HIRE CHARGES

Stroud Village and Community Hall Network

May 2013

Barbara Pond

GRCC

Hire Charges

Traditional role of a village or community hall to ‘provide a hall for the community of …..for use of the said inhabitants, irrespective of race, religion sex or age’ or ‘provision of a hall for the recreational, social and educational purposes of the community of ….’

Hire Charges

• In 2013

• Government legislation/debate ‘access to services’

• Halls are seen as ‘service provider’

• Focus on creating a community ‘hub’

• Ways of filling gaps left by community activity/ groups now defunct

Hire Charges

• Not straight forward

• Variety of conditions that apply

• Location

• Wrap around service – ‘customer care’

• Size of the hall

• Condition of the hall

• Parking

Hire Charges – Basic charge

• Rent

• Rates

• Electricity

• Gas

• Insurance

• Maintenance

• Cleaning materials

• Staff

• Expenses

• Health & Safety Costs

• Rainy day

• Average hrs per week

x number of useable weeks per year

divide by outgoings

Hire Charges -

• Afternoon/ evening

• Half day/ full day

• Which room hiring

• Village organisation?

• Bar/ Kitchen usage

• Weekend or week hire

• Hire of equipment on top

• Private hire from outside the community

• Meeting rate

• Community group

• Commercial• Heating on top• Regular hirer• ‘Bulk buying’• Hourly• Session rate• Weekend rate• Private hire from within

community• Large or small

organisation

Hire Charges

• No golden rule – unit cost or basic charge

• Price should reflect ‘service’

• Basic ‘service model’ as follows

– Hirers clean up afterwards or volunteer cleaner

– Room as hirer finds it

– No license – alcohol/premises

– Poor decorative condition

• Hire charge at lower end of scale

Hire Charges

• Hire charge at higher end of scale

– Employ cleaner/ caretaker

– Room set up

– ‘Professional kitchen’

– Condition of the hall

– Outside landscape/ setting of the hall

Hire Charges

• Hiring Policy

• Hiring agreement – will lay out who is responsible for what ‘service’

• Review with regular hirer’s

• Review charge regularly

• Raise on % increase or monetary value