Hoboken Board of Education Jan 19 2016

1/18/16, 2:59 PMBoardDocs® Pro

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Tuesday, January 19, 2016AGENDA

HOBOKEN BOARD OF EDUCATION158 FOURTH STREET, HOBOKEN, NJ 07030(MEETING HELD IN DEMAREST AUDITORIUM, 158 FOURTH STREET, HOBOKEN, NJ 07030)7:00 P.M.

1. PUBLIC MEETING 7:00 P.M.

This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the local papers on January 9th, 10th, 16th and17th, 2016. If any Board member or member of the public in attendance believes that the meeting is in violation ofthe Open Public Meetings Act, the Hoboken Board of Education requests that they make a statementat this time.

The Board wishes to make those in attendance aware that this meeting is being recorded on video andwill be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The fullmeeting recording will also be made available on BoardDocs, which can be accessed through thedistrict homepage. The Hoboken Board of Education is committed to preserving the decorum of the public process and ismindful that we live in the electronic age of computers, cell phones and other electroniccommunications devices. Nevertheless, we respectfully request that all meeting participants kindlysilence their electronic devices during the course of the meeting, and if use of the device is necessary,we ask that you please leave the meeting room if you need to conduct personal business.

PRESENT ABSENT

Angley, Sharyn

Biancamano, Peter

Evans, Jennifer

Gold, Leon

Madigan, John

Subject 1.01 Call to Order

Meeting Jan 19, 2016 - AGENDA

Category 1. PUBLIC MEETING 7:00 P.M.

Type Procedural

Subject 1.02 Statement of Compliance - Open Public Meeting Act



Type Information

Subject 1.03 Salute to the Flag



Type Procedural

Subject 1.04 Roll Call



Type Procedural



Montgomery, Britney

Sobolov, Irene

Stromwall, Monica

Kluepfel, Thomas

2. RECOGNITION

3. REPORTS

Finance CommitteeCurriculum and InstructionGovernance and PersonnelAthletics and Performing ArtsFacilities and Wellness

4. PUBLIC COMMENTS (Agenda Items Only)

Subject 2.01 Students of the Month


Category 2. RECOGNITION

Type Presentation, Recognition

Subject 3.01 Superintendent's Report


Category 3. REPORTS

Type Report

Subject 3.02 Business Administrator's Report


Category 3. REPORTS

Type Report

Subject 3.03 Committee Reports


Category 3. REPORTS

Type Report

Subject 3.04 Board President's Report


Category 3. REPORTS

Type Report

Subject 3.05 Audit Report by Lerch, Vinci & Higgins, LLP


Category 3. REPORTS

Type Report

Subject 4.01 Guidelines for Public Comments


Category 4. PUBLIC COMMENTS (Agenda Items Only)

Type Information



5. ACTION ITEMS

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for consent agenda listing several items for approval of the Board by a single motion. Mostof the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items hasbeen provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at therequest of any board member.

6. ACTION - MINUTES

Subject 5.01 Approval of the Consent Action Items


Category 5. ACTION ITEMS

Type Action (Consent)

Recommended Action RESOLVED, that the Board of Education approves a Consent Agenda.

Subject 6.01 Approval of Minutes for November 10, 2015


Category 6. ACTION - MINUTES

Type Action, Minutes

Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following Board of Educationminutes:

10 NOVEMBER 2015 PUBLIC MINUTES10 NOVEMBER 2015 EXECUTIVE MINUTES

Subject 6.02 Approval of Minutes for December 8, 2015





08 DECEMBER 2015 PUBLIC MINUTES



7. ACTION - POLICIES8. ACTION - CURRICULUM AND INSTRUCTION

9. ACTION - GOVERNANCE AND PERSONNEL

Staff Name Position UPC & Account # EffectiveDate

Dr. MiguelHernandez

AssistantSuperintendent

ADM.CO.ASPT.01#11-000-221-102-16-0000-000 (75%)#11-000-230-100-11-1005-000 (25%)

02/29/16

Staff UPC Code &Assignment Acct. # Effective Date

1.JamesHJSHS

#15-130-100-101-07-1015-02/05/16

Subject 6.03 Approval of Minutes for January 5, 2016





05 JANUARY 2016 REORGANIZATION MINUTES

Subject 8.01 Approval of Partnership with the Hoboken School District and Montclair State University


Category 8. ACTION - CURRICULUM AND INSTRUCTION


Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves a partnership between MontclairState University and the Hoboken School District to collaborate in the clinical education of Montclair State University studentspending criminal back-ground check, to promote excellence in education and patient care and contribute to the professional growthand development of students in Athletic Training.

Subject 8.02 Approval of Submission of a Grant for Building Capacity for Career Pathways: A Pilot Program for ComprehensiveHigh Schools


Category 8. ACTION - CURRICULUM AND INSTRUCTION


Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the grant application for BuildingCapacity for Career Pathways: A Pilot Program for comprehensive High Schools.The grant is intended to expand the number of Career Pathways for students in grades 9-12. The application is for the competitivefirst year of a five year program starting on April 1, 2016, and ending on February 28, 2017. Successful year one applicants willsubmit continuation applications for each subsequent year. The Hoboken district submitted a year one budget proposal for$98,117.00. The total maximum grant allocation for each district is $100,000.00 per year, each year for 5 years.

Subject 9.01 Approval of Resignation (Administrator)


Category 9. ACTION - GOVERNANCE AND PERSONNEL


Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following resignations:

Subject 9.02 Approval of Resignation (Teacher)




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following resignation:



Messina Math TeacherTCH.HS.MATM.02

000 (Left01/04/16)

Staff Position Acct. EffectiveDate

1.ChristinaArnone

Assistant Cheer Coach(1/2 of stipend 1 of 2seasons)$13337.50

#15-402-100-100-07-1900-000 12/21/15

2.KevinMetcalfe

Assistant Boys VolleyballCoach$2,742.00

#15-402-100-100-07-1900-000 01/04/16

3.AlexCabasso

Winter Strength &Conditioning Coach

#15-402-100-100-07-1900-000 01/04/16

Staff UPC Code & Assignment Acct. # EffectiveDate

1.LuisaSantana

Classroom AideBrandtAID.FL.PSCHL.

#20-281-100-106-27-1028-000 12/11/15

2.JeannaRoncallo

One on One PersonalAideWallaceAID.FL.SEAP.20

#11-000-217-106-13-1039-001 12/07/15

3.BettyJohnson

One on One PersonalAideCalabroAID.FL.SEAP.57

#11-000-217-106-13-1039-001 12/23/15

4.MaryleeGonzalez

One on One ABAPersonal AideWallaceAID.FL.SEAP.28

#11-000-217-106-13-1039-001 12/21/15

5.Jamie Wilson

Classroom AideBrandtAID.FL.PSCHL.04

#11-190-100-106-13-1072-000 12/31/15

6.Camille High


#11-000-217-106-13-1039-001 01/15/16

7.JasmineJohnson


#11-000-217-106-13-1039-001 01/22/16

8.AlsouDavitadi

AideBrandtAID.FL.KIND.15

#11-190-100-106-13-1072 01/08/16

Subject 9.03 Approval of Resignations (Athletic Department)




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following resignations:

Subject 9.04 Acceptance of Resignations (Aides)




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, accepts the following resignations for the2015-2016 school year:

Subject 9.05 Approval of Appointments (Technology Appointment)





Name Assignment, UPC Code &Account No.

Annual BaseSalary/Hourly Rate

EffectiveDates

1.Gregory L.Werner

Chief Technology OfficerDistrictTCN.FL.CH.TECH.01

$116,900.00(PRO-RATED)

01/20/16-06/30/16

NameAssignment,UPC Code & AccountNo.

Annual BaseSalary/HourlyRate

Effective Date

1.Christina M. Gualario(leave replacement forVanessa Phalen)

Elementary TeacherWallaceTCH.WA.ELEM.28.REP.#15-120-100-101-06-1012-000

Step 1 BA$49,223.00(pro-rated)

12/11/15-02/15/16

2.Timothy D. Holllis(replacement for JamesMessina)

Teacher Grade 7 MathHJSHSTCH.HS.MATM.02#15-130-100-101-07-1015

Step 2 BA$49,739.00(pro-rated)

On or about03/05/16 orsooner-06/30/16

3.Danielle Scutellaro(replacement for JohnSalvetta)

Physical Education &Health Teacher K-6WallaceTCH.WA.PED.03#15-110-100-101-06-1013-000

Step 3$50,255.00(pro-rated)

01/04/16-06/30/16

Name Assignment,UPC Code & Acct. #

Annual BaseSalary/Hourly Rate

EffectiveDate

1.Angel Velez(replacement forFrank Rossumo)

CustodianHJSHSCUS.FL.CUSF.07#11-000-262-100-13-1044-000

1st Step Custodian$25,315.00

01/20/16-06/30/16


Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approve the appointments of the followingpersonnel in the Hoboken School District for the 2015-2016 school year on the appropriate bargaining unit salary, pending the fullsatisfaction of requisite New Jersey Department of Education and District employment criteria.ALSO BE IT RESOLVED, that the Superintendent recommends that the Board of Education approves the submission to the CountySuperintendent of Schools the application for emergency hiring and each applicant’s attestation that he/she has not been convictedof any disqualifying crime pursuant to the provisions of N.J.S.A. 18A-13, et.seq. for the employees listed below.

Subject 9.06 Approval of Appointments (Teachers)





Subject 9.07 Approval of Appointment (Custodian)





Subject 9.08 Approval of Appointments (Athletic Department)




Name Assignment & Acct. # Stipend Effective Date

1.Isaac Holmes

Winter Strength & ConditioningCoach#15-402-100-100-07-1900-000

$2,030.00 01/20/16-06/30/16

2.KeeonWalker

Boys Assistant Volleyball Coach#15-402-100-100-07-1900-000

$2,742.00 01/20/16-06/30/16

3.VincentJohnson

Official Scoreboard OperatorJ.V. Basketball

$58.00 pergame40 games

12/01/15-03/01/16

Name Assignment, UPCCode & Account No.

Annual BaseSalary/HourlyRate

EffectiveDate

1.Manal William(replacement for JeannaRoncallo)

One on OnePersonal AideWallaceAID.FL.SEAP.20#11-000-217-106-13-1039-001

Step 1 $14,899.00(pro-rated)

01/20/16-06/30/16

2.Katherine Lee(replacement forArgenis Gutierrez)

KindergartenClassroom AideBrandtAID.FL.KIND.06#20-218-100-106-27-1038-000


01/20/16-06/30/16

3.Carinas Heras(replacement for LuisaSantana)

Classroom AideBrandtAID.FL.PSCHL.03#20-218-100-106-27-1038-000


01/20/16-06/30/16

4.Tiffany Jenkins(replacement for MaryleeGonzalez)



01/20/16-06/30/16

5.Tanashia Boon



01/20/16-06/30/16

6.Quain Bevans (replacingBetty Johnson)

One on OnePersonal AideCalabroAID.FL.SEAP.57#11-000-217-106-13-1039-001


01/20/16-06/30/16

Kindergarten




Subject 9.09 Approval of Appointments - (Aides)




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approve the appointments of the followingpersonnel in the Hoboken School District for the 2015-2016 school year on the appropriate bargaining unit salary, pending the fullsatisfaction of requisite New Jersey Department of Education and District employment criteria.

ALSO BE IT RESOLVED, that the Superintendent recommends that the Board of Education approves the submission to the CountySuperintendent of Schools the application for emergency hiring and each applicant's attestation that he/she has not been convictedof any disqualifying crime pursuant to the provisions of N.J.S.A. 18A-13, et.seq. for the employees listed below:



7.Melissa Valentin(replacing Alsou Davitadi)

Classroom AideBrandtAID.FL.KIND.15#20-218-100-106-27-1038-000


01/20/16-06/30/16

8.Emanuel Figueroa

One on OnePersonal AideHJSHSAID.FL.SEAP.64#11-000-217-106-13-1039-001


01/11/16-06/30/16

9.Gregory Tuttle

One on OnePersonal AideHJSHSAID.FL.SEAP.48#11-000-217-106-13-1039-001


01/20/16-06/30/16

10.Aleah Lombardi (replacingJamie Wilson)

Classroom AideBrandtAID.FL.PSCHL.04#20-218-100-106-27-1038-000


01/20/16-06/30/16

11.Dalma Mamani (replacingCartilda Smith Bangura)

One on OnePersonal AideAID.FL.SEAP.43#11-000-217-106-13-1039-001


01/20/16-06/30/16

Staff Position Department orSchool

Days (FamilyLeave)

1.Vanessa Phalen First Grade Teacher Wallace 12-16-15 to 02-15-16

2.KleopatraKontogiannis 3rd Grade Teacher Calabro

03/14/16-05/06/16Using 34 sickdaysNJFMLA to06/30/16Return: 09/01/16

3.Frances Cohen Gifted & TalentedTeacher HJSHS

09/08/15-02/24/16(using sick days)Return: 02/24/16

Name Position Per Diem Effective Date

Subject 9.10 Approval of the Harrassment, Intimidation and Bullying (HIB) Report




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the HIB report for the month ofDecember, 2015.

Subject 9.11 Approval of Leave Requests and Changes




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following leave request andchanges for the following employees:

Subject 9.12 Approval of Substitutes for the 2015-2016 School Year




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following applicants for aHudson County Substitute Certificate and then to be added to our pool of substitute teachers.



1.*Ernesto Gomez Substitute Teacher $90.00 01/20/162.Alyssa L. Blanchard Substitute Teacher $80.00 01/20/163.Jessica A. Coco Substitute Teacher $80.00 01/20/164.Chakira Y. Cooper Substitute Teacher $80.00 01/20/165.Neseem A. Fanous Substitute Teacher $80.00 01/20/166.Kelly M. Flynn Substitute Teacher $80.00 01/20/167.Argenis Gutierrez Substitute Teacher $80.00 01/20/168.Sally E. Gobrial Substitute Teacher $80.00 01/20/169. Marie F. Kavanagh Substitute Teacher $80.00 01/20/1610. Jessica L. Palfi Substitute Teacher $80.00 01/20/1611. Lisa M. Price Substitute Teacher $80.00 01/20/1612.Luis Rodriguez, Jr. Substitute Teacher $80.00 01/20/1613.Regina V. Stephens Substitute Teacher $80.00 01/20/1614.Samantha A. Sherwin Substitute Teacher $80.00 01/20/16 *CERTIFICATED

StudentTeacherName

School &Position

CooperatingTeacher Effective Dates

1.StephanieBroas

ConnorsKindergarten- 6th gradeSchoolCounselorStudentIntern

StefaneeWolfsieMargolis(FieldExperience)

01/16-05/16Fridays

2.SidneyMarraraWinfrey

HJSHS9th - 12thSpecialEducationFull TimePracticumPlacement

EdwardBarfield 03/07/16-04/29/16

3.ChristopherHealy

Wallace5th GradeStudentTeaching

MonicaTalarico

01/20/16-05/13/16Full time teaching experience five daysa week (pending criminal backgroundcheck & Physical)

4.ArgenisGutierrez

WallaceKindergartenEarlyChildhoodSpecialEducation(Practicum)

LaurenBrunt

01/27/16-05/04/16Every Wednesday

Name Position Stipend Acct. #1.Paul Gaita Musician $585.00 #11-401-100-500-07-0521-0002.Michael Carleo Musician $585.00 #11-401-100-500-07-0521-0003.Brendan Flynn Musician $585.00 #11-401-100-500-07-0521-0004.Paul Robertson Musician $585.00 #11-401-100-500-07-0521-000

Subject 9.13 Approval of Classroom Placements and Observations for the 2015-2016 School Year




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following classroom placementsand observations for the 2015-2016 school year:

Subject 9.14 Approval of Staff for the Theatre Production of "Little Shop of Horrors"




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following staff for the TheatreDepartment Production of "Little Shop of Horrors" slated for the dates of February 19, 20 and 21st, 2016.



Name Position at HJSHSHours Needed &Hourly Rate

Acct. #

1.JenissaTroutman

Tutor AcademicCenter of Excellence

One hour per day asneeded between 3 - 4 p.m.$38.49 per hour 09/01/15-06/30/16

#15-401-100-100-07-0242-000

Name Position at Wallace School Hourly Rate &Effective Dates Acct. #

1.JackHamlin

Tutor for PARCC after school onTuesdays 3:00 - 5:00 p.m.

$38.49 per hour12/15/15-03/0216

#15-401-100-100-06-1903-000

Name of PresentationDatesandTimes

Grades Acct. #

1. Elisabeth Holtzer, RD fromShoprite of HobokenNutritionist will speak to 3rd grade abouthealthy eating habits.

Januaryto June,20169:00a.m. to3:00p.m.Period 1- 8

All Thirdgrades

No cost todistrict

2.Dr. Michael FowlinPresentation of various characters intendedto help students increase empathy andunderstanding of others.

01/28/168:30a.m. -10:30a.m.Periods 1- 4

7th thru12thgrades

$2,850.00#20-436-200-800-13-0251-000-7993

Name Position Hourly Rate & Effective Date Acct. #

Subject 9.15 Approval of Additional Staff to a Pool for Academic Center of Excellence Tutors




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves additional staff to a pool forAcademic Center of Excellence Tutors at Hoboken Junior Senior High School:

Subject 9.16 Approval of Staff for Tutoring After School for PARCC on Tuesdays at Wallace School




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following staff for After SchoolPARCC tutoring on Tuesdays at Wallace School.

Subject 9.17 Approval of Assemblies/Presentations for the 2015-2016 School Year




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the followingassemblies/presentations for the 2015-2016 school year:

Subject 9.18 Approval of Student as Safe Sitter




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following student as pool trainedand child care safe sitter (Title I, A not to exceed total program budget $3,000.00 for all sitters:



1.AmandaPadilla

SafeSitter

$10.00 per hour (not to exceed 3hours per activity)12/15/15 - 06/30/16

#20-231-100-104-18-000-000

Name UPC code &Assignment Acct. # Date of Rescinding of

Resignation

1.JerryCrocamo

NetworkEngineerDistrictTCN.FL.ENG.01

#11-000-222-100-13-1052-000and#11-000-252-100-13-1052-000

12/26/15

Name Position Rate Increase Effective Date

1.JustinHislop

ABA PersonalAideWallace

Step 1$14,899.00 plus$2,100.00

01/14/16 (when 3 monthtraining ends)

2.TaraMitchell


Step 1$14,899.00 plus$2,100.00


3.SallyMegalaa


Step 1$14,899.00 plus$2,100.00


4.SireetaJohnson


Step 1$14,899.00 plus$2,100.00


Name Position Start Time and EndTime

Hourly Rate (Before or afterschool)Acct. #15-401-100-100-07-1903-000

1.JenniferMagrogan Teacher

01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

2.Megan Henley Teacher01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

3.Edward Barfield Teacher01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

4,Denise Chakov Teacher01/11/16-02/12/1502/23/16-03/31/1604/11/16-03/31/16

$38.49

Subject 9.19 Approval of Rescinding of Resignation




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following rescinding of aresignation:

Subject 9.20 Approval of Increase in Rate for ABA Aides




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves an increase in rate for the followingone on one ABA personal aides who did the three month classes for ABA training:

Subject 9.21 Approval of Staff as Educational Proficiency Teachers




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following staff as EducationalProficiency Teachers at Hoboken Junior Senior High School:



5.Fiona Stephens Teacher01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

6.JenissaTroutman Teacher

01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

7.ChristineCaradonio Teacher

01/11/16-02/12/1602/23/16-03/31/1604/11/16-06/10/16

$38.49

Staff Old Position New Position EffectiveDate

1.ChristineCaradonio

Middle School MathTeacherHJSHSTCH.HS.MATHM.03#15-140-100-101-07-1027-000

Special Education Teacher(Math)HJSHSTCH.HS.RES.11#15-213-100-101-07-1069-000

12/14/16-06/30/16

2.RamonEstrella

EngineerWallace

EngineerCUS.FL.CUSF.07HJSHS3 p.m. - 12 a.m.Monday - Friday

01/04/16-06/30/16

3.ThomasFitzpatrick

Head CustodianHJSHS

Head CustodianWallaceCUS.FL.CUSF.073:00 P.M. - 12:00 A.M.Monday - Friday

01/04/16-06/30/16

4.EdwinJohnson

Custodian/EngineerWallace

Custodian/EngineerCUS.FL.CUSF.07Brandt9:00 A.M. - 6:00 P.M.Monday - FridaySalary change from$33,539.00 to $32,539.00

01/11/16-06/30/16

5.MichaelGarced

CustodianBrandt

CustodianCUS.FL.CUSF.07WallaceTues., Wed., Thurs., Fri., & Sat.7:00 a.m. - 4:00 p.m.

01/11/16-06/30/16

Staff UPC & Account # Assignment New EffectiveDates

Subject 9.22 Approval of Transfers for the 2015-2016 School Year




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following transfers for the 2015-2016 school year:

Subject 9.23 Approval of New Junior Varisty Girls LaCrosse Program




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the new Junior Varsity GirlsLaCrosse Program at Hoboken Junior Senior High School beginning Spring of 2016. This progam will be financed by private donationsin its initial year and in year two will be financed pending student participation by the Board of Education.

Subject 9.24 Approval of Amendment to Assignment for the following Staff




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following amendment toassignment for the following staff:



1.JosephGianni TCH.FL.GNT.01.REP

Gifted & TalentedTeacherGrades K - 3District

11/09/15-06/30/16

2.ArgenisGutierrez

AID.FL.SEAP.65#11-000-217-106-13-1039-001

One on One AideFrom 5 days to 4DaysBrandt

01/20/16-06/30/16

Relevance RelationshipsFocus Groups Up to and not to exceed 10 hours each,as per the negotiated agreement

Anthony Gullo Carrie Ellis

File AttachmentsField Trips 01-19-16.pdf (269 KB)

File AttachmentsWorkshops 01-19-16.pdf (171 KB)

10. ACTION - FINANCE

Subject 9.25 Approval of Additional Staff to Participate in District Wide Strategic Planning Focus Groups




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approve additional staff to participate inDistrict Wide Planning Focus Groups:

Subject 9.26 Approval of After School Program Parent Advisory Committee




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves an After School Program AdvisoryCommittee to assist the Superintendent with the development of a District Wide After School Program.

Subject 9.27 Approval of Field Trips




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following field trips:

Subject 9.28 Approval of Workshops




Recommended Action RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following workshops:

Subject 10.01 Approval of the Financial Reports for November 2015


Category 10. ACTION - FINANCE


http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A66H7B471577/$file/Field%20Trips%2001-19-16.pdf

http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A5YGUY459192/$file/Workshops%2001-19-16.pdf



Pay Pay Date Net Payroll Employee

Deductions Taxes Refunds and/orNet Pay Adjust Gross Payroll

Employer ShareSS and SUI Total

12 of 27 12/15/15 $ 735,824.26 $ 296,546.89 $ 304,106.09 $ 484.50 $ 1,335,992.74 $ 94,751.61 $ 1,430,744.35

13 of 27 12/23/15 $ 830,385.64 $ 59,760.89 $ 292,251.45 $ 1,675.67 $ 1,180,722.31 $ 82,434.59 $ 1,263,156.90

14 of 27 01/12/16 $ 665,120.00 $ 289,468.52 $ 296,576.37 $ 2.70 $ 1,251,162.19 $ 91,185.44 $ 1,342,347.63

Month AmountJanuary 19, 2016 $ 3,150,988.69

File Attachments01 19 16_Tuition Contract Summary.pdf (18 KB)

Recommended Action RESOLVED, that the Hoboken Board of Education approves the following reports for November 2015:

A-148 Board Secretary ReportA-149 Cash Flow Report

Subject 10.02 Approval of the Finance Certification for November 2015




Recommended Action Pursuant to N.J.A.C. 6A:23-2.11(c)3, the Board Secretary does certify that no line item account has encumbrances and expenditures,which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C. 6A:23-2.11(c)4, theHoboken Board of Education has reviewed for the minutes of this meeting the Board Secretary and Cash Flow monthly financialreports for November 2015 are in agreement and that no major account or fund has been over-expended in violation of N.J.A.C.6A:23-2.11(b).

Subject 10.03 Approval of Monthly Transfers




Recommended Action RESOLVED, upon recommendation of the Superintendent, that the School District of the Hoboken Board of Education, in the Countyof Hudson, New Jersey approves transfers within the 2015/2016 budget in compliance with N.J.A.C. 6:20-2. (On file in the BusinessOffice)

Subject 10.04 Approval of Payroll




Recommended Action RESOLVED, that the Hoboken Board of Education approves the payroll, employer’s share of social security and unemployment for thefollowing pay dates:

Subject 10.05 Approval of Bills and Claims Report




Recommended Action RESOLVED, that the Hoboken Board of Education approves the claims for the month of January 2016:

Subject 10.06 Approval of Tuition Contract(s)




Recommended Action RESOLVED, that the Hoboken Board of Education approves tuition contract(s) as attached.

http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A5YU7E68CE68/$file/01%2019%2016_Tuition%20Contract%20Summary.pdf



File Attachments01 19 16_Contracts Summary.pdf (29 KB)

File Attachments01 19 16_Joint Transportation Summary.pdf (25 KB)

RESOLVED that the Hoboken Board of Education, pursuant to Chapter 231, PAL (Open Public Meetings Act) does hereby proclaim the public meetings of theBoard of Education will be held in the A. J. Demarest School Auditorium, located at 158 Fourth Street , Hoboken, NJ 07030, at 7 p.m., as set forth below unlessindicated otherwise: BE IT FURTHER RESOLVED that the purpose of the Regular Meetings shall be the normal conduct of business of the Board of Education and any other itemsbrought to the Board’s attention by the Board Members, Board Attorney, Superintendent and Business Administrator/Board Secretary; BE IT FURTHER RESOLVED that the Board of Education does hereby designate the Hudson Reporter and The Jersey Journal as official newspapers to receivenotices of meetings; and BE IT FURTHER RESOLVED that notices of meetings of the Board of Education will be posted in the Hoboken Board of Education Administration Office (located at158 Fourth Street, Hoboken, NJ 07030) and posted on the District's BoardDocs website (http://www.boarddocs.com/nj/hoboken/). BE IT FURTHER RESOLVED that the Board of Education reserves the right to adjourn or recess a meeting at any time to discuss such matters that may beconsidered in closed session. However, the Board will first adopt a resolution stating the general nature of the subject to be discussed, and, as precisely aspossible, the time and circumstances under which disclosure to the public will be made; and BE IT FURTHER RESOLVED that, in order to conduct its meetings properly and efficiently, the Board shall require the following procedures pertaining to publicparticipation at Board meetings: ▪ Any individual desiring to speak shall give his or her name, address, and the group, if any, that is represented.▪ The presentation shall be as brief as possible but no more than five (5) minutes per individual.▪ The Board vests in its president, or other presiding officer, authority to terminate the remarks of any individual if he/she deems it in the best interest of thosepresent to do so. BE IT FURTHER RESOLVED that individuals or organizations desiring notification of Board Meetings shall request such notification through the Board Secretary’sOffice and be charged an annual fee of $25.00, paid in advance.

MONTH DAY YEAR TYPE OF MEETING

January 5* 2016 Re-Organization

January 19* 2016 Regular

February 9 2016 Regular

Subject 10.07 Approval of Contracts




Recommended Action RESOLVED, that the Hoboken Board of Education approves contract(s) as attached.

Subject 10.08 Approval of Joint Transportation Agreement(s)




Recommended Action RESOLVED, that the Hoboken Board of Education approves the Joint Transportation Agreement(s) as attached.

Subject 10.09 Open Public Meetings Act




Recommended Action RESOLVED, the the Hoboken Board of Education, upon recommendation of the Business Administrator approves the following, as perthe Open Public Meetings Act, N.J.S.A. 10:4-6.

http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A64SPT644BBE/$file/01%2019%2016_Contracts%20Summary.pdf

http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A6639P6D4714/$file/01%2019%2016_Joint%20Transportation%20Summary.pdf



March 8 2016 Regular

April 12 2016 Regular

May 3* 2016 Budget Hearing

May 10 2016 Regular

June 14 2016 Regular

June 28* 2016 Regular

August 16* 2016 Regular

September 13 2016 Regular

October 11 2016 Regular

November 15* 2016 Regular

December 13 2016 Regular

Meetings will be held on the second Tuesday of the month, except where noted with an “*”. Unforeseen circumstances may force the rescheduling of these meetings. In such cases, notice will be given as provided in the Open Public Meetings Act.

Subject 10.10 Confirmation of Fiscal Year 2014-2015 Year-End Transfer




Recommended Action WHEREAS the Hoboken Board of Education desires to continue to take action improving operations and continuing the effort toeliminate the deficit in Food Service;

THEREFORE BE IT RESOLVED that the Board of Education, as recommended by the Business Administrator/Board Secretary, confirmsrevised transfer to Food Service of unanticipated revenue and/or unexpended line-item appropriations in the amount of $ 699,672.00at fiscal year-end as a result of the finalized Comprehensive Annual Financial Report for the fiscal year ended June 30, 2015 toeliminate the Food Service deficit.

Subject 10.11 Approval of Donation(s)




Recommended Action RESOLVED, that the Hoboken Board of Education approves the following donation(s):

- Donor(s) Donated Item(s) Location Estimated Valuead Hoboken Lacrosse Club $ 8,000.00 Donation to Girls' JV Lacrosse Program $ 8,000.00

Subject 10.12 Approval of Bank Resolution to Update Account Signatories for the Business Office Accounts




Recommended Action BE IT FURTHER RESOLVED, that the Hoboken Board of Education approves the amendment of the bank resolution to update accountsignatories for the Business Office Accounts to reflect Mr. Thomas Kluepfel, Board President, as an authorized signer effective January20, 2016.

BE IT FURTHER RESOLVED, that the Hoboken Board of Education approves the amendment of the bank resolution to update accountsignatories for the Business Office Accounts to reflect Ms. Jennifer Evans, Board Vice President, as an authorized signer effectiveJanuary 20, 2016.

Subject 10.13 Acknowledgement of Receipt of Comprehensive Annual Financial Report ("CAFR") for Financial Year 2015 andApproval of the Financial Year 2015 Corrective Action Plan ("CAP") for the Hoboken Board of Education





11. ACTION - LEGAL12. ACTION - FACILITIES

File Attachments01 19 16 _Facilities Requests Summary.pdf (23 KB)

13. ACTION - GRANTS14. PUBLIC COMMENT (Agenda and Non-Agenda Items)


Recommended Action WHEREAS, New Jersey Statute, N.J.S.A. Title 18A, Education, requires that each board of education cause an audit to be performedeach year by an outside, independent auditor; and

WHEREAS said statutes and administrative codes require that a synopsis of the audit be presented to the public; that therecommendations of the auditor be read and discussed by said board; and that the board approve a corrective action plan toremediate said recommendations; and

WHEREAS said documents must be forwarded to the New Jersey Department of Education through the Hudson CountySuperintendent of Schools;

NOW THEREFORE BE IT RESOLVED that the Hoboken Board of Education hereby acknowledges receipt of the Comprehensive AnnualFinancial Report for Financial Year 2015, the Auditor's Management Letter for Financial Year 2015 and the Synopsis of Audit forFinancial Year 2015; and

BE IT FURTHER RESOLVED that, upon the recommendation of the Superintendent, the Hoboken Board of Education directs the SchoolBusiness Administrator and other appropriate administrators to oversee the implementation of the corrective action plan created bythe School Business Administrator for the recommendations made in the District’s Comprehensive Annual Financial Report forFinancial Year 2015; and

BE IT FINALLY RESOLVED that the School Business Administrator is directed to forward the required documents to the respectivestate and county offices.

Subject 12.01 Approval of Fire and Safety Drill Reports


Category 12. ACTION - FACILITIES


Recommended Action RESOLVED, that the Hoboken Board of Education approves the Safety Drill Reports for December 2015

Subject 12.02 Approvals of Facilities Requests




Recommended Action RESOLVED, that the Hoboken Board of Education approves the attached facilities requests.

Subject 12.03 Approval of the School Bus Emergency Evacuation Drill Report




Recommended Action RESOLVED, that the Hoboken Board of Education approves the following School Bus Emergency Evacuation Drill Reports, to beconducted twice each year according to NJAC: 6A:27-11.2:

School Date ofDrill

Time Location RouteNo(s)

Transp. Vendor Supervisor

10 Felician School for ExceptionalChildren

11/23/15 8:50AM

260 S MainStreet

110 AldinTransportation

EdnaJohansen

11 Bergen Center for ChildDevelopment

12/03/15 2:25PM

140 Park Street 118 Fr. YostosAnthony

PatrickMcAloon

12 The Forum School 12/04/15 9:00AM

107 WyckoffAvenue

127 MayorTransportation

Vicki Ofmani

Subject 14.01 Guidelines for Public Comment


Category 14. PUBLIC COMMENT (Agenda and Non-Agenda Items)

Type Information

http://www.boarddocs.com/nj/hoboken/Board.nsf/files/A663RZ6E3F03/$file/01%2019%2016%20_Facilities%20Requests%20Summary.pdf



15. CONSIDERATION OF EXECUTIVE SESSION (If Necessary)

WHEREAS, the Hoboken Board of Education seeks to adjourn to Executive Session in full compliancewith the Open Public Meetings Act N.J.S.A. 10:4-6et. seq. WHEREAS, the Open Public Meetings Act provides that a public body may exclude the public from thatportion of the meeting at which it discusses matters pertaining to personnel, negotiations, and/orlitigation; now BE IT RESOLVED, that the Hoboken Board of Education adjourns to Executive Session to discussmatters of ________________________________________________________. BE IT FURTHER RESOLVED, that the minutes of the discussion of any of these items will be disclosedto the public when matters have been determined and confidentiality is no longer required. Action maybe taken by the Board. The estimated time for Executive Session will be (approx.) _________ minutes.

16. RECONVENE OPEN SESSION

17. ADJOURNMENT

18. FUTURE MEETINGS

MONTH DAY YEAR TYPE OF MEETING

February 9 2016 Regular

March 8 2016 Regular

April 12 2016 Regular

May 3* 2016 Budget Hearing

May 10 2016 Regular

June 14 2016 Regular

June 28* 2016 Regular

Subject 15.01 Executive Session Statement


Category 15. CONSIDERATION OF EXECUTIVE SESSION (If Necessary)

Type Action

Recommended Action RESOLVED, that the Board of Education adjourns to closed, executive session at ___:___ pm for approximately _____ minutes.

Subject 16.01 Motion to Reconvene Public Session


Category 16. RECONVENE OPEN SESSION

Type Action

Recommended Action RESOLVED, that the Board of Education returned to Public Session at ____:____pm.

Subject 16.02 Action Items from Executive Session (If Necessary)


Category 16. RECONVENE OPEN SESSION

Type Action

Subject 17.01 Vote to Adjourn Public Meeting


Category 17. ADJOURNMENT

Type Action

Recommended Action RESOLVED, that the Board of Education adjourns its Public Meeting of DATE at ____:____ pm.

Subject 18.01 Upcoming Meeting Dates


Category 18. FUTURE MEETINGS

Type Information



August 16* 2016 Regular

September 13 2016 Regular

October 11 2016 Regular

November 15* 2016 Regular

December 13 2016 Regular

Meetings will be held on the second Tuesday of the month, except where noted with an “*”.

Hoboken Board of Education Jan 19 2016

Documents

Transcript of Hoboken Board of Education Jan 19 2016