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©Healthcare Information and Management Systems Society, 2013 - 1 -
HIMSS Chapters
Annual Standard Report
2013-2014 Review & 2014-2015 Planning
Due July 31
HIMSS’ Chapters represent industry professionals within their approved territories to promote a better
understanding of healthcare information and management systems. Chapters are dedicated to membership
retention and recruitment, educational opportunities, and valuable links between healthcare professionals in close
proximity. Each Chapter is governed and managed by a local Board of Directors, while each Chapter Board of
Directors must support the vision and mission of HIMSS.
HIMSS Vision Better health through information technology.
HIMSS Mission Globally, lead endeavors optimizing health engagements and care outcomes through
Information technology.
What are the expectations of a HIMSS Chapter? As an entity chartered by HIMSS, Chapters must meet minimum organizational and program delivery
requirements.
The standards are designed to help Chapters achieve their organizational goals. Each standard must be completed
in the Annual Standards Evaluation Report and must be received by HIMSS by July 31st
of each year. Failure to
submit report may result in probationary status.
Annual Chapter Standards Tips:
• Take advantage of HIMSS support in the area of Chapter educational programs. Contact
[email protected] with any questions, concerns, ideas, etc.
• Hold chapter board elections Work on the Standards Report throughout the year or include as a standing
agenda item during Board meetings or plan a meeting specifically designed to complete the annual
standards and delegate sections to board members.
©Healthcare Information and Management Systems Society, 2013 - 2 -
Standard #1
2014-2015 Chapter Officer List
Standard #1 – Chapter Officer List: The Chapter must have leadership consistent with the structure delineated in
the Chapter’s bylaws. At a minimum, there must be a president and president-elect or vice president, secretary
and treasurer. It is highly recommended the Chapter board include a membership chair, program chair, web chair,
communications chair, sponsorship chair and members at large.
For the incoming fiscal year (June 1 – June 30) Chapters must provide information of the newly elected and
current board members including its officers, directors, and committee chairpersons. (See attached)
*By putting your name on the officer list, it signifies that you agree to report to the Senior Manager, Operations,
HIMSS any future pertinent situation that may develop and that may constitute a conflict of interest while
candidate for, or member of, a HIMSS Chapter or any elected positions of HIMSS. Below are the names, contact
information and Membership ID# of Chapter Officers, which are at this time members of National HIMSS in Good
Standing.
Fill in all fields
Board Title Name Term
Expires Past President
(surrogate)
Scott
Holbrook
12/1/2014
President Julie G. Beard 6/30/2015
President-Elect Open
Secretary Mark Ellis 6/30/2016
Treasurer Jon Messina 6/30/2015
Advocacy Chair Paul Sanders 6/30/2015
Advocacy Co-
Chair
Phillip
Kimball
6/30/2015
Communication
Chair
Nancy
Staggers
6/30/2015
Communications
Co-Chair
Open
HIE Chair Teresa Rivera 6/30/2015
HIE Co-Chair John
Overbaugh
6/30/2016
Membership
Chair
Randy Black 6/30/2015
Membership Co-
Chair
Jayme Norrie 6/30/2016
Program Chair Chris Smith 6/30/2015
Program Co-
Chair
Mark Runyan 6/30/2015
Sponsorship
Chair
Anthony
Dalton
6/30/2015
Sponsorship Co-
Chair
Blynn
Simmons
6/30/2016
Spring
Conference Chair
Mike Nelson 6/30/2015
Spring
Conference Co-
Keith Tintle 6/30/2015
©Healthcare Information and Management Systems Society, 2013 - 3 -
Chair
Student Liaison
Chair
Kimberly W.
Bartholomew
6/30/2015
Student Liaison Katherina
Holzhauser
6/30/2015
Physician
Committee Chair
Matt
Hoffman,
M.D., M.S.
6/30/2016
Physician
Committee Co-
Chair
Arteveld
Pierre Jerome
6/30/2016
Please note that HIMSS will update distribution to monthly membership and rebate reports based on the officer list
above (or attached). Requests to edit these distribution lists can be sent to [email protected].
Standard #2
Chapter Self Assessment
Standard #2 – Chapter Self Assessment: The Chapter Board must review the past fiscal year and assess the
performance and goals of the Chapter.
1. List 1-2 chapter successes or improvements during the past fiscal year your Chapter Board feels satisfied
with:
1. Board Leadership: Chair and Co-Chair on each committee with a focus on engaging
members to contribute to the identification and accomplishment of committee objectives.
Board leadership representation of 5 major healthcare providers in the community, Utah
HIE, National industry leaders, Professors, CEO leadership, Physicians and health care
industry. Details of each Committee’s 2013-2014 Objectives and Accomplishments are
attached. Committee highlights are mentioned below:
• Advocacy Committee:
o HIMSS Presidential Award
o First time Governor proclamation Utah State Health IT Day
o 8 legislators attending 3rd Annual Utah State Health IT Day
o Represented Utah at National Health IT Week, presented HIMSS “asks” to
all Utah federal legislators • Communications Committee:
o Monthly UHIMSS newsletter
o Periodic member communications
• HIE Committee:
o Involved with Digital Health Commission, Utah Dept. of Health, State of
Utah HIE Coordinator. Digital Health Commission attended Spring
Conference
o Provided two webinars:
� “Care Achieve through the cHIE: Unlocking the Potential for
Clinical Data in Utah”
� “IC3 Beacon: Challenges and Solutions in Connectivity to Improve
Patient Care in the Community”
o HIE website source of information on State of Utah Innovations Grant, CMS
Implementation Grant, Governor’s Health Innovation event on Sept. 26,
2013
o Focus group UHIMSS members tested cHIE consent on-line tool and
provided feedback
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• Membership Committee:
o Tools created to significantly enhance analysis of our UHIMSS membership
o Created member focused value brochure
o Insightful membership survey, response rate 11%
o Spring Conference Survey, average satisfaction level 4.6 on scale of 1 - 5
o Membership net increase 16.4%,
o Event attendance increased 34% with an average of 41 people, surpassing
the 15% goal
• Physician Committee: o Newly established to create a CMIO committee perspective and support
• Program Committee:
o Innovative Utah Technologies event:
� Intermountain Healthcare Transformation Lab Tour
� Privasent
� Orca Health
o Provided 5 educational luncheon events:
� Meet the Board
� ACO, Payment Reform and the Medical Home panel:
• Joe Mott, VP of Shared Accountability Intermountain
Healthcare
• Scott Barlow, CEO Central Utah Clinic
• Dr. Scott Anders, Division Medical Director HCA
• Dr. Karey A. Johnson, Director NW Region PACT
Excellence for the VA
• Lisa Lyons, Product Manager Applied Research Group 3M
Health Information Systems.
• Big Data with Dave Riley
• UHE cosponsored Nov. “The Healthcare Executive Role in IT”
panel:
• Keith Tintle, CEO Timpanogos Regional Hospital
• Steve Anderson, CEO Jordan Valley Medical Center
• Robert Allen, VP Rural Region and Outreach
Intermountain Healthcare
• Erik Bermudez, Healthcare Research Director KLAS
o Hosted 3 webinar luncheon events:
• “Care Achieve through the cHIE: Unlocking the Potential for
Clinical Data in Utah”
• “IC3 Beacon: Challenges and Solutions in Connectivity to Improve
Patient Care in the Community”
• University of Utah Health Care “Preparing for ICD-10:
Implementation and Utilization of Computer Assisted Coding to
Drive Coding Accuracy and Productivity, Clinical Documentation,
and Quality Improvement”
o Hosted Holiday Luncheon
o Contributed and supported Spring Conference
• Sponsorship Committee:
o Two new Premier Sponsors, renewal of all existing Premier Sponsors
o Full capacity sponsorship at the Spring Conference with 20 participants
o Increased sponsorship at monthly educational events
o Overall 242% increase in sponsorship revenue
• Spring Conference Committee:
o Successful annual Spring Conference on May 27, 2014
o First ever cohosted with Utah chapter of ACHE
o 20 sponsors, approx. 160 attendees, 4 outstanding national and local
speakers, 2 panels with 4 speakers each.
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• Student Liaison:
o Created framework for internships on UHIMSS website, one internship
posted
o Developed student focused membership brochure
o Promoted student scholarship to be awarded in Aug. 2014
o Filled committee positions with students, professors and professionals
2. Organizational Strength: 35% increase in new members, 242% increase in sponsorships to
include 2 new premier sponsors, 38% under forecasted expenses, and 20% increase in net
revenue.
2. List 1-2 critical issues or challenges facing your Chapter at this time and contingency plans for each:
• Fill Board and Committee Positions:
o President – Elect successor position with a strong healthcare leader for 2014-2015
� High Priority for President to work with Surrogate Past President to continue
recruiting efforts, talk with and pursue healthcare leaders and past presidents
recommendations
o Fill Committee positions (minimum 5 committee members plus Board Chair and Co-
Chair)
� Critical to 2015-2016 Board, 50% end of term transition
� Important to mentor and identify new potential Board candidates
� Continue Committee Chair and Co-Chair efforts to personally recruit minimum
5 committee members.
• Increase Member Retention, Engagement and Attendance at Events
o Analyze and implement proactive options to stop 24% membership loss, majority non-
renewals no longer having valid corporate email addresses
o Implementing member survey recommendations to continue to increase value and
convenience. Current attendance at events approximately 10% of membership
o Strengthen relationships and communicate value with large key member organizations
and other healthcare leading organizations in the community
3. Other comments, concerns or suggestions:
Please refer to the attached details by committee that identify 2014-2015 committee goals and
challenges.
©Healthcare Information and Management Systems Society, 2013 - 6 -
Standard #3
Modifications to Chapter Bylaws
Standard #3 – Modifications to your Chapter Bylaws: To remain a Chapter, the originator must have adopted the
2012 HIMSS Standardized Chapter Bylaws and conduct an annual review of their bylaws. Bylaws are living
documents and changed as needed to reflect the practices of the Chapter and HIMSS.
All Chapters must obtain approval from HIMSS for changes to the Chapter bylaws. Chapters will adhere to its
bylaws and maintain a current copy at HIMSS. Chapters must submit their Chapter bylaw changes to HIMSS
Operations ([email protected]).
Check one (1) option below:
No modifications were made to the bylaws this year.
x Modifications were made and an updated copy of our Chapter bylaws is attached. (You must have
approval of the changes prior to implementing.)
Recommended modification approved by the UHIMSS Board and being submitted to HIMSS for
consideration. Change to Article VII Committees Section 3 Composition last sentence to be consistent
with qualifications of Officers and Directors. Change to read “Only voting members and members in good
standing, of either HIMSS or UHIMSS for at least one year, shall be eligible to serve a leadership position
on a committee.”
Standard #4
Educational Programs
Standard #4 -Educational Programs: Chapters must have a minimum of twelve (12) educational programming
hours. List all educational programming here:
Meeting 1 Meeting 2 Meeting 3 Meeting 4 Meeting 5 Meeting 6
Date 8/21/2013 9/20/2013 11/6/2013 11/20/2013 2/25/2014 4/15/2014
Location (city) Murray Murray Murray Orem Salt Lake Murray
Theme Meet the
Board
ACO
Payment
Reform
Big Data Healthcare
Executive
Role in IT
Decisions -
cohosted
Utah Chapter
of ACHE and
the Utah
Medical
Group
Management
Association
Advocacy Day -
ACA
Impressions
Post
Implementation
Innovative
Utah based
Technologies
# Attendees 34 35 49 200 29 50
Length (in hrs.) 1.0 2.0 1.5 1..5 2.5 1.5
If your chapter exceeds six (6) meetings during the fiscal year, please submit additional documentation.
©Healthcare Information and Management Systems Society, 2013 - 7 -
Meeting 7 Webinar 1 Webinar 2 Webinar 3
Date 5/21/2014 8/28/2013 12/19/2013 1/15/2014
Location (city) Salt Lake Broadcast Broadcast Broadcast
Theme Driving
Change
through
Health
Information
Technology
Program
attached,
cohosted
with Utah
Chapter of
ACHE
Care Achieve
through the
cHIE:
Unlocking the
Potential for
Clinical Data
in Utah
IC3 Beacon:
Challenges
and Solutions
in
Connectivity
to improve
Patient Care
in the
Community
University of
Utah Health
Care “Preparing
for ICD-10:
Implementation
and Utilization
of Computer
Assisted Coding
to Drive Coding
Accuracy and
Productivity,
Clinical
Documentation,
and Quality
Improvement
# Attendees 160
Length (in hrs.) 5.5 1.0 1.0 1.0
List any tentative or confirmed meeting dates for the 2014-2015 fiscal year:
Meeting 1:
o Tentative Date or Month:___August 14, 2014
o Theme: How Telehealth is Improving Patient Care in Utah
o Location City: Murray
Meeting 2:
o Tentative Date or Month:_November 13, 2014
o Theme:_Jim Turnbull, UUHC Epic Project – Lessons Learned
o Location City: Murray
*See below for Program Committee 2014-2015 Objectives and Calendar of Events
Standard #5
Chapter Communications
Standard #5 – Chapter Communications: A Chapter is required to communicate with its members at least four
times a year and required to copy HIMSS [email protected] of their communications as they occur.
UHIMSS provided monthly newsletters and periodic email communications to members reminding them of
upcoming monthly events. Attached are the monthly newsletters and a sample of the event email
communications.
Aug. 2013 Sept. 2013 Oct. 2013 Nov. 2013
©Healthcare Information and Management Systems Society, 2013 - 8 -
Newsletter
Communication 2
Newsletter
Communication 3
Newsletter
Communication 4
Newsletter
Communication 5
Date 8/5/13 9/6/2013 10/9/2013 11/27/2013
Medium Email Email Email Email
Dec. 2013
Newsletter
Communication 6
Jan. 2014
Newsletter
Communication 7
Feb. 2014
Newsletter
Communication 8
Mar. 2014
Newsletter
Communication 9
Date 12/13 1/14 2/21/14 3/5/14
Medium Email Email Email Email
April 2014
Newsletter
Communication
10
May 2014
Newsletter
Communication
11
June 2014
Newsletter
Communication
12
July 2013
Newsletter
Communication 1
Date 4/14/14 5/2/14 6/20/14 7/13
Medium Email Email Email Email
What social media platforms is your chapter actively using? Please check all that apply.
x LinkedIn Facebook Twitter Other: __________________________
Standard #6
Board Meetings
Standard #6 - Chapter Board Meetings: Chapter Boards will meet a minimum of four (4) times per fiscal year, in
person or via teleconference.
x Minutes attached for each meeting
Meeting 1 Meeting 2 Meeting 3 Meeting 4 Meeting 5 Meeting 6
Date 7-26-13 8-30-13 9-27-13 10-25-13 11-22-13 12-12-13
Meeting 7 Meeting 8 Meeting 9 Meeting10 Meeting11 Meeting12
Date 1-31-14 2-28-14 3-28-14 4-25-14 5-21-13 6-28-14
©Healthcare Information and Management Systems Society, 2013 - 9 -
Standard #7
Financial Report
Standard #7 - Financial Report: HIMSS Chapters agree to adopt the July 1 - June 30 fiscal year. Each chapter agrees
to publish a Financial Report to members upon request and to HIMSS
All chapters are responsible for timely financial report submission per the dates described below. Failure to do so may result
in chapter probation or suspension.
HIMSS Chapters must complete and submit to HIMSS the following paperwork:
x Copy of the Financial Report - Include the final ledger or income statement from the preceding
fiscal year.
x Signed copy of the Financial Review Checklist (Attachment A below).
**Chapters may request an extension until October 31st
by emailing [email protected].
Comment [SC1]: Include due date?
Comment [t2]: Yes
©Healthcare Information and Management Systems Society, 2013 - 10 -
Attachment A (see attached report scanned in with signatures – 100% complete)
Chapter Financial Review Checklist Yes or No*
* If “No”, provide an explanation of the issue and how it is being resolved. Continue on a separate
sheet if needed
1. Was a financial review of the previous year’s finances completed and provided to the Chapter Board
of Directors and the National Office?
Yes
2. Are signature cards on any current bank accounts and other bank authorizing documents current?
(This includes the deletion of signatories who are no longer authorized to have access to funds.)
Yes
3. Have the bank statements been reconciled through the close of the fiscal year (June 30th
)? Are the
monthly bank statements mailed/emailed to an officer of the Chapter who does not have custody of
the checkbook?
Yes
4. Are bank reconciliations conducted/reviewed by someone not having signature authority on the
account(s)?
Yes
5. Are all checks/withdrawals/transfers documented as to purpose and payee/destination of funds?
Yes
6. Are all deposits supported by documentation showing source of revenue (number of meeting
attendees, etc.)?
Yes
7. Is other business income, such as advertising on newsletters and web sites, accurately reported on
the chapter financial statements?
Yes
8. Are all chapter financial accounts and investments (if applicable) identified and financial data
incorporated in the financial reports?
Yes
9. Was the correct IRS form 990-N, 990-EZ, or 990 prepared and submitted to the Internal Revenue
Service? The correct form depends on the Chapter’s amount of gross receipts.
Yes
We, the financial review committee, certify that none of the members are an officer of Utah Chapter of HIMSS, nor
are we involved with chapter finances for the accounting year ending June 30, 2014. We have verified the
supporting information for the above questions, and certify that the responses are complete and accurate.
Per HIMSS policy, a review committee of at least three (3) members from either
within/outside the chapter membership is required to complete the financial review.
*Required
Name Date E-mail Signature Randy Black 6/30/14 [email protected] See attached document
Phillip Kimball
6/30/14 [email protected] See attached document
Kimberly Bartholomew 6/30/14 Barthoki.uvu.edu See attached document
©Healthcare Information and Management Systems Society, 2013 - 11 -
Standard #8
Operating Budget
Standard #8 – Annual Operating Budget: The Chapter must develop and submit an Annual Operating Budget. The
budget must include planned expenses and revenues for dues, assessments, services, meetings, and operations for
the upcoming year (template is available upon request).
x Attached Operating Budget
Standard #9
Annual Plan
Standard #9– Annual Plan: Chapters will develop a written, annual plan that includes Chapter goals for the coming
year. It is essential for all Chapters to establish a road map of sustainability and progress. The following suggestions
could be addressed in the Annual Plan: membership growth, member satisfaction, educational programs, member
communications and student engagement. The annual plan must include strategies for membership growth and
measurement of member satisfaction.
Our Chapter’s Annual Plan as follows: Below are the goals for each committee that reflect taking into consideration the April survey results from our
members and the experience and lessons learned from the prior year. In addition to the education sessions, the
Utah chapter is looking at enhancing the Professional Development opportunities for its members.
Advocacy Committee Goals: 1. Continue to develop relationships with State and Federal representatives
a. Attend NHIT week with all legislators scheduled
b. Visit all federal legislators out of session
2. Identify key initiatives, committees and communicate them to the members
3. Host advocacy event February 10, 2015
a. Increase attendance by 20%
b. Increase legislator attendance by 20%
c. Host the event virtually
Communications Committee:
1. Monthly UHIIMSS newsletter describing activities, upcoming events and recognition
2. Periodic member communications of specific events, requests and opportunities
3. Explore expansion social media communication options
4. Transition to new HIMSS website
HIE Committee Goals: 1. Support of Strategic Initiative #1: To be connected with local and state government and
communicate findings to the membership by staying active and supporting the Digital Health
Commission, the State HIT plan, the State of Utah HIE Coordinator and the State of Utah
Innovations Grant
2. Support of Strategic Initiative #2): Assist the education committee with presentations related to
HIE
a. Topic Idea: HIE panel on adoption, technology or implementation
©Healthcare Information and Management Systems Society, 2013 - 12 -
3. Support of Strategic Initiative #2: Maintain the HIE website as a source of information for our
members; define HIE types; and map the HIE activity in Utah and add it to the website
4. Support of Strategic Initiative #2:
To be a member of the national HIMSS HIE Committee and communicate key messages
quarterly to the membership through the newsletter and website.
5. Support of Strategic Initiative #4: Assist the membership committee through:
a. Present for discussion an honorary membership for the Governor or Lieutenant
Governor
b. Solicit membership from the State of Utah Division of IT (DIT). Director: Gavin Packard
c. Solicit membership from the other HIEs in Utah (enterprise)
Physician Committee Goals:
1. Add practicing physician co-chair
2. Convene local CMIO group from the community
3. Increase number of UHIMSS presentations tailored to clinicians
Program Committee Goals: 1. Provide meaningful and interesting program event luncheons each quarter
2. Provide an Annual Spring Conference and an Annual Innovation Luncheon
3. Provide sponsor-driven Webinars each quarter
4. Provide 12 Education hours to meet HIMSS certification criteria
5. Develop program content consistent with member survey feedback
6. Goal – average 60 attendees per luncheon event
a. Target the 89 members that attended at least one event in the past year with promotion
and invites
b. Julie, Chris and Mark to visit top four UHIMSS membership organization’s CIO/President for
increased participation and support
i. UUHC – 21 of 115 members attended at least one event in the past year
©Healthcare Information and Management Systems Society, 2013 - 13 -
ii. Intermountain – 15 of 62 members attended at least one event in the past year
iii. 3M – 4 of 20 members attended at least one event in the past year
iv. KLAS – 2 of 18 members attended at least one event in the past year
Proposed Calendar of Program Events
DATE EVENT LOCATION PROGRAM
August 14, 2014 Luncheon Doty Center Deb LaMarche and Dr. Terry Box
to discuss how Telehealth is
improving patient care in Utah
October 2014 Webinar N/A Sponsor
November 13, 2014 Luncheon Doty Center Jim Turnbull, UUHC Epic Project –
Lessons learned
December 2014 Lunch/Dinner TBD Motivational Speaker
January 2014 Webinar Sponsor
February 2015 Advocacy Day Breakfast Utah State
Capital
N/A
March 2015 Annual Innovation Luncheon N/A Select 2 Utah based innovators
April 12-16, 2015 National HIMSS Conference Chicago N/A
May 2015 Annual Spring Conference TBD
June 2015 Webinar N/A Sponsor
August 2015 Luncheon
September 2015 Webinar N/A Sponsor
November 2015 Luncheon
December 2015 Webinar N/A Sponsor
Sponsorship Goals: 1. Exceed sponsorship number for spring event
2. Educate past sponsors and new sponsors of 10% discount for early entry into the spring
conference. By doing this we will be able to judge what type of facility we need and if we want
to partner with other groups
3. Increase premier sponsorship level
4. Identify lunch sponsors for every group meeting
5. Establish a method by which all past vendors can be notified of sponsorship opportunities.
Focus will be on past sponsors
Spring Conference Goals: 1. Annual Spring Conference with expanded venue for sponsors
2. Collaborate with UHE and possibly other organizations
3. Expand event promotion among members and community
4. Venue with air-conditioning, clear parking options
©Healthcare Information and Management Systems Society, 2013 - 14 -
Student Liaison Goals: 1. Increase student and professor memberships,
a. Match professors with sponsor (member who renews)
b. Can we pair these members/professors on the website???
2. Provide booth for career fairs involving IT, IS, HIT, Informatics student programs at UVU, BYU,
Weber, SLCC or UofU. Western Governors
3. Meet with program directors and professors
4. Increase student participation in educational events.
5. Increase internship partners on website.
6. Provide opportunities for student service to members.
7. Provide possible student list for sponsorship (member renewals).
8. Connect members and organizations with instructors - look for opportunities to present in
classrooms, partner on projects, network.
9. Explore a professional training scholarship.