings. The President of the Parent Association
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and the Principal and/or President may agree to cancel a meeting under extraordinary circumstances.
Article VI – Executive Committee
Section 1 - The Executive Committee shall consist of the President, Vice President, Secretary and
Treasurer. In addition, the president of the Silver Angels Grandparent Association will serve as a
permanent, non-voting member of the Executive Committee.
Section 2 – These officers shall be elected via electronic ballot available in the E-Newsletter beginning in
March, through April; election results to be announced in April (exact dates to begin accepting
nominations, posting the ballot, and announcing the results will be determined yearly by the current
Parent Association Executive Committee).
Section 3 – The term of office shall be one year. No officer shall hold the same office for more than two
consecutive terms.
Section 4 – No association member, nor the spouse of an association member, who is a staff member of
Holy Family Catholic School or who is a member of the NCCSC – Holy Family Catholic School Board
of Advisors is eligible for an Executive Committee Office. Article VII – Duties of Officers
Section 1 – The President shall preside at all meetings of the Association and of its Executive
Committee. The President shall perform such duties as are incumbent on this office. The President is an
Ex-Officio member of all committees except the Nomination Committee.
Section 2 – The Vice President in the absence of the President shall perform all duties of the
President. Additionally, the Vice President shall perform any necessary duties delegated by the
President. The Vice President shall also function as Parliamentarian.
Section 3 – The Secretary shall record the minutes at all meetings of the Association and of its
Executive Committee. This person shall be responsible for the correspondence of the Association and
shall perform other duties as may be requested by the Executive Committee.
Section 4 – The Treasurer shall receive all monies of the Association, shall keep accurate record of the
receipts and expenditures, shall obtain check request and deposit forms as needed, and shall pay funds
out as authorized by the Association and at other times when requested by the Executive Committee.
Financial reports shall be prepared for the Executive Committee and for the school’s Business Manager
on a monthly basis.
Section 5 – The duties of the Executive Committee shall be:
a) To transact necessary business in the intervals between meetings of the Association and such other
business as may be referred to it by the Association.
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b) To appoint and oversee work of the Standing Committees.
c) To create and oversee work of Special Committees.
d) To present a report at each regular meeting of the Association.
Article VIII - Committees
Section 1 – Special Committees shall be appointed from time to time as deemed appropriate by the
Executive Committee to promote objectives of the Association and to carry out its work.
Section 2 – Standing Committees shall be named annually in collaboration with the Principal and/or
President to meet the needs of the school.
Section 3 – Committee chairperson(s) shall be appointed among volunteers by vote of the Executive
Committee. The chairperson of each Standing Committee shall present written reports to the
Executive Committee as requested.
Article IX – Nominations and Elections
Section 1 – Nominations for Executive Committee will be solicited through the E-Newsletter and/or
through recommendations of the current Parent Association Executive Committee.
Section 2 – The officers shall be elected via electronic ballot available in the E-Newsletter beginning in
March, through April; election results to be announced in April (exact dates to begin accepting
nominations, posting the ballot, and announcing the results will be determined yearly by the current
Association Executive Committee).
Section 3 – The officers shall be installed at the next meeting of the Executive Committee (in May or
June) to begin their duties for the following school year. Section 4 – Officers shall serve for a term of one year. No officer shall be eligible to hold the same
office for more than two consecutive years. Article X – Vacancies
In the event of a vacancy of any member of the Executive Committee, the President shall appoint a
person to fill the position until the next regular opportunity becomes available to the membership for
the election of a successor with the approval of the Executive Committee.
In the absence of the President, the Vice President shall assume the duties of the President and if there is
no Vice President, then either Secretary or Treasurer appointed by the Executive Committee shall assume
the duties of the President.
If the office of the President shall become vacant during the term, the Vice President shall immediately
succeed to the office to serve the balance of the unexpired term.
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Article XI – Parliamentary Authority
Robert’s Rules of Order Revised, latest edition, shall be parliamentary authority of this Association. Article XII – Quorum
The presence, in person, of 3 of the 4 Executive Committee members shall constitute a quorum for the
transaction of business at any meeting of the membership. Article XIII – Amendments
Section 1 – These By-laws may be amended at any regular meeting of the Association by a two-thirds
vote of the members present and voting, provided notice of the proposed amendment has been given at
the previous meeting.
Section 2 – A committee on the revision of By-laws may be appointed by the Executive Committee
upon a majority vote of those present and voting at a regular meeting of the Association.
Proposed: 6/13/00 / Amended 4/22/09 (Vacancies)
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POLICIES AND PROCEDURES
Volunteer Process
All families are encouraged to volunteer for at least 15 service hours per year. To volunteer you must
be EIM certified and you must wear your EIM badge the entire time you are volunteering. Go to
www.austindiocese.org for more EIM information and to begin your process for certification. Once
you have received your certification, there are many volunteer opportunities available to accommodate
your schedule and abilities. The Parent Association Officers, homeroom parents and the website are
great resources to find the right opportunity for you. You should record the volunteer hours completed
by you and your spouse on the Parents Web http://holy-tx.client.renweb.com/pw/ so that they can be
properly recorded. See the school’s Family Handbook for details.
Check In/Sign Out
All volunteers must start by checking in at the School Office located in the Charity building. Sign in at
the designated area and record your name in the visitor log. Make sure your EIM badge is visible so the
administrative assistant can verify your certification. Sign in on the volunteer log and fill in all areas,
including the destination. In case of an emergency, it is important to know your location. The school
asks that all parents log their volunteer hours on the Parents Web so that they can be properly recorded.
This record of service hours is a resource for the school when applying for grants. There is a computer
in the school office designated for logging volunteer hours. Once you are checked in, you are ready to
volunteer. After your duty is completed, return to the school office and sign out on the volunteer sheet.
Volunteering at School
Adults in the Catholic community should be good listeners, remain mutually supportive and inclusive
of one another, maintain appropriate confidentiality, and handle disagreements in a spirit of
conciliation. Volunteers on the campus are especially reminded to keep conversation positive and
limited to appropriate topics. Volunteers are also asked to refrain from taking and/or posting
pictures/videos on their personal social media sites of students involved in school activities without
the expressed permission of other students’ parents. Observations of concern should be reported to an
administrator.
• All volunteer activities should be performed with minimal distraction to the students, faculty
and school office staff. Please do not directly ask the custodial staff for assistance. If help is
needed, see someone in the school office and they will be happy to assist you or get assistance
for you.
• The school relies on volunteer assistance so please arrive on time and ready to help. If for some
reason you are unable to make your volunteer requirement, contact the appropriate individual for
your situation.
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• If an emergency drill occurs while you are volunteering, respond according to the drill.
For fire drills, all volunteers must exit the building and meet at the big trees past the mailbox. Someone
from administration will be there with the visitor sign-in sheet to make sure everyone is accounted for.
For severe weather/retention drills, follow the procedure for the room in which you are located.
Money Handling Policy
Throughout the years Holy Family has benefited from monetary contributions that have been generously
donated by parents. We are grateful for these blessings and we ask the following policy be practiced
regarding money. The purpose for these procedures is to protect all parents and volunteers and to keep
accurate records of all donations. All checks must be payable to HFCS and placed in an envelope
addressed to the Business Manager. Also include the subject of donation; for example, Gala class
project, homeroom teacher, and child’s name. Monies should not be given to teachers or sent with
students. Monies can be mailed, taken directly to the school office, or submitted through the Family
Folder. When purchasing items for fundraising projects, please turn in all receipts with appropriate the
form
for reimbursement from class accounts or to be recorded as in-kind donations for tax purposes. Forms
can be obtained from the Development Director. The school cannot reimburse sales tax on items
purchased. Accounting for all monies and receipts provides useful information when developing
budgets for fundraisers and Service Committees. Class parties such as those at Christmas break and
the end of school year are not considered fundraisers, and therefore do not fall under these same
guidelines.
Copier
Service Committee/Fundraising Chairpersons have access to the copier located in the teacher’s lounge in
Charity. The Parent Association Vice President will give the code and instructions to the chairpersons at
the beginning of the school year. If a problem occurs while using the copier, please contact the school
office. The copier may be used for any documents, forms, flyers, etc. needed to support your committee.
If special paper is required, you may purchase your own or ask the school office to purchase it for you.
If purchasing, please turn in your form and receipt for reimbursement to the Parent Association
Treasurer.
Storage
The Parent Association rents a storage unit at the Spare Space Storage facility located at Parmer and
Spectrum. This unit is used for storing Parent Association property, resale uniforms, service
committee and fundraising items, and occasionally items for the school. Please ask the Development
Director or a Parent Association officer to access the storage facility. The key card can be obtained
from the Development Director. Do not place any items in the unit without permission from the Parent
Association or Development Director and return any items back to its original location.
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Computer
The computer is property of the Parent Association and may be used by the Parent Association
officers and the service committee/fundraising chairpersons. The computer may be used for the
following:
• Newsletter and meeting minutes
• Financial statements, budgets and invoices
• Database for Uniform Resale
• Service committee and fundraising flyers
• Letters, documents and forms as needed by the Parent Association officers and chairpersons
The Business Manager is responsible for the computer and will monitor its use. She will allow use
at her discretion and provide guidelines for the computer.
School Resources
• Tax I.D. Forms can be obtained from the Development Director.
• Letterhead and Logo may not be used without permission. Contact the Communications
Director or Dr. Wagner for permission.
• Updated class account information and accounting procedures are available from Mrs. Brannam
and Mrs. Carter.
Meetings
The Executive Committee, Development Director, Communications Director, and Administration will
hold monthly meetings to discuss Parent Association activities, receive updates and answer questions
from chairpersons and communicate with Administration regarding these items.
Additional assembly(lies) may be held throughout the year as deemed necessary by the Parent
Association Executive Committee. The purpose of such forums would be to update parents about Parent
Association business, promote upcoming events and fundraisers, parent education and/or to allow parents
to comment or ask questions regarding Parent Association activities.
Service Committees and Fundraisers will hold their own meetings with their committees. HFCS
must follow Diocesan policies regarding the archiving of school records. Since the Parent
Association falls under the auspices of the school; it too must archive its records.
The Parent Association requests that Service Committee chairpersons archive the following records, if
applicable:
• Meeting notes
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• Flyers
• Handouts
• Forms
• Inventories
• Photographs (events and committee activities)
• Volunteer roster
These documents will be turned over to the Parent Association Vice President who will then forward the
documents to the Development Director for archiving all Parent Association activities. This information
will be available to new committee chairs as they are named in following years. Fundraising
Chairpersons will forward their records and event binders to the Development Director due to the nature
of their activities.
Newsletter/E-Newsletter
The Parent Association disseminates news via the school’s weekly e-Newsletter to inform the parents of
upcoming events, volunteer opportunities, special requests, committee and fundraising updates, and
important information as needed. In an attempt to provide efficient communication and save paper, we
respectfully request that committees utilize the e- Newsletter to communicate information and requests to
parents. This information may be submitted directly to the Parent Association Secretary with a deadline
of the Tuesday before the Thursday e- Newsletter. Please avoid the use of individual committee flyers,
but if you feel one is necessary please contact the Parent Association. All e-Newsletters and flyers are
submitted to Mrs. Laster for approval and must be received by Tuesday to allow ample time for
corrections if needed. Individual flyers are the responsibility of the chairperson, if assistance is needed
please contact the school office. For those preparing fundraising material, those communication plans
should first be discussed with the Development Director. When preparing a short statement for inclusion
in the weekly e-Newsletter, email the text to the Parent Association Secretary by Tuesday; the Parent
Association Secretary will prepare correspondence to send to the school office with any/all requests. These
will be reviewed by the Principal and included, as space is available, some priority will be given to time
sensitive material. A printed newsletter will be produced by the Parent Association Secretary throughout
the year as deemed necessary by the PA Executive Committee.
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RESPONSIBILITIES OF COMMITTEE CHAIRPERSONS
The Executive Committee meets monthly to discuss the status of each committee, monitor committee
budgets and make recommendations, discuss and plan involvement in service and fundraising events, and
address new issues which may arise. It is not mandatory that committee chairs attend monthly meetings
unless they are specifically asked to do so. Typically, they will report to the Parent Association Exec
Committee several times before the event. In general, each chairperson will be responsible for the
following:
• Provide leadership and communication to their committee.
• Organize their own committee meetings with notification to the appropriate parties including the
Parent Association, Development Director, Communications Director, Principal, and President.
• Develop and submit a budget with help of the Business Manager and Parent Association Treasurer
(when related to the Parent Association budget).
• Clear all activities through appropriate channels.
• Provide updates for the monthly Executive Meetings to the Parent Association Vice President.
• Submit e-Newsletter requests to the Parent Association Secretary by Tuesday.
• Follow approved accounting procedures.
• Maintain a roster of volunteers and encourage volunteers to log their hours.
• Assist the school and Parent Association by supporting the various service and fundraising
activities.
• Maintain appropriate confidentiality.
• Model courtesy, collaboration and Christian behavior in dealing with staff, volunteers and
students.
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SERVICE COMMITTEES
The Service Committees are led by the Parent Association Vice President, all Service Committee
Chairs report to the Parent Association Vice President.
We are eager to welcome and can always use more volunteers to support these committees. If one or
more of these committee’s appeal to you, please contact the appropriate chairperson or a Parent
Association officer for more information. The following are the standing Service Committees.
Room Parent Coordinator
This committee is the liaison between parents and the administration, teachers and Parent
Association for certain classroom activities/needs, fundraiser support, and service to the school, etc.
• Room Parent Coordinator responsibilities: Work with administration and teachers to provide each
classroom with one to two key parents to serve as homeroom parents, prepare homeroom parents
for Back- to-School Night, service committee support, and other projects that may arise. Keep
room parents informed of guidelines, requests, changes, and any other information deemed
important by the administration, teachers, and the Parent Association, and also be the main contact
for room parents if there are any questions or concerns. Instruct Homeroom Parents that they are to
communicate classroom or Parent Association information only, they are not to communicate
school activities or information under any circumstances. Work with Mrs. Guerra to ensure that all
volunteers are EIM certified.
• Room Parent responsibilities: Work with the Room Parent Coordinator and teacher to manage
classroom needs and to recruit and organize volunteers as needed for, Christmas, and End of Year
party coordinators and support the chairperson as needed. Communicate to the classroom parents’
information regarding the classroom and Parent Association activities and information only, no
information regarding the school or school activities should be communicated. Must be EIM
certified.
• Volunteer responsibilities: Respond to requests for help with classroom needs, service projects
including class projects, provide items for classroom parties or activities, and support the
homeroom parent(s) as needed.
Faculty support: Mrs. Brannam, Mrs. Almanza, Mrs. Laster and Dr. Wagner
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Book Fair/Library Volunteers
Volunteers support the Book Fair.
• Chair responsibilities: Work with administration and librarian to set up and staff the annual book
fair and organize library volunteers to assist during classroom library period(s).
• Volunteer responsibilities: Work the Book Fair, volunteer in the library and support the
chairperson as needed.
Faculty support: Ms. Kee and Mrs. Youngpeter
Community Partners
Organizes and implements approved programs that raise money for the school (e.g., Box Tops for
Education™ programs, spirit nights at local restaurants, and sale of spirit merchandise).
• Chair responsibilities: Organizes and implements approved programs that raise money for the
school, keeps up with Box Tops for Education™ program details, ensures information is
disseminated to parent community regarding programs, coordinate and recruit volunteers for
Box Tops sorting sessions.
• Volunteer responsibilities: Helps sort, clip, and organize Box Tops at sorting sessions, support the
chairperson as needed with regard to approved programs that raise money for the school.
Faculty support: Mrs. Brannam and Mrs. Almanza
Liturgy
This committee helps prepare the worship space for weekly School Mass at St. Vincent de Paul and
puts items away after each service.
• Chair responsibilities: Recruit and organize volunteers to help prepare for service each week,
prepare letter to parents of the host class asking for their help and communicate the monthly
class Mass schedules to Mrs. Walker for inclusion in the e-Newsletter.
• Volunteer responsibilities: Assist with preparation for service each week, arrange the choir space
as needed, assist host class with art work in narthex, and support the chairperson as needed.
Faculty support: Mrs. Lake
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Lunch Program
This committee delivers pre-ordered lunches to students 4 days per week.
• Chair responsibilities: Establish lunch system via the internet for parents to order lunches, work
with administration to choose appropriate menu and businesses, work with Mrs. Carter regarding
accounting, ordering, and discrepancy issues, recruit and organize volunteers to deliver lunches.
• Volunteer responsibilities: Separate lunch items by classroom, deliver lunches to each classroom
and support the chairperson as needed.
Faculty support: Mrs. Carter
Morning Supervision
This committee safely assists children from their cars during morning drop off.
• Chair responsibilities: Work with administration on proper drop off procedures, recruit and
schedule parent volunteers accordingly and informs the administration of any safety issue that
may occur.
• Volunteer responsibilities: Work 7:30-8:00 once a week, or more if you can, to safely assist
children from their cars and support the chairperson as needed.
Faculty support: Mrs. Laster
Prayer
This committee provides an avenue for the school community to express our faith by providing weekly
rosaries and prayer chains. Rosary is held on Friday mornings throughout the year.
• Chairperson responsibilities: Host a weekly Rosary, prepare prayer requests, petitions, and
prayer chains as needed and prepare the Prayer Connection for the Parent Association e-
Newsletter.
• Volunteer responsibilities: Encourage one another by attending rosaries and participating in
prayer chains and support the chairperson as needed.
Faculty support: Mrs. Laster
Staff Appreciation
This committee coordinates activities to express parental support and appreciation to the faculty and
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staff for their hard work and dedication to our children. Events include faculty/staff luncheons,
breakfast, birthday celebrations, snack days, Christmas bags and other special events. This committee
also assists with Hospitality by organizing a refreshment table for priests during Run with The Angels
and recognizing significant life events in our Holy Family community.
• Chairperson responsibilities: Organize 3-4 luncheons, breakfast and snack days throughout the
year; Send emails to the committee asking for assistance for previously listed events; manage
staff birthdays with the committee for individual birthday celebrations; send cards and/or
flowers for appropriate occasions to members of the school community; organize volunteers
accordingly.
• Volunteer responsibilities: Sign up to bring food, drinks and supplies for luncheons, breakfast,
snack days and Christmas bags; celebrate assigned staff member’s birthday; support the
chairperson as needed.
Faculty support: Mrs. Laster
Uniform Resale
This committee allows parents to purchase gently used uniforms at a reduced rate. Parents may
resell or donate their uniforms at the annual end of school year Uniform Resale. Parents can
purchase gently used uniforms at both the mid-year and end of year sales.
• Chairperson responsibilities: Keep up-to-date records of inventory and sale receipts, maintain the
database and equipment used for resale, work with the Parent Association and administration on
letters, resale items, and uniform needs of the administration, provide information for purchased
and sold items, advertise for upcoming sales and recruit and organize volunteers to assist with the
Uniform Resale.
• Volunteer responsibilities: Assist with the Uniform Resale by collecting, sorting, tagging,
folding, and hanging uniforms the week prior to the sale. Volunteer at the sale by helping
parents find needed uniforms, keeping the sale clean and organized and checking out customers,
and support the chairperson as needed.
Faculty support: Mrs. Carter
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2017-2018 FUNDRAISING PLAN
In collaboration with the Board of Advisors and the Development Director, the Parent Association will
support fundraising events throughout the year benefiting Holy Family Catholic School. The school’s
three main fundraisers consist of an annual appeal primarily in the fall and two events later in the
school year. Each event is truly a community effort from the initial business plan, to organizing and
planning, to the time, talent, and treasures donated by parents, and to event day where the community
gets together to enjoy all the hard work. Below are general descriptions of this year’s fundraisers. Each
one requires the work of many volunteers in various areas. If you would like to assist in any way or
would like more detailed information please contact the Development Director, the Event Chairperson,
or a Parent Association officer.
Choir of Angels
The annual appeal provides essential support for operating costs related to classroom materials and
equipment, technology, staff development, facility needs, tuition assistance and salaries. Many families
say that the Choir of Angels appeal is the simplest and most effective way to support Holy Family and
impact the educational opportunities provided to the students. Volunteers are needed to communicate
with classroom parents regarding Choir of Angels participation, host a grade level gathering and assist in
the Phone-a-Thons in the fall.
Gala…………………………………….…………. Saturday, February 3, 2018
The annual Gala is an evening of fellowship and fundraising that provides a wonderful opportunity for
our Holy Family community to partner together to raise funds that directly benefit our students and
faculty. Volunteers will organize and prepare a fabulous night out for grown-ups only! This event is a
themed gala with dinner, dancing, live music, silent and live auction, and much more. You won’t leave
this party disappointed, so please consider helping and coming to this great event.
Run With The Angels……………………………………. Friday, April 27, 2018
You can sense the anticipation and excitement as 500+ children eagerly jog/walk around the campus
track. This event brings out dozens of parent volunteers, raises funds for the school through student
stewardship (students ask their family and friends to sponsor them on event day) while also raising
school spirit and improving physical fitness. Students, teachers, parents, alumni, grandparents and
priests will run/walk for a short period of time.
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FUNDRAISING ROLES AND RESPONSIBILITIES
*If the Development Director’s name is given to any vendor or other entity about a fundraising event, the
Director should be promptly notified.
List of events (season & nature)President, Principal, Development Director,
Communications Director
Provide fundraising goals from school budget President
Money handling policies Business Manager, Parent Association Treasurer
Fundraising Chair selection President, Principal, Development Director
Sub-committees and sub-committee Chairs Event Chair(s), Development Director
Committee Member Recruitment Event Chair(s), Development Director
Development of Business Plan Event Chair(s), Development Director
Business Plan Approval & Amendment Approval President, Principal, Development Director
Event Communication
Event Chair(s) will plan with Development Director and
present periodically to the Parent Association Executive
Committee. Event Chair(s) will include Development
Director on all communications.
Vendor(s) and Contract(s) President, Development Director
Volunteer Recruitment Event Chair(s), Sub-committee chair(s)
Volunteer RecognitionPresident, Principal, Development Director, Parent
Association Executive Committee
Volunteer GuidelinesDevelopment Director, Event Chair(s), Parent Association
Officers
Printing, Publicity, & Promotions approval including Parish
Bulletin Announcements and Inserts
President, Principal, Development Director,
Communications Director
Use of School Logo President, Communications Director
Approvals & Signatures *
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The Development Director is the official professional liaison to the committee and therefore should be
kept fully informed. The Director provides necessary communication to the Principal and President. The
Director, Principal and the President reserve the right of review of any aspect.
Elements of Business Plan
• Scope
• Theme
• Timeline
• Revenue items and projections, based on school’s budget goal
• Expense items and projections, and identification of items that will be out-sourced
• List of subcommittees and descriptions
• Plans and expenses associated with donor and sponsor recognition
Development of Business Plan
• The newly appointed Chair(s) should schedule a meeting with the Development Director to review
budgeted goals for the event, elements of the Business Plan, distribution of prior year information
and review of details. They will work together with Development Director to plan the event.
• The Event Chair(s) will periodically present overall event plans to the Exec. Committee.
• From these conversations, the Event Chair(s) develops a business plan.
• The plan is submitted to the President and Development Director for approval.
• The Event Chair(s) begin holding meetings with their sub-committees and include the Development
Director on all communications and meetings.
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2017-2018 Parent Association and Staff Contact List
Name Executive Committee Position Email Contact #
Monica Odom President [email protected] 225-439-4458
May Nguyen Mitchell Vice President [email protected] 512-659-6296
Tricia Swan Treasurer [email protected] 832-657-7036
Amanda Pillsbury Secretary [email protected] 210-885-4172
PA Email Address [email protected]
Name Service Committee Role Email Contact #
Alicia Derbez Room Parent Committee Co-Chair [email protected] 240-355-3051
Laurie Canare Room Parent Committee Co-Chair [email protected] 512-694-2915
Clarisse Roquemore Health Committee Chair [email protected] 512-670-6008
Jennifer Tajchman Health Committee Assistant Chair [email protected] 512-565-4926
Shelly Mikosh Morning Supervision Committee Chair [email protected] 512-797-9242
Ellen Miri Staff Appreciation Committee Chair [email protected] 512-969-8144
Monique Urtado Liturgy Committee Chair [email protected] 512-507-0068
Mike Urtado Liturgy Committee Chair [email protected] 512-992-9930
Kristen Brown Liturgy Committee Co-Chair [email protected] 512-587-7071
Rocio Silveyra Lunch Program Committee Chair [email protected] 512-785-4394
Victoria Foyt Prayer Committee Chair [email protected] 512-658-7165
Jaydee Perales Prayer Committee Co-Chair [email protected] 512-658-8756
Melissa Madison Book Fair/Library Volunteers Committee Chair [email protected] 512-797-3020
Shannon Vaughn Uniform Resale Committee Chair [email protected] 512-662-1631
Danna Kelemen Uniform Resale Committee Co-Chair [email protected] 202-577-3717
Allen Christy Community Partners Committee Chair [email protected] 512-576-6520
Carlos Estringel Silver Angels Grandparent Association Chair [email protected]
Name Fundraising Committee Email Contact #
Renee & Mike Blood Choir of [email protected],
Kelli Witt Gala Committee Chair [email protected] 512-922-0708
Shanalee Sharboneau Gala Committee Assistant Chair [email protected] 512-585-5561
Stacy Brown Run With The Angels Committee Co-Chair [email protected] 512-350-6374
Bridget Clark Run With The Angels Committee Co-Chair [email protected] 512-589-1883
Name Staff Position Email Office # Extenstion
Cristina Almanza Director of Communications [email protected] 512-246-4811 1211
Alpa Brannam Director of Development [email protected] 512-244-4861 1261
Christine Carter Business Manager [email protected] 512-246-4455 1224
Barbi Guerra Executive Assistant [email protected] 512-388-8846 5512
Evelina Heaney Development Support [email protected] 512-388-8846 5502
Rebecca Kee Librarian [email protected] 512-246-4455 1401
Alena Kelly Office Assistant [email protected] 512-246-4455 1217
Kelly Laster Principal [email protected] 512-246-4455 1222
Ellen Vento Director of Admission [email protected] 512-246-4455 1225
Joan Wagner President [email protected] 512-388-8846 5002
Kelly Walker Executive Assistant [email protected] 512-246-4455 1216
Carole Youngpeter Library Assistant [email protected] 512-246-4455 1403