Historic Challenges with the State Budgeting Process

• Existing processes are inconsistent, highly manual and labor-intensive, and require duplicative data entry throughout the process.

• Limited integration of business processes and systems.

• The State relies on a patchwork of applications to support the budgeting lifecycle.• Agencies have a variety of internally developed tools.• Significant reliance on MS Excel throughout the process.

• Performance measures are required for budget requests, but they currently do not inform the budgeting process in a consistent manner.

• Performance information is compiled in isolation by each agency, rather than as part of statewide focus on priorities, programs, and initiatives that span multiple agencies.

Inefficient Business

Processes

Sub-Optimal Use of Technology

Alignment of Strategy,

Performance, and Budgets

• Difficult to align operating and capital planning processes.• Lack of robust and integrated position budgeting and control capabilities.• Existing chart of accounts inhibits budgeting and reporting on projects and programs.

Limitations on Adopting Leading

Practices

Current Issues with the State of Oklahoma’s Budgeting Process:

The State was looking for a way to address critical issues

Oklahoma

New Software & Performance Informed Budgeting Can Help Address Needs

• Improved Allocation of Public Resources

– Provide decision-makers with real time fiscal impact analysis to support data driven decisions

– Rank & Prioritize funding requests

• More Efficient Budget Process

– Reduce time-consuming data entry and manipulation

– Automate budget requests, reviews, adoption and publishing in one solution

– Microsoft Integration

• Improve Organization Performance

– Integrate funding requests with strategic planning & performance management

• Greater Control

– Control access, data collection and process flow while providing audit trails to all changes throughout budget process

– Integrate task lists with Outlook, gain visibility on completeness

Public Sector Budgeting

Salary & Benefits Planning

Text Handling & Publishing

Decision Packages

Flexible Forms & Process Controls

Integrations

Analytics, Modeling & Reporting

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The Difficult and The Not So Difficult

• Difficult– Aggressive Timetable– Position Budgeting– Reports

• Not So Difficult:– New Chartfield– Business Process Change

• Unknown– Legislative Engagement– Agency Executive Level Engagement

Oklahoma