HINAI - Business Architecture Document

ICT HEALTH LLC

HINAI® WEB PRODUCT DOCUMENT

BUSINESS ARCHITECTURE

#1201-1203, Sobha Ivory 1,

Al Khaleej Al Tejari 2 Street,

Business Bay,

P.O. Box 9076, Dubai, UAE.

Tel: +9714 4484618

Email: [email protected]

08 January 2014

1 HINAI® WEB – BUSINESS ARCHITECTURE DOCUMENT

ICT HEALTH LLC

Confidentiality Note

This document contains proprietary information of ICT HEALTH. No part of this

document may be reproduced, stored, copied, shared or transmitted in any

form or by any means now known or hereinafter invented, electronic, digital,

mechanical, photocopying, scanning, recording or by any information storage

or retrieval system, without the express written consent of ICT HEALTH.


ICT HEALTH LLC

TABLE OF CONTENTS

TABLE OF CONTENTS...................................................................................................... 2

1 INTRODUCTION ....................................................................................................... 6

2 HINAI® SOLUTION FOOT PRINT ................................................................................ 8

3 HINAI® - BUSINESS FLOW ....................................................................................... 10

4 HINAI® WEB SUITES / MODULES ............................................................................. 14

5 HINAI® EMR ............................................................................................................ 16

6 PATIENT ADMINISTRATION .................................................................................... 17

6.1 Ambulatory Care (Outpatient) ...................................................................... 17

6.1.1 Registration............................................................................................... 17

6.1.2 Appointment Scheduling ........................................................................ 18

6.1.3 Standard Reports ..................................................................................... 18

6.2 Inpatient - ADT ................................................................................................. 19

6.2.1 Salient Features ........................................................................................ 19


6.3 Emergency ....................................................................................................... 20


7 PATIENT CARE ....................................................................................................... 20

7.1 Doctor’s Workbench (DWB) ........................................................................... 20


7.2 Computerized Physician Order Entry (CPOE) ............................................... 21


7.3 Electronic Medical Records (EMR) View ....................................................... 22


7.4 Nursing Workbench (NWB) ............................................................................. 23


8 CLINICAL SUPPORT ............................................................................................... 23

8.1 Pharmacy......................................................................................................... 23



ICT HEALTH LLC


8.2 Laboratory ....................................................................................................... 25



8.3 Transfusion Medicine ....................................................................................... 26



8.4 Surgical Suite .................................................................................................... 27



9 ANCILLARY MODULES .......................................................................................... 28

9.1 Medical Records ............................................................................................. 28



9.2 Patient Services ............................................................................................... 29


9.3 Dietary .............................................................................................................. 29


9.4 Housekeeping .................................................................................................. 30


9.5 Central Sterile Supply Department (CSSD) .................................................... 30


9.6 Linen & Laundry ............................................................................................... 31


10 BILLING AND FINANCE ..................................................................................... 31

10.1 Billing ............................................................................................................. 31


10.2 Claims Management .................................................................................. 32


10.3 Finance & Budget........................................................................................ 33


ICT HEALTH LLC


10.4 Standard Reports ......................................................................................... 34

11 MATERIAL MANAGEMENT................................................................................ 35

11.1 Procurement ................................................................................................ 35



11.2 Inventory....................................................................................................... 36



11.3 Fixed Assets .................................................................................................. 38



11.4 Maintenance ............................................................................................... 39



12 HRMS SUITE ....................................................................................................... 40

12.1 HR .................................................................................................................. 40



12.2 Payroll ........................................................................................................... 41



13 RIS / PACS – HINAI® ImageNet ........................................................................ 41

HINAI® IMAGENET MIMS – Features ..................................................................... 42

HINAI® ImageNet Compression Engine .............................................................. 43

HINAI® ImageNet Image Viewer ......................................................................... 43

HINAI® ImageNet Intelligent rule based Workflow Manager ............................ 45

HINAI® ImageNet DICOM Print ............................................................................ 45

HINAI® ImageNet Hierarchical storage manager ............................................. 46

Core web server with security manager ............................................................ 46


ICT HEALTH LLC

HINAI® ImageNet Quality Control (QC) workstation ......................................... 46

HINAI® ImageNet MIMS Administration............................................................... 47

HINAI® ImageNet Referring Physician log in ....................................................... 47

HINAI® ImageNet registration screen.................................................................. 47

HINAI® ImageNet MIS and Statistical Report ...................................................... 47

HINAI® ImageNet template based Reporting .................................................. 48

HINAI® ImageNet CD / DVD Media Creation .................................................... 48

HINAI® ImageNet HL-7 interface ......................................................................... 49


ICT HEALTH LLC

1 INTRODUCTION

HINAI® is a total Health Information and Management System designed to

manage the business needs of the modern healthcare enterprise. The system is

equipped with agile workflow configuration features that enable rapid

deployment across diverse scenarios, and a simple user interface designed to

encourage easy adoption by the clinical fraternity. The core of HINAI® is a

comprehensive, multimedia Electronic Medical Record that allows clinical users

instant access to real-time patient information for informed clinical decisions.

HINAI® is built on open standards and web technologies, ensuring a significantly

reduced total cost of ownership. It is compliant with industry standards of

messaging and interoperability, HL7 and IHE. The system is designed to be multi

lingual, multi-tenant and cloud deployable, enabling instant access and mobility

via thin clients, handhelds, smart phones and standard personal computers

across multiple operating systems and browsers.

HINAI® provides the benefits of streamlined operations, enhanced administration

and control, improved response to patient care, cost control, and improved

profitability.

HINAI® TECHNOLOGY BENEFITS


ICT HEALTH LLC

The main features of HINAI® include Modular Structure, Integrated Design, Multi-

Level Security, Easily Customizable, GUI Based, and User Friendliness including the

list of general features listed below.

Fully Web based Application

Developed using Java Technology

Multi-Tier application: The Layered design of the application offers

flexibility towards changes

Database Independent: It supports different databases

Developed using Open source tools

Easy deployment: The application can be configured in a central server

so that all the client machines can access the same using Internet

Browsers

Platform independent: The application is platform independent so that

the same can be deployed in Windows environment, Linux environment

etc.

UI independent: The UI part and code part are separate so that the UI

changes won’t affect the core code base

Cross-Browser support: The application is compatible with widely used

internet browsers like Internet Explorer, Mozilla Firefox etc.

Vendor Neutral: This means that we can use any service providers in the

field of application servers, DB servers, web servers etc.

Workflow & Rule Engine support

Architectural scalability by clustering and load balancing

Domain model based development

Aspect based programming


ICT HEALTH LLC

2 HINAI® SOLUTION FOOT PRINT

HINAI ® Web is integrated collection of modules / suites. Features & functionalities

that are inter-related are grouped together to form a module. Multiple inter-

related modules are grouped together to form a suite. This modular design of

HINAI® provides necessary flexibility for adapting the solution to varying business

needs of different healthcare providers with minimal configurations.

The backbone of HINAI® Web is the HINAI® Message Service that provides

accessibility, interoperability and security. HINAI® Message Service provides

communication between the modules and third party applications based on

standard communication protocols. The characteristics of HINAI® Message

service are:

Identity & Context Management: In essence, each organization must be allowed

to manage and maintain their employees and members without any central

network administration. A request on the network should carry with it the


ICT HEALTH LLC

necessary credentials to not only grant or deny access to a service, but to

deliver appropriate content based on user context.

The Common Information Model in HINAI® helps to have a common vocabulary

across different components and modules in the application. Communicating

applications/systems do not need identical structures if they can map to the

common information / vocabulary model. The information received via the

Common Information Model can be re-used in many different patient care

contexts, independent of the context in which it was obtained.

Unified Communication is defined as the communication integrated to optimize

business processes. HINAI® provides a great user experience by supporting

access through / from different platforms and devices like tablets, smart phones

etc. This enables the Patients, Physicians and CXO to access the relevant data

from mobile devices.

Message Repository helps to store and transfer messages across various

components and devices. HINAI® supports all the standard messaging formats

such as HL7, IHE etc. and provides seamless interoperability.

Privacy: HINAI® provides complete privacy to all the users / entities that access

the application to either capture or retrieve information in/from HINAI®. Every

User created in the application has a unique User Login Id and Password. User

access to different features within the application is controlled using privileges.

Hence, providing complete privacy with respect to User and Patient data; this

also ensures no unauthorised access to the information in the application.


ICT HEALTH LLC

3 HINAI® - BUSINESS FLOW

Healthcare organizations use different ways to define the nature of care

provided. Below diagrams (i) Outpatient Flow & (ii) Inpatient Flow depict the

business flow within HINAI® for the corresponding visit types.

Fig (i) Outpatient Visit Flow


ICT HEALTH LLC

Fig (ii) Inpatient Visit Flow


ICT HEALTH LLC

Healthcare Providers can be categorised as:

1) Single Physician Setup

2) Ambulatory Care Centres / Clinics

3) Hospitals

In addition to these primary healthcare providers, the clinical support service

providers also play a major role in the Healthcare ecosphere:

4) Pharmacy

5) Diagnostic Centres

The Business View of HINAI® platform is to provide a polymorphic healthcare

platform that caters to the business needs of all the aforementioned entities.

The modular design of HINAI® Web enables the healthcare facilities to activate

the functionalities / modules that are relevant to their business needs

The multi-tenant nature of HINAI® also allows these entities to co-exist

/collaborate to form a connected health network.

The Business Architecture of HINAI® is designed for multiple healthcare entities to

co-exist on the same platform without compromising the security of data for

those entities. The true multi-tenant nature of the platform allows all the

healthcare entities to work in the same technical instance. The advantage of this

architecture is that the same stack of the hardware and software will serve

multiple sites and the entire user base. This makes the deployment of the

application in an optimal infrastructure environment, thus reducing the total

investment.


ICT HEALTH LLC

The solutions offered using HINAI® platform are:

HINAI® Web provides complete end-to-end solution for any healthcare setup

from single physician clinics to chains of enterprise level healthcare facilities.

HINAI® ImageNET provides RIS and PACS solution to primary healthcare providers

and diagnostic centres

HINAI® PAS is a subset of HINAI® Web that offers solution to automate and

streamline administrative workflows related to patient care for hospitals and

clinics.

HINAI® PAS includes the Patient Administration and Billing & Finance suite.

HINAI® Care is a subset of HINAI® Web that brings together all the patient clinical

data including orders and results from all encounters across care settings and

organizational boundaries.

HINAI® Care includes Patient Care suite.

HINAI® Lab is a subset of HINAI® Web that offers solution to automate and

streamline the complete workflow and procedures within a laboratory setting

HINAI® Lab includes Laboratory and Transfusion Medicine modules.

HINAI® Medics, a subset of HINAI® Web, is a smart easy-to-use solution addressing

the complex needs of the modern hospital pharmacy practice

HINAI® Medics includes Pharmacy, Inventory and Procurement modules.


ICT HEALTH LLC

4 HINAI® WEB SUITES / MODULES

HINAI® Web constitutes of several suites. Each of the suites further consists of

multiple modules. Description of the modules under each suite is given in detail

in the subsequent section. The table below lists the suites and the modules under

each of them.

SUITES MODULES

Patient Administration Ambulatory Care (Outpatient)

Registration

Appointments

Inpatient – ADT

Emergency

Patient Care Doctor’s Workbench

Computerized Physician Order Entry

Electronic Medical Record

Nursing Workbench

Clinical Support

Pharmacy

Laboratory

Transfusion Medicine

Surgical Suite

Ancillary Modules Medical Records

Patient Services

Dietary

House Keeping

Central Sterile Supply Department (CSSD)

Linen & Laundry

Billing and Finance Billing

Claims Management

Finance & Budget

Material Management Procurement

Inventory

Fixed Assets

Maintenance

HRMS HR

Leave Management

Employee Management


ICT HEALTH LLC

Duty Roaster

Doctor Commission

Payroll

Medical Image Management HINAI® ImageNET

Radiology IS

PACS

Reporting


ICT HEALTH LLC

5 HINAI® EMR

The HINAI® Electronic Medical Record is equipped with:

Clinical data input

Clinical data viewer

Clinical data analysis

Clinical Data Input: This feature within HINAI® are designed for accountability

and analysis. Individual data components that form a Clinical Form are

'Concepts'. The system allows creating concepts which can be grouped into

categories to form Concept Sets. These individual concepts and/or concept sets

can then be linked to multiple clinical documentation forms. Hence if the same

concept is used in multiple forms recorded against a patient, the data can either

be carried forward from one form to another minimizing duplication of effort or

can be analysed even when captured in multiple forms.

Clinical forms can also be linked as flow sheets. Flow sheets enable the forms to

be recorded over a period of time by one or multiple users, e.g. a nurse record.

Clinical data input can also come through as an interface with equipment. E.g.

Interface with laboratory analysers

Clinical Data Viewer: The viewer is a holistic view of all the information recorded

for the patient by multiple clinical providers at various locations that the patient

may be treated at.

The recorded data is displayed in the EMR as an encounter view, visit view

and/or document view. The system also provides a concept history view along

with display of trend charts and highlighting of abnormal records for easy of

identification.

Individual modules which update information into the patient electronic medical

record are shown in the diagram below. The modules section later in the

document also explains in detail the salient features of each module.

Clinical Data Analysis: All recorded data can be analysed for various outputs.

The structured method of clinical form creation and data recording simplifies the

clinical data analysis process.


ICT HEALTH LLC

6 PATIENT ADMINISTRATION

6.1 Ambulatory Care (Outpatient)

The HINAI® Web’s Ambulatory Care Module accommodates the complete

functioning of an outpatient setup in a healthcare organization. The module

supports registration of patients, scheduling of appointments as well as bay

management with queue number generation.

Information captured is effectively disseminated across various departments of

the healthcare organization as needed. The solution’s integrated and patient-

centric approach to organization of data ensures that the patient does not have

to provide the same data multiple times, improving patient satisfaction and staff

productivity.

HINAI® Web Ambulatory Care Module is subdivided into two:

- Registration

- Appointment Scheduling

6.1.1 Registration

HINAI® Web’s Registration Module captures all the relevant demographic details

of the patient and generates a unique Patient Identification Number (e.g.

Medical Record Number) for each individual registered at the hospital. This

Unique Patient Identifier generated by the system would be the key to access

the patient details throughout the current and future encounters of the patient.

Registration also allows capture of plan details against each patient; information

that is critical is assigning patient responsibility. The system allows for Pre-

Registrations as well as Online Registrations with a facility to convert to a general

registration thereby eliminating repetitive data entry and speeding up processes.

6.1.1.1 Salient Features Configurable registration categories allowing for a complete detailed

registration as well as quick emergency registrations

Online registration allowing patients to furnish demographic details from

the comfort of their homes minimizing waiting time at registration desks

Duplicate name/record alerts and quick and extensive search feature to

prevent duplicate registrations

Ability to print bar-coded Registration Cards


ICT HEALTH LLC

Patient Merge feature which allows merging patient records that were

created either erroneously or where lack of time prevented proper

identification at time of registration

6.1.2 Appointment Scheduling

HINAI® Web’s Appointment Scheduling Module allows definition of calendars for

availability and unavailability of resources. The appointment scheduler is

centralized and has a color-coded layout, simplifying the process of scheduling.

The system handles appointments for consultation and procedures. The system

allows you to schedule and reschedule appointments using the point-and-click

and drag-and-drop actions. The system is also capable of handling conflicts,

promptly displaying alerts at the time of any conflicting appointments.

6.1.2.1 Salient Features Visually-oriented design which streamlines the scheduling process

Ability to define the number of appointments per day for clinicians with

definition of slots based on type

Accommodates slot scheduling as well as block/slab scheduling as per

definition for department and/or clinician

Configurable alerts during conflicting appointments

Recurrent appointment scheduler that allows repetitive schedule at one

instance

Multi-resource scheduler for booking multiple resources for patients for a

procedure/treatment

Slot Availability feature which allows quick search of available slots, a very

important feature for facilities that have advance/pre-booked

appointments in for months

Facility to book patients on wait list with ease of transferring them to the

regular schedule as and when slots become available

6.1.3 Standard Reports

Registration List

User wise MRN List

Specialty wise / age wise/ gender wise follow up summary

Conversion List

Visit Report

Medico Legal Case Registrations

Pending Appointment Register

Bay Management Report

Diagnosis Report


ICT HEALTH LLC

Day Wise Appointment Report

Consultant Slot Wise Appointment Report

Sponsor wise Bill Summary

TAT Report

Appointment Report

Doctor Unavailability Report

6.2 Inpatient - ADT

HINAI® Web’s Inpatient Module simplifies your organization’s admittance process

while capturing the administrative as well as the clinical activities against a

patient. The inpatient module comprises of the Admission, Discharge and

Transfers (ADT) Module that helps to track the progress of the patient in terms of

movement, stay and care delivery. The module operates individually and tracks

patient status through interaction with relevant modules like Bed Management

and the Nursing Workbench.

6.2.1 Salient Features

Handles both Walk-in and Admission Requests with ability to block beds

prior to admission of the patient

Configuration admissions screens which allow to define the details

captured at admission based on individual facility requirements

Color-coded bed browser which allows for quick view of beds in various

statuses

Facility to reserve beds in advance assists in forecasting hospital

occupancy

Workflow definitions for ADT processes as per facility requirements

Configurable alerts to various user groups and/or individual users

Real-time update of bed transfer/swap ensures an up-to-date Bed Census

at all times


Hospital Census

Absconding Patients LAMA

Admission and Discharge Report

Emergency Patient List

Specialty Wise Admission List

Specialty Wise Discharge Type Summary

Package Details Report


ICT HEALTH LLC

Transfer Report

Discharges without active final invoice

ALOS Report

Bed Status and Summary Report

Case Type wise Performance Statistics

Consultant wise IP Patient list

Monthly Patient Census

Daily Patient Census

Consultant Details.

6.3 Emergency

HINAI® Web’s Emergency Module offers the tracking and recording of the clinical

events in the emergency department. The module is designed to give the

emergency staff an exact view of all patients and their status. The floor view can

be configured to exactly mimic your Emergency Department layout. The

module also provides for registration with minimum information, assignment of

bed in the emergency area, recording of clinical details, and quick admits.


Uncomplicated patient locator in the A&E

Easy and convenient drag-and-drop action to move/transfer patients

from the Emergency Room Waiting List to Triage to Bed Allocation

Unambiguous color-coded Triage Categorization allowing for prompt and

accurate identification of patients requiring emergent attention

Alerts upon failure to attend to patients within the time defined as per

assigned triage category

Quick access to critical patient information

7 PATIENT CARE

7.1 Doctor’s Workbench (DWB)

HINAI® Web’s Doctor’s Workbench uses electronic automation for optimized

workflows and thereby improved patient care by allowing the care providers to

focus on what they do best, taking care of patient rather than that of

paperwork. The Patient Care module helps to track all the episodes of care for a

patient and enables the updating of every such episode in the Electronic

Medical Record. It also helps to arrange, assort and record all patient specific


ICT HEALTH LLC

clinical information and facilitates the order placing for the patient, prescription

of drugs, etc. HINAI® Web’s configurable dashboard allows care providers to

define their very own personalized dashboard layout and select dash-lets to be

displayed based on significance and individual preferences.


Configurable dashboard for personalized layout

Patient snapshot (patient case sheet) providing at a glance the pertinent

details of the patient

Use of configurable templates, forms for collecting patient information

User friendly entry of clinical information through our built-in sentence

builder

Improved quality and completeness of patient care documentation

Real-time online availability of patient medical records and investigation

reports leading to dramatically improved speed and line of treatment

Increased doctor effectiveness by assisting doctors in retrieving patient

information at the touch of a button, thus freeing more time for doctors to

diagnose their patients in a more effective manner

Clinical Calculators that help care providers make informed treatment

decisions, interpret results, estimate patient’s risk of disease, determine

essential values, etc.

Facility to configure and generate discharge summaries based on facility

requirements. Discharge summary can be designed to populate notes,

treatment details captured at time of inpatient stay, thereby eliminating

duplication of effort.

7.2 Computerized Physician Order Entry (CPOE)

HINAI® Web’s Computerized Physician Order Entry module allows the care

provider to place investigation orders, diagnostic procedure orders, drug orders,

material (consumable) orders, blood orders, surgery orders and diet orders in an

organized manner. These orders are electronically transmitted to the various

service units thus eliminating paper requisitions and its related problems like

illegibility, incomplete information, delays, and lost paper. The module enables

real-time information transfer to all relevant users thus putting an end to

unnecessary call-backs and uncertainty about status of orders.


Duplicate order checking thus eradicating duplicate and redundant

orders


ICT HEALTH LLC

Quick and easy order entry through use of user-defined order sets

Order sets can be defined for individual clinicians, diagnosis and

departments

Tapering dose functionality allowing care providers to order drugs in

increasing/decreasing doses during a single order entry

Favourites feature to allow providers/clinicians to efficiently organize the

most frequently used orders

Improved quality of care with the use of decision support systems at time

of ordering to provide clinical alerts for potential risky events and

interactions

7.3 Electronic Medical Records (EMR) View

The EMR is a central repository of clinical data captured against the medical

record number of the patient allowing multiple authorized care providers to

access one patient record at the same time, a task impossible to attain with the

conventional paper record. The EMR contains various groups which are tagged

to the respective episodes of the patient. The groups represent the consultation

details, investigation/diagnostic procedure results, vital signs, diagnosis, visit

summaries, fluid balance charts, operation notes, progress notes, nursing notes,

discharge summaries, etc. captured in various episodes. The repository is highly

secured and access to information in the EMR depends upon the access rights

given to the user. The repository also keeps track of the various visits that have

been made by a patient to the healthcare organization.


Comprehensive and up-to-date patient information across various patient

visits instantaneously and efficiently

Trend Chart for laboratory results portraying chronological record of orders

and results

Online access to the electronic medical record making it available

wherever and whenever required, thus eliminating the need for paper

records

Always up to date, the electronic medical record augments clinical

decisions by ensuring care providers have access to complete patient

information helping them in making informed decisions


ICT HEALTH LLC

7.4 Nursing Workbench (NWB)

HINAI® Web’s Nursing Care module assists nursing personnel in managing all the

clinical and administrative activities for a patient, be it an outpatient or inpatient.

It keeps track of patient care rendered at various units for In-Patient episodes.

The module also facilitates recording of full medication administration with an

electronic MAR. Being completely integrated with the Ordering and Pharmacy

modules it promotes improved patient care in terms of safety and accuracy by

reducing human errors in the care process.

Complete documentation of medication administration and other nursing

activities, viz. fluid balance charting, vital signs recording, allergy recording, etc.

within the system eliminates illegible notation. The system also allows the nursing

personnel to perform administrative activities like collection of samples, transfers,

discharge planning, bed swapping, bed transfer, consultant transfer, etc.


Complete medication administration capabilities with electronic MAR

Documentation of various nursing tasks associated with care process, viz.,

vital signs, allergies, fluid balance

Real-time data sharing across the continuum of care promoting improved

patient care in terms of safety, accuracy, elimination of duplication and

hence improved outcomes

Nursing Care Plans which assist nursing personnel in the development,

deliverance and documentation of patient care as per professional

standards of nursing care

8 CLINICAL SUPPORT

8.1 Pharmacy

HINAI® Web’s Pharmacy module acts as a drug information system useful for

dispensing and stock control functions of the pharmacy department. As a

centralized drug information system, this module maintains complete drug

formulary with information on the generic name, the trade name, standard

dosages, contra-indications, interactions, physical and chemical characteristics,

etc. It supports various drug classifications and indexes and interfaces with drug

formularies. Its interface to the drug formulary database immediately prompts

potential adverse alerts with respect to contraindications, viz., drug interactions,


ICT HEALTH LLC

drug-allergy reactions, drug-to-food reactions, drug-to-laboratory study

reactions, etc. The dispensing system allows dispensing of drugs against

prescriptions for patients given by various care providers.


A comprehensive clinical pharmacy information system that automates

processes from ordering to dispense as well as manages the medication

inventory

Interface with the drug database ensures that care providers and

pharmacy personnel are equipped with all the necessary information to

assist in making a more informed decision and improve efficiency, thereby

offering a strong line of defence against error and increasing patient

safety

Alerts for potential adverse alerts with respect to contraindications, viz.,

drug interactions, drug-allergy reactions, drug-to-food reactions, drug-to-

laboratory study reactions

Alerts for potential duplication of drug orders and prescription refills

Alerts of potential allergic reactions between drugs and specific patient-

known allergens

Automatic selection of batch based on FEFO (First Expiry First Out) method

during drug dispense

Automatic posting to Finance and Inventory modules immediately upon

dispense


Daily Cash

Balance of consumption and receipt

Patient Wise Consumption

Stock Position Item Wise

Unit Item Return Report

List Of Indents

List Of Indents Item Wise

Drug returns details Report

Pharmacy - Indent Dispense Report

Vat Collection Report

Direct Dispense Report

Patient Prescription Report

Patient Issue Report

Material Consumption Tracking Report


ICT HEALTH LLC

8.2 Laboratory

HINAI® Web’s Laboratory Module is comprehensive and automates the processes

of a laboratory. The design is intended to optimize workflows, maximize

productivity and minimize redundant administrative activities of the laboratory

personnel. The fully automated workflows minimize data entry, eliminate

misplaced orders and results and decrease turnaround times while improving

quality. The module is an integrated solution and supports clinical decision

making with real-time availability of patient information. It enables users to

conveniently view, share, analyse and communicate information across the

continuum of care between various care providers.


A comprehensive solution that automates clinical processes within a

laboratory as well as addresses key sections/areas in the laboratory, viz.,

biochemistry, haematology, microbiology, histopathology

Use of barcode technology for sample identification, sample tracking and

diagnostic reporting

Generation of work list for Technician/Phlebotomist

Supports different types of reports, viz., numeric, alphanumeric,

descriptive, predefined comments, etc. with an added functionality to

define and link diagnostic templates for effective result reporting

Facility for individual as well as bulk reporting

Colour coded normal, abnormal and critical values for easy viewing with

a provision for alerts for abnormal results

Access for laboratory personnel to the EMR for a more efficient result

reporting

Patient laboratory result trend charting

Real-time update of results to the patient’s EMR and doctor’s workbench

Integration with laboratory equipment for automatic update of laboratory

results from equipment

Laboratory QC features like Levy-Jennings Chart


Work Load

Lab Register

Lab Audit

Organism Antibiotic Sensitivity

Turn Around Time(hrs) Summary

Investigation Wise


ICT HEALTH LLC

Work Sheet - Department wise

Work Sheet - Microbiology

Pending List

Test-wise TAT

Test Count

Test Count From Peripheral Centres

Patient Consent Report

Test Statistics

8.3 Transfusion Medicine

HINAI® Web’s Transfusion Medicine (Blood Bank) module is an all-inclusive blood

bank management solution capable of handling all the activities within a blood

bank. The module captures blood transfusion details, including documentation,

recipient & donor workflow, cross matching, stocking and related administrative

activities.


Complete Donor Flow capture with Donor Registration, Blood Bag Number

generation, Donor Examination Recording, Donor Screening, Blood Group

Validation

Automatic assignment of expiry date based on component and

collection date

Blood Request receipt and processing

Facility to cross match, reserve blood units for future transfusion

Blood Transfusion record entry

Complete maintenance of Blood Bank Inventory with Blood Unit Tracking

Daily Stock Report


Issue/Return Bag Report

Accepted Requisition List

Daily Stock Report

Blood/Component List - With Grouping

Blood/Component List - With Criteria

Cell Grouping Report

Discard Donor List Report

Serum Grouping Report

Blood Donation


ICT HEALTH LLC

Transfusion Reaction

Donor List Medical History

Donor List

Serology Report Test Wise

Serology Test Result Entry

Stock Issue Receive and Discard

Vein To Vein Report

8.4 Surgical Suite

HINAI® Web’s Operation Theater module (Surgical Suite) is feature rich and meets

the intricate needs of an operation theater and extensively takes cares of all the

aspects of the operation theatre starting from OT Scheduling to OT Billing. It

allows request for booking and surgery scheduling for resources and theatre. It

streamlines preoperative, operative and postoperative record entry with capture

of both anaesthesia and surgeon notes.


Facility to define dossiers and associate the same with procedure/surgery,

thereby streamlining the surgical consumable order process and making it

more efficient

Robust operation scheduling system allowing to view availability of

multiple resources at time of booking appointments

Ability to configure workflows and checklists as per individual facility

requirements

Complete Pre-Anaesthesia Check-up recording prior to surgery

Automatic dossier request placement to OT stores on surgery request

confirmation

Operation Theatre Timer to record significant times during surgery

Complete surgeon and anaesthesia record preparation and validation

Dossier consumption entry with automatic charge posting hence

eliminating tick sheets

Rules-based charging which enables a hassle-free surgical charge

posting.


Operative procedure details - Keyword search

Cancelled Surgeries

Theatre Utilization


ICT HEALTH LLC

Surgery Completion Status

Surgery Completion Summary

Surgery Status

Surgery Waiting List

Surgery List

OT Register

9 ANCILLARY MODULES

9.1 Medical Records

HINAI® Web’s Medical Records module helps the user to create, transfer, receive

and track the physical medical record of patients in the hospital. This also helps

the user to generate reports required by the hospital administration. The medical

records module is an indexing and tracking system, allowing users to locate and

deliver patient files in a timely and efficient manner. The system also allows the

scheduling and admissions module to be configured to generate automatic

medical record requests.


Medical record creation

Medical record file requisition

Medical file issue against request

Medical record file acknowledgment

Medical record tracking

Provision to mark a medical record as an MLC file

Provision to mark a medical record as a Research file


Death Details

Discharge Analysis Diagnosis Age-wise

Discharge Analysis Geographic Location-wise

Hospital Census

VIP Patients

Comparative Statistic Report

Comparative Statistic Report (Group Wise)

Patient Care Volume

Reported Infection

Patient Annual Statistic Report

http://192.168.100.20:9090/hinai/reports/his/DeathDetails.jsf

http://192.168.100.20:9090/hinai/reports/his/DischargeAnalysisDiagnosisAgewise.jsf

http://192.168.100.20:9090/hinai/reports/his/DischargeanalysisGeographicLocationwise.jsf

http://192.168.100.20:9090/hinai/reports/his/HospitalCensus.jsf

http://192.168.100.20:9090/hinai/reports/his/ListOfImportantPatients.jsf

http://192.168.100.20:9090/hinai/pages/statisticReport/ComparativeStatisticReport.jsf

http://192.168.100.20:9090/hinai/pages/statisticReport/ComparativeStatisticServiceGroupWiseReport.jsf

http://192.168.100.20:9090/hinai/pages/adt/reports/PatientCareVolume.jsf

http://192.168.100.20:9090/hinai/pages/infectioncontrol/report/ReportedInfection.jsf

http://192.168.100.20:9090/hinai/pages/statisticReport/PatientAnualStatisticReport.jsf


ICT HEALTH LLC

9.2 Patient Services

HINAI® Web’s Patient Services module provides all the information relating to the

hospital and the patients in the hospital. This module is mainly used by the

Patient Relation Officer of the hospital. This is an enquiry module, which helps the

user query information with respect to the IP, OPD, tariff, investigations

performed, and departments. The status of the patient can be traced from this

module.


Patient Enquiry feature which allows quick search for information with

regards to a patient’s demographics, registration, admission

Appointment and Investigation Enquiry feature to query the patient’s

outpatient and investigation appointments respectively

Investigation Enquiry feature helps the logged in user to query for relevant

information with respect to the investigation, viz., rate, preparation days,

pre-test requirement, etc.

Facility to retrieve consultant information from the system

View Real-Time Occupancy details of various wards and departments in

the hospital

Tariff Enquiry feature fetches information on the various services provided

within the hospital at different departments and the tariffs of each

Facility to view the OPD scheduling of various consultants within

departments of the hospital

Facility to query for institute-wise holiday list

Facility to send SMS to staff within the hospital

9.3 Dietary

HINAI® Web’s Dietary module helps in providing food to meet patient’s nutritional

requirements. The module is fully integrated with the patient chart and doctor’s

orders. Allergies recorded elsewhere are highlighted in the patient banner

alerting and preventing the dietician from making obvious errors while selecting

items in the patient’s diet plan. Up-to-date information on the patient location

also aids in accurate order delivery in event of transfers between wards. The

module also helps in preparing summarized list of all food items to be prepared

by the kitchen staff.



ICT HEALTH LLC

Creation of various masters like diet item, nutrition, diet times, assessment

configuration

Facility to create diet menu for diet prescription and add diet items to this

diet menu

Allows doctors to create diet prescription from the Doctor’s Workbench

Diet Assessment screen to record the dietician’s assessment of the

patient’s diet order

Diet Order placing from the nursing workbench

View and process all the diet request on one screen

Facility to consolidate all the diet requests and forward to kitchen

Diet Acknowledgment for diet items received by nurse from kitchen

Facility for late diet orders and cancellations

Contractor Billing for Diet Items

9.4 Housekeeping

HINAI® Web’s Housekeeping module provides housekeeping services to be

performed throughout the hospital for various service and administrative units. It

is integrated through wards and associated service centres.


Facility to define shifts and activities pertaining to a specific service centre

Facility to define total manpower required and manpower by shifts at

each service centre

Facility to define service contracts with housekeeping contractors

Facility to define schedules, rates per schedule, billing structure

Service Log Book feature allows for record the actual manpower utilized

and the various activities performed at the service center

Provision to generate bill for service contractor

9.5 Central Sterile Supply Department (CSSD)

HINAI® Web’s Central Sterile Supply Department module caters to supply sterilized

items to various departments, which include the wards, outpatient departments

and the operation theatre and also keep a record of the sterilization details.


Allows CSSD set creation

Packing list preparation for sterilization


ICT HEALTH LLC

Sterilization cycle recording to record the details of unloaded items after

sterilization

Quality checking

Tracking of sterile and unsterile items

Issue of sterile items

9.6 Linen & Laundry

HINAI® Web’s Linen & Laundry module provides laundry services to be performed

throughout the Hospital for various service and administrative units. It is

integrated through wards and associated service units.


Enables mapping default stores for linen, laundry and sterilization

Facility to create conversion profile for converting the raw material into

processed linen and laundry items

Work Order feature to create Work Order to contractors for converting the

raw materials into finished items

Finished Goods Receipt Note feature to document the receipt of finished

goods from contractor

Purchase Receipt Feature for doing an invoice verification of the

contractor and to send a payment request to the finance department

Facility to the wards to send soiled items to the Laundry Store and receive

clean items from the Linen Store

Facility to maintain a Laundry Store for receiving items from wards and

return of clean linen to the Linen Store

Facility to maintain a Linen Store for receipt and issue of clean linen

10 BILLING AND FINANCE

10.1 Billing

The purpose of HINAI® Web’s Hospital Accounts module is to collect charges for

the various services offered by the hospital and maintain patient deposit

accounts. This module is integrated with various HIS modules to accumulate

patient charges. These charges are posted and invoiced.


ICT HEALTH LLC

The Insurance module integration with billing helps the billing module to validate

the patient’s plans/policies/eligibilities/entitlement definitions and charge the

patients accordingly.


Maintains separate charges for various services, by hospital/clinic

Facility to define different charges for various types of patients based on

eligibility criteria

Ability to configure for Pre-Billing or Post-Billing at hospital/clinic or service

Facility for deposit collection & adjustment

Maintains Patient Ledger which records all the transactions for the patient

and helps to find out the balance in patient account

Facility to transfer the patient deposit amount from one site to another

Facility to adjust deposits against the invoices

Out-Patient and In-Patient Billing with facility to print and re-print bills

Facility to add services for out-patients on invoice screen

Manual billing clearance of services

Option to provide Line Level, Service Group Level and Invoice Level

Discounts

Facility to define packages and auto processing for services inside the

package in the invoice

The inbuilt security system provides access to authorized administrators to

operate the billing system

The module interfaces with Physician order entry, Pharmacy, Laboratory,

Radiology, Insurance Management

Patient Accounting & Billing application accommodates multi-entity

accounting with centralized and decentralized billing and assists with

every aspect of a healthcare organization’s billing and collections

Supports the account management of corporate patients

10.2 Claims Management

The HINAI® Web’s Claims Management module helps to define organization

(corporate/insurance/TPA) wise Plans / Policies / Eligibilities / Entitlements /

Medical Aids which contain the service/item coverage and preauthorization

conditions. These plans/eligibilities help to charge the insured patients

according to the agreements made between the organization and the hospital.

This plan definition also helps the clinicians about the service/item coverage

details. Insurance module helps to generate pre-authorization/cost estimation

letters that can be sent to the organizations/insurance companies/TPA for


ICT HEALTH LLC

approval. System also tracks the pre-authorization status and provides the facility

to record the same for hurdle free billing for insured patients.

Claims module will help the hospital administration authorities to know the status

of receivable amounts from various organizations. This module will help to submit

the claims and re-submissions facility for disapproved claims.


Facility to define/upload the eligibility/plans of various organizations via

excel sheets into the application

The module is integrated with billing to calculate coverage and payment

amount of the patient, insured under the Hospital Insurance department

Facility to define inclusions and exclusions of the procedures and drugs

within the policy/plan definition

Preset Approval Limits for each eligibility/plan

The system handles the inclusions and exclusions of procedures and drugs

with different kind of parameters like deductibles, co-payment, discounts

and coverage exceptions

Provision to assign multiple eligibility/plans to a patient

The system automatically checks for the covered and uncovered services

of drugs being availed by the patient

Pre-Authorization screen which lists all services requiring pre-authorization,

requests for which can be sent and approval updated upon receipt

Provision to dispatch the claims, re-conciliation, and if not approved, re-

dispatch of claims

10.3 Finance & Budget

HINAI® Finance General Ledger module is web-based accounting system built

on world-class, object-oriented, multi-tiered architecture. This is designed for

companies of all sizes, with flexibility to meet current and future finance

requirement of an organization including Global Finance Shared Service Center.

General Ledger fully integrates with all modules with auto posting facility and this

feature is the key to maximizing the efficiency and accuracy of organization

financial data. This module also supported by high level of budgetary allocation

module and good controls and security feature built with in ERP.


Flexible setup of accounting periods

Fast and reliable year-end procedure


ICT HEALTH LLC

Reconcile bank accounts

Pre-payment capability

Payment proposal feature with flexible payment method

Multiple currency handling and exchange rate adjustment

Flexible terms of payment

Invoice generation and approval process

Intuitive screen layout and structure

User-adjustable menus, entry forms and reports

Exchange rate adjustment handling

Powerful financial dimensions for data analysis

Flexible report generator

Extensive reporting structure

Traceability and tracking

Strong audit trail capabilities

System controls and transaction validations

Bill-wise adjustment (Payables & Receivables)

Transaction approval

Extended options for setup of access rights

Intercompany accounting

Account allocations based on predefined criteria for actual or budget

amounts

Cash-flow forecasting and currency requirement calculation

Manages the full life cycle from acquisition, depreciation to disposition

Budgetary allocation

Financial reports [Balance sheet, income statement & Cash flow

statements]

10.4 Standard Reports

Balance Sheet/ Income and Expense

Bank Book

Bank Guarantee

Bank Reconciliation

Book Closure Entries

Budget Utilization

Cash Book

EMD Register

Fund Position

General Ledger

Imprest Advance


ICT HEALTH LLC

Outstanding Bills

Pending Advances

Pending Vendor Bills

Trial Balance

Counter Wise Collection Report

Transfer between Sponsor and Patient Accounts

Insurance Claim Status Summary

Daily Collection Report - User Wise

Cash Collection Report - Detail

Daily Invoice Report - Summary

Doctor Commission Report

Receipt Adjustment Report

Sponsor Invoice Statement

Collection Details Report

Duration Service Report

Services Inside Package Report

Services Group Trial Balance

Services Group-wise Summary

Claim Invoices

Claim Invoice Queries

Recovery agent Wise Outstanding Report

Claim Aging Report

Consolidated Revenue Report

Outstanding Deposit Report

Claim Invoices Reconciliation

Monthly Test/Revenue Statistics

11 MATERIAL MANAGEMENT

11.1 Procurement

HINAI® Web’s Procurement module administers all purchase requests and

purchase orders for Inventoried and Non-Inventoried items. It is linked with the

Inventory functionality and Accounts Payable (Finance module).

Inventory and Finance module is updated automatically on Goods Receipt

Note. Invoice receipt captured using the Purchase Receipt Note document will

acknowledge the liability of Account Payable in finance automatically.


ICT HEALTH LLC

Procurement module keeps tightly reference of each previous document for

monitoring and controlling the activities.


Quotations and purchase requisitions

Rate Contracts with Vendors

Purchase order generation & amendment

Advance payment requisitions to finance

Goods receipt note and purchase returns

Automatic stock updates on receipt of goods

Stock returns to Suppliers

Supplier invoice management

Configurable billing structure

Quotation Request and Purchase Order sending through E-Mail


PO Status

Goods Arrival Note

Material Rejection Shortage Excess Report

Monthly Summary of Goods with Value Report

Purchase Request Status Report

Pending Purchase Order

Material Excess Report

Generic Name wise Stock Position Report

LOI Status

Delayed LOI Regularization

Technical Rejection Report

Dash Board

Outgoing Gate Pass Report

GRN Report

11.2 Inventory

HINAI® Web’s Inventory module provides a comprehensive integrated stock

movement system. It maintains the various Stores of Hospital which may be

Stores, Wards, and Departments. Source Store can raise a Stock request for

items. Stock request can be successfully tracked using the Stock Issue/Transfer

which will decrease the stock from Source Store. The requesting store can

receive/return the stock using the Stock Receipt or Stock Return document.


ICT HEALTH LLC

Stock status can be seen at any point of time using the stock ledger. System

allows user to do the physical stock taking and adjustment in the system.

The module is comprehensive and integrated with other modules of HINAI® Web.

Due to the integrated and on line capabilities of HINAI® Web, stock movement

and financial integration is simplified. Thus, the overall efficiency of Stores

increases significantly by usage of this module.


Stock management

Multiple UOM

Vendor Managed Inventory

Management of stock requisitions from sub stores

Management of stock requisitions based on Generic Name from sub

stores

Physical stock verification

Batch Corrections

Kit Management

Stock Adjustment

Stock In Hand reports

Consumption entry

Seamless integration with finance

Auto generated Stock Request and Purchase Request

Dynamic calculation of Re-order level based on Consumption pattern

Pre-configured Interface program with Oracle ERP

Auto Stock Consumption

Inter Branch Stock movements

Central Deactivation of a specific batch within an Organization


Stock Ledger

Category-wise Item Master Report

Closing Stock Report

Stock Position Report

Stock Position with Value Report

Sales / Cost Summary Report

Branch-wise Consumption Report

Vendor-wise Receipt and Consumption Report

Item Category Wise Consumption Report

Consumption Report

http://192.168.100.20:9090/hinai/reports/inventory/ItemCategoryWiseConsumptionReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/ConsumptionReports.jsf


ICT HEALTH LLC

Stock Position With Value Report

Stock Position Firm Wise Report

Location Wise Physical Verification Report

Below Reorder Level Items

Stock Ledger For Transit

Inventory Adjustment And Receipt

Emergency Stock Transfer

Pending Stock Issues

VED Analysis

Sub Store Stock Movement Report

Gross Margin Analysis

Gross Margin Analysis - OP Sales Report Detailed

Fast, Slow and Non Moving Items

Expiry Item

Stock Requests

Stock Request Item Wise Report

Stock Return Details Report

Batch Code Correction Details Report

Adjustment Details Report

Non Moving Stock Details Report

Non-moving Items Report

Item reorder Details Report

Inventory Adjustment with Quantity And Value

ABC Analysis Report

XYZ Analysis Report

Transit Store Transactions

FSN Report

11.3 Fixed Assets

HINAI® Web’s Fixed Asset module provides a comprehensive integrated module

to handle the tangible and in-tangible assets. It maintains the records of all fixed

assets maintained in the hospital. The various functionalities covered like, Asset

purchase process, Asset verification, Asset depreciation, Asset Maintenance

Contracts, Expense tracker, etc… Each and every asset can be tracked to the

location level and the cost incurred for this asset can be tracked using the

Expense tracker. Depreciation can be calculated either on a cyclic process or at

the time of write-off.


http://192.168.100.20:9090/hinai/reports/inventory/StockPositionWithValue.jsf

http://192.168.100.20:9090/hinai/reports/inventory/StockPositionFirmwise.jsf

http://192.168.100.20:9090/hinai/reports/inventory/LocationWisePhysicalvericationReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/belowReorderLevelItms.jsf

http://192.168.100.20:9090/hinai/reports/inventory/stockledgertransit.jsf?reportName=stockledger&

http://192.168.100.20:9090/hinai/reports/inventory/AdjustmentIssueAndReceipt.jsf

http://192.168.100.20:9090/hinai/reports/inventory/EmergencyStockTransfer.jsf

http://192.168.100.20:9090/hinai/reports/inventory/pendingStockIssue.jsf

http://192.168.100.20:9090/hinai/reports/inventory/VEDAnalysis.jsf

http://192.168.100.20:9090/hinai/reports/inventory/SubStoreStockMovementreport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/GrossMargin.jsf

http://192.168.100.20:9090/hinai/reports/inventory/GrossMarginOPSalesDetails.jsf

http://192.168.100.20:9090/hinai/reports/inventory/fastSlowAndNonMovingItems.jsf

http://192.168.100.20:9090/hinai/reports/inventory/ExpiryItemReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/stockRequestsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/StockRequestItemWiseReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/StockReturnDetailsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/batchCodeCorrectionDetailsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/AdjustmentDetailsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/nonMovingStockDetailsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/nonMovingStockForDaysReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/itemReorderDetailsReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/inventoryAdjustmentWithQtyAndValue.jsf

http://192.168.100.20:9090/hinai/reports/inventory/abcAnalysisReport.jsf

http://192.168.100.20:9090/hinai/reports/inventory/xyzanalysis.jsf

http://192.168.100.20:9090/hinai/reports/inventory/transit_store_transactions.jsf

http://192.168.100.20:9090/hinai/reports/inventory/FSNReport.jsf


ICT HEALTH LLC

Fixed Asset classification

Depreciation process

Asset commissioning & Installation

Asset movement

Asset Write Off

Asset Sale

Asset Lease Management


Asset Register

Asset PO Status

Employee Asset Issue (Pending / Return)

Asset AMC Expiry Report

Asset Warranty Expiry Report

Fixed Asset Report

11.4 Maintenance

Regular maintenance of fixed assets is a pain area of every organization. The

fixed assets maintenance has an important role as the fixed asset comprises of

Medical equipment and other life-saving equipment.

The features of the asset management module are: Preparation of preventive

maintenance schedules, Incident Reporting and tracking, in case of equipment

failure is reported, managing the asset maintenance contracts, maintaining the

asset log book, managing bank guarantees, asset maintenance related

reporting and managing the warranty.


Annual Maintenance Contract

Payment Request against AMC

AMC Asset Scheduling

Incident Reporting flow

Work Order tracking

Spare Parts Management

Installation Certificate

Daily Asset Status


Work Order Report


ICT HEALTH LLC

AMC Report

Preventive Maintenance Report

Modality Downtime Report

12 HRMS SUITE

12.1 HR

HINAI® HR module contains important HR related features that any Healthcare

facility would require. The HR module is made up of Leave Management,

Employee Management, Attendance and Roster Management.

Employee Management captures all the personal details of an employee along

with their dependent details, administrative roles, statutory information, salary

details, etc. along with these the employment status can also be managed.

Leave Management allows the facility to configure different types of leaves. Also

each leave type can be configured with respect to the organization's policies.

Attendance management allows the facility to interface with any punch

devices. The punch details can be accessed and appropriate reports can be

generated.

The Roster Management functionalities allow a user to optimally manage the

shifts for their employees or sub-ordinates.


Online Leave application and approval

Configurable leave management system

Multiple leave types, configurable according to organization policies

Easily integrated with any Punching / Biometric attendance devices

Easy access to Employee Records. Also, View privilege available for

providing access to employees for their own employee file

Easy & configurable Employee Batch creation & Shift management

Access to online leave balance for each employee

Functionality to apply online request for Onsite Travel & approval


Employee Applied Leave

Employee Leave balance

Employee Comp Off


ICT HEALTH LLC

Leave Report Consolidated

Onsite / Travel Details Report

12.2 Payroll

HINAI® Payroll module contain all the features that will enable the Payroll

department within an organization to consolidate and handle different types of

pay structure that exist within the organization effectively.

There are various reports available within the Payroll module for fetching different

set of details that are captured in the system. The Payroll module also helps the

user to maintain the salary components and history for each employee.


System generated pay slip

Batch-wise Salary disbursement

Salary Component definition including Tax components

Employee Reimbursement Declaration

Capturing Employee Loan Details

E-Mail Pay slip to employees on Salary Processing


Pay slip Report

IT Deduction Report

Reimbursement Report

Salary Transfer Report

Employee Salary Item-wise Report

Actuary Report

13 RIS / PACS – HINAI® ImageNet

ICT HEALTH’s HINAI® ImageNet MIMS is a complete Web based Picture Archiving

& Communication System, offering a comprehensive and fully integrated

solution for digital imaging and information systems for the enterprise class

hospital.

HINAI® ImageNet Enterprise MIMS provides the best solution that enables the

clinics or hospitals to acquire, distribute, store and display medical images and

diagnostic reports across the enterprise. Being a complete web based system;

HINAI® ImageNet Enterprise can be securely monitored and configured over a


ICT HEALTH LLC

modern network of almost any bandwidth. HINAI® ImageNet MIMS integrates

images from multiple modalities with clinical patient data, streamlining radiology

department workflow and improving the radiologist’s efficiency. The storage of

patient studies in the HINAI® ImageNet MIMS is almost unlimited, and it was

designed to handle the ever-increasing study volumes or the increasing storage

demands of the newest, most modern modalities.

HINAI® ImageNet Advantages:

Simplifies & streamlines workflow to improve patient care: HINAI®

ImageNet offers a centralized storage solution for studies and reports for

all the existing modalities at the hospital. The proposed solution offers a

streamlined workflow by using a Web viewer to present patient studies

anywhere within the hospital that the care giver logs onto a computer

with network access.

End user cost reduction: HINAI® ImageNet offers a complete digital

solution, thereby significantly reducing the use of film as well as film

handling and associated costs such as chemicals, etc, at the client site.

A secure, certified system: HINAI® ImageNet incorporates an advanced

level of security that is fully standard complaint. HINAI® ImageNet

incorporates 128–bit SSL security for data transmission over the

Internet/intranet.

Flexible structured reporting: HINAI® ImageNet MIMS incorporates

template based structured reporting to ensure faster reporting turnaround

time.

Administration friendly: Being a core Web-based application, HINAI®

ImageNet allows any DICOM/HL-7 Service configuration changes by the

authorized administrator from anywhere over the Web in real-time. The

configuration parameters can be securely accessed, edited, and

monitored via the Internet.

HINAI® IMAGENET MIMS – Features

HINAI® ImageNet ’s DICOM image server is an advanced DICOM server which

incorporates all the DICOM services and offers DICOM connectivity to all the Modalities

HINAI® ImageNet MIMS allows the run time configuration of all the DICOM

services to the administrator from anywhere at any time.

Functionalities:

DICOM 3.0 compatible


ICT HEALTH LLC

Sending and receiving of image studies and single images from any

number of DICOM compatible modalities

Requesting (Query/Retrieve) patient data at patient and study level from

DICOM archives

Additional requesting (Query/Retrieve) of patient data at a Study / series

& image level

Operation via intuitive function symbols

DICOM Modality Work-list Service

DICOM Modality Performed Procedure Step Service

DICOM Storage Service

DICOM Storage Commitment Service

DICOM Verification Service

DICOM IAN (Instance Availability Notification)

DICOM Media Creation

Configuration as a Cluster Server is possible

Rich UI Monitoring Console

Patient / Image Explorer

Study Migration Service

Individual assignment of access rights at user level (read, write, delete)

and at group level (patient lists).

Advanced user configurable / modality based compression techniques to

compress store / send images.

Task logger to check the status of all the tasks which are currently ongoing

Statistical report generation with user configurable parameters

Support for the Web Access to DICOM objects

Offline storage module

System supports the interfaces via HTTP and /or HTTPS

HINAI® ImageNet Compression Engine

HINAI® ImageNet supports the advanced compression techniques, which are prescribed

in the DICOM standard. HINAI® ImageNet incorporates the rule based compression

techniques which can be configured based on the modality.

Compression Techniques supported:

JPEG 2000

JPEG Baseline

JPEG Lossy

JPEG Lossless

HINAI® ImageNet Image Viewer


ICT HEALTH LLC

HINAI® ImageNet Lite viewer is a web based Diagnostic quality image viewer

which allows the Radiologists to access any image anywhere any time over the

internet of available bandwidth. The HINAI® ImageNet Lite viewer is powered by

advanced streaming technology based on JPEG 2000 technique for instant

image viewing and reporting on the patient studies. The image viewer

incorporates advanced functionalities for 2D image processing.

Functionalities:

View images in multiple viewport

Magnifier window

Hanging protocol

Auto contrast for CR, MG studies

Measurement tools : linear, angle, Region of interest

Zoom

Pan

Rotate

Flip Horizontal / vertical

Window level

Window width

Dynamic view (cine mode)

Study, series thumbnails

Drag and drop functionality for viewing images and printing

DICOM print

CD/DVD media burner

Histogram

Mouse configuration

Right click access to image processing tools

Study comparison

Image synchronization for processing

Series synchronization

Scout lines

Line annotation

Text annotation

Patient demographics and header information display

Cardio thoracic ratio

Cobb angle measurement

WW /WL sensitivity configuration

Hot key settings

Multi monitor configuration

Interface with EMR, HIS, CIS through simple URL integration


ICT HEALTH LLC

Image filters

Double click opening of images

Save annotation

HINAI® ImageNet Intelligent rule based Workflow Manager

HINAI® ImageNet Workflow manager integrates & manages the disparate

systems of the hospital to facilitate an end-to-end streamlined workflow. HINAI®

ImageNet provides image and information access to departments outside

radiology (orthopedics, women’s care) with relevant tools for those specialized

users -wide image and report access.

Functionalities:

Role based user Work list

Rule based study Pre-fetching: Intelligently Pre-fetching the historic patient

data for comparison

Rule based forwarding

Rule based compression

Modality work list

MPPS

WADO service for easy access of DICOM objects (images /studies) etc

over the internet

HINAI® ImageNet DICOM Print

HINAI® ImageNet’s Dedicated DICOM print module facilitates printing of the

DICOM images whenever required.

Functionalities:

Sending of images to be printed from the viewer or browser via drag &

drop or via an icon.

Predefined film layouts

Selection of the number of film copies

Access to Print queue and Print status

Printing of image data with a resolution of up to 4 K (depending on the

DICOM printer connected)

Color printouts of x-ray images via DICOM Color Print (e.g. double

ultrasound, 3D, nuclear medicine)

Prints jobs using predefined print layouts

Ability to compose post processed print jobs

Drag and drop images from the report window to the print tray


ICT HEALTH LLC

HINAI® ImageNet Hierarchical storage manager

HINAI® ImageNet HSM provides flexibility of storing images online, far line (back

up) data as per the user’s requirement. The data in HINAI® ImageNet is

effectively management between these storage archives as per the customer

requirement as well as the availability of the hardware. This enables the Hospitals

to plan for the procurement of the hardware as necessary there by reducing the

total cost of ownership of the MIMS system.

Functionalities:

Scheduled rule based management of images /studies

Accessibility of studies based on where the data is stored

Admin console for retrieving images / studies

Core web server with security manager

Unlike other PAC solutions, HINAI® ImageNet is an inherently a web based

application with has an in-built web server to cater to multiple clients. The

solution is built of core Service Oriented Architecture which server multiple clients

both web and local without any downtime. This also incorporates SSL, 128 Bit

security protocols for secure images access on the public networks. The security

in HINAI® ImageNet is defines at the user levels, which provides Role based

access control to each user in terms of:

Privileges

Actions

Screen access

Information access, etc.

The security manager also has an in-built MD5 encryption technique which

ensures data consistency when it is transacted. The HINAI® ImageNet MIMS

security module also incorporates HIPAA based Full Audit trail for a

comprehensive tracking of all the events performed by the various users.

HINAI® ImageNet Quality Control (QC) workstation

This is an advanced module of HINAI® ImageNet which is essential for class

premier institutes. The module enables the users to perform a comprehensive

Quality Control tasks to maintain the quality of the patient critical information

and to prohibit human errors that may result in wrong diagnosis and affect

treatment planning

Functionalities:

Patient demographic information correction


ICT HEALTH LLC

Careful selection and well calibration of standard display station

Adjustment of sequence and image of interest

Study reconciliation

Correcting image markers

Audit log

HINAI® ImageNet MIMS Administration

This module allows the Admin to create new users, assing roles, privilages and

action control for each users.

The module also provides option of locking and unlocking patient studies for

security reasons. The extended version provides patient anoymising.

Functionalities:

User roles

User Privileges

User action Privileges

Status update

HINAI® ImageNet Referring Physician log in

This module allows the physician to access images and associated reports for the

patient through web.

Functionalities:

Referring physicians work list

Search

View Images

View Report

HINAI® ImageNet registration screen

This module allows the receptionist to capture the patient demographics and

create the patient record

Functionalities:

Registration

Creating patient ID

View report

HINAI® ImageNet MIS and Statistical Report


ICT HEALTH LLC

The MIS and Statistical Report allows radiologist to analyze performances of

various resources in the Radiology department. The users can get a customized

statistical report based on several parameters such as:

Workload per modality

Cost per study

Workload on Radiologist

Workload on Transcriptionists

Workload on Receptionist

HINAI® ImageNet template based Reporting

HINAI® ImageNet workflow manager provides integrated reporting engine with

voice recorder. The user can record the voice and store the voice data on the

centralized server which could be retrieved by a transcriptions and transcribe it

into a text report. This data can be sent to the radiologist for confirmation. Upon

confirmation, it is sent to the referring physician.

Functionalities:

Functionality to record the voice and Upload voice data

PDF format, Print and Fax ,Radiologist confirmation workflow

Dictionary

Add key images

Template based reporting

Version control of reports

Multiple level report assignment

Inbuilt audio control for voice data Report sign off

HINAI® ImageNet CD / DVD Media Creation

HINAI® ImageNet Media creation creates the self-executing CD’s / DVD’s which

can be given to the patients with the images and reports.

Functionalities:

Self-executing CD / DVD’s

CD / DVD’s with a basic 2D Viewer

Sending of images from the Viewer or browser to a temporary directory

Burning of media in DICOM Offline media format

Reading of DICOM CDs with the DICOM Offline Window/Level presets

Hanging protocols


ICT HEALTH LLC

CD/DVD labels can be printed out directly together with the

corresponding patient data.

HINAI® ImageNet HL-7 interface

HINAI® ImageNet offers inbuilt RIS / HIS / MIMS - HL-7 Interface which can

seamlessly be integrated with any HIS / RIS system which is HL-7 complaint.

HINAI® ImageNet HL-7 interface provides a complete broker-less integration with

RIS / HIS to simplify the access to information in terms of images, EMR, reports etc.

HIS-RIS & MIMS can be seamlessly integrated to provide quick access to EMR

information within and beyond, through the web.

HINAI - Business Architecture Document

Documents

Transcript of HINAI - Business Architecture Document