Ho To: Create an Additional Pay Request (Group)

To see this in PennWorks...click here

Task Definition: For a group of employees, enter Additional Pay data and attach supporting documentation.

Steps – After selecting Create Group Request:• Select Additional Pay type• Enter compensation data • Search for and select the employees to

be paid• Enter account code information• Apply attachments

• e.g. Award justification

In this task – Select from a variety of Additional Pay Types, and enter data and information specific to the pay Type, generally:• Employees who make up the group

pay• Reason• Compensation dates• Account code• Attachments

Groups must be homogenous (e.g. all weekly paid, or all monthly paid; all faculty or all staff) and paid from the same Distribution on the same date.

1

2

After clicking Additional Pay to open the Additional Pay sub-menu, click Create Group Request to initiate an

Additional Pay Request for a group of employees

Task: Create an Additional Pay Request (Group)

Step 1: Select an Additional Pay Type

Select from the list of Additional Pay Types; for example, click Award/Prize

3

4

Step 2: Enter compensation data

Use drop-down lists to select from a list of values

5

Step 3: Search and select employees

Click [Add People] to find and select the employees in the group

6

Step 4: Enter account information

Enter the account code combination to be charged; make sure that the Object Code aligns with the Job

Class code and is appropriate for the situation

7

Step 5: Add attachments

Click Edit/View to add attachments; attachments can be applied for

individuals or for the entire request; click [Submit for Approval]

8

Step 6: Confirm your decision

Review the Validation Warning and confirm your decision to process by

clicking on [Submit Anyway]

9

Step 7: Complete the process

Click [OK] to complete the process and to send the Additional Pay Request to the Approver queue