Hnba Master File (13 May 08) English

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Host Nation Business Advisor (HNBA) Brief

Joint Contracting Command - Iraq

HNBA Team

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• HNBA - Responsibilities• Where are We• Iraqi First Program• Contracting Basics• Sources for obtaining solicitations• Registration & Forms• The Solicitation

• Regulations• Uniform Contract Format (UCF)• Forms SF1449 & SF1442• Solicitation Questions• Response Deadline• Amendments• Responsive and Responsible Proposals• Discussions After Submission of Proposal• Evaluation Criteria• Helpful Hints

Agenda

• Electronic Funds Transfer (EFT)• Payment Process Chart• Standard Steps for EFT Payment• EFT – Capable Iraqi Banks• EFT – Data Sheet & Benefits• Time Line

• Defense Base Act (DBA) Insurance• Where/To Whom Does DBA Apply?• What does DBA do• Additional information• DBA Points of Contact

• DD250• Quotations, Invoices & Delivery Documents• Business Ethics• Questions

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HNBA Responsibilities

• Interface with local Iraqi Government leaders• Conduct monthly vendor training:

– Contracting basics for vendors– Joint Contingency Contract System (JCCS) database registration and forms– Electronic Funds Transfer (EFT)– Defense Base Act (DBA) Insurance– DD Form 250– Quotations, Invoices & Delivery Documents– Business Ethics

• Iraqi owned business verification• Translation• Regional Contracting Center (RCC)/HNBA command policy implementation• Support RCC Chief• HNBA’s have ABSOLUTELY NO CONTROL or INFLUENCE in

selecting vendors for contract awards

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Kirkuk

Baghdad

Mosul

Tallil

Balad

Kuwait City

KUWAIT

Al Kut

Najaf/Kufah

Sulaymaniyah

An Nukhayb

Nasiriyah

Safwan

Qurnah

Al Amarah

Samawah

SYRIA

Diyala

Dahuk

Karbala

Bayji

Tall Afar

Ramadi

Ar Rutbah

Husaybah

Al AsadTanif

N. Babil

SAUDI ARABIA

Samarra

Irbil

Umm Qasr

Hadithah

As Samawah

IRAN

JORDAN

Diwaniyah

FallujahTaji

Basrah

Mr. Laith MohammedHNBA RCC Mosul

[email protected]: 318-821-966Cell: 07703983281

Mr. Jasim Al SarrafHNBA RCC Balad


Mr. Ahsan J. Zaiyouna HNBA RCC Taji

[email protected]: 318-834-3878

Mr. Ali Al-HathafSenior HNBA JCC-I (IZ)


Mr. Adeeb SalehRCC Tikrit

[email protected]: 845-6304

Cell: 0770 853 1600

Mr. Haider HadiHNBA RCC Fallujah


MAJ Kerry Clements (Head of the Program)

DSN: 318-239-8525Commercial: 703-544-6504

Cell: [email protected]

[email protected]

Mr. Sam KafilHNBA RCC Baghdad


Dr. Ali Al-KhaalidiHNBA MSD (IZ)


Dr. Imran FaridHNBA RCC Basrah


Mr. Hussain HussainHNBA RCC Talill


Mr. Mohammad AliHNBA RCC Echo


Mr. Ray IshaqHNBA TWR (IZ)


Mr. Abbas KhanHNBA RCC Victory


Mr. Zaid Al-HassakHNBA RCC Kirkuk


Mr Mustafa SalmanHNBA RCC Delta


Tikrit

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Iraqi First ProgramJoint Contracting Command - Iraq

HNBA Team

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Iraqi First Program

Purpose of the program: To promote and develop the capacity of the Iraqi economy thru greater utilization of Iraqi vendors in fulfilling coalition requirements

Objective: Provide a dramatic transformation of procurement practices to maximize Iraqi awards

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Support for the Iraqi First Program started at the top with General Casey!

MNFI Commanders

• Assist Iraq to transition to a vibrant self-sustaining free market economy

Goal

• Shift towards Direct Contracting

• Consider positive impact on Iraqi economy

– Iraqi ownership of firm

– Iraqi participation in contract performance

– Employment of Iraqi citizens

• Use of Host Nation Business Advocates (HNBA)

MNF-I / JCC I/A - Contracting Strategies

Contracting Officers will make every reasonable attempt to award to Iraqi Firms

Iraqi First Program

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Iraqi First Economic ImpactBy Province (01 AUG 07 – 30 APR 08)

RCC TajiRCC Taji

Babil

Salah Al-Din

RCC BasrahRCC Basrah

Camp BuccaCamp Bucca

RCC TallilRCC Tallil

RCC EchoRCC Echo

RCC MosulRCC Mosul

RCC KirkukRCC Kirkuk

RCC TikritRCC Tikrit

RCC FallujahRCC Fallujah

RCC BaladRCC BaladRCC TajiRCC Taji

RCC VictoryRCC Victory

RCC BaghdadRCC BaghdadTWRTWRMSDMSD

Camp DeltaCamp Delta

ProvinceContract Actions

Award Amount

Anbar 473 $191,810,425

Babil 280 $18,981,246

Baghdad 3433 $607,811,045

Basrah 296 $142,085,951

Dahuk 12 $761,435

Diyala 124 $21,059,849

Erbil 20 $1,537,615

Karbala 8 $3,219,185

Tamim 521 $23,595,799

Missan 3 $1,195,479

Muthanna 10 $849,759

Najaf 9 $1,646,751

Ninewa 408 $37,453,323

Qadissiya 203 $6,583,838

Salah Al Din 3266 $300,594,817

Sulaymaniyah 11 $27,712,042

Thi-Qar 590 $32,239,474

Wassit 232 $42,682,725

Grand Total 9,952 $1,474,530,906

It is my intent to leverage all of this command’s activities and resources, including contracting, to provide increased opportunities for economic expansion, entrepreneurship, and skills training for the people of Iraq.

-David H. Patraeus, General, USA, CommandingIraqi First Program Policy Memorandum, March 2007

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Contracting BasicsJoint Contracting Command - Iraq

HNBA Team

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There are several sources for obtaining tenders from the US Government

Sources on the Internet

Rebuilding Iraqhttp://www.jccs.gov/olvr

Federal Business Opportunitieshttp://www.fbo.gov/

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Joint Contingency Contracting System

(JCCS)

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Help and Training

Web Site: JCCS

Visit www.jccs.gov/olvr

Select Help and Training any time if you have a problem

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Register Your Company

Web Site: JCCS

Visit www.jccs.gov/olvr

Register your company

OR

LOGON (if you’re registered)

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Select “Next” to continue with registering your company

Web Site: JCCS

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Fill the required information

for the Company

Select Save to Save

information n

Web Site: JCCS

Please fill out each box completely

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Do the Services & Identification Codes

Choose the type of services you

want to provide

Fill out the details of the Jinsia, planning & trade

ministry then press Save

Web Site: JCCS

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Press on Search and a window will pop up offering more choices

to be saved, then other choices can be selected and saved

Do Classification Codes

Web Site: JCCS

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After you choose the first option you

must Save it

Do Classification Codes

You can choose several specialty fields, more

pages are available offering various fields

Web Site: JCCS

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Fill the required information for POC

Select Save to Save

information n

Web Site: JCCS

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Search for Solicitations

Search for Solicitation

Web Site: JCCS

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Press the Search with no option selected will list all available Solicitations on the System

Web Site: JCCS


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Search Solicitations by:Title or Number

Web Site: JCCS


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Web Site: JCCS


Search Solicitations by:Classification Code or Province

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Search Solicitations bySector/RCC

Web Site: JCCS


Search Solicitations by Close Date

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Search for Open Solicitations in Baghdad


Number of pages

Click on the Solicitation to select it

Web Site: JCCS

Specify the range for Closing Dates

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Information about Province, Close and Award date


Information about the Solicitation

Web Site: JCCS

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Registration & Forms

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After the registration of the vendor in the web site (www.jccs.gov/olvr) we need the following document to approve vendors application

As defined by Major General Scott memorandum regarding the Iraqi-Owned Business definition


1 – Registration With Ministry of Trade

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2 – First Co-Operation Meetings Papers

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3 – New Iraq Jenssya or the Passport copy

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4 – Application form we send to you.

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Solicitations

(The Solicitations is not a contract)

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Federal Acquisition Regulations (FAR) http://www.acquisition.gov/comp/far/index.html

Defense Federal Acquisition Regulation Supplement (DFARS) http://www.acq.osd.mil/dpap/dars/dfars/html/current/tochtml.htm

Army Federal Acquisition Regulation Supplement (AFARS) http://farsite.hill.af.mil/VFAFAR1.HTM

Regulations

The Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) uses the following regulations. All clauses referenced within the solicitation or resulting contract are taken from one of these regulations

Note: Please use these web links as a tool to familiarize yourself with the Governments regulations

Solicitations

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Business Relationships Contracting Officer (the person who signs the award document)

Provides direction for work to be performed. Contact him during the Solicitation (awarding) time. May direct changes to the scope of work in the contract. It is

recommended that the contractor first obtain a modification to the contract

Contracting Officer’s Representative (COR) Provides direction for work to be performed. Contact him during the after the Solicitation (awarding) time. May not direct changes outside the scope of work in the contract

Have the approval of the Contracting Officer’s before carry any work outside the scope of the SOW.

Performance Compliance with Statement of Work (SOW) Successful or unsuccessful performance is evaluated for future contract

awards

Always communicate in writing!

Always communicate in writing!

Solicitations

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Vendor searches for solicitations on JCCS website

Vendor submits quote to KO (can post or e-mail)

KO receives quote from vendor (can post or e-mail)

KO has verify top 3 quotes

KO awards contract

Solicitation Process

- Solves the vendor rotation issue

- Increases competition

- Removes bias from the selection of competition

- Meets the CG's intent

1 2

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KO posts a solicitation on JCCS website

HNBA verify Business Legitimate

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Part I – The ScheduleA - Solicitation / Contract FormB - Products or Services and Prices / CostsC - Description / Specifications / Statement of WorkD - Packaging and MarkingE - Inspection and AcceptanceF - Deliveries or PerformanceG - Contract Administration DataH - Special Contract Requirements

Part II - Contract ClausesI - Contract Clauses

Part III - List of Documents, Exhibits, and Other AttachmentsJ - List of Attachments

Part IV – Representations and InstructionsK - Representations and Certifications, and Other Statements of OfferorsL - Instructions, Conditions, and Notice to OfferorsM - Evaluation Factors for Award

Uniform Contract Format (UCF)The contract provisions in Parts I, II, and III of the Uniform Contract Format (UCF) will constitute a complete contract except for the prices or costs and fee in Part B. The offeror must fill out Part B when the offer is submitted. Solicitations for basic contracts, as well as solicitations on existing contracts must be in the following order: Once a contract has been awarded, sections A-K of the solicitation will become a part of the basic contract, while sections L & M will not be part of the resulting contract, but will remain in the pre-award documentation

For more information on the UCF, visit: www.uscourts.gov/procurement/Appendix_A.pdfFor more information on the UCF, visit: www.uscourts.gov/procurement/Appendix_A.pdf

(L) Provides instructions to contractors on how to submit their proposal

(M) Identifies how the contractor’s proposal will be evaluated

Solicitations

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Solicitation/Contracts/Order for

Commercial/Supplies Items -- SF 1449

Please Complete Blocks 12,17,23,24,& 30Discount Terms (Government discounts your total amount by a certain percentage if paid within the specified time that you indicate here).

* 17a. Contractor/Offeror (Your Name, Company Information, e-mail & Telephone Number, { if you are a Iraqi based business then you don’t need a Code & Facility Code})

* 17b. Check if address is different

* 23. What is the Unit Price

* 24. Amount (total amount)

* 30a. Signature of Offeror/Contractor

* 30b. Name and Title (Position in Company) of Signer ( individual responsible)

* 30c. Dated Signed (must be filled in)

Solicitations

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Solicitation/Contracts/Order for

Commercial/SuppliesItems – SF 1449

(continued)

Blocks 23 & 24 Continue

Government Use Only

(Do not enter anything in this

section)

Solicitations

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Solicitation, Offer, and Award -- SF 1442

Complete Blocks 14-20 (Please see next slide)* 14. Print; Name, Company Address and e-mail of your company* 15. Telephone NO (Include area code)* 16 Remittance Address (Where to send payment) -- Include only if different than Item 14* 17. Indicate the number of calendar days that the total Price will remain in effect* 18. This is not required, please leave blank* 19 Acknowledgment of Amendments – During the bidding process amendments (RFP Changes) are sometimes executed. If so, please note amendment number and date for each changeCheck the web-site daily in order to acknowledge any changes to the RFP.

* 20a. Name and title of person authorized to sign offer (Type or Print)

*20b. Signature

*20c. Offer Date

Solicitations

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Solicitation, Offer, and Award

SF 1442

Construction, Alteration, or Repair

Government Use Only

(Do not enter anything in 1-13)

Solicitations

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SF 1449

Solicitations

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Section B - Products or Services and Prices / CostsIdentifies the products or services required

Ensure you understand the description of the requirement

References are often made to the Statement of Work (SOW) or Performance Work Statement (PWS). Read these

Use two decimal places for dollar values

All proposals are to be submitted in US Dollars

Verify all calculations

Do not round values in the ‘Amount’ column

Solicitations

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Section C - Description / Specifications / Statement of Work Statement of Work (SOW)

FAR 8.405-2(b) All Statements of Work shall include the work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see Subpart 37.6)

Performance Work Statement (PWS)

(1) Describe the work in terms of the required results rather than either “how” the work is to be accomplished or the number of hours to be provided (see 11.002(a)(2) and 11.101)

(2) Enable assessment of work performance against measurable performance standards

(3) Rely on the use of measurable performance standards and financial incentives in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work

The SOW covers the work requirements and in conjunction with applicable performance/design requirements contained in specifications is used for contractual agreements

Thoroughly read Section C of the solicitation

Solicitations

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Section D - Packaging and Marking Identifies special packaging and marking requirements for delivery of products

Section E - Inspection and Acceptance Identifies inspection criteria for products being delivered or services being performed Identifies whether a Quality Assurance Plan is required

Section F - Deliveries or Performance Identifies the period of performance, place of performance, and location for deliveries. Delivery on time is very important for us; the speed in delivery we like and the late delivery we don’t.

Section G - Contract Administration Data Points of contact for the contract. Payment office and Invoicing instructions

Section H - Special Contract Requirements

Special provisions required in the contract

It is very important to read and understand these requirements

Solicitations

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Section I - Contract Clauses

This section includes the clauses required by the federal and agency regulations mentioned earlier

Clauses are incorporated

in full text – the entire clause in included in the solicitation

by reference – only the clause number and title are included in the solicitation

It is the responsibility of the contractor to understand all

clauses in the solicitation, whether it is in full text or by

reference. Ask for clarification from the Contracting

officer if there is something you don’t understand.

Solicitations

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Section J - List of Attachments Lists all attachments included in the solicitation

Section K - Representations and Certifications, and Other Statements of Offertory The contractor is required to complete this section and submit with their proposal The contractor is providing representations and certifications about their company.

Have they been debarred Company size etc.

Section L - Instructions, Conditions, and Notice to Offerors Provides instructions to contractors on how to submit their proposal. It is important for all contractors to read this section. Make sure you understand this section very well and read it more than once.

Section M - Evaluation Factors for Award Identifies how the contractor’s proposal will be evaluated

Solicitations

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Solicitation Questions

Section L of the solicitation will normally provide a deadline for submitting questions. The responses will be provided in an amendment to the solicitation

What should you ask

Do you understand the requirement

Does something not make sense

Do you feel something is missing from the requirement

If you do not understand, ask the question to the

Contracting Officer.

Solicitations

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Response Deadline The response deadline is identified in block #8 of the SF 1449 and block #13a of the SF 1442

Section L of the RFP may also indicate the response deadline

Section L will indicate where to submit your proposal

Submit your proposal on time. Do not be late.

The electronic copy (through email) needs to be submit to the Contracting Office 24 Hours before the Deadline; the hardcopy needed to be with us on the deadline.

Amendments

Be aware of amendments to the solicitation. Amendments may

Change the response deadline

Change other provisions within the solicitation

Check each of the sources from which you obtained the solicitation to ensure an amendment has not been issued.

** Even if it’s the day before the solicitation is due, check it out

Solicitations

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Electronic Fund Transfer (EFT)

(JCC-I Support Banking in Iraq)

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Electronic Fund Transfer (EFT)

Electronic Fund Transfer (EFT)- Capable Iraqi BanksChoose the Bank which suit your business (and your needs)

Bank Name HQ Phone Web Site / email

Bank of Baghdad Baghdad / Karada Kharge / District 902(964) 1 717-4182

www.bankofbaghdad.net

Byblos Bank Street 6, near sports stadium, Erbil964.750.478.440

www.byblosbank.com.lb

Commercial Bank of Iraq Baghdad / Al-wehda area / Kawla Bint Al-azwar Street

Credit Bank of Iraq 964-1-7196020

Dar As-Salaam Investment Bank Baghdad / Tunis street / Distict 101 St. No. 23 / Building No.39/1

[email protected]

Emerald Bank +964 66 2227557 www.emeraldbank.net

Investment Bank of Iraq (+964) 1 7180996 www.ibi-bankiraq.com

Iraqi Middle East Investment Bank Baghdad /Babil area/ Arasat Alhindia

Trade Bank of Iraq (+964 -1) 5433561/2/3 tbiraq.com

Warka Bank (964) 1 717-4182 www.warka-bank.com

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Electronic Funds Transfer (EFT)

Contract is awarded indicates the paying office.The Contract is sent to the Paying office by the contracting office.Vendor agrees and performs the work.The vendor sends an invoice to the paying office. The customer provides a DD250 to the paying office.The payment must be made NLT 30 days after the date on the invoice or the date of the DD250 which ever is later.The Commercial Vendor Services section prepares the payment. If it is an Wire Transfer payment the voucher is sent to the main disbursing office.The payment is accepted into the disbursing system.The payment is processed through ITS (International Treasury Service) manually. This is manual because our Disbursing System does not accept SWIFT codes (essentially routing numbers) for the international banks.The payments are released in ITS in a batch file. We get acknowledgement back if it processes or rejects. We work the rejects as required. The payment typically takes 42 days once it is in the system and depending on the weekends/holidays covered.

Standard Steps for EFT Payment

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Defense Base Act (DBA) Insurance

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Where/To Whom Does DBA Apply?

• Enacted in 1941 to provide a consistent level of coverage to civilian employees of private companies doing work on US military installations or US Gov’t. projects outside of the USA including:

– military, air or naval bases outside of USA– lands in territories, possessions outside of USA used for military or naval

purposes– US Gov’t. contract for public work outside the continental United States

(direct or indirect)– Mutual Security Act of 1954 - outside continental USA– American employers providing services funded by US Gov’t for benefit

or Armed Forces– Contracts with US Gov’t. or Gov’t. agency governed by Federal

Acquisition Regulation (FAR)

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What Does DBA Do?

• Modifies workers compensation benefits due to injured employees to levels dictated by the US Longshore & Harbor (USL&H) Workers Act:

– supercedes any other statutory workers compensation law

– benefit level higher than most state schemes

– extends coverage to all employees regardless of nationality

– holds prime/letting contractor responsible for provision of DBA benefits to its employees as well as employees of all subcontractors

– coverage interpretation over time has extended scope of coverage beyond “in the course of employment” (not 24 hour)

– provides the employer with means for “exclusive remedy” in the event of injury or death to an employee

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DBA Points of Contact

• ACE Insurance– Giles Ward 304 Government Ave. Manama, Bahrain EC3A3BP

• Email: [email protected]• Phone: 973 (17) 211845 ext. 101

• CNA Insurance– Meng C. Fan

Underwriting Manager CNA International 40 Wall Street, 9th Floor New York, NY 10005

• E-Mail: [email protected]• PH: 212-440-7207

FX: 312-894-2608

• AIG Insurance– Osama Abdeen B.A (LAW), A.C.I.I– Executive Vice President - Middle East

Region • AIG American International Group

Floor 11, Dubai International Financial Centre, The Gate Building, West Wing DUBAI, UNITED ARAB EMIRATES

• E Mail: [email protected]– Tel.No. +971 (4) 214-3452– Mobile: +971 (50) 659-1396– Fax No: +971 (4) 266-8319

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DD250

(Ask for signed copy from the Contracting Officer or his Representative)

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Instructions for Completing the DD Form 250

Block 1 13 digit contract number, and four digit call/order number, where applicable

Block 2 Shipment number. Example: ABC0001 or ABC0001Z

Block 3 Actual or estimated shipment date

Block 4 Government or commercial bill of lading transportation control number

Block 5 Discount terms in percentages and days allowed

Block 6 Invoice number and actual or estimated date of submission

Block 7 Consecutive page numbers

Block 8 Enter “S” for source acceptance point or “D” for destination acceptance point

Block 9 Contractor name, address and CAGE code

Block 10 Contract Administration Office address and DoD Activity Address Directory (DoDAAC) code number

Block 11 Address, FOB and code of “Shipped from” location

Block 12 Payment office name, address and code as stated in contract

Block 13 “Shipped to” address and code from contract

Block 14 “Marked for” address and code from contract

Block 15 CLIN, SUBCLIN, and ELIN item number as cited in contract

Block 16 Item name, stock and/or part number and description

Block 17 Quantity Shipped

Block 18 Abbreviated unit of measure

Block 19 Unit Price

Block 20 Extended amount

Block 21 To be completed by Quality Assurance Representative

Block 22 To be completed by receiving activity

Block 23 Contractor use only

DD250

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Quotations, Invoices & Delivery Documents

(Please check where to send these before sending them)

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Quotation

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Invoice

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Delivery Document

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Business EthicsJoint Contracting Command - Iraq

HNBA Team

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Business Ethics Who is Responsible:

All Vendors are responsible to become familiar with, follow and promote compliance with this Business Ethics Code

Guidelines:These Guidelines are intended to assist you in understanding the ethical standards to which you must adhere in conducting business with the Government.

Avoid putting Government employees in conflicts of interest: Gifts, job offers, or arrangements giving Government employees financial incentives or interests in a private sector contractor are almost always improper.

Remember that: paying foreign officials to influence their decisions regarding contracts is illegal under U.S. law, even if such payments are an acceptable practice in the foreign country

Keep in mind : you may freely hire Government employees, but those employees may be subject to disqualification and reporting requirements if you contact them regarding nonfederal employment. In addition, Government employees face some restrictions on their activities after leaving Government service. Former Government employees may not “switch sides” to represent you before the Government in matters in which they had some level of personal or official involvement while Government employees.

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Business Ethics

Be aware: Government employees may not reveal source selection information or proprietary or confidential information of other contractors. Government employees must be scrupulous to avoid giving an unfair competitive advantage to one contractor over another.

Recognize that: Government officials must identify and attempt to mitigate potential organizational conflicts of interest. This means you generally cannot prepare work descriptions and then compete for the work because you would have an unfair competitive advantage.

Understand that: you may use consultants, agents, and representatives, but you must ensure that their activities are within legal bounds all the time. Otherwise, their activities may lead to sever consequences for you.

Bear in mind: that paying or receiving any kickback is illegal. Kickbacks improperly inflate the costs of Government contracts, and you must promptly report any suspected kickback violations to the Government in writing.

(Please ask the Contracting Office if you have a questions or concerns about the

Business Ethics)

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Questions ?

Hnba Master File (13 May 08) English

Business

Transcript of Hnba Master File (13 May 08) English